SAP HCMProcesses and Forms

Prototype Demonstration

February 17, 2016

INTRODUCTIONS:

Today’s Presenters

BHR: Tom Schneider, Kellie Le

MOURI-Tech Consulting: Sreekanth Edula

EBS: Monica Borden-Ooley

TODAY’S AGENDA:

Introductions/Agenda/Meeting ParametersWhy SAP Processes and Forms?Review NEW OM FlowCreate Position FormReview NEW PA FlowNew Hire FormCreate Position & New Hire Questions Project Plan & Next Steps & Thank you

MEETING PARAMETERSThese forms have been created and

developed in using feedback from cross functional team comprised of BHR and City bureau Project Team members.

Please hold your questions about each form until after the demonstrations.

Suggestions for changes will be added to our Phase II parking lot for future enhancements.

WHY HCM PROCESSES AND FORMS? A module of SAP that allows us to:

create electronic formsprovide validation of data at time of entryallow attachments of supporting

documentation, if requiredroute the form via workflow to approversallow users to see where the form is and its

status at any timeallow the data in the form to update the SAP

system directly once approved

AS-IS PROCESS – MANUAL FORMS

SCOPE/GOAL OF THE PROJECT

Streamline and standardize Bureau processes, 1 initiator and 1 approver

Streamline and standardize BHR processes, 1 level of approval by Business Partner, final review and process by BHR HR and Payroll Services

Meet requirements for document retention, employee personnel files (HP Records Manager), and security authorizations

NEW OM APPROVAL FLOW

CREATE POSITION FORM

Demo of Creating a Position

NEW PA APPROVAL FLOW

NEW HIRE FORM

Demo of hiring a new employee

QUESTIONS?

What questions do you have about the Create Position and New Hire forms?

PROJECT PLAN NEXT STEPS

PHASE START DATESystem Integration Testing with BHR

February 29, 2016

User-Acceptance Testing March 21, 2016End-User Training April 11, 2016

System Cutover, Go-Live Prep May 16, 2016

Phased Go-Live for PBOT, Water, OMF, Police

June 1, 2016

Phased Go-Live ALL Bureaus June 15, 2016Project Ends September 7, 2016

Project Phase II Starts January 2017

FEEDBACK & ADDITIONAL INFORMATION Please send any additional questions by e-mail

to Monica Borden-Ooley or De Ann Kamish. We will respond and post questions and answers to the project webpage.

Check out our Processes & Forms webpage! http://www.portlandoregon.gov/cao/68082Includes project timeline, communications and upcoming information about User Acceptance Testing & End-User Training

Thank you!