Safe Harbors Quarterly Partner’s Meeting

November 17, 20142100 Building

Agenda ReviewWelcome, Introductions,

AnnouncementsAnnual Housing Assessment Report

(AHAR) Data Clean-upHMIS Data StandardsBreak-out GroupsUpdates – Steering Committee &

User’s GroupQ&ATrivia Question & PrizeAdjourn

Welcome

AnnouncementsGregg Rocheford

◦Out of Class Assignment◦Ali Peters as replacement

Renee Lamberjack ◦New Opportunity at Univ. of WA

LeTania Severe ◦Completed PhD

Thank You for your partnership in 2014!!Reporting Technical IssuesPartner’s Meetings User’s GroupVersion 5.5HMIS Data Standards

AHAR Basics

The Annual Homeless Assessment Report (AHAR) is a report to the U.S. Congress on the extent and nature of homelessness.

The AHAR uses aggregate HMIS data from communities across the country.

The AHAR is also a good tool for communities to assess the quality of their data in HMIS.

AHAR Basics

The AHAR reports data on people served during a 12-month period, from October 1 through September 30 of the following year.

The AHAR is designed to: ◦ Develop an estimate of the number of homeless

people nationwide; ◦ Estimate the number of people receiving

assistance in permanent supportive housing (PSH);

◦ Create a descriptive profile of people experiencing homelessness and people residing in PSH;

◦ Estimate the nation’s capacity to house homeless people.

AHAR DataEmergency Shelter, Transitional

Housing, and Permanent Supportive Housing programs are included

Homelessness Prevention and Rapid Re-Housing Programs (HPRP), Safe Havens, Permanent Housing, and Service Only programs are NOT included

Domestic violence programs are NOT included

AHAR Timeline

Report Period: Oct 1, 2013–Sept 30, 2014

Report Draft Due to HUD: Nov 14th

Final Report Due to HUD: Dec12th

AHAR Data Clean-upAgency Support Reps will contact

you regarding data clean-up in the next couple weeks

Common data clean-up:◦Data completeness on Universal

Data Elements◦Utilization rates◦Date of Birth or Program Entry Date

errors

2014 HMIS Data Standards

Presentation for the Safe Harbors Partners Meeting

November 2014

Topics2014 HMIS Data StandardsCommunication

◦Website◦FAQ◦Intake Forms

TrainingProject Type Codes

◦HPRP Split

HMIS Data StandardsBaseline data collection requirements for

projects in the Homeless Management Information System (HMIS)

Allow for consistent reporting across projects and gives HUD the ability to report on aggregate data at a national level

In the past, these standards were released by HUD

This year, they are a joint publication of HUD and other federal partners: US Department of Health and Human Services (HHS) & US Department of Veterans Affairs (VA)

HMIS Data Standards - CommunicationWebsite – Visit the Version 5.5

page of the website for:◦Data Collection Requirements◦FAQ – For frequently asked questions◦Intake Forms◦Past Safe Harbors Messages

HMIS Data Standards - Training

All users will be required to use Client Intake and Snapshot Management pages starting October 1st .

Visit the Safe Harbors training page to sign up for classes.

HMIS Data Standards - Project Type Codes Project Type Codes – classifies projects based on primary

function◦ Lodging Projects

Emergency Shelter Safe Haven Transitional Housing Rapid Re-Housing Permanent Supportive Housing Permanent Housing with Services Permanent Housing: Housing Only

◦ Services Projects Coordinated Assessment Homelessness Prevention Street Outreach Day Shelter Services Only Other

HMIS Data Standards – Project Type CodesProject Type Code Work◦ Small group to develop project type

code definitions for our CoC◦ These definitions will be

disseminated and used by funders, Safe Harbors staff, and agencies to ensure consistent categorizing of programs

HPRP Split

Break-Out Groups

HMIS Data StandardsReporting

Steering Committee Update

HMIS Vendor ContractHMIS Data Standards

Safe Harbors User’s Group UpdateSystem Ticket ReviewHMIS Data StandardsSharing of Tips & TricksHMIS Vendor Requirements

Questions & Answers

Trivia Question & Prize

Adjourn