Rolling SAP Out to India - Comprehensive Guide on CIN
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© SAP AG 2007, 0
Rolling SAP Out to India: A Comprehensive Guide to SAP Solutions for India Localization
Vipin ShivashankaranSAP Labs India
FI Localization
HCM and Others
India Localization Brief
Logistics Localization
sample for a picture in the title slide
Wrap-up
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© SAP AG 2007, 3
Localization: Brief
The standard SAP program has comprehensive functionality, which covers the business requirements in detail
Like many other countries, India too has certain specific statutory requirements to be met
These statutory requirements have an impact on the business processes of our customers in India:
Excise calculation and accountingCENVAT Accounting and Sales TaxTax Deducted at SourceVAT and Service TaxRosters for Reservation … AND MANY MORE
© SAP AG 2007, 4
Localized Solutions for India
… It is not just about Country India Version (CIN) and Payroll
India Localization inLogistics and Financials
Gross Net• Earnings• Perks
• Income Tax• Prof Tax• PF• Recoveries
Cluster
•RT•CRT
•Statutory Reporting•Monthly•Half yearly•Annual
•Interfaces•FI/CO posting•Bank transfer
•Payment of taxes•Statutory payments
•Third party deductions
India Localization
in HCMLogistics Financials
India localization, while it is an integral part of SAP ERP for India …
© SAP AG 2007, 5
Localized Solutions for India (cont.)
India localized solutions are also available for:
Customer Relationship Management (CRM)
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© SAP AG 2007, 6
Localized Solutions for India (cont.)
India localized solutions are also available for: (cont.)
Customer Relationship Management (CRM)
Supplier Relationship Management (SRM - SUS)
© SAP AG 2007, 7
Localized Solutions for India (cont.)
India localized solutions are also available for: (cont.)
Customer Relationship Management (CRM)
Supplier Relationship Management (SRM - SUS)
Treasury and Risk Management (TRM)
© SAP AG 2007, 8
Localized Solutions for India (cont.)
India localized solutions are also available for: (cont.)
Customer Relationship Management (CRM)
Supplier Relationship Management (SRM - SUS)
Treasury and Risk Management (TRM)
SAP for Utilities
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© SAP AG 2007, 9
Localized Solutions for India (cont.)
India localized solutions are also available for: (cont.)
Customer Relationship Management (CRM)
Supplier Relationship Management (SRM - SUS)
Treasury and Risk Management (TRM)
SAP for Utilities
SAP for Public Sector (HCM)
© SAP AG 2007, 10
Localized Solutions for India (cont.)
India localized solutions are also available for: (cont.)
Customer Relationship Management (CRM)
Supplier Relationship Management (SRM - SUS)
Treasury and Risk Management (TRM)
SAP for Utilities
SAP for Public Sector (HCM)
Real Estate Management
© SAP AG 2007, 11
Localized Solutions for India (cont.)
India localized solutions are also available for: (cont.)
Customer Relationship Management (CRM)
Supplier Relationship Management (SRM - SUS)
Treasury and Risk Management (TRM)
SAP for Utilities
SAP for Public Sector (HCM)
Real Estate Management
and more to come …
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FI Localization
HCM and Others
India Localization Brief
Logistics Localization
sample for a picture in the title slide
Wrap-up
Logistics OverviewRelease/Upgrade StrategyProcurement of MaterialsSales from FactorySubcontractingRelease/Consulting Notes Legal Changes
sample for a picture in the title slide
© SAP AG 2007, 14
SAP SCM Vision
Customer
Vendors
SubcontractorGovernment
Excise Bonding
Depot
Manufacturer
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© SAP AG 2007, 15
Logistics Overview
Domestic Vendor Import Vendor Domestic Vendor
Mumbai Plant Chennai Plant
Panvel Depot Pondicherry Depot
Domestic Customer
OverseasCustomer
Subcontractor
Logistics OverviewRelease/Upgrade StrategyProcurement of MaterialsSales from FactorySubcontractingRelease/Consulting Notes Legal Changes
sample for a picture in the title slide
© SAP AG 2007, 17
Release/Upgrade Strategy
CIN 2.0C
CIN 2.2B
CIN 2.1B
CIN 3.0 A
06/00 06/01 Q4/02 2007
3.0F
3.1H
4.0B
4.6B
4.6C
4.70 R/3Enterprise
CIN 4.0 A
ERP 5.0
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© SAP AG 2007, 18
Enterprise Localization for India
CIN ceases to exist, it is standard SAP R/3No add-on CDDocumentation part of the standardSingle integrated IMGExcise masters maintenance along with SAP R/3 masters
India is a part of the global rollout (no additional waiting period)
Benefits for global installations:Unicode-compliantTechnical coexistence with other country versions and IS solutions
India-specific Chart of Accounts (CAIN instead of INT)
Tax calculation facilitated for: Internet salesMobile salesBilling engine
Logistics OverviewRelease/Upgrade StrategyProcurement of MaterialsSales from FactorySubcontractingRelease/Consulting Notes Legal Changes
sample for a picture in the title slide
© SAP AG 2007, 20
Procurement of Materials
Material Supplier
GR at Factory Gate
Excise Invoice
Capture and Post
Deposit Rs. 160 as Duty to the Govt.
Price: 1000Qty: 10 PCDuty 16%
- 160
Excise Invoice
Excise Stock/Part I Register
ReceiptQty : 10 PC
CENVAT/Part IIRegister
ED Credit: Rs 160
Rs. = Rupee, CENVAT = Central Value Added Tax, GR = Goods Receipt
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© SAP AG 2007, 21
Procurement – Features
Excise duties with breakup Basic Excise Duty (BED), Additional Excise Duty (AED), and Special Excise Duty (SED), Education Cess (ECS), etc.
Quantity and value-based taxes (ad valorem and specific duty and combination)
CENVAT on capital goods (100%)
CENVAT for CVD
Disallowance of CENVAT beyond second stage dealers
Provision for exceptions in rates arising out of trade notifications
Determination of CENVAT status of material, etc.
Provision for separate assessable value for materials, if different from sales price
Maintain vendor status (such as SSI, limits, etc.)
Option to maintain excise tariff percentages across plants and for specific material, vendor/customer, excise movement
Option to capture excise invoice and vary the credit during excise invoice verification
© SAP AG 2007, 22
Procurement – Features (cont.)
Integration of Excise Process with Goods Movement
Excise Invoice Capture & Post
Excise Invoice Capture
GoodsReceipt
GoodsIssue
Excise Invoice Create & Post
Excise Invoice Create
PLANT
DEPOT
RG23D Entry for Excise Invoice
RG23D Selection & Post
© SAP AG 2007, 23
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© SAP AG 2007, 24
Excise invoice capture and CENVAT posting in single step
Excise invoice capture for multiple purchase orders
Open schedule quantity from scheduling agreement defaulted
Accounting Document simulation during CENVAT posting
Stock transfer invoices through GRPO route
Rejection Code functionality
Procurement of Materials
© SAP AG 2007, 25
Excise Invoice Capture and CENVAT Posting in Single Step
Excise Invoice Capture for Multiple Purchase Order
Open Schedule Quantity from Scheduling Agreement defaulted
Accounting Document Simulation during CENVAT posting
Stock Transfer Invoices through GRPO route
Rejection Code Functionality
Material type at line item level
Split of nondeductible taxes available
Authorizations at Excise Group now
Single screen transaction for all incoming excise invoices
Excise Capture possible during Goods Receipt (MIGO)
Screen-based pop-up at GR with additional validations
Authorization for Part 1 entry at GR
Procurement of Materials (cont.)
© SAP AG 2007, 26
Excise Invoice Capture and CENVAT Posting in Single Step
Excise Invoice Capture for Multiple Purchase Order
Open Schedule Quantity from Scheduling Agreement defaulted
Accounting Document Simulation during CENVAT posting
Stock Transfer Invoices through GRPO route
Rejection Code Functionality
Material Type at line item level
Spilt of Non-deductible taxes available
Authorizations at Excise Group now
Single Screen transaction for all Incoming Excise Invoices
Solution in MIGO available through Note
Screen Based popup at GR with additional Validations
Excise Invoice Default at Excise Pop-up and quantity at GR
Authorization for Part1 Entry at GR
Procurement of Materials (cont.)
Small Scale Industry (SSI) vendor functionality extended
Alternate tax base at excise duty and sales tax
Quantity-based AED and SED added
Separate exchange rate type for CVD
Part 1 creation at GR for block stocks
Sub-transaction type introduced for alternate accounts
One plant can have both Factory and Depot
Maximum Retail Price (MRP) purchase items supported
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Logistics OverviewRelease/Upgrade StrategyProcurement of MaterialsSales from FactorySubcontractingRelease/Consulting Notes Legal Changes
sample for a picture in the title slide
© SAP AG 2007, 28
Sale from Factory
Supplying Plant
Price: 1000Qty: 10 PCDuty 16%
+ 160
Excise InvoiceDispatch
Fortnightly utilization
CENVAT/Part II RegisterPLA Register (Personal Ledger Account)
Debit:Rs. 160
Excise Duty
Payable A/C
© SAP AG 2007, 29
Export Sale
Supplying Plant
Price: 1000Qty: 10 PCDuty 16%
+ 160
Invoice
Dispatch
Update Excise database
Under Bond
Debit:Rs. 160
Excise Duty
Payable A/C
No Bond
Fortnightly utilization
CENVAT/Part II Register PLA Register
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© SAP AG 2007, 30
Receipt and Sale at Depot
Depot
Price: 1000Qty: 10 PCDuty 16%
+ 160
RG23D Register
Debit: Rs. 160Reduce qty by 10
Invoice
DispatchSupplying Plant
Price: 1000Qty: 10 PCDuty 16%
+ 160
Credit: Rs. 160Increase qty by 10
RG23D Register
© SAP AG 2007, 31
Sales – Features
Excise rate determination for the finished goods based on criteria such as chapter ID, rate, customer status, concessional forms received, etc.
Stock transfers
Depot sales
Sales return
Export
Delinking of billing document and excise invoice
Multiple excise invoices per dispatch
Default accounts and preferences (RG23A/RG23C, PLA) for debit of excise
Partial debit to accounts (RG23A/RG23C, PLA)
Excise invoice printing
Logistics OverviewRelease/Upgrade StrategyProcurement of MaterialsSales from FactorySubcontractingRelease/Consulting Notes Legal Changes
sample for a picture in the title slide
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© SAP AG 2007, 33
Subcontracting
Input
Annexure IVAnnexure V
Output
Challan
FACTORYSubcontractor
© SAP AG 2007, 34
Subcontracting – Features
Provision to create 57F4 challan based on a subcontracting orderChallan is a legal document (called the 54F4 Challan) — on the lines of an Excise Invoice for Subcontracting
Option to receive the materials from subcontractor in piecemeal
Provision to calculate the expected date of return, controls to check receipt of materials before the return date, option to change the expected date of return
When we get extension from excise department
Mark 57F4 challan as completed and reverse the pro-rata debit
Option to pass appropriate adjustment entries for 57F4 non-completion
Print the 57F4 challan
Logistics OverviewRelease/Upgrade StrategyProcurement of MaterialsSales from FactorySubcontractingRelease/Consulting Notes Legal Changes
sample for a picture in the title slide
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© SAP AG 2007, 36
Consulting and Release Notes
Installation Queries:
SAP Note 899086
CIN Master note for MM FAQs:
SAP Note 950976
CIN Master note for SD FAQs:
SAP Note 950977
General Clarifications for CIN – SD: SAP Note 952441
General Clarifications for CIN – MM: SAP Note 952290
General clarifications for Tax Procedure TAXINN: SAP Note 952289
General Clarifications for RG1 Goods: SAP Note 951955
FAQ: Country Version India (CIN) General SD queries: SAP Note 535616
FAQ: Country Version India (CIN) General MM queries: SAP Note 542862 FAQ: CIN Upgrade
and Objects: SAP Note 544471
Functionality not supported in Country Version India: SAP Note 952287
FAQ: CIN Budget/Legal Change: SAP Note 604695
FAQ: CIN Data and Authorizations: SAP Note 544472
FAQ: CIN Installation and SPs: SAP Note 532596
Logistics OverviewRelease/Upgrade StrategyProcurement of MaterialsSales from FactorySubcontractingRelease/Consulting Notes Legal Changes
sample for a picture in the title slide
© SAP AG 2007, 38
Legal Changes Usually Follow Murphy’s Law
They come unplanned
They come at short notice
They are a must
They are often tricky
Existing resources are busy
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© SAP AG 2007, 39
Legal Change Handling: Readiness
Association with legal counsel
Advanced preparation
24/7 support for major legal change
Customer involvement
© SAP AG 2007, 40
Legal Change Handling: Customer Involvement
Legal changes are announced on Feb 28th every year as part of the Finance Budget
Applicable mostly from March 1st
Customers should immediately contact their product management for India Localization to know the plan of action
Scan SAP Service Marketplace for SAP Notes and communication from SAP
Consult legal counsel to understand the implications of the legal changes to your business
Consult SAP when in doubt
FI Localization
HCM and Others
India Localization Brief
Logistics Localization
sample for a picture in the title slide
Wrap-up
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© SAP AG 2007, 42
Legal Needs
FI-AP
MM
FI-AR
TDS
Scope of Financials Localization
© SAP AG 2007, 43
Legal Overview – Tax Deducted at Source (TDS)
Under Income Tax Act, 1961, tax is required to be deducted on:Payments to contractors and subcontractors (Sec 194C)
Insurance commission (Sec 194D)
Rent (Sec 194I)
Fees for professional or technical services (Sec 194J)
Interest other than interest on securities (Sec 194A)
TDS to be deducted in the following stages:Advance (down payment) to vendors
Accounting of vendor invoice (invoice booking)
Provisions for outstanding liability made in financial statements
Credits to any suspense account on account of vendor dues
Time limit for deposit of TDS is determined by section and recipient type
Lega
l Ove
rvie
w …
© SAP AG 2007, 44
Requirements relating to the following differ under each TDS section:
Taxable amount/threshold limit
Categories of vendor covered
Rate of tax
Time of deduction
Time limit for remitting tax deducted into the treasury
Time limit for issue of Tax Deduction Certificate
Format of Tax Deduction Certificate
Time limit for filing annual return
Format of annual return
Applicable rates specified for each section in the Income Tax Act
Withholding possible at reduced rates (and valid for specified period/per vendor)
Lega
l Ove
rvie
w…
Legal Overview – Tax Deducted at Source (TDS) (cont.)
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© SAP AG 2007, 45
COMPANY
IDES
Mumbai plant
Vendor
Advance
Invoice
Services
Payment/Challan
CertificateClearing Advance Against Invoice
Vendor Payment
BANKIncome Tax Office
Annual Returns
Business Processes – Vendor TDS
© SAP AG 2007, 46
COMPANY
IDES
Mumbai plant
Customer
BANKIncome Tax Office
Certificate
Calculate Interest
Advance
500000
500000
Interest Payment
75000
7500
67500
Payment/Challan
7500
7500
Annual Returns
Business Processes – Customer Interest TDS
© SAP AG 2007, 47
BANKIncome Tax Office
COMPANY
IDES
Mumbai plant
Customer
Challan
Certificate
110
110
Payment
5000
4890
110
Business Processes – Customer Certificate Tracking
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© SAP AG 2007, 48
COMPANY
IDES
Mumbai plant
Vendor
Purchase Order
Invoice verification
Service Receipt
15000
15000
Provision
300
300
Annual Returns
300
300Utilize Provisions
BANKIncome Tax Office
Certificate
Business Processes – TDS on Provision
FI Localization
HCM and Others
India Localization Brief
Logistics Localization
sample for a picture in the title slide
Wrap-up
© SAP AG 2007, 50
Localized Solutions for India: SAP ERP HCM
Company Contribution
Retirals
Loans/Advances
Bonus/Off-cycle
Computations
Retroactive Processing
Taxation
Earnings (Reimbursement/
perks/ CTC)
Deductions
Eligibility Computations
Time Related Payments/ Penalties
Run Payroll
Reporting
Posting to
Accounts
Payment
Mid-year Go-Live
Payroll EvaluationSchema
Payslip
Authorization
CTC = Cost To Company
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© SAP AG 2007, 51
Localized Solutions for India: SAP CRM
Create customer inquiry
7
4
2 3
56
Monitor status of order
Create sales order*
Create quotation
Create invoice*
Create delivery, pick, pack, and post goods
issue**
Analyze sales processes
1
* Red: localized CRM** Purple: localized ERP
© SAP AG 2007, 52
Localized Solutions for India: SRM Supplier Self-Services (SUS)
SAP ERP SupplierSRM SUS
PO, Delivery agreement
Sales OrderOrder/ Change Order
Order Response
ASN & Excise Invoice*
ASN
ASN
Invoice Invoice
MRP, PR, Schedule agreement
GR & Excise Posting*
With price and tax conditions
info
With excise invoice details: vendor excise
invoice number and date
Payment Account Status
GR notification
*SRM-SUS India Localization features
OR
© SAP AG 2007, 53
Localized Solutions for India: Treasury and Risk Management
Functionalities released:Provision of TDS postings through customer as well as G/L account Provision of TDS rate change during an instrument lifeTDS amounts seen in cash managementTDS on interest accrualTDS computation through manual debit postings
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© SAP AG 2007, 54
Localized Solutions for India: SAP for Utilities
Functionalities released:ECS mandateLate payment chargesPrompt payment incentiveInterest on overdue itemsSecurity deposit enhancementsProrated clearing optionsSeal management
Functionalities under development:Energy auditRetrospective change in taxTDS on security deposit
© SAP AG 2007, 55
Localized Solutions for India: SAP for Public Sector (HCM)
Functionalities Supported:Rosters for ReservationEmployee Self-Services for:– Reimbursements (claims)– Loans– Leave encashment
Increment processingCorrespondence
© SAP AG 2007, 56
Localized Solutions for India: SAP Real Estate Management
Real estate object
PartnersPartners
Term ConditionsNotice/renewalKey dates and diaryfunctionsDistributionAdjustment rulesService chargesDocument management
Term ConditionsNotice/renewalKey dates and diaryfunctionsDistributionAdjustment rulesService chargesDocument management
LeaseLease
Signature Date
• Debit position• Payment• Open item management • Dunning• Real estate controlling
• Debit position• Payment• Open item management • Dunning• Real estate controlling
ProcessesProcesses
ACTIVATEACTIVATE
Correspondence
Localization Features:• TDS computation and deduction
• Updation into FI for Legal Reporting
Localization Features:• TDS computation and deduction
• Updation into FI for Legal Reporting
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FI Localization
HCM and Others
India Localization Brief
Logistics Localization
sample for a picture in the title slide
Wrap-up
© SAP AG 2007, 58
7 Key Points to Take Home
SAP offers ready-made solutions to address country-specific reporting, tax, and legal requirements for customers deploying SAP to India
Statutory requirements have an impact on the business processes of customers in India
India localization is not just about Country India Version (CIN) and payroll
CIN can exist with other add-ons; however, before you implement CIN with other add-ons, make sure you test the business procedures in the SAP system to ensure that they are compatible
Legal changes are announced every year as part of the Finance Budget Consult legal counsel to understand the implications of the legal changes to your business
There are many localized solutions for India, and more to come!
Refer to the SAP Service Marketplace for SAP Notes and communications on SAP’s localized solution for India
© SAP AG 2007, 59
THANK YOU FOR YOURATTENTION!
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© SAP AG 2007, 60
Copyright 2007 SAP AG. All Rights Reserved
No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice.
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