S ESSION 7 M ARTHA B OSWORTH U.S. EPA R EGION 1. I NTRODUCTION Types of documents Compiling data...
-
Upload
lionel-floyd -
Category
Documents
-
view
212 -
download
0
Transcript of S ESSION 7 M ARTHA B OSWORTH U.S. EPA R EGION 1. I NTRODUCTION Types of documents Compiling data...
![Page 1: S ESSION 7 M ARTHA B OSWORTH U.S. EPA R EGION 1. I NTRODUCTION Types of documents Compiling data Organizing records.](https://reader035.fdocuments.us/reader035/viewer/2022081603/5697bfa51a28abf838c97b42/html5/thumbnails/1.jpg)
Compiling PRP Data and
Organizing Records
SESSION 7
MARTHA BOSWORTHU.S. EPA REGION 1
![Page 2: S ESSION 7 M ARTHA B OSWORTH U.S. EPA R EGION 1. I NTRODUCTION Types of documents Compiling data Organizing records.](https://reader035.fdocuments.us/reader035/viewer/2022081603/5697bfa51a28abf838c97b42/html5/thumbnails/2.jpg)
INTRODUCTION
• Types of documents
• Compiling data
• Organizing records
![Page 3: S ESSION 7 M ARTHA B OSWORTH U.S. EPA R EGION 1. I NTRODUCTION Types of documents Compiling data Organizing records.](https://reader035.fdocuments.us/reader035/viewer/2022081603/5697bfa51a28abf838c97b42/html5/thumbnails/3.jpg)
TYPES OF PRP DOCUMENTS
• Hazardous waste manifests• Floating manifests• Pick-up notices• Invoices• Business records• Bank statements• Customer lists
![Page 4: S ESSION 7 M ARTHA B OSWORTH U.S. EPA R EGION 1. I NTRODUCTION Types of documents Compiling data Organizing records.](https://reader035.fdocuments.us/reader035/viewer/2022081603/5697bfa51a28abf838c97b42/html5/thumbnails/4.jpg)
![Page 5: S ESSION 7 M ARTHA B OSWORTH U.S. EPA R EGION 1. I NTRODUCTION Types of documents Compiling data Organizing records.](https://reader035.fdocuments.us/reader035/viewer/2022081603/5697bfa51a28abf838c97b42/html5/thumbnails/5.jpg)
COMPILING DATA
• Needed: a system to compile, track, and manipulate the information gathered
• Spreadsheets
• Database
• Contractor products and support
![Page 6: S ESSION 7 M ARTHA B OSWORTH U.S. EPA R EGION 1. I NTRODUCTION Types of documents Compiling data Organizing records.](https://reader035.fdocuments.us/reader035/viewer/2022081603/5697bfa51a28abf838c97b42/html5/thumbnails/6.jpg)
DATABASE CONSIDERATIONS
• Nature and complexity of the information
• Types of summaries and reports needed
• Waste types to be tracked (how many?)
• Database users
• Resource requirements for development and maintenance
• Contractor support needs and availability
![Page 7: S ESSION 7 M ARTHA B OSWORTH U.S. EPA R EGION 1. I NTRODUCTION Types of documents Compiling data Organizing records.](https://reader035.fdocuments.us/reader035/viewer/2022081603/5697bfa51a28abf838c97b42/html5/thumbnails/7.jpg)
DATABASE CONSIDERATIONS (CONT’D)
• Expected term of use
• Hardware and software compatibility
• Ease of transition
![Page 8: S ESSION 7 M ARTHA B OSWORTH U.S. EPA R EGION 1. I NTRODUCTION Types of documents Compiling data Organizing records.](https://reader035.fdocuments.us/reader035/viewer/2022081603/5697bfa51a28abf838c97b42/html5/thumbnails/8.jpg)
VOLUMETRIC DATA
• Compile waste-in information:
Names and addresses of PRPs
Types and volumes of hazardous substances contributed
Dates of shipments
Transporter names
Evidence types
Other information to support assumptions
![Page 9: S ESSION 7 M ARTHA B OSWORTH U.S. EPA R EGION 1. I NTRODUCTION Types of documents Compiling data Organizing records.](https://reader035.fdocuments.us/reader035/viewer/2022081603/5697bfa51a28abf838c97b42/html5/thumbnails/9.jpg)
VOLUMETRIC DATA (CONT’D)
• Create volumetric ranking:
Ranks PRPs in order by volume
Expresses each party’s contribution as a percentage of total volume of hazardous material at the site
Helps facilitate settlements
![Page 10: S ESSION 7 M ARTHA B OSWORTH U.S. EPA R EGION 1. I NTRODUCTION Types of documents Compiling data Organizing records.](https://reader035.fdocuments.us/reader035/viewer/2022081603/5697bfa51a28abf838c97b42/html5/thumbnails/10.jpg)
FINANCIAL DATA
• Compile PRP financial information:
Names and addresses of companies
Name changes, mergers, acquisitions
Dates of important financial transactions
Ability to Pay (ATP)
![Page 11: S ESSION 7 M ARTHA B OSWORTH U.S. EPA R EGION 1. I NTRODUCTION Types of documents Compiling data Organizing records.](https://reader035.fdocuments.us/reader035/viewer/2022081603/5697bfa51a28abf838c97b42/html5/thumbnails/11.jpg)
WHAT IS A RECORD?AND ORGANIZING RECORDS
• Recorded information, in any format, that is: Created in the course of business, Received for action, or Needed to document EPA activities.
• www.epa.gov/records/whatis/
• Know your regional records requirements.
• Know the Superfund records management requirements.
![Page 12: S ESSION 7 M ARTHA B OSWORTH U.S. EPA R EGION 1. I NTRODUCTION Types of documents Compiling data Organizing records.](https://reader035.fdocuments.us/reader035/viewer/2022081603/5697bfa51a28abf838c97b42/html5/thumbnails/12.jpg)
MANAGING YOUR DOCUMENTS
• Request electronic format
• Hard copies take up space
• Ensure CBI and PII are protected
• Consider database to track/manage records
• Get documents to Record Center ASAP
• Working files can be organized to fit your style
![Page 13: S ESSION 7 M ARTHA B OSWORTH U.S. EPA R EGION 1. I NTRODUCTION Types of documents Compiling data Organizing records.](https://reader035.fdocuments.us/reader035/viewer/2022081603/5697bfa51a28abf838c97b42/html5/thumbnails/13.jpg)
SITE RECORD ORGANIZATION
Choose the best method of organizing documents by considering the following factors:
• Types of information needed from the documents • Volume of documents• Regional file structure• Capabilities of the organizer • Ease of document retrieval• Long-term tracking needs and capabilities • Potential document security issues• Unique site-specific needs• Nature and number of potential users • Time required to organize documents
![Page 14: S ESSION 7 M ARTHA B OSWORTH U.S. EPA R EGION 1. I NTRODUCTION Types of documents Compiling data Organizing records.](https://reader035.fdocuments.us/reader035/viewer/2022081603/5697bfa51a28abf838c97b42/html5/thumbnails/14.jpg)
REFERENCES
PRP Search Manual Section 3.8 (“Compile Waste-In Information”)http://www2.epa.gov/enforcement/report-prp-search-manual-2009-edition-2011-addendum
PRP Search Manual Section 3.8.2 (“Waste-In Lists and Volumetric Rankings”)http://www2.epa.gov/enforcement/report-prp-search-manual-2009-edition-2011-addendum
Final Guidance on Preparing Waste-in Lists and Volumetric Rankings for Release to Potentially Responsible Parties (PRPs) Under CERCLA ("Waste-in Guidance”) http://www.epa.gov/compliance/resources/policies/cleanup/superfund/guide-volumet-rpt.pdf