San Bernardino Community College District/media/Files/SBCCD/District/Human...Current job data was...

San Bernardino Community College District Classification and Compensation Study

Custom Survey Report

October, 2015

2 © 2015 Hay Group. All rights reserved

Table of Contents

Executive Summary

Market Analysis

Internal Compensation Analysis

Recommendations

01

02

E

03

E Executive Summary


Executive Summary

Methodology

Current job data was collected from SBCCD incumbents, jobs were evaluated by their

content and a relative job-size matrix was created

A custom compensation survey of 19 benchmark positions was conducted

Hay Group statistically analyzed results and compared the District’s salary and structure

data to the survey market data

SBCCD salaries are current as of November, 2014

Findings

For the Benchmark job population

Current salary structure midpoints are -6.5% behind the market

Current actual salaries are -2.0% behind the market

For the Key Job population

Current salary structure midpoints are -13.3% behind the market

Current actual salaries are -11.0 % behind the market


Executive Summary (cont’d)

Recommendations

Make adjustments to key job population as these were on average between 11-13%

behind the market

Prioritize adjustments to individuals whose salary may fall more than 10-15% behind the

benchmark market, at the discretion of SBCCD

Continue to consider the context of SBCCD’s Total Reward package and the mix of pay

and benefits to support SBCCD’s strategies

01 Market Analysis


Methodology

Definition of terms

P25 or 25th Percentile – 75% of the market pays above this point and 25% pays below

P50 or the Median – 50% of the market pays above this point and 50% pays below

P75 or 75th Percentile – 25% of the market pays above this point and 75% pay below

Compa-Ratio - The ratio of the actual pay rate to the midpoint of the pay range

Midpoint Progression – The increase between midpoints in the salary structure

Range Spread – Also known as Range Width, it is the distance between the minimum

and the maximum of the pay range

Range Overlap – The degree to which adjacent pay ranges overlap


Methodology

Phase I: Project Planning and Introductory Communication

Explaining the aim and scope of the project

Assigning duties for employees and management

5 x 2 hour “Road show” presentations

Phase II: Job Analysis and Evaluation

Data Gathering: PDQs submitted by employees by February 2014

Hay Group analyzed and measured job content for 176 roles

Validate leveling results with SBCCD project team

Selected 19 benchmark roles

Confirmed 7 comparator organizations for custom survey


Methodology

A B C Total Responses

Confidentials 5 2 0 7

Management 34 18 5 57

Classifieds 90 88 42 220

284

The table below shows the number of responses and options selected

A = No change from current job description

B = Current job description accurate plus additional comments/duties

C = Current job description is not accurate and additional information is

provided


The key factors of job evaluation

Know-How Problem Solving

Accountability Total job

size = + +

Practical/Technical

Knowledge

Planning, Organizing

and Integrating

(Managerial)

Knowledge

Communicating and

Influencing Skills

Thinking

Environment

Thinking

Challenge

Freedom to Act

Nature of Impact

Area of Impact

(Magnitude)


Methodology

Phase III: Compensation Analysis

Develop a Compensation Philosophy

Identify Comparator Markets and Comparator Organizations

Collect and Analyze Current Salaries

Collect and Analyze Market Data

Phase IV: Findings and Implementation

Recommendations, reporting, and guidance to support effective

implementation


Custom survey participants

The following organizations were selected by SBCCD for this custom survey:

Chaffey Community College District

Desert Community College District

Mt. San Antonio Community College District

Mt. San Jacinto Community College District

Palomar Community College District

Riverside Community College District

Victor Valley Community College District

N = 7


Benchmark jobs

Dean, Arts & Humanities

Director, Facilities, Operations &

Maintenance

Director of Financial Aid

Manager, Career and Technical

Education (CTE) Community

Collaborative

Research Analyst

Human Resources Generalist

Instructional Assessment Technician

Broadcast Operator

Technology Support Specialist

The following jobs were selected by SBCCD for this custom survey:

Accountant

Web Developer

Administrative Secretary

College Police Officer

Purchasing Agent

Laboratory Technician

Maintenance Technician

Grant Clerical Assistant

Library Media Clerk

Custodian

N = 19


Market Competitiveness

Findings from the market competitiveness of current salaries:

The table on the following page shows SBCCD base salary midpoint and actual salaries

for each benchmark job compared to median salary structure midpoint data

SBCCD’s current salary structure midpoints are approximately 6.5% behind the local

market average midpoints (average of Median data)

SBCCD’s actual salary data is tracking just 2.0% behind the local market average

midpoints (average of Median data)

For multiple incumbent positions, data shown is the average for those individuals

The table on page 11 sets out SBCCD’s Key Jobs salary structure midpoints to the

market’s salary structures

Comparing SBCCD midpoint to market midpoint, SBCCD is tracking lower than

survey market midpoint by an average of 13.3%; SBCCD average actual salaries

track on average 11.0% lower than market midpoint

Tables on pages 14, 15, and 16 compare SBCCD’s current salary structure to the

surveyed Minimum, Midpoint, and Maximum structures

Overall, SBCCD’s salary structure for its benchmark jobs is tracking lower than

survey market data structures by an average of 5.3%



The table below shows the market base salary structure midpoint ($000) for

each benchmark job, compared to SBCCD’s salary structure midpoints and

actual average salaries

Data as of 11/1/2014

Model Job

CodeModel Job Title

San

Bernardino

CCD Midpoint

San Bernardino

CCD Actual

Average

Salaries

P90 P75 P50 P25 P10 Average

Midpoint vs.

P50

Midpoint

Actual Average

vs. P50

Midpoint

3271 Dean, Arts & Humanities 119.7 131.9 * 136.3 123.6 116.5 * 127.5 -3.2% 6.7%

3272 Director, Facilities, Operations, & Maintenance 98.4 93.9 * 129.4 110.7 96.8 * 114.5 -11.1% -15.2%

3273 Director of Financial Aid 93.8 94.2 * 108.8 101.3 95.4 * 106.0 -7.5% -7.0%

3274 Manager, Career and Technical Education (CTE) Community Collaborative 77.1 81.0 * * 85.1 * * 85.2 -9.3% -4.8%

3275 Research Analyst 71.2 67.8 * 74.2 69.4 64.5 * 71.8 2.6% -2.3%

3276 Human Resource Generalist 63.8 63.8 * 73.3 68.5 62.9 * 69.4 -6.8% -6.8%

3277 Instructional Assessment Technician 52.9 58.4 * 54.8 49.3 45.7 * 51.2 7.4% 18.4%

3278 Broadcast Operator 48.0 52.9 * * 62.2 * * 60.2 -23.0% -15.1%

3279 Technology Support Specialist 64.5 71.1 * 71.5 69.0 57.2 * 67.2 -6.6% 3.0%

3280 Accountant 45.6 50.3 * 65.2 60.2 58.2 * 64.9 -24.2% -16.4%

3281 Web Developer 71.2 78.5 * * 65.0 * * 65.6 9.6% 20.8%

3282 Administrative Secretary 46.8 50.9 * 57.1 47.4 41.4 * 48.4 -1.3% 7.3%

3283 College Police Officer 55.6 61.3 * 64.0 54.2 49.2 * 55.9 2.6% 13.2%

3284 Purchasing Agent 50.4 48.0 * 63.6 57.8 52.8 * 57.7 -12.8% -17.0%

3285 Laboratory Technician 48.0 51.2 * * 52.0 * * 55.4 -7.8% -1.6%

3286 Maintenance Technician 46.8 51.2 * 57.1 48.3 42.9 * 49.2 -3.2% 5.8%

3287 Grant Clerical Assistant 42.4 38.4 * 46.5 41.8 39.6 * 43.2 1.4% -8.0%

3288 Library Media Clerk 35.6 38.1 * 48.4 43.8 35.3 * 42.4 -18.7% -13.1%

3289 Custodian 36.6 38.9 * 41.8 41.4 40.3 * 42.1 -11.6% -6.0%

Average -6.5% -2.0%

*Insufficient data to report. Base Salary Structure Midpoint ($000)



Findings: Key Jobs

SBCCD asked Hay Group to review the following jobs (part of the broader group), for a

comparison to the market. These roles in particular are more misaligned with the market

median data:

Director, Facilities, Operations, & Maintenance

Broadcast Operator

Technology Support Specialist

Accountant

Purchasing Agent

Grant Clerical Assistant

Library Media Clerk

Custodian


Market Competitiveness – Key Jobs

The table below shows the Key Jobs’ salary structure midpoints

as they compare to market minimum, midpoint, and maximum.

These roles are tracking more than 10% below the P50 median.


Model Job

CodeModel Job Title

San Bernardino CCD

Midpoint

Market P50

Minimum

vs. P 50

Minimum

Market P50

Median

vs. P50

Median

Market P50

Maximum

v. P50

Maximum

3272 Director, Facilities, Operations, & Maintenance 98.4 95.7 2.9% 110.7 -11.1% 122.2 -19.4%

3278 Broadcast Operator 48.0 52.5 -8.6% 62.2 -23.0% 73.8 -35.0%

3279 Technology Support Specialist 64.5 58.9 9.5% 69.0 -6.6% 77.1 -16.3%

3280 Accountant 45.6 53.3 -14.4% 60.2 -24.2% 71.4 -36.1%

3284 Purchasing Agent 50.4 47.5 6.1% 57.8 -12.8% 64.8 -22.3%

3287 Grant Clerical Assistant 42.4 35.6 19.1% 41.8 1.4% 46.6 -9.1%

3288 Library Media Clerk 35.6 36.0 -1.1% 43.8 -18.7% 50.1 -28.9%

3289 Custodian 36.6 33.9 8.0% 41.4 -11.6% 46.8 -21.9%

Average 2.7% -13.3% -23.6%


Market Competitiveness – Key Jobs

The table below shows the Key Jobs’ average actual salaries as

they compare to market minimum, midpoint, and maximum.

These roles are tracking more than 10% below the P50 median.


Model Job

CodeModel Job Title

San Bernardino CCD

Average Salaries

Market P50

Minimum

vs. P 50

Minimum

Market P50

Median

vs. P50

Median

Market P50

Maximum

v. P50

Maximum

3272 Director, Facilities, Operations, & Maintenance 93.9 95.7 -1.9% 110.7 -15.2% 122.2 -23.2%

3278 Broadcast Operator 52.9 52.5 0.8% 62.2 -15.1% 73.8 -28.4%

3279 Technology Support Specialist 71.1 58.9 20.7% 69.0 3.0% 77.1 -7.8%

3280 Accountant 50.3 53.3 -5.6% 60.2 -16.4% 71.4 -29.6%

3284 Purchasing Agent 48.0 47.5 1.1% 57.8 -17.0% 64.8 -25.9%

3287 Grant Clerical Assistant 38.4 35.6 8.0% 41.8 -8.0% 46.6 -17.6%

3288 Library Media Clerk 38.1 36.0 5.6% 43.8 -13.1% 50.1 -24.0%

3289 Custodian 38.9 33.9 14.8% 41.4 -6.0% 46.8 -16.9%

Average 5.5% -11.0% -21.7%


Base Salary Structure Minimum

The table below shows San Bernardino’s salary structure and average actual

salary vs. the market base salary structure Minimum ($000) for each

benchmark job


Model Job

CodeModel Job Title

Number of

Organizations

San Bernardino

CCD Actual

Average

Salaries

Maximum

($000)

Midpoint

($000)

Minimum

($000)P75 P50 P25

Midpoint vs.

P 50

Minimum

Actual

Average vs.

P50

Minimum

3271 Dean, Arts & Humanities 6 131.9 131.9 119.7 108.5 119.0 112.6 100.5 6.3% 17.2%

3272 Director, Facilities, Operations, & Maintenance 7 93.9 108.5 98.4 89.3 102.0 95.7 81.6 2.9% -1.9%

3273 Director of Financial Aid 6 94.2 103.4 93.8 85.0 97.5 85.8 81.1 9.3% 9.8%

3274 Manager, Career and Technical Education (CTE) Community Collaborative 5 81.0 85.0 77.1 70.0 * 73.1 * 5.5% 10.8%

3275 Research Analyst 7 67.8 78.5 71.2 64.6 63.3 60.8 55.1 17.0% 11.5%

3276 Human Resource Generalist 6 63.8 70.3 63.8 57.9 63.0 59.1 52.3 8.0% 8.0%

3277 Instructional Assessment Technician 7 58.4 58.4 52.9 48.0 46.5 43.1 39.0 22.8% 35.4%

3278 Broadcast Operator 5 52.9 52.9 48.0 43.5 * 52.5 * -8.6% 0.8%

3279 Technology Support Specialist 6 71.1 71.1 64.5 58.5 60.8 58.9 47.1 9.5% 20.7%

3280 Accountant 7 50.3 50.3 45.6 41.4 54.2 53.3 49.0 -14.4% -5.6%

3281 Web Developer 4 78.5 78.5 71.2 64.6 * 56.8 * 25.3% 38.2%

3282 Administrative Secretary 7 50.9 51.6 46.8 42.4 46.1 39.7 35.8 17.7% 28.1%

3283 College Police Officer 6 61.3 61.3 55.6 50.4 52.9 46.7 41.3 18.9% 31.1%

3284 Purchasing Agent 6 48.0 55.5 50.4 45.7 54.1 47.5 44.0 6.1% 1.1%

3285 Laboratory Technician 5 51.2 52.9 48.0 43.5 * 46.0 * 4.2% 11.2%

3286 Maintenance Technician 6 51.2 51.6 46.8 42.4 48.2 41.2 36.6 13.6% 24.2%

3287 Grant Clerical Assistant 6 38.4 46.7 42.4 38.4 39.0 35.6 35.1 19.1% 8.0%

3288 Library Media Clerk 7 38.1 39.3 35.6 32.3 41.1 36.0 29.9 -1.1% 5.6%

3289 Custodian 6 38.9 40.3 36.6 33.1 35.8 33.9 33.0 8.0% 14.8%

Average 9.0% 14.2%

*Insufficient data to report.San Bernardino CCD Salary

Structure ($000)Base Salary Structure Minimum ($000)


Base Salary Structure Midpoint

The table below shows San Bernardino’s salary structure and average

actual salary vs. the market base salary structure Midpoint ($000) for each

benchmark job


Model Job

CodeModel Job Title

Number of

Organizations

San Bernardino

CCD Actual

Average

Salaries

Maximum

($000)

Midpoint

($000)

Minimum

($000)P75 P50 P25

Midpoint vs.

P50

Midpoint

Actual Average

vs. P50

Midpoint

3271 Dean, Arts & Humanities 6 131.9 131.9 119.7 108.5 136.3 123.6 116.5 -3.2% 6.7%

3272 Director, Facilities, Operations, & Maintenance 7 93.9 108.5 98.4 89.3 129.4 110.7 96.8 -11.1% -15.2%

3273 Director of Financial Aid 6 94.2 103.4 93.8 85.0 108.8 101.3 95.4 -7.5% -7.0%

3274 Manager, Career and Technical Education (CTE) Community Collaborative 5 81.0 85.0 77.1 70.0 * 85.1 * -9.3% -4.8%

3275 Research Analyst 7 67.8 78.5 71.2 64.6 74.2 69.4 64.5 2.6% -2.3%

3276 Human Resource Generalist 6 63.8 70.3 63.8 57.9 73.3 68.5 62.9 -6.8% -6.8%

3277 Instructional Assessment Technician 7 58.4 58.4 52.9 48.0 54.8 49.3 45.7 7.4% 18.4%

3278 Broadcast Operator 5 52.9 52.9 48.0 43.5 * 62.2 * -23.0% -15.1%

3279 Technology Support Specialist 6 71.1 71.1 64.5 58.5 71.5 69.0 57.2 -6.6% 3.0%

3280 Accountant 7 50.3 50.3 45.6 41.4 65.2 60.2 58.2 -24.2% -16.4%

3281 Web Developer 4 78.5 78.5 71.2 64.6 * 65.0 * 9.6% 20.8%

3282 Administrative Secretary 7 50.9 51.6 46.8 42.4 57.1 47.4 41.4 -1.3% 7.3%

3283 College Police Officer 6 61.3 61.3 55.6 50.4 64.0 54.2 49.2 2.6% 13.2%

3284 Purchasing Agent 6 48.0 55.5 50.4 45.7 63.6 57.8 52.8 -12.8% -17.0%

3285 Laboratory Technician 5 51.2 52.9 48.0 43.5 * 52.0 * -7.8% -1.6%

3286 Maintenance Technician 6 51.2 51.6 46.8 42.4 57.1 48.3 42.9 -3.2% 5.8%

3287 Grant Clerical Assistant 6 38.4 46.7 42.4 38.4 46.5 41.8 39.6 1.4% -8.0%

3288 Library Media Clerk 7 38.1 39.3 35.6 32.3 48.4 43.8 35.3 -18.7% -13.1%

3289 Custodian 6 38.9 40.3 36.6 33.1 41.8 41.4 40.3 -11.6% -6.0%

Average -6.5% -2.0%

*Insufficient data to report.San Bernardino CCD Salary

Structure ($000)Base Salary Structure Midpoint ($000)


Base Salary Structure Maximum

The table below shows San Bernardino’s salary structure and average

actual salary vs. the market base salary structure Maximum ($000) for each

benchmark job


Model Job

CodeModel Job Title

Number of

Organizations

San Bernardino

CCD Actual

Average

Salaries

Maximum

($000)

Midpoint

($000)

Minimum

($000)P75 P50 P25

Midpoint vs.

P50 Maximum

Actual Average

vs. P50

Maximum

3271 Dean, Arts & Humanities 6 131.9 131.9 119.7 108.5 150.6 141.5 136.7 -15.4% -6.8%

3272 Director, Facilities, Operations, & Maintenance 7 93.9 108.5 98.4 89.3 140.9 122.2 115.7 -19.4% -23.2%

3273 Director of Financial Aid 6 94.2 103.4 93.8 85.0 121.6 119.6 113.5 -21.6% -21.2%

3274 Manager, Career and Technical Education (CTE) Community Collaborative 5 81.0 85.0 77.1 70.0 * 98.8 * -21.9% -18.0%

3275 Research Analyst 7 67.8 78.5 71.2 64.6 87.0 77.6 74.0 -8.3% -12.7%

3276 Human Resource Generalist 6 63.8 70.3 63.8 57.9 86.5 79.3 70.3 -19.5% -19.5%

3277 Instructional Assessment Technician 7 58.4 58.4 52.9 48.0 61.6 56.7 53.3 -6.7% 2.9%

3278 Broadcast Operator 5 52.9 52.9 48.0 43.5 * 73.8 * -35.0% -28.4%

3279 Technology Support Specialist 6 71.1 71.1 64.5 58.5 83.6 77.1 67.7 -16.3% -7.8%

3280 Accountant 7 50.3 50.3 45.6 41.4 76.1 71.4 67.4 -36.1% -29.6%

3281 Web Developer 4 78.5 78.5 71.2 64.6 * 74.3 * -4.2% 5.7%

3282 Administrative Secretary 7 50.9 51.6 46.8 42.4 63.9 57.0 47.3 -17.9% -10.7%

3283 College Police Officer 6 61.3 61.3 55.6 50.4 74.1 62.8 58.7 -11.5% -2.4%

3284 Purchasing Agent 6 48.0 55.5 50.4 45.7 72.9 64.8 62.9 -22.3% -25.9%

3285 Laboratory Technician 5 51.2 52.9 48.0 43.5 * 58.7 * -18.4% -12.9%

3286 Maintenance Technician 6 51.2 51.6 46.8 42.4 65.5 56.8 50.2 -17.6% -9.9%

3287 Grant Clerical Assistant 6 38.4 46.7 42.4 38.4 54.3 46.6 44.7 -9.1% -17.6%

3288 Library Media Clerk 7 38.1 39.3 35.6 32.3 55.8 50.1 41.7 -28.9% -24.0%

3289 Custodian 6 38.9 40.3 36.6 33.1 49.9 46.8 44.8 -21.9% -16.9%

Average -18.5% -14.7%

Base Salary Structure Maximum ($000)*Insufficient data to report.San Bernardino CCD Salary

Structure ($000)

02 Internal Compensation Analysis


Current Salary Schedules

The table below shows the internal equity for each of the salary schedules:

Actual salaries as reported for the Academic, Management, Classified and Confidential

salary schedules indicate that SBCCD pays between the midpoint and maximum of the

current structures

Census data is current as of November 2014

Current Salaries vs. Current Structures

Data is shown in the thousands

Academic Management Classified Confidential

# Salary Levels 24 levels 26 levels 42 levels 6 levels

# Incumbents Below Min 0 0 0 0

$ Sum Below Min $0 $0 $0 $0

Avg Annual Cost Per Incumbent - - - -

# Incumbents Above Max 0 0 0 0

$ Sum Above Max $0 $0 $0 $0

Avg Annual Cost Per Incumbent - - - -

Compa-Ratio (Salary to Current Midpoint) 101.3% 104.1% 107.8% 100.2%

Compa-Ratio (Salary to Current Maximum) 91.6% 94.4% 97.8% 90.6%

03 Recommendations


Recommendations

Recommendations

Make adjustments to key job population as these were on average between 11-13%

behind the market

Prioritize adjustments to individuals whose salary may fall more than 10-15% behind the

benchmark market, at the discretion of SBCCD

Continue to consider the context of SBCCD’s Total Reward package and the mix of pay

and benefits to support SBCCD’s strategies

San Bernardino Community College District/media/Files/SBCCD/District/Human...Current job data was...

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