SAS® Output to Excel, So Many Choices, What Do I Do? - NESUG

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SAS® Output to Excel, So Many Choices, What Do I Do?

Steve Rhoades & Cathryn Ooro, IMS Health Plymouth Meeting, Pa

ABSTRACT:

SAS gives you a lot of choices for getting your data into Excel and it can get

confusing pretty quickly. You can create a variety of files such as CSV, HTML,

XML and XLS via SAS using Data _NULL_, ODS or Proc Export. So are there any

other choices? Well your other choices within a workbook are a single spreadsheet,

multiple worksheets or multiple outputs in a single sheet.

And of course there are differences between the mainframe and PC. This presents

some challenges when the data is on the mainframe. So what do you need to do in

these cases?

In our shop there is not much time for learning so we prefer seeing the input, output

and the technical details. It tends to speed the development process. For the poster,

the flow will be the same to reduce the learning curve. Now you can really get into

this by the use of templates which is a topic in itself. However, there will be some

references to it here.

INTRODUCTION:

Your boss calls you in giving you new specs for a project with a very tight deadline,

sound familiar? Let’s make it easy, this is an internal report so it does not have to

be as pretty as one going to clients. Still it may need to be created on the mainframe

or Windows, there are other options but not in this paper. Do we produce one

workbook with a single worksheet, or multiple worksheets within a single workbook

or multiple outputs in a single worksheet? Other questions, do we need style sheets

or post processing and how do we deliver the spreadsheets. We often use email and

SAS does have a facility to do that. This paper will have a number of examples to

help you quickly see what is needed.

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SYNOPSIS OF EXAMPLES CONTAINED IN THIS PAPER

Ex 1: Mainframe create a single workbook with multiple Excel worksheets and

email it

Ex 2: Mainframe create a single workbook and with multiple Excel (HTML)

Outputs to the same worksheet

Ex 3: Mainframe create multiple workbooks with output like Ex 2, create a second

workbook.

Ex 4: Windows create a single workbook with multiple Excel worksheets and email

it.

Ex 5: Windows create a single workbook and with multiple Excel (HTML) Outputs

to the same worksheet.

Ex 6: Insert leading spaces and percents into an Excel spreadsheet.

EXAMPLE 1 – Mainframe processing to create a Workbook with multiple worksheets.

This example reads in data and creates three different worksheets within a

workbook. It will also show you how to automatically email them

EXAMPLE 1

JCL PIECES NEEDED FOR THE EXCEL FILE The IEFBR14 utility below is creating a file structure to contain the Excel spreadsheets. Note particularly the LIBRARY, RECFM and DSORG statements. //S05A EXEC PGM=IEFBR14

//O1PDSE DD DSN=STS.SJR.NESUG001.W05209,

// DISP=(NEW,CATLG),DSNTYPE=LIBRARY,

// SPACE=(27998,(50,10),RLSE),UNIT=SYSDA,

// DCB=(LRECL=8196,BLKSIZE=27998,RECFM=VB,DSORG=PO),

// LABEL=RETPD=360

//*

The file created by the IEFBR14 program is used here to write out the Excel files, it was done this way to prevent job errors. I1IN is the main data file and the I4EMAIL file specifies who gets the emailed spreadsheet. //S10A EXEC SASP

//I1IN DD DSN=STS.PFR06081.S05A3.FACTORNS.W05209,DISP=SHR

//I4EMAIL DD DSN=H704769.IIRS.TEXT(PFR83EML),DISP=SHR

//O1PDSE DD DSN=STS.SJR.NESUG001.W&MMWYY,DISP=SHR

CONTENTS OF I4EMAIL FILE TO [email protected] Sending to one person

FROM/SENDER [email protected]

Alternate style using an Outlook Distribution list TO [email protected]

FROM/SENDER [email protected]

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mailto:[email protected]

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PRINT OF MAIN DATA FILE CONTENTS (I1IN) AvgPF_Per_

NS_CHANNEL_ Wk CMF7_

OUTLETCTR TYPE CMF7 FACTOR Date

ChannelWkly

25543 C 1111111 20650.09 09052 0.80844

25564 C 1111112 20662.97 09052 0.80828

25577 C 1111113 20603.59 09052 0.80555

25529 C 1111114 20846.14 09052 0.81657

25413 C 1111115 20788.94 09052 0.81804

25346 C 1111116 20918.81 09052 0.82533

25488 C 1111117 20562.45 09052 0.80675

25527 C 1111118 20613.03 09052 0.80750

PROGRAM /* Read in Email information and put it in macro values*/

Data _NULL_;

INFILE I4EMAIL ;

Input @1 Asterisk $1. /*Used to indicate a comment line*/

@1 ToAddr $Char02.

@1 From $Char04.

@13 EmailAddr $Char60.

;

If Asterisk='*' Then Delete;

Else

If upcase(ToAddr) ='TO' Then

Call Symput('ToAddr',Trim(EmailAddr));

Else

If upcase(From) ='FROM' Then

Call Symput('FromAddr',Trim(EmailAddr));

Run;

ODS LISTING CLOSE; Close the listing window

ODS TAGSETS.EXCELXP body="W&CurWkJCL" &CURWkJCL contains mmwyy date

PATH =O1PDSE(URL=NONE) O1PDSE=mainframe file for Excel

RECORD_SEPERATOR=NONE;

RUN;

PROC PRINT DATA=o2sas.WklyData NOOBS; Write Excel Spreadsheet

RUN;

PROC PRINT DATA=o2sas.Flagged NOOBS; Write Excel Spreadsheet

RUN;

Proc Print data=TtlOfProjFactsByNSChan NOOBS;Write Excel Spreadsheet

Run;

ODS TAGSETS.EXCELXP CLOSE; Close the Excel output

ODS LISTING ; Write Excel Spreadsheet

filename test email

"&ToAddr"

subject='From mainframe job ABC'

FROM=("<&FromAddr >")

SENDER=("<&FromAddr >") &FNAME=STS.SJR.NESUG001

attach =("&FName..W&CurWkJCL(W&CurwkJCL)" extension='xls'

CT="text/xml");

data _null_;

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file test;

put 'at end of procedure';

run;

CONTENTS OF EMAIL

Contents of the W05209.xls spreadsheet after opening. Notice the three separate tabs.

EXAMPLE 2 - Mainframe create a single workbook and put Excel Outputs in the same Excel worksheet

In this example two outputs of a Proc Print are written to the same worksheet.

Output is not limited to Proc Print there are a number of choices for output. Before

getting started there are a few points that will be covered. The O1PDSE file will still

need to be created, see Example 1 for how to do this. The ODS code writes output to

an HTML file that is downloaded to a PC directory using FTP BINARY data

transfer. From within Excel the file is opened, fortunately Excel can read HTML

code directly.

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EXAMPLE 2 JCL Pieces You will need a PDSE file, See Example 1 on how to create

one.

//S10A EXEC SASP

//O1PDSE DD DSN=STS.SJR.NESUG002.W&MMWYY,DISP=SHR

DATA - In this example the data is created using INFILE DATALINES.

PROGRAM (NOTE: This is a partial print, the key part is the Proc Prints are inside the ODS code and it is going to HTML) DATA WklyData WkDate (Keep=WkDate) ;

INFILE Datalines ;

INPUT @1 OUTLETCTR 2.

@3 NS_CHANNEL_TYPE $1.

@4 CMF7 $CHAR07.

@11 FACTOR 4.2

@15 Wkmm $Char02.

@17 Wkw $Char01.

@18 WKyy $CHAR02.

;

WkDate=Compress(WKYY || WKMM || WkW);

AvgPF_Per_CMF7_ChannelWkly = Factor / OutletCtr;

OUTPUT;

Drop WKYY WKMM WkW;

Datalines;

02W1111511442205209

22W1111101942205209

;

ODS LISTING CLOSE; Close Listing Window

ODS HTML Open HTML WINDOW

STYLE=MINIMAL

BODY="WklyData" (URL="WklyData.HTML") Write to HTML

PATH =O1PDSE(URL=NONE)

RECORD_SEPERATOR=NONE

TRANTAB=ASCII;

RUN;

Proc Print data=WklyData (Obs=&PrntObs);

Title "Print of weekly data file";

Run;

Proc Print data=WKDate (Obs=&PrntObs);

Title "Print of week date file ";

Run;

ODS TAGSETS.HTML CLOSE; Close HTML Window

ODS LISTING ; Open HTML Window

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After the job runs,WklyData file is created

Next download the file

Notice I added the HTML suffix to the file on the PC, then open Excel and read in the file: Contents of the W05209.HTML spreadsheet after opening. Notice the two Prints within a single Worksheet.

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Two Outputs within a single worksheet.

EXAMPLE 3 - Mainframe putting two Excel Outputs in one worksheet and create a second workbook containing a single worksheet.

This example starts just like Example 2, this time the ODS process uses Proc Print

to write two files to one workbook, closes and then opens a second time to create

another workbook. Output is not limited to Proc Print there are a number of

choices for output. Before getting started there are a few points that will be

covered. The O1PDSE file will still need to be created, see Example 1 for how to do

this. The ODS code writes output to an HTML file that is downloaded to a PC

directory using FTP BINARY data transfer. From within Excel, click Open and

navigate to the folder and file. Highlight the file and double click to open it in Excel.

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EXAMPLE 3 JCL Pieces You will need a PDSE file, See Example 1 or 2.

DATA - If you can create data for Proc Print, Report, Freq among others, you can use this technique.

PROGRAM (NOTE: The output data files are being used in the Proc Prints within the ODS code) DATA WklyData WkDate (Keep=WkDate)

ANOTHERFILE (KEEP= NS_CHANNEL_TYPE CMF7); Creating a third file

INFILE Datalines ;

INPUT @1 OUTLETCTR 2.

@3 NS_CHANNEL_TYPE $1.

@4 CMF7 $CHAR07.

@11 FACTOR 4.2

@15 Wkmm $Char02.

@17 Wkw $Char01.

@18 WKyy $CHAR02.

;

WkDate=Compress(WKYY || WKMM || WkW);

AvgPF_Per_CMF7_ChannelWkly = Factor / OutletCtr;

OUTPUT;

Drop WKYY WKMM WkW;

Datalines;

02W1111511442205209

22W1111101942205209

;

/* This portion is the same as example 1 other than body names were changed*/ ODS LISTING CLOSE; Close Listing Window

ODS HTML Open HTML WINDOW

STYLE=MINIMAL

BODY="SPRD1"(URL="SPRD1.HTML")Write to HTML

PATH =O1PDSE(URL=NONE)


TRANTAB=ASCII;

RUN;

Proc Print data=WklyData (Obs=&PrntObs);

Title "Print of weekly data file";

Run;

Proc Print data=WKDate (Obs=&PrntObs);

Title "Print of week date file ";

Run;

ODS TAGSETS.HTML CLOSE; Close HTML Window

ODS LISTING ; Open HTML Window

ODS HTML CLOSE;

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Run;

/* This part is new, notice the (2) */

ODS HTML (2) Create another workbook

STYLE=DEFAULT

BODY="BODY2"(URL="SPRD2.HTML")

PATH=O3PDSE(URL=NONE)


TRANTAB=ASCII;

Proc Print data=AnotherFile NOOBS;

TITLE 'PRINT OF ANOTHER FILE';

Run;

ODS HTML (2) CLOSE ; Close the 2nd workbook

Run;

For additional workbook creation, keep incrementing ODS HTML.

Example:

ODS HTML (3)

.

.

ODS HTML (3) CLOSE ; Close the 3nd workbook

Run;

After the job runs, two HTML files are created

Next download the files and add an HTML file suffix.

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Contents of SPRD1.HTML spreadsheet after opening in Excel contains two outputs within a single Worksheet.

Contents of the second workbook created on the mainframe is in Excel

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EXAMPLE 4 – Windows Processing to create a Workbook with multiple worksheets.

This example reads in data and creates two different worksheets within a workbook.

It will also show you how to automatically email them.

EXAMPLE 4

PROGRAM DATA UNIV1;

INPUT @1 SPEC $CHAR3.

@4 DESC $CHAR12.

@16 COUNT 1.

@17 REGION $CHAR1.

;

CARDS;

DRMDERMATOLOGY 2N

FP FAMILY PRAC 2N Partial input

FPPFP-PART TIME2N

GE GASTRO 3N

GERGERIATRICS 3N

ODS LISTING CLOSE; Close Listing Window

ODS TAGSETS.EXCELXP

options(sheet_name="Table 3" embedded_titles='yes'

suppress_bylines='yes') Include tab names etc

PATH="&DIR"

FILE="TEMP1.XLS"

STYLE=STYLES.TEST;

/* Writing this to Excel Spreadsheet */

PROC TABULATE DATA=UNIV1 ORDER=DATA;

CLASS SPEC DESC REGION;

VAR COUNT;

FORMAT REGION $REGION.;

TABLE DESC ALL, REGION*COUNT=' '*((SUM)*F=COMMA8.0)

ALL*COUNT=' '*(SUM='UNIVERSE'*F=COMMA8.0 PCTSUM*F=5.1)/RTS=25;

LABEL DESC='GROUP SPECIALTY';

KEYLABEL ALL='TOTAL'

SUM=' '

PCTSUM='%';

TITLE1;

TITLE2 "2009 UNIVERSE COUNTS BY SPECIALTY AND REGION";

RUN;

ODS TAGSETS.EXCELXP

options(sheet_name="Table 4" embedded_titles='yes'

suppress_bylines='yes'); Include tab names etc

/* Write Excel Spreadsheet */

PROC TABULATE DATA=ONE;

CLASS SPEC REGION;

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VAR DESIGN;


TABLE SPEC ALL, REGION*DESIGN=' '*((SUM=' ')*F=COMMA10.2)

ALL* DESIGN=' '*(SUM='UNIVERSE'*F=COMMA10.2)/RTS=20 ;

LABEL SPEC='GROUP SPECIALTY' DESIGN='SAMPLE DESIGN';

KEYLABEL ALL='TOTAL';

TITLE1 'QUARTERLY SAMPLE DESIGN BY SPECIALTY AND REGION';

RUN;

ODS TAGSETS.EXCELXP CLOSE; Open Listing Window

ODS LISTING; Write Excel Spreadsheet

FILENAME ALL

EMAIL '[email protected]'

SUBJECT='from PC NTI JOB'

FROM=("<[email protected]>")

SENDER=("<[email protected]>")

ATTACH= ("&DIR.\TEMP1.XLS”) ;

DATA _NULL_;

FILE ALL;

PUT 'NTI Reports';

RUN;

Contents of the TEMP1.xls spreadsheet after opening. Notice the two separate tabs.

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EXAMPLE 5: Windows creating a single workbook and putting two Excel Outputs in the same worksheet

In this example, the two outputs of a Proc Tabulate are written to the same

worksheet.

EXAMPLE 5 PROGRAM

ODS LISTING CLOSE; Close LISTING WINDOW

ODS HTML BODY="&DIR.\TEMP2.XLS"; Open HTML WINDOW

TITLE "<TD ALIGN CENTER COLSPAN=7>

2009 UNIVERSE COUNTS BY SPECIALTY AND REGION Center TITLE

</TD>";

/* Write For Excel Spreadsheet using HTML */

PROC TABULATE DATA=UNIV1 ORDER=DATA;

CLASS SPEC DESC REGION;

VAR COUNT;


TABLE DESC ALL, REGION*COUNT=' '*((SUM)*F=COMMA8.0)

ALL*COUNT=' '*(SUM='UNIVERSE'*F=COMMA8.0 PCTSUM*F=5.1)/RTS=25;

LABEL DESC='GROUP SPECIALTY';

KEYLABEL ALL='TOTAL'

SUM=' '

PCTSUM='%';

RUN;

TITLE "<TD ALIGN CENTER COLSPAN=7>

QUARTERLY SAMPLE DESIGN BY SPECIALTY AND REGION Center TITLE

</TD>";

/* Write For Excel Spreadsheet using HTML */

PROC TABULATE DATA=ONE;

CLASS SPEC REGION;

VAR DESIGN;

FORMAT REGION $REGIONX.;

TABLE SPEC ALL, REGION*DESIGN=' '*((SUM=' ')*F=COMMA10.2)

ALL*DESIGN=' '*(SUM='UNIVERSE'*F=COMMA10.2)/RTS=20;

LABEL SPEC='GROUP SPECIALTY' DESIGN='SAMPLE DESIGN';

KEYLABEL ALL='TOTAL';

RUN;

ODS HTML CLOSE; Close HTML WINDOW

ODS LISTING; Open LISTING WINDOW

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EXAMPLE 6: Insert leading zeroes and percents

In this example, the tagattr Tag is used to do this. Notice the various VAR

statements that are used to line up the output columns

EXAMPLE 6 PROGRAM ODS LISTING CLOSE;

run;

ODS NOResults;/*Stop filling up Results window */

ODS TAGSETS.EXCELXP PATH="&O1WBLIB" FILE="COVERAGETOOLS RETAIL

&CURQTR..XML" STYLE=XLSANSPRINTER;

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PROC PRINT DATA=RTLUSC NOOBS LABEL SPLIT="*" ;

VAR USC5 /STYLE(DATA)={TAGATTR="FORMAT:@"};

FORMAT USC5 Z5.;

VAR USC_DESC;

VAR &CURQTR._TRX_COVERAGE /STYLE(DATA)={TAGATTR="FORMAT:0%"};

VAR &PRVQTR._TRX_COVERAGE /STYLE(DATA)={TAGATTR="FORMAT:0%"};

VAR COVERAGEDIFF /STYLE(DATA)={TAGATTR="FORMAT:0%"};

VAR FLAG INCDEC;

TITLE1 "&EXCELT1RUSC5 FOR &CURQTR ";

TITLE2 "&EXCELT2RUSC5";

ODS TAGSETS.EXCELXP OPTIONS(SHEET_NAME="RTL USC5 LVL");

RUN; QUIT;

ODS TAGSETS.EXCELXP CLOSE;

CONCLUSIONS:

There are a number of ways to create Excel files with SAS ODS. This paper has

shown examples from both the mainframe and Windows to create a single

workbook with multiple spreadsheets (and an email example), a single workbook

with multiple outputs sent to the same worksheet and the creation of multiple

workbooks in a single job step. This as a quick guide to see what syntax is required

to get this output. If you want to customize the output, take a look at templates that

will help with fonts, colors and formatting.

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REFERENCES & ACKNOWLEDGEMENTS:

Parker, Chevell. “Generating Custom Excel® Spreadsheets Using ODS.”

Proceeding of Twenty-Eighth Annual SAS® Users Group International Conference.

Mosely Mercer, Wanda. “Multiple Multi-Sheet Excel Workbooks Using ODS.”

LABS, June, 2004.

Parker, Chevell. “Using ODS to Generate Excel Files.” SAS Institute, Inc., 2003.

Gebhart, Eric. “The Devil is in the Details: Styles, Tips, and Tricks That Make Your

Microsoft Excel Output Look Great!” SAS Global Forum 2008.

DelGobbo, Vincent. “Tips and Tricks for Creating Multi-Sheet Microsoft Excel

Workbooks the Easy Way with SAS®.” NESUG 2008.

Cohen, Mathew. “Any Data Set to Excel, Dynamically.” NESUG 2007.

CONTACT INFORMATION:

Steve Rhoades / Cathryn Ooro

IMS HEALTH Inc.

660 W. Germantown Pike

Plymouth Meeting, Pa. 19462

Work Phone: Steve-(610) 834-4614 Cathryn-(610) 834-4470

Email: [email protected]

[email protected]

SAS and all other SAS Institute Inc. product or service names are registered trademarks or

trademarks of SAS Institute Inc. in the USA and other countries. ® indicates USA registration.

Other brand and product names are registered trademarks or trademarks of their respective

companies.

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SAS® Output to Excel, So Many Choices, What Do I Do? - NESUG

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