Classification and Compensation Study for SBCCD Rollout Presentation DECEMBER, 2013

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Today’s Agenda

About Hay Group

Project overview

Project work plan

Project roles

Questions

About Hay Group

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About Hay Group

88 Offices in 49 countries

2600+ Employees worldwide

7000 International clients

1943 Established in Philadelphia

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Hay Group Experience

We provide a full range of human resources consulting services to the Education, Public, and Private sectors. A sample of our clients:

Cerritos CCD Contra Costa CCD Foothill DeAnza CCD Kern CCD Rancho Santiago CCD Riverside CCD San Diego CCD Salt Lake Community College Santa Rosa JC Victor Valley CC College of the Holy Names New Mexico Highlands University Saint Mary’s College University of Utah Monterey Bay Aquarium

California Academy of Sciences SF MOMA Sundance Institute Sutter Health City of Walnut Creek Washoe County Orange County Government of Guam State of California State of Idaho State of Kansas State of New Mexico State of Oregon State of Utah State of Wyoming

Project Overview

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Project Objectives

Assess the current job documentation and classifications for management, classified, and faculty positions

− Check the consistency of current documentation, re-writing job descriptions as needed

Conduct a compensation study which focuses on comparable organizations as a basis for comparison

Review the existing salary structure with recommendations for changes

− Based upon an analysis of internal and external data

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Elements of Effective Reward Plans

Job Evaluation Measuring

Work

Compensation Delivering

Work

Classification Describing

Work

Structure Valuing Work

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Understanding Terms

Classification

Developing a description of the major duties/tasks, knowledge, skills and abilities (KSAs), and qualification requirements for a position or series of positions which are associated with a job family…in today’s environment

Job Evaluation

Comparing the content of one position/classification relative to another based on a set of common factors

− The focus of job measurement is on the relative weighting of positions

Pricing

Determining of the relative value of a position, both compared to others within an organization (internal equity) and to the external market (external competitiveness)

Project Workplan

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Project Work Plan – 3 Phases

Phase I: Project Planning and Introductory Communication

Explaining the aim and scope of the project

Assigning duties for employees and management

Phase II: Job Analysis and Evaluation

Data Gathering

Capturing current job content

Analyzing and measuring job content

Developing a Classification and Job Evaluation Plan

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Project Work Plan – 3 Phases (cont’d)

Phase III: Compensation Analysis

Developing a Compensation Philosophy

Identifying Comparator Markets and Comparator Organizations

Collecting and Analyzing Current Salaries

Collecting and Analyzing Market Data

Then…

Recommendations, reporting, and implementation

Project Roles

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Project Leadership Team

Role of the Project Leadership Team

Project sounding board for proposed methodology and steps

− Project communicator (ears and eyes)

− Provide project feedback

Manage expectations

Keep the consultants accountable for keeping on schedule

Help take internal ownership of the project

− A SBCCD project, not a Hay Group project

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Employees and Managers

Role of Employees Review your job documentation and complete the response form

− Option “A”, “B”, or “C”

− Documents will be sent to each employee by email

Fill out the response form and send the completed form to your immediate supervisor

− Some job families may have group sessions

Role of Managers/Supervisors Review response forms completed by all of your direct reports

Offer feedback (as needed) and designate that you have read and reviewed the document by signing it

Send the approved response form to Hay Group

Questions