RWD Info Pak Template -...

Title: Standard Analysis for Information StructureCategory 1 : SalesCategory 2 : Sales Clerk

Work Instruction

Standard Analysis for Information Structure MCSI

PurposeUse this procedure to perform an analysis of SAP internal and external sales for the University of Leeds.

TriggerPerform this procedure when you are required to analyse sales information for external customers and customers of the Internal Market.

PrerequisitesNone.

Menu PathUse the following menu path to begin this transaction:

Select Logistics Sales and Distribution Sales Information System Standard analyses Self-def. analysis to go to the Self defined analysis for Info Structure S912 selection screen.

Transaction CodeMCSI

Additional InformationNone.

Filename: document.docReference: SD_DG_Report

Version: PrelimLast Modified: 6/6/2002 3:14 PM

Work Instruction / 16


Procedure

1. Start the transaction using the menu path or transaction code.

Info structure (1) 1 Entry found

2. Select an option to report on by selecting either S911 for external customers or S922 for Internal Market customers.

The options listed below are available for reporting on either market.

3. Click on .

4. Perform one of the following:

If Go To

You wish to perform a standard analysis Step 5

You wish to change user settings Step 6

You wish to perform a standard analysis - switch drilldown Step 7



Work InstructionPage 1 / 16


If Go ToYou wish to analyse sales for a particular sales office Step 8

You wish to analyse sales by Time period Step 9

You wish to analyse sales by Top N Step 10

Standard Analysis

5. Start the transaction using the menu path or transaction code.

Standard analysis for info structure S911: Selection

5.1 As required, complete/review the following fields.

Field Name R/O/C Description

Sales organization O Defaults to UNIV.

Distribution channel O Defaults to 01.

Division O Defaults to 01.

Select 02 to report on the Internal Market. For both markets, leave blank.






Sales officeOR

O Enter a sales office a range of sales offices. Use the matchcode to select a sales office.

Leave the Sales office, Material group and Material fields blank to display all values.

Material groupOR

O Enter a material group or a range of material groups by which to report.


Material OR

O Enter a material or a range of materials by which to report.


Period R Enter a period by which to report.

These are accounting periods e.g. period 01 2002 is August 2001.

to R Enter the end of a range of materials by which to report.

SAP defaults to the current period and two months in the past. To change individual settings see Sub - Step 3.1

Change User settings

6. To change the settings of the report to suit your individual requirements, select

from the Standard analysis for Info Structure S912: Selection screen.

6.1 Click on when prompted by the User settings screen.

6.2 Click on on the Standard analysis for Info Structure S912: Standard drilldown screen.





Standard Analysis for Info Structure S912: Parameters

6.3 As required, complete/review the following fields:


Number of previous periods

OClick on to change the number of months shown in the report.

With current period OLeave to show the current month in the report.

Charact. Colum OClick on to adjust the character column width.

Suggest 30-40.

Key figure column OClick on to adjust the key figure column width.

Suggest leave as is.

Characteristic display OClick on Key and description.

6.4 Click on once you have selected the parameters you require.





These parameters will display as your user default.

6.5 Click on .

6.6 Click on when all parameters have been entered.

Standard analysis for info structure S912: Basic List

6.7 There are many options you can select from to display sales information for the University.

Standard Analysis - Switch Drilldown

7. Click on .

Using this button retains the totals but analyses between different characteristics. E.g. Sales office, period etc.





Switch drilldown

7.1 Select the radio button as appropriate to display sales information.

7.2 The following table describes what selection of each option provides:


Ctry sold-to party O List displays the countries in which the sold-to parties reside.

Distribution channel O Refers to the University as a whole.

Division O 01- General debtors is external sales.

02- Internal market is internal sales.

Material O List displays the value of the materials sold by the University.

Material group O List displays the value of material groups sold by the University.

All materials are assigned to a material group.

Sales office O List displays sales by a particular sales office.

Sales organization O Refers to the University as a whole.

Ship-to party O List displays the value of materials by the ship-to parties.

Note SAP term for customers.

Period O List displays the periods in which the sales were made. This will result from the periods entered on the selection screen.





7.3 Click on once the selection has been made. This example uses Sales Office.

Standard analysis for info structure S911: Basic List

Analysis for a particular Sales Office

8. Click on a sales office to be analysed.

8.1 Click on .





Drill-down by

8.2 Select Material.

8.3 Click on .

Standard analysis for info structure S911: Drilldown





Note that the above table displays sales information for the selected Sales office.

8.4 Click on beside the Sales office name in the top of the display to select a different sales office.

8.5 Click on when you have completed viewing the display.

The principle of the above procedure applies to all characteristics. If you click on

while in the above display, you can select a different characteristic. See display below for a ship-to display. Also it is possible to drill down further by

selecting a row and clicking on again.






Analyse sales by Time Period

9. Click on to display a monthly breakdown of sales by period.

Time series





9.1 Click on .

9.2 Click on .

Switch drilldown

9.3 Select Sales office and click on .






9.1 Click on . Select Materials.

Analyse sales by Top N

10. Select a key figure column e.g. Incoming orders.

10.1 Click on .

Use this to search for the top number of a list. Search for the top10 materials sold for a specified period.





Top N

10.2 Click on .





Standard analysis for info structure S911: Ranking List

The list is displayed in ranking order from highest to lowest. Click on or to sort in ascending or descending order.

11. Click on once you have completed the display.

Exit Standard analysis

12. Click on





13. Click .

14. You have completed this transaction.

ResultYou have listed sales orders for the University of Leeds, switched the drilldown to show differing values and listed the Top N rank for a specific key figure.

CommentsNone.




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