RWD Info Pak Template -...

Title: General Ledger Account PostingModule : Financial AccountingCourse : General Ledger

Work Instruction

General Ledger Account Posting FB50

PurposeUse this procedure to create general ledger journals.

TriggerPerform this procedure when it is necessary to create journals for balance sheet postings or to create correction journals when transactions are posted incorrectly.

PrerequisitesNone.

Menu PathUse the following menu path to begin this transaction:

Select Accounting Financial Accounting General Ledger Document entry G/L account posting to go to the G/L account posting screen.

Transaction CodeFB50

Additional InformationScreen variants and editing options need to be set on the initial use of this transaction.

Filename: document.docReference: FIGL12

Version: Rev 1Last Modified: 04.22.2002 22:36:00

Work Instruction / 12


Procedure

1. Perform one of the following:

If Go To

You wish to create a balance sheet journal Step 2

You wish to create a correction journal Step 12

2. Start the transaction using the menu path or transaction code FB50.

G/L account posting

3. To display the available posting variants, click on .

This is only necessary for the first time you access this screen or if you need to change to a different posting variant.



Work InstructionPage 1 / 12


G/L account posting

Select the Screen variant GL input. This changes the display of the G/L account posting screen.





G/L account posting

4. Click on .

5. To display the document type on the GL Input screen, click on .





Accounting Editing Options

5.1 Select ‘Document type ready for editing’ from the Doc. type option box. Select the other Document entry and Special options as displayed above.

5.2 Click on .

Note that this needs only be set on the initial use of the variant. When set, all future uses of the variant will default to this setting.

6. Click on .

7. As required, complete/review the following fields:

Field Name R/O/C DescriptionDoc. Date R Enter a date for the document.

Example: 24.11.00Posting date R Defaults to today’s date. This may be changed when posting





Field Name R/O/C Descriptionto a specific period that is open.

Reference R Enter a description of the Reference.

Example: GENERAL LEDGER JSh.text R Enter short text as appropriate.

Example: JOURNALDoc.type R Enter a document type as required.

Example: ZAG/L acct R Enter a general ledger account for the line item.

Example: 15234D/C R Enter a posting key for the transaction.

Enter D for debit or C for credit or click on .

Tax R Enter a valid tax code for the line item.

Example: I2

Doc. Currency amount

R Enter an amount for the line item.

Example: 100.00G/L acct R Enter a general ledger account for the line item.

Example: 42000Doc. currency amount R Enter an amount for the line item.

Example: 100.00WBS element R Enter a cost object for the line item. In this case it is a WBS

element.

Cost objects can be Orders, Cost Centres or WBS Elements.

Example: rgchem441136Text R Enter text as appropriate.

A maximum of 50 characters is permitted.

Enter a ‘+’ in subsequent lines to copy this text.

Assignment R Enter the same text as entered in the Reference field.

8. Repeat the process described above to enter subsequent line items.

9. Click on .





10. Click on to display the document prior to posting.

Document Overview

11. To save the journal, click on .





G/L account posting

The system displays the message “Document xxxxxxxx was posted in company code UNIV”.

12. To create a correction journal, follow Steps 2 to 4 and proceed as follows:





G/L account posting

13. As required, complete/review the following fields:

Field Name R/O/C DescriptionDoc. Date R Enter a date for the document.

Example: 24.11.00Reference R Enter a reference for the document.

Example: CorrectionDoc. Type R Enter a document type.

Example: ZAG/L acct R Enter a valid general ledger account for the line item.

Example: 53100Doc. Currency amount

R Enter an amount for the line item.

Example: 100.00D/C R Enter a posting key for the transaction.

Enter D for debit or C for credit or click on .





Field Name R/O/C DescriptionTax... R Enter a valid tax code for the line item.

Example: I9Order R Enter an order number for the posting of the debit line item.

Example: 60400000Text R Enter any valid text that relates to the line item.

Example: Item charged to incorrect area.G/L acct R Enter a valid general ledger account for the line item.

Example: 57060Tax... R Enter a valid tax code for the line item.

Example: I9Doc. currency amount R Enter the amount of the line item.

Example: 100.00Cost center R Enter a cost object for the line item. In this case it is a cost

centre.

Example: 252000Text R Enter + to copy the text entry from the first line item.

Example: +

14. Click on .

15. To display the document prior to posting click on .





Document Overview

16. To save the journal, click on .





G/L account posting

The system displays the message “Document xxxxxxxx was posted in company code UNIV”.

17. You have completed this transaction.

ResultYou have successfully posted general ledger journals.

CommentsNone.




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