SAP_URS II_Purchase Requisition
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Transcript of SAP_URS II_Purchase Requisition
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Approval
Function Name Role Signature & Date
CREATED BY
REVIEWED BY
REVIEWED BY
REVIEWED BY
APPROVED BY
USERREQUIREMENT
SPECIFICATION II
Company Logo
PROCESS ID:
MM/006
TITLE:
Purchase Requisition
DEPARTMENT:
Quality Assurance
DOCUMENT NUMBER:
SAP/URS II/MM/006/01
VALIDITY :
Effective from: October 2010Expire: September 2012Replaces issue: New
PAGE NUMBER:
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Document No:
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Table of content
1 Quality Assurance ..............................................................................3
1.1 Change history .............................................................................31.2 Related Documents .....................................................................3
2 Introduction .......................................................................................4
2.1 Process Description .....................................................................4
2.2 Terms and Definitions ..................................................................4
3 User Requirements ............................................................................5
3.1 Function-related Requirements ...................................................5
3.2 Data-related Requirements .........................................................7
3.3 Report/Output-related Requirements ..........................................8
3.4 Interface-related Requirements .................................................14
3.5 Authorization-related Requirements ..........................................15
4 Annexure .........................................................................................16
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Document No:
SAP/URS II/MM/006/01 Purchase Requisition
1 QUALITY ASSURANCE
1.1 Change history
Versio
n
Effective
Date
Responsible Description
01 New Creation
1.2 Related Documents
Doc. No Document Name NotesSAP/URS I/BSC/001/01 Import Purchase N/ASAP/URS I/BSC/002/01 Domestic Purchase N/ASAP/URS I/BSC/004/01 Loan Licensing N/ASAP/URS I/BSC/007/01 Product development N/ASAP/URS I/BSC/008/01 Production Planning N/ASAP/URS I/BSC/022/01 Asset Process N/A
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Document No:
SAP/URS II/MM/006/01 Purchase Requisition
2 INTRODUCTION
A purchase requisition is a request or instruction to Purchasing
Organization to procure a certain quantity of a material or a
service so that it will available at a certain point in time.
2.1Process Description
Requisition contains the quantity and delivery date of the material
to be supplied or the quantity of the service to be performed.
Purchase Requisition shall be created - automatically on MRP Run
or manually by the requesting department.
As per new system, it is required that planner has to run the MRP
on the basis of which PR is to be generated. The PR generated
should give quantity required (considering existing stock/WIP/
stock in transit of FG) & also taking into consideration sampling
quantity & production wastages.
The PR generated should also give the “Delivery schedule” taking
into consideration ordering time + lead time (supplier transit lead
time) + GRN time + QC release.
2.2 Terms and Definitions
BOM Bill Of MaterialsFG Finished GoodsGRN Goods Receiving NoteMRP Material Requirement PlanningPR Purchase RequisitionQC Quality Control
TIN Tax Identification NumberURS User Requirement SpecificationVAT Value Added TaxWIP Work in Progress
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3 USER REQUIREMENTS
3.1 Function-related Requirements
ID Description Priority
REQ/MM/006/001 System should create PR automatically from MRP or manually (with a master
record/without a master record/using the referencing technique).
2
REQ/MM/006/002 Several items in a single PR are required. Each requisition should have procurement
type (e.g. Standard, Loan licensing, External service etc.).
2
REQ/MM/006/003 Internal number assignment for purchase requisitions is needed. As per material
type requisition number will be different.
2
REQ/MM/006/004 System should suggest last price/standard price of material in PR. 2
REQ/MM/006/005 PR should be segregated by document types wise:
Engg. & Spare PR
Promotional items PR
Service PR
Domestic production item PR General Consumable PR
Capital Goods PR
Construction material PR
Lab Material PR
2
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Document No:
SAP/URS II/MM/006/01 Purchase Requisition
ID Description Priority
IT PR
Trading Material PR
Sub Contracting PR
Inter-company PR Loan-licensing PR
Stock transfers (from Mfg plant to CWH & CWH to Depots)
Loan PR
STO W.MM delivery PR
STO W.SD delivery PR
MRP PR
Import PRREQ/MM/006/006 System should generate different account assignment categories for the creation of
a purchase requisition item line:
• Asset (Current asset, Long term assets)
• Production order
• Sales order• Cost Center
2
REQ/MM/006/007 It should also be possible to change data in a number of different purchase
requisitions in a single step.
2
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Document No:
SAP/URS II/MM/006/01 Purchase Requisition
ID Description Priority
REQ/MM/006/008 Auto generated PR should be editable. 2
REQ/MM/006/009 PR approval & printing procedure should be carryout through system. 2
REQ/MM/006/010 System should segregate import PR & domestic PR from MRP. 2
REQ/MM/006/011 Rejection notification should be send to purchase requestor through system by
mentioning cause of rejection.
2
REQ/MM/006/012 Provision required creating PR manually for MRP related material. 2
REQ/MM/006/013 Description of material contains more than forty characters should be possible in PR. 2
REQ/MM/006/014 Provision required to create PO from PR. 2
REQ/MM/006/015 System should have the provision to mention the delivery time, date & place in PR. 2
Priority classification: 1 = regulatory or legal requirement; 2 = business requirement; 3 = desired requirement
3.2 Data-related Requirements
ID Description Priority
DAT/MM/006/001 The initial creation as well as every change should be seen in a change history with
the following data:
• Date of the change
1
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ID Description Priority
• User who carried out the change
• The content of the field before the change
• The content of the field after the change
•
Mark the changed field
Priority classification: 1 = regulatory or legal requirement; 2 = business requirement; 3 = desired requirement
3.3 Report/Output-related Requirements
ID Description Transmission
Medium 1)
Frequenc
2)
Priority
OUT/MM/006/001 Purchase group wise PR report.
PR No
PR Date
Type of PR
Material No.
Material Name
Material group
Material quantity
F,M M 2
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ID Description Transmission
Medium 1)
Frequenc
2)
Priority
Purchasing group
Plant
Cost center
Delivery date
Release date
Account assignment
Unit of measureOUT/MM/006/002 Imported PR & Domestic PR report.
PR No
PR Date
Type of PR
Material No.
Material Name
Material group
Material quantity
Purchasing group
Plant
F,M M 2
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Document No:
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ID Description Transmission
Medium 1)
Frequenc
2)
Priority
Cost center
Delivery date
PR release date
Account assignment
Unit of measure
Purchasing OrganizationOUT/MM/006/003 List of PR Cost center, asset wise
PR No
PR Date
Type of PR
Material No.
Material Name
Material group
Material quantity
Purchasing group
Plant
Cost center
F,M M 2
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Document No:
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ID Description Transmission
Medium 1)
Frequenc
2)
Priority
Delivery date
PR release date
Account assignment
Unit of measure
Purchasing OrganizationOUT/MM/006/004 PR print out should contain at least the following
information:
PR No.
PR date
Time
PR raise Department
Control object. (Cost center/order/profit
center)
Material ID
Material name
Material Group
Purchasing group
Material quantity
Unit of Measure
P,F,M M 2
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Document No:
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ID Description Transmission
Medium 1)
Frequenc
2)
Priority
Pack Size
Current Stock
Country of origin
Vendor name (if require) Last price per unit & total value
Purpose
Specification
Authority approval filled
Requested By
Recommended By
Approved By
Dead line
BrandOUT/MM/006/005 List of Flag for deletion/deletion of PR
PR No
PR Date
Type of PR
Material No.
Material Name
F,M M 2
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ID Description Transmission
Medium 1)
Frequenc
2)
Priority
Material group
Material quantity
Purchasing group
Plant
Cost center
Unit of measure
Cause of rejectionOUT/MM/006/006 List of pending PR along with responsible releaser.
PR No
PR Date
Type of PR
Material No.
Material Name
Material group
Material quantity
Purchasing group
Plant
F,M M 2
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ID Description Transmission
Medium 1)
Frequenc
2)
Priority
Cost center
Delivery date
PR release date
Account assignment
Unit of measure
Purchasing Organization
Priority classification: 1 = regulatory or legal requirement; 2 = business requirement; 3 = desired requirement
Possible Values 1) P Printer 2) O online with posting
M Mail (with PDF-attachment) P periodic (batch)
EDI EDI message M manual on demand
F File downloads
3.4 Interface-related Requirements
ID System Name Outbound Data Inbound Data Type of Interface 1) Priority
N/A N/A N/A N/A N/A N/A
1) Possible Values O online interface
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P Interface with periodical data transfer
M Manual interface
3.5 Authorization-related Requirements
ID Description Priorit
AUT/MM/006/001 The authorization control should be required to create purchase requisition
document type wise (Different departments are using different documents)
2
AUT/MM/006/002 The authorization control should be required to change/modify purchase requisition
document type wise (Different departments are using different documents)
2
AUT/MM/006/003 PR should be approved through three level approvals in case of other changes it will
pass at least two level approval. There should be an option to delegate authority to
other person.
2
AUT/MM/006/004 The authorization control should be required to delete purchase requisition
document type wise (Different departments are using different documents)
2
AUT/MM/006/005 The authorization control should be required to display purchase requisition
document type wise (Different departments are using different documents)
2
AUT/MM/006/006 The authorization control should be required to print purchase requisition document
type wise (Different departments are using different documents)
2
Priority classification: 1 = regulatory or legal requirement; 2 = business requirement; 3 = desired requirement
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4 ANNEXURE
N/A
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