Sample Outreach Meeting Agenda with ScriptEstimated Length: 2 to 2 hoursNotes: You can add the guest speaker conference call or web conference (still working on this) with Paul Farmer (200 minutes) into the agenda at the point that works for !ou" #elow is a sample script that !ou will want to adapt to !our e$ent" You cannot do e$er!thing as scripted at !our meeting as it would be too long" You ma! want to cI. WELCOME 5 MINUTES Introdue !ourse"#. %&i' m! name is ((((((((((((((((((( and ) am a $olunteer with *+,-./, here in (((((((((((((((((((((((") ha$e been a $olunteer since (((("0$%no&"edge 'eo'"e #or (eing there%/here are a lot of wa!s !ou could be spending the da!' and ) want to thank all of !ou for coming out and learning more about how Y1- can pla! a role in the mo$ement to end po$ert! in the -nited ,tates and abroad"0State 'ur'ose o# meeting%1ur purpose toda! is to inspire !ou all about the difference !ou can make' working with others' to create the political will to end hunger and po$ert!" )n the ne2t ((( minutes' we will: 1$er$iew the histor! and mission of *+,-./, and gi$e !ou a sense of the effecti$eness of our training and support network" 3e will discuss one of our current campaigns' ((((((((((((((' 3e will take a couple of actions" 3e4ll write a letter to (((((((((( urging them to step forward and take leadership on this issue' and we4ll participation in the international ,tand-p' /ake 5ction 5gainst po$ert!" 3e will be participating tr!ing to set a 6uinness #ook 3orld *ecord for the largest group to stand up for a cause" .ast !ear there were 778 million people around the globe" Finall!' we4ll share a $ision with !ou of the huge changes !ou can be a part of if !ou 9oin *+,-./," :hanges like putting ;< million children school in grade school around the globe" Intended resu"ts)outomes o# the meeting [The more specific you make this section, the better your meeting will be]%1ur ultimate goal here tonight is to strengthen our local group b! bringing in as man! new acti$e partners as we can" =olunteer acti$ists come together twice monthl! to learn about recent polic! de$elopments and take specific actions' oftentimes communicating with their members of :ongress' on hunger and po$ert! issues" 3e want to gi$e !ou a clear o$er$iew of the worldchanging work that we do' and we want !ou to feel $er! welcome to part of it if it>s something that would e2cite !ou' empower !ou' and help !ou build !our personal legac! in the world" ?ost of all' we want to make sure this is a $aluable and inspiring gathering for e$er!one"0II. INS*I+IN, STO+- O+ ./. $N. ,+OU* INT+O.UCTIONS 05 MINUTES Set a onte1t #or &h! it2s im'ortant to 3#ous4 on &h! this meeting is ta%ing '"ae. %) know man! of !ou ha$e come straight from work' or a cra@! few hours at home with !our families' or from school"Your attention is likel! to be focused an!where but on this meeting"/his$ideoAreading will gi$e !ou a sense of the problem of po$ert! and some of the solutions"You>ll see that ordinar! citi@ens like !ou and me actuall! can do something about it"0 Note: 6lobal groups can use stories from our website (see )ssues tab) andAor B=B clipsfrom the 6lobal :ampaign B=B" ?ore guidance on this will be a$ailable soon"$s% e5er!one e"se to introdue him)herse"# and &h! ame to meeting. You ma! want to ask a broader Cuestion like' %3hat are !ou committed to in life or what are !ou passionate aboutD0 )f not' simpl! tr! the following: %Now' ) would like to start off b! asking e$er!one to introduce themsel$es and share what it was about *+,-./, that had !ou come to this meeting") would like to start with (((((((((((( here on m! left and then go clockwise around the room"0 Note: )f !ou ha$e a lot of people in the room !ou ma! want to ha$e people pair up and introduce themsel$es to each other and then ha$e onl! a couple of people share something about the person the! met"III. T6E 7$SICS O8 +ESULTS 05 MINUTES Note: /his section should be no longer than 7< minutes' so !ou will want to pick and choose details from the script below for this section" +ESULTS is9%*+,-./, is a grassroots citi@ens> lobb! committed to creating the political will to end hunger and the worst aspects of po$ert!"3e are a network of $olunteer acti$ists around the countr! whotake regular action to build a larger mo$ement to end hunger and po$ert! in this countr! and abroad"*+,-./, partners meet twice per month to plan and take action" Buring one of those meetings' we hook into a national conference call with hundreds of other $olunteers around the countr! to learn more about an issue' learn to speak powerfull!' and take action to communicate with our elected officials b! sending them letters" 3e also de$elop plans for influencing our decision makers through faceEtoEface meetings' the media' and communit! action"6istor! o# +ESULTS (this section can be modified to be shorter than this full te2t)%) want to gi$e !ou all a sense of the grassroots beginnings of this organi@ation")n the late ;0>s' the National 5cadem! of ,ciences' literall! hundreds of e2perts from around the countr!' came out with a report e2amining world hunger")n this report' the! concluded that hunger and worst aspects of po$ert! could be ended within one generation' what was missing was political will")n other words' there are enough resources on this planet' the infrastructure needed' to make sure that no one should go hungr! or malnourished' but until that political will e2ists' world hunger and malnutrition will continue to e2ist"3e will del$e into what political will means in 9ust a few minutes"%)n 7FG0' ,am Bale!E&arris' a musician and substitute music teacher in .os 5ngeles' took a goodlook around and didn>t see an!one working to build that political will".ike most of us' he felt hopeless about doing an!thing about sol$ing the big problems of the planetHwhether it be world hunger or en$ironmental degradation"3hat ,am reali@ed is that he wasn>t hopeless about the e2istence of %solutions0Hhe was hopeless about human nature' thinking that people would 9ust ne$er get it together and do what it would take to make hunger a thing of the past"%)f this political will is what it will take to end hunger' ,am wanted to know wh! it wasn>t happening")n speaking to high school classes across the countr!' he found that' of ;000 students' 8G00 of them did not e$en know who their members of :ongress were"/o ,am' the solution was logicalHget folks engaged in the political process' communicating with their elected officials' to build that political will",o' he took up the challenge b! mobili@ing people he knew' meeting in places like this li$ing roomAchurch basementA communit! center' and got folks to begin that process of building political will b! writing letters to their elected officials"&e began to train $olunteers to communicate effecti$el! and powerfull! with members of :ongress to build support for specific costEeffecti$e programs to combat po$ert!"%,am started touring the countr!' getting others in$ol$ed in the political process' and *+,-./, grew from there"/hroughout the G04s' *+,-./, focused primaril! in lobb!ing for specific programs in the foreign aid budget"*+,-./, identified the most costEeffecti$e measures to sa$e the li$es of thousands' then millions' of childrenHlike immuni@ations and other basic health measures"%)n 7FF2' a group of $olunteers formed *+,-./, %Bomestic0 formed to focus on -, po$ert! issues"0Current organi:ationa" struture%)n the last twent!Eeight !ears' the organi@ation has grown in terms of si@e and effecti$eness"/here are now *+,-./, chapters in o$er 700 cities and towns across the -nited ,tates"5bout 2A of *+,-./, $olunteers focus primaril! on global issues' about 7A on -, po$ert! issues"5lso' there are o$er I0 *+,-./, chapters in fi$e other countries"3e ha$e appro2imatel! 2< staff' most of whom are based in 3ashington' B:"/he! pro$ide the $olunteers with the research' legislati$e strategies' support and training that allows them to be so effecti$e"%1ur goal tonight is to build up the organi@ationHto increase our network of acti$e $olunteers b! bringing on (( new partners" /he minimum time commitment is t!picall! E< hours per month",pecificall!' partners:7" ?eet with our *+,-./, group twice e$er! month to plan the group4s acti$ities"2" 5ttend a National :onference :all (one of the meetings) and take a monthl! action' usuall! writing a letter to a member of :ongress"" ,ta! in touch with local 6roup .eader e$er! week to let himAher know what !ou are up to"I" 1rgani@e and host outreach meetings like this one e$er! few months to let other folks know what we are up to and practice the powerful speaking tools we offer"d like to show !ou a $ideo now to demonstrate the impact that our $olunteers and this organi@ation ha$e in the world0 /ell !our personal stories about wh! !ou are in$ol$ed in *+,-./," Your stories should describe !our 9ourne! from c!nic or unsure to con$inced acti$ist" Bescribing !our 9ourne! will help others see themsel$es in !our stor!"I/. .ISCUSSION O8 *OLITIC$L WILL 0; MINUTES +ESULTS Mission: Create the 'o"itia" &i"" to end hunger and the &orst as'ets o# 'o5ert!LYou ma! decide to start this section with a few people reading the Cuote from the National 5cadem! of ,ciences report aloudM%Now that !ou ha$e gotten a better glimpse of the organi@ation' we want to spend the ne2t few minutes discussing the missions of *+,-./,"1ur first mission is to create the political will to end hunger and the worst aspects of po$ert!"5s we mentioned earlier' o$er 20 !ears ago the National 5cadem! of ,ciences concluded that world hunger could be ended within one generation is the political will e2isted to do so"%.et>s sa! !ou are walking down the street and a reporter comes up to !ou and sa!s' N/his big report 9ust came outK according to e2perts' we could end hunger within a few decades if there was Npolitical will> to do soHwhat do !ou ha$e to sa! about thatD>K%,o' when ) sa! that our mission is to build political will' what does %political will0 mean to !ouD K%*+,-./, uses the term %political will0 to describe a process of using the instruments of go$ernment to make a difference"For e2ample' we4$e seen e2amples of political will be e2ercised with the response of our politicians to the attacks on ,eptember 77' the global financial crisis' and right now' the direction of the political will for healthcare reform is up in the air" *+,-./, ?ission: #reak through the thought that' %) can>t make a difference"0 %/he second mission of *+,-./, addresses how to build political willHit is to break through the thought that' %) can>t make a difference"0?ost *+,-./, $olunteers' including m!self' didn>t necessaril! know e$en the name of our members of :ongress when we got in$ol$ed in the organi@ation"Now' ) look at what ) ha$e done since ) got in$ol$ed in this organi@ationHfor e2ample' K5s a result of m! action and others around the countr!' :ongress ((((((((((" ) don>t think ) would ha$e e$er done this without being in$ol$ed in *+,-./,"0Creating 'o"itia" &i"" is a(out reating a 3shi#t4 in 'o"itia" resignation. %Oames 6rant' the former +2ecuti$e Birector of -N):+F' said' %+ach of the great social achie$ements of recent decades has come about not because of go$ernment proclamations' but because people organi@ed' made demands' and made it good politics for go$ernments to respond")t is the political will of the people that makes and sustains the political will of go$ernments"0%#asicall!' our mission is about shifting the wa! people look at and use the political process")n order to build the political will to end hunger and po$ert!' we need a shiftH*+,-./, is causing that shift b! pro$iding the training' support' and organi@ational structure for people to get in$ol$ed in the political process' and to make a measurable difference" /he e2periences of *+,-./, $olunteers tell us that indi$idual actions are making a huge difference in the worldHwe all can make a big impactP0/I. ISSUES)$CTION COM*ONENT t dangerous until !oucan speak powerfull!0 and ) think our techniCue of learning and practicing information reall! sets us apartHand' for those of !ou acti$e in other organi@ations' this is worth stealingP You also can adapt this information for the letters we will write ne2t"%) will go through the some basic information about this issue' also known as a laser talk' a total ofthree times"/he first time' ) will recite it through entirel!' emphasi@ing the ke! points for !ou to remember"/he second time' ) will ask !ou all to Nfill in the blanks> b! shouting out answers to m! Cuestions about the basic facts"/hen' ) will go through it again and lea$e certain sections blank for !ou to fill in silentl! to !oursel$es" /hen' we will pair up and practice with each other") reali@e this will be a lot of like school' and !ou ma! or ma! not feel like reli$ing those !ears' but this is where !ou can reall! become Ndangerous> because !ou will go from being a Nlistener> to a Nspeaker> about these issues",o' here it isK"%Now ) will recite through this laser talk again' asking !ou all to Nfill in the blanks>K%Now ) will recite through this laser talk again' lea$ing certain sections blank for !ou to fill in silentl! to !oursel$esK%Now we will pair up and practice speaking this information with each otherK%6reatPNow is the time we get to practice together":an ) get a $olunteer to help me out this time b! filling in the blanks out loudD K%Now let>s pair up and practice with a neighborK0LetterWritingDomestic %ction (on Head tart and child care"#lobal %ction (on the $ducation for %ll %ct"%Now' ) will pass out a basic action sheet from the *+,-./, office on this issue"You all probabl!don>t e$en need itH!ou alread! know the information alread!P K%) know some of !ou are wrapping up !our letters' but ) would lo$e for a couple of people to $olunteer to read their letter aloud while the rest of us are finishing up"3ho>s finished with their letter and would be willing to read it out loudD K0/II. IN/IT$TION TO 7ECOME IN/OL/E. $S$ *$+TNE+ $N.)O+ $ .ONO+ 0; MINUTES 7ig Ideas= 7ig Change= 7ig CommitmentQ3e feel like we ha$e a lot to offer in *+,-./," )t4s wh! man! people' once the! start' are in$ol$ed for decades" 3e offer big ideas for big change" #ut it also reCuires a bigger than t!pical commitment" 3hat we want to ask !ou to think about toda! is' if !ou could be part of a mo$ementthat puts ;< million children in school' or assures that 7;< million of the world4s poorest has access to microcredit' or the millions more ha$e access to healthcare in the -,' what would !ou be willing to doD3e can make these kind of bold claims of big change because we4$e helped create them in the past in the areas of microcredit' child sur$i$al' &ead ,tart' and diseases of po$ert!"#eing part of this kind of change also reCuires a bigger commitment on the part of more citi@ens"Q7eome 'artners on #our>month (asis>> +e5ie& 'artner agreements: ?&) e1'"anation%/he letter !ou 9ust wrote is 9ust the starting point for *+,-./,")f !ou get in$ol$ed with *+,-./, as an acti$e $olunteer' someone we call an acti$ist' !ou will go on to meet with our representati$es and their aides".et me tell !ou a little bit more about what our acti$ists to do"5s) said earlier' the minimum time commitment is t!picall! E< hours per month",pecificall!' we askacti$ists to commit to the following things:7" ?eet with our *+,-./, group twice e$er! month to plan the group4s acti$ities"2" 5ttend a National :onference :all (one of the meetings) and take a monthl! action' usuall! writing a letter to a member of :ongress"" ,ta! in touch with local 6roup .eader e$er! week to let himAher know what !ou are up to"I" 1rgani@e and host outreach meetings like this one e$er! few months to let other folks know what we are up to and practice the powerful speaking tools we offer" )n other words'that means that partners agree to return phone calls andAor emails"1f course' there is nothing stopping !ou from taking on more leadership !ourself as well"ll pass out the forms now and let !ou fill them outK"/hank !ou for !our commitment to this work"In5ite others to #uture +ESULTS Outreah Meetings%.astl!' we are planning to ha$e future meetings like this one about *+,-./, and taking people through the process of taking action b! writing letters like the ones !ou wrote tonight"Please let me know if !ou can think of other people here in (((((((((((' or in other cities where we ma! ha$e a *+,-./, group now or are looking to start one' who ma! be interested in coming to a meeting like this"0/III. CLOSE $N. T6$N@S