SAP HCM Forms and Processes

Cogent IBS Inc. 2008. All Rights reserved. 1 1

SAP HCM Forms and Processes

Sudhakar Kondapalli

Cogent IBS Inc. 2008. All Rights reserved. 2

Session Summary SAP HCM Processes and Forms is the new SAP standard for processing form-based requests requiring an approval.

In this session, we will take a detailed look at this framework, features & benefits, system requirements and implementation steps.


What we will cover

What is HCM Processes and Forms framework?

System Requirements for HCM Processes and Forms

HCM Processes and Forms from the User Perspective

HR Administrator Portal Role

HCM Processes and Forms vs PCRs

SAP-Delivered Processes

Configuration of HCM Processes and Forms

Wrap-up

References

Session Takeaways


What is HCM Processes & Forms Framework?

o The next step in the evolution of Personnel Change Requests (PCRs)

o Offers an efficient way to manage cross-role processes involving HR Master data.

o Provides greater flexibility and features such as starting a request by an administrator, saving a draft and analytics

o Is part of the HR administrative services component introduced in SAP ERP 6.0

o Allows SAP customers to build and execute their own specific processes irrespective of data, process flow and roles involved.


What is HCM Processes & Forms Framework?

HCM Processes & Forms framework is based on three components

o HR Table Customizing : Eliminates the need for developers to write and code

o SAP Interactive Forms Software by Adobe : Integrates all business roles through a user-friendly forms-based interface

o SAP Business Workflow Tool


A Typical HR Request


Increase Efficiencies with HR Requests

o Capturing data at the source Employee, Manager or an HR administrator can initiate a request

o Ease of form submission familiar format, clear terminology, appropriate confirmation and error messages

o Increase accuracy of HR data enhance quality of submitted data with input assistance, proposed values and real time data validation

o Automatic routing form is routed using workflow setup

o Tracking request status track where the request is, who approved and who modified it last


Increase Efficiencies with HR Requests Contd

o Reducing data processing load complete and error-free forms require minimal review and validation before processing

o Fine-tuning the process BI analytics, auditing and monitoring options can help identify process inefficiencies

o Triggering other processes automatic triggering of subsequent requests upon completion of current request

o Savings on paper handling save paper by eliminating mailing and faxing of paper forms

o Withdrawal of a process all users can stop a request as long as no data has changed in the backend


What we will cover

What is HCM Processes and Forms framework?







Wrap-up

References

Session Takeaways


System Requirements

o Requires Personnel Administration Component

o Uses Case Management System to store process instances and objects such as form data, drafts and attachments

o Relies on SAP Business Workflow and Internal Service Request (ISR)

o Needs SAP NetWeaver Portal 7.0 and SAP Interactive Forms by Adobe

o Requires SAP NetWeaver BI to access analytics reports on form processing


System Requirements Contd

o Makes most business sense when implemented with MSS

o Implementing with ESS enables employee initiated requests

o A well defined Organizational Management(OM) structure with chief positions simplifies implementation of employee searches in MSS and determination of approver in workflow


What we will cover

What are HCM Processes and Forms and where are they used?







Wrap-up

References

Session Takeaways


HCM Forms from User Perspective Standard MSS homepage with PCR and HCM processes and forms


HCM Forms from User Perspective The manager selects an employee in MSS


HCM Forms from User Perspective The manager selects a process


HCM Forms from User Perspective Form is displayed in editable format