Employee Benefit Systems, Inc. Employee Benefit Systems, Inc

Employee Benefit Systems, Inc. Employee Benefit Systems, Inc.

Pension & Benefits Reference Library

ASPPA: The ERISA Outline Book, by Sal M. Tripodi (print and online); contact (703) 516-9300 CCH: Pension Plan Guide, (print, CD and online); contact (800) 344-3734 RIA: Pension and Benefits Advisor on Checkpoint (online); contact (800) 950-1216 Aspen Publishers: 5500 Preparers Manual (print), by Janice Wegesin; contact (800) 638-8437 EBIA: Cafeteria Plans Manual (print); contact (866)775-3242 BenefitsLink: Newsletter (Retirement and Health & Welfare editions) (email) free; contact www.benefitslink.com

Document Restatement Dates Remedial Amendments

EGTRRA: Prototype and Volume Submitter DB Documents: April 30, 2012 Summary of amendments since GUST: PPA: Prototype and Volume Submitter DC Documents: April 30, 2016 www.datair.com/softupdate.htm#amendments Prototype and Volume Submitter DB Documents: April 30, 2018 Individually Designed Plan Documents (both DB and DC) based on last digit of employer’s EIN:

Cycle A: 1 or 6 = 1/31/12 Cycle B: 2 or 7 = 1/31/13 Cycle C: 3 or 8 = 1/31/14 Cycle D: 4 or 9 = 1/31/15 Cycle E: 5 or 0 = 1/31/16

DATAIR’s Support Announcements & Discussion Forums Use these steps to receive email notices of software updates and webinars, and to chat with other DATAIR users:

1. Go to www.datair.com/forums 2. If you already have a Forums account go to step 7; otherwise, click “Register Here.” 3. Click “Agree.” 4. Complete at least items with red asterisks and click “Submit” (store your user name and password in a safe place!) 5. Receive email from [email protected] and click on the second link (or cut & paste the link into your browser). 6. Click “Back to Forum” on page announcing that your registration is completed. 7. Enter user name and password, then log in. 8. Click the right-most icon on the first row. You will receive a pop-up notification that you are now subscribed. You may also subscribe to any of the other Forums (rows) that are of interest.

Cafeteria Plan Discrimination Tests

125 General Eligibility Test: All employees are eligible (no exclusions). 25% Dependent Care Test: “Concentration Test” no more than 25% of DCAP benefits are provided to HCEs. 25% Nondiscrimination Test: “Concentration Test” no more than 25% of non-taxable benefits are provided to Key Employees. 55% Average Benefit Test: Average DCAP benefits received by NHCEs are at least 55% of the average benefits received by HCEs. MFSA Test: 70% test, 70%/80% test, fair cross-section test. Note: Application of tests vary according to plan and census specifics; contact DATAIR support if you are unsure.

Credentialed Education Programs

ASPPA: Qualified Plan Financial Consultant (QPFC), Qualified 401(k) Administrator (QKA), Qualified Pension Administrator (QPA), Certified Pension Consultant (CPC) NIPA: Accredited Pension Administrator (APA), Accredited Pension Representative (APR), Distribution Administrator Certificate SOA: Associate of the Society of Actuaries (ASA), Fellow of the Society of Actuaries (FSA), Chartered Enterprise Risk Analyst (CERA) Joint Board: Enrolled Actuary (EA) IRS: Enrolled Agent (EA) ECFC: Certified in Flexible Compensation (CFC) IFEBP: Certified Employee Benefit Specialist (CEBS)

2012 Annual Dollar limits

Sun Mon Tue Wed Thu Fri Sat

1 NEW YEAR’S DAY ERISA 404(a) rules effective

2 DATAIR closed

3 4 5 6 7

8 9 10 11 ASPPA L.A. Benefits Conference (Los Angeles CA)

12 ASPPA L.A. Benefits Conference (Los Angeles CA)

13 ASPPA L.A. Benefits Conference (Los Angeles CA)

14

15 Quarterly DB contributions

16 DR. MARTIN LUTHER KING, JR. DAY

17 2009 & pre-4/1/10 2010 8955-SSA forms

18

19

20 21

22 23 24 25 26 27 28

29

30 31

January 2012 5500 DUE DATES 1/17/12: PYE 3/31/11 extended 1/31/12: PYE 6/30/11

Federal Bank Holidays and DATAIR closings are in black. Compliance dates are in blue. Conference dates are in red. Note that compliance dates are based on calendar plan years except as noted.

Cycle A submission (PPA IDPs). 1099Rs to employees & beneficiaries. Form 945, if Payment due.

Sun Mon Tue Wed Thu Fri Sat 1

2

3

4

5 6 7 8 NTSAA Advisors Summit (Las Vegas NV)

9 NTSAA Advisors Summit (Las Vegas NV)

10 NTSAA Advisors Summit (Las Vegas NV) Form 945, if no payment due

11

12 13

14 VALENTINE’S DAY

15 16 17 18

19 20 PRESIDENTS’ DAY

21 22 23 24 25

26

27

28 1099R and 1096 IRS Paper Filing due

29 2012 PBGC estimated Premium: Form 1-ES

February 2012 5500 DUE DATES 2/15/12: PYE 4/30/11 extended 2/29/12: PYE 7/31/11


Notification of Excess Deferral (for more than one unrelated 401(k))

2

3

4

5

6

7 8 9 10

11 DAYLIGHT SAVINGS TIME BEGINS

12

13

14

15 - 16 17

18 ASPPA 401(k) Summit (New Orleans LA)

19 ASPPA 401(k) Summit (New Orleans LA)

20 ASPPA 401(k) Summit (New Orleans LA) SPRING BEGINS

21 22 23 24

25 Enrolled Actuaries Conference (Washington DC)



28 EA Conference (Washington DC) ECFC Annual Conference (Washington DC)

29 ECFC Annual Conference (Washington DC)

30 ECFC Annual Conference (Washington DC) SPDs for 1/1 entry participants

31 Excise tax: late 2010 ADP/ACP correction. PPA AFTAP Certification due.

March 2012

Return Excess Contribution to HCEs. End of 2½ month Grace Period (§125). Corporate tax filing or extension. Application for Waiver of Minimum Funding.

5500 DUE DATES 3/15/12: PYE 5/31/11 extended


1 End of 90-day run-out period (§125).

Service Provider Fee Disclosure deadline. 401(a)(9) RMD (70½) Initial payment.

2 1099R electronic filing

3 4 5 6 DATAIR closed at 12:00 p.m.

7 PASSOVER

8 EASTER

9

10

11

12

13 14

15

16 TAX DAY! 17 18 19 20

21

22

23 24 25

26

27

28

30 2011 PBGC premium due for small DB plans

April 2012

Quarterly DB contributions. Return 402(g) Excess Deferrals. Tax filing or extension for Individuals, Sole Proprietors, and Partnerships.

April 29—May 2: NIPA Annual Forum & Expo (Las Vegas)

5500 DUE DATES 4/02/12: PYE 8/31/11 4/16/12: PYE 6/30/11 extended 4/30/12: PYE 9/30/11

29 Annual Statement of Pooled Fund, other data needed for 5500 & Annual Notice for large & mid-sized DB plans (120 days after pye)


1 2 3 NTSAA 403(b) Compliance Conference (Las Vegas NV)

4 NTSAA 403(b) Compliance Conference (Las Vegas NV)

5

6 7 8 9 10

11

12

13 14 15 16 17 Benefits Conference of the South (Atlanta GA)

18 Benefits Conference of the South (Atlanta GA)

19

20 21 Mid-Atlantic Benefits Conference (Philadelphia PA)

22 Mid-Atlantic Benefits Conference (Philadelphia PA)

23

24

25 26

27 28 MEMORIAL DAY DATAIR closed

29

30 31 1st annual disclosures to participants due

May 2012

April 29—May 2: NIPA Annual Forum & Expo (Las Vegas NV)

5500 DUE DATES 5/15/12: PYE 7/31/11 extended 5/31/12: PYE 10/31/11

Sun Mon Tue Wed Thu Fri Sat 1 2

3

4 ACOPA Advanced Actuarial Conference (Boston MA)

5 ACOPA Advanced Actuarial Conference (Boston MA)

6 7 ERPA Conference (Washington DC)

8 ERPA Conference (Washington DC)

9

10 11 12 13

14 ASPPA Women’s Business Leaders Forum (Charlotte NC)

15 ASPPA Women’s Business Leaders Forum (Charlotte NC)

16

17 18

19 20 SUMMER BEGINS

21 ASPPA Great Lakes Benefits Conference (Chicago IL)

22 ASPPA Great Lakes Benefits Conference (Chicago IL)

23

24 SHRM Annual Conference & Exposition (Atlanta GA)




28 29 30 Deadline for corrective distributions for failed ADP/ACP test without 10% penalty for EACA

June 2012 5500 DUE DATES 6/15/12: PYE 8/31/11 extended 6/30/12: PYE 11/30/11

Sun Mon Tue Wed Thu Fri Sat 1 2 3 4

INDEPENDENCE DAY DATAIR closed

5 6 7

8

9 ASPPA’s Northeast Area Benefits Conference (Boston MA)

10 ASPPA’s Northeast Area Benefits Conference (New York NY)

11 12 13 14

15 ASPPA Western Benefits Conference (Seattle WA)




19 Quarterly DB Contributions

20 RAMADAN

21

22

23

24

25 26 27 28 Deadline for sending SMM (210th day after PYE after adoption of amendment)

29 Annual Funding Notice due for small DB plans

30

31

July 2012 5500 DUE DATES 7/16/12: PYE 9/30/11 extended 7/31/12: PYE 12/31/11

Excise Tax due for prohibited transactions (Form 5330). Statement of Deferred Benefits. Annual Funding Notice for small DB plans (due by earlier of 5500 filing date or deadline with extension).

Sun Mon Tue Wed Thu Fri Sat 1 2 3 4

5 6 7 8 9 10 ACOPA Actuarial Symposium (Chicago IL)

11 ACOPA Actuarial Symposium (Chicago IL)

12 13 14 1st quarterly disclosures to participants due

15 ECFC Administrators Flex Symposium (Chicago IL)

16 ECFC Administrators Flex Symposium (Chicago IL)

17 18

19 EID AL FITR

20 21

22

23 24 25

26 27 28

29 30 31

August 2012 5500 DUE DATES 8/15/12: PYE 10/31/11 extended 8/31/12: PYE 1/31/12


2 3 LABOR DAY DATAIR closed

4 5 6

7

8

9 Benefits Forum & Expo/Employee Benefit Adviser Summit (Phoenix AZ)



12

13

14 15 Minimum Funding Contribution

16 17 Form 5500, if on corporate extension ROSH HASHANAH

18 19 20 21 22 AUTUMN BEGINS

23 24 25 26 YOM KIPPUR

27

28 29

30

[see top of page]

September 2012

30 — SAR distributed (if 5500 not extended). Final deadline: PPA AFTAP Certification. Notice for PBGC DB plans to waive audit (if 5500 not extended).

5500 DUE DATES 9/17/12: PYE 11/30/11 extended


1 2 3 4 5 6

7 8 COLUMBUS DAY

9 10 11 12 13

14 15 -

16 17 18 19

20

21

22

23

24

25 26 EID Al ADHA

27

28 ASPPA Annual Conference (Washington DC)




October 2012

Final DC contributions (non-corporations). Quarterly DB contributions. 2011 410(b) failure amendment. 2012 PBGC premiums: flat and variable rate for mid-sized plans; variable for large plans.

5500 DUE DATES 10/1/12: PYE 2/29/12 10/15/12: PYE 12/31/11 extended 10/31/12: PYE 3/31/12


2 2012 Simple Plan Notice

3

4 DAYLIGHT SAVING TIME ENDS

5 6 ELECTION DAY

7 8 ASPPA Cincinnati Pension Conference (Covington KY)

9 ASPPA Cincinnati Pension Conference (Covington KY)

10

11 IFEBP Employee Benefits Conference (San Diego CA)




15 16 17

18 19 20 21 22 THANKSGIVING DATAIR closed

23 DATAIR closed

24

25 26 27

28 29 30

November 2012 5500 DUE DATES 11/15/12: PYE 1/31/12 extended 11/30/12: PYE 4/30/12


1 2013 Safe Harbor

2 3 4 5 6 7 8

9 HANUKKAH

10 11 12

13 14 15

16 IRS FIRE System down for maintenance through end of year

17 18 19 20 21 WINTER BEGINS

22

23 24 DATAIR closed 12:00

25 CHRISTMAS DAY DATAIR closed

26 KWANZAA BEGINS

27 28 29

30 31

[see top of page]

December 2012

31— Return of 2011 Excess Contributions with 10% penalty. Alternative notice for DB statements. RMD distributions (over age 70½). Deadline for 2012 interim amendments (if required).

notice and 2012 Supplemental Safe Harbor notice. Annual qualified default investment alternative (QDIA) notice. Annual automatic contribution arrangement notice (QACA).

15— SAR distributed (if 5500 extension). Notice for PBGC DB Plans electing audit waiver (5500 extended).

5500 DUE DATES 12/17/12: PYE 2/29/11 extended 12/31/12: PYE 5/31/12

Employee Benefit Systems, Inc. Employee Benefit Systems, Inc

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