Safer Internet plus INFO DAY 18 APRIL 2008 Budapest HOW TO PREPARE and SUBMIT A PROPOSAL Dr. Michael...
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Transcript of Safer Internet plus INFO DAY 18 APRIL 2008 Budapest HOW TO PREPARE and SUBMIT A PROPOSAL Dr. Michael...
Safer Internet plus INFO DAY
18 APRIL 2008Budapest
HOW TO PREPARE and SUBMIT A PROPOSALDr. Michael Busch
European CommissionDG Information Society & Media
Unit E6 – eContent & Safer Internet
Safer Internet plus – 2008 call INFO DAY ••• 3
Let’s have a look at the calendar and talk to our partners
Safer Internet plus – 2008 call INFO DAY ••• 6
Week 2: Consortium meeting
Objectives of the meeting:• Definition of roles and responsibilitiesOverall administrative/financial co-ordinatorTechnical co-ordinators if required• Tasks’ and budget’s distribution• Set up deadlines for drafts and input
from partners• Agree on a joint advisory board and
system to collect letters of support
Safer Internet plus – 2008 call INFO DAY ••• 7
Results of the meeting: this is the planning and I am the co-ordinator…
Safer Internet plus – 2008 call INFO DAY ••• 8
Proposal submission: what to submit
• A proposal consists of three parts:– Part A: Forms A1, A2, A3 and A4– Part B: Narrative Description of
Work (DoW)– Part C: Forms C1 and C2
You must fill in and submit all three parts (forms A, B and C)
Safer Internet plus – 2008 call INFO DAY ••• 9
What does it mean?
• My shopping list:• Administrative forms:• I have to fill in form A1 and A3 (budget)• I have to collect forms A2 and A4 from each
partner (included the co-ordinator)• I have to collect forms C1 and C2 from all
partners which are not public bodies
Safer Internet plus – 2008 call INFO DAY ••• 10
What does it mean? (cont.)
Part B:
• I have to prepare the first draft and send it to the partners for comments
• I have to collect from my partners:all letters of support and list them in
point 7.2 of part B;description of their organisation, their
role in the project and their key personnel (brief CV) for point 5 of part B.
Safer Internet plus – 2008 call INFO DAY ••• 11
What does it mean? (cont.)
Overall proposal:
• I have to prepare 1 unbound original + 5 bound copies of all parts
• I have to burn a CD-rom with xls files for the administrative files and pdf of part B
• I have to make sure that the proposal arrives at the Commission by the date and time set in the call
Safer Internet plus – 2008 call INFO DAY ••• 12
What does it mean? (cont.)
Last but not least… I have to go back to the Safer Internet Helpdesk in order to clarify one issue that after the consortium meeting is still pending.
Safer Internet plus – 2008 call INFO DAY ••• 15
WEEK 2 and 3: Doubts while preparing the draft of Part B
Safer Internet plus – 2008 call INFO DAY ••• 17
WEEK 3: Doubts while preparing the budget…
Q. Should I indicate the name of a potential subcontractor in the proposal?
Q.To what extend the budget breakdown is « indicative »? Can we transfer money between cost categories?
Q.We will receive some sponsorhip. Where should I mention this?
Safer Internet plus – 2008 call INFO DAY ••• 18
Direct Costs(eligible for all project types)
Personnel costs: personnel working for the project Travel & subsistence costs incurred for project
according to usual rules of applicant Subcontracting: identified in Part B of the proposal;
bid offering best value for money Other specific costs = costs not eligible under other
mentioned cost categories, subject to Commission approval if not listed in grant agreement
Safer Internet plus – 2008 call INFO DAY ••• 19
Indirect Cost
Overheads: Flat rate up to 30% of personnel costs.
general management and administration costs depreciation of buildings and equipment rent, heating, water, electricity, office furniture personal computers, office supplies including printer
ink and stationery telecommunications and postal charges.
Safer Internet plus – 2008 call INFO DAY ••• 22
WEEK 4/5: self assessment: using the IARs
Safer Internet plus – 2008 call INFO DAY ••• 23
Week 6 = 28 May = deadline for proposal to arrive in Luxembourg
THANK YOU!Safer Internet plus Helpdesk:[email protected]
Safer Internet plus web site:http://ec.europa.eu./saferinternet