Roland Berger TAB Lean Telco 20140731

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  • #DIGITALIMPACT

    BEYOND MAINSTREAM

    JUNE 2014

    LEAN TELCORedefining the telecom business from cost-cutting to smart efficiency

    MARKETING,SALES & SERVICE

    NETWORK & IT

    SUPPORT FUNCTIONS

  • 2THE BIG 3

    ROLAND BERGER STRATEGY CONSULTANTS

    The lean telco

    matrixp. 7

    THINK ACTLEAN TELCO

    1

    2

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    transitionThe telco business in Europe has seen many cost-cutting rounds without fundamentally rethinking business models and organizational principles. To become fit for the future, telcos should combine growth and efficiency strategically in a "new lean" blueprint. p. 3

    innovationLean means powerful, flexible and adjustable to current and future market needs. It's not just cutting costs but delayering operations and pushing innovation. p. 6

    delayeringDefining three key layers with a clear focus on strategy and steering. Every single function has to be identified as core or non-core for the company. Core functions remain the key priority while non-core functions can be outsourced or carried out in partnerships. p. 11

  • 3THINK ACTLEAN TELCO

    ROLAND BERGER STRATEGY CONSULTANTS

    Telecom players in Europe are facing an unprecedented challenge. The need for transformation and change is not news in an industry that has been driven by accelerating innovation for decades but has suffered enormous pres-sure and stagnation in the last few years. A

    But the up-coming transition can't be solved like the last ones. It's not just about cost-cutting anymore, since that potential has often been exhausted. It's about a new mindset and strategically combining growth and efficiency.

    We at Roland Berger are known as experts for restructuring and successfully leveraging previously unexploited savings potential. This is precisely why we

    The journey to lean telco. How telecom players manage the transition from cost-cutting to smart efficiency by reducing complexity and leveraging new partnership models.

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    are intervening with an alternative approach now: Together with our clients and industry experts, we recognize that times require more drastic action. Something beyond merely cutting costs.

    As we developed this "smart efficiency" approach, we focused on two key questions:> What BUSINESS MODEL allows for value creation in a scenario of profitability pressure and a continuously changing environment? > Which ORGANIZATIONAL PRINCIPLES can support an efficient, customer-oriented and flexible organization that is capable of handling increasing complexity?

    MILESTONES OF THE EUROPEAN TELECOM INDUSTRY

    1987

    1992

    1996

    1997

    1999

    2000 2003

    2002 2006

    2007 2013

    2009 2016

    Launch of GSM in Europe

    Cableinternet

    Auction of3Glicensesin UK

    Rollout of UMTS networks

    ADLS2+for HDTV via internet

    First iPhone sold in Europe

    Cable internet via Docsis 3.1

    European Union recommends deregulation

    Deutsche Telekom goes public

    First smartphone Nokia Communicator

    Launch ofDSL

    Fiber era is taking off, due to FTTX systems

    Launch of broadband VDSL

    Launch of LTE

    90% of all Europeans own a smart -phone

  • 4THINK ACTLEAN TELCO

    ROLAND BERGER STRATEGY CONSULTANTS

    REVENUES OF EUROPEAN TELCOS HAVE BEEN IN DECLINE SINCE 2007

    FROM GROWTH TO COST-CUTTING

    -2%

    +7%

    287

    310

    338

    368

    404

    432

    450

    467

    448 442428

    421413 409 406 403 398

    2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014e 2015e 2016e

    Fixed line and mobile telecom revenues [USD bn]

    A

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    ROLAND BERGER STRATEGY CONSULTANTS

    The result is the lean telco blueprint, conceptualized by Roland Berger experts and assessed in close collabora-tion with international CXOs and strategy departments.

    Implementing this approach requires courage and risk tolerance. It will force some telecom players to turn every-thing upside-down and require rethinking deeply en-trenched old habits, processes and structures. It will be tough, but for many players, at least the only way to become fit for the future.

    Fundamental shift of value creation toward vendors and partners

    To understand the current market needs even better, we interviewed CXOs from fixed line operators, mobile and integrated players in Western and Eastern Europe. The results were incorporated into a modularized blue-print to support telecoms' long-term transformation process. It provides guidance to a vision that optimizes operations, reevaluates delivery models and improves efficiency.

    More than 90% of the interviewees think that such a modularization might be a promising way to tackle upcoming operational issues. Our interviews clearly revealed that the times of pure cost-cutting are over and priorities are shifting more and more toward smart efficiency. 65% of the managers interviewed agree that both growth and efficiency are relevant, and 30% even believe that efficiency is the only priority.

    Many operators have started implementing and testing new models already, especially for ongoing and CAPEX-intensive LTE rollouts and foreseeable 5G investments. Examples of joint operations (Everything Everywhere in the UK or T-Mobile/ Orange in Poland) as well as outsourcing approach-es (e.g. Hutchison 3G Austria with its network part-ner Huawei) illustrate this development. These examples correspond with another result of our sur-vey: that more than 50% of the respondents see a strong need for partnering. "The core elements of our future operations are to increase efficiency and to foster partnering as well as outsourcing," one manager stated.

    Comparisons with other industries show that this is a common development. The automotive industry's answer to stagnating growth was to shift value creation to its suppliers, for example. Today, major technical in-novations in cars, such as next-generation assistance or safety systems, are developed by suppliers, while large automotive manufacturers focus on car design and technology integration. This concentration on core competencies enables them to reduce the complexity of their own organization.

    "I believe that efficiency will gain relevance and become the main objective along with growth, if not replace growth, in the medium to long term."EXECUTIVE OF A EUROPEAN TELECOM ATTACKER

  • 6THINK ACTLEAN TELCO

    ROLAND BERGER STRATEGY CONSULTANTS

    Before telecom players define their future operating model, it is absolutely crucial for them to clarify their strategy first. Which functions will be categorized as "core"? Which will be "non-core" and thus up to negoti-ation? Every business segment should be tested regard-ing market position as well as current and future finan-cial contribution. The same holds true for product lines. When growth was driven by new services and products, managing the increasing complexity was given lower pri-ority. As a result, telecoms started to run several ser-vices, often with additional systems not fully integrated into the IT landscape, leading to a tangled mess.

    Our survey revealed three key questions for clarify-ing the strategy and in the second step reducing complexity in products and services: > Which markets do we want to be active on?> Which services/products do we want to offer?> How do we get from here to there?

    The general guideline should be: Eliminate as many services and offers as reasonably possible and reduce process complexity from a value perspective. Scrutinize every function in your company: "We have analyzed ev-ery single function from two points of view: Do we need it on a local or on a global level?" a manager at a UK telecom player told us. "And do we have to control it completely or could it be managed by an external part-ner?" Proximity and ownership those are the two parameters that have to be analyzed on the way to be-coming lean. They are easy to visualize in a matrix. B

    Each element of the matrix determines what strategies or approaches to smart reorganization are appropriate. Functions that have to be owned but do not need to be available on a local level will become part of the head-quarters, for instance. The guiding principle is how to invest available resources in the most efficient way. Financial resources of course need to be considered, but IT capacity, workload and management attention have to be kept in mind as well to achieve the best possible return on investment and to remain flexible.

    Here's an example: An operator cuts off its very specialized B2B large accounts business and focuses on standardized products instead. It no longer needs to consider the complexity of individual projects. Thus, it can significantly reduce the number of client-tailored solutions and shift resources to apply comparable pro-cesses in its residential and small to medium-sized enterprise (SME) business.

    This assessment involves three general steps. The company has to provide transparency coping with the difficulty of allocating costs to their originator. While analyzing the possibility to discontinue certain seg-ments in the second step, the contribution margin of each segment to cover fixed (network) cost must be considered. And once it has been decided which seg-ments to split, management has to find the easiest way to do so. This is often determined by the technologies applied. For example, it is much easier to break up an operator into fixed and mobile than to separate SME

    The new paradigm. Lean means power-ful, flexible and adjustable to current and future market needs. It's not just cutting costs but delayering operations and pushing innovation.

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  • 7THINK ACTLEAN TELCO

    ROLAND BERGER STRATEGY CONSULTANTS

    B THE LEAN TELCO MATRIXFunctional decision criteria

    from small office/home office (SoHo) business, be-cause the latter use the same network infrastructure.

    Becoming "lean" is about more than just downsiz-ing an operator. Our lean telco approach aims at strengthening its core. The overarching principle is to minimize complexity on a strategic level. That's what we call "lean". Lean does not mean small. Lean means powerful, flexible and adjustable to current and future market needs. With this clarified strategy of smart re-organization, the operator can focus on growth again. This growth is not achieved with endless product varia-tions realized through complex IT solutions, but rather with a flexible core that allows the integration of addi-tional modules via clear interfaces.

    This opportunity to refocus on growth is particularly important in an industry accustomed to growth. First, the capital markets want a story with elements of growth as a major value driver. An ongoing, multi-year focus on

    efficiency can't be a story in itself. Second, the transfor-mation toward lean requires various structural changes with considerable impact on the employees, as signifi-cant portions of the workforce could be transferred to partner companies or joint ventures. This might lead to relocations for employees and a modified financial structure, for instance. Therefore, growth elements should be interwoven with messages purely focused on higher efficiency and better operating models.

    Once the redefined strategy and its growth story are in place, the blueprint has to be tailored to the telco's specific situation.

    Our interviews revealed four essential components for doing so: 1. Defining core and non-core functions 2. Partnering for non-core activities 3. Delayering the operator4. Pushing innovation

    PROXIMIT Y

    OWNERSHIP

    High

    High

    Low

    Low

    Global core/headquarter function

    Local core function

    Global partnership/outsourcing

    Local partnership/outsourcing

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    ROLAND BERGER STRATEGY CONSULTANTS

    1. Defining core and non-core functions

    What should the operator look like in the future? First, management has to look at every single function to identify it as core or non-core. The core functions will focus on strategic tasks and the steering of non-core functions, such as shared and customer services, pro-curement or mass delivery processes. In the non-core functions, the focus will be on improving efficiency and creating synergies.

    This separation implies that only a minor part of today's headcount will form part of the future core. Depending on the legal structure of the non-core elements, significant transfers of employees have to be managed, as mentioned above. Additionally, the P&L will change significantly, if various former internal operation costs are externalized.

    2. Partnering for non-core activities

    Alternative partner models are a recommended way to improve efficiencies within the non-core activities. The majority of the interviewed experts agree that there is a strong need for partnership. "It is a core element for us," said an executive of a provider in CEE.

    The overall idea of these alternative models is to increase synergies and share them among the part-ners. In our interviews, network, IT and call centers were mentioned most often as areas where partnering is already very relevant today. When asked about areas where partnering may be relevant in the future, the ex-perts most often named cross-industry functions such as accounting and payroll.

    The approaches to partnering vary widely and strongly depend on the structure of the operator and the local partners available. For example: A multina-tional operator group can centralize its core network operations, making local centers redundant, and save on headcount and equipment. The group is partnering internally across its subsidiaries. In contrast, a stand-alone operator cannot apply this approach and has to look for external partners. It can partner with its

    "Defining clear interfaces helped us to identify the core processes. This additional transparency itself increased efficiency." EXECUTIVE OF A EUROPEAN TELECOM INCUMBENT

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    ROLAND BERGER STRATEGY CONSULTANTS

    network equipment vendor by transferring responsibili-ty for network operations to the vendor, for instance. The latter can create synergies by integrating the unit into its global operations center.

    Other partnership models include working with competitors and specialized service providers. If carve-out models are relevant and the carved-out units have a reasonable size, financial investors can be partners, too. Even IPOs for carved-out units can be considered with a high number of shareholders as financial partners.

    3. Delayering the operator

    Delayering, or removing organizational layers, aims to simplify steering and define clear interfaces. For his-torical reasons, operators are very monolithic in terms of organizational structure and especially IT. Redefin-ing functional responsibilities with clear interaction and relevant steering methodologies improves trans-parency and therefore efficiency. Moreover, it increas-es the flexibility for future structural modifications of core and non-core activities. As the definition of core and non-core as well as the market environment might change over time, the operator may need a partner for additional functions. Establishing such a partnership will be much easier if the functions are clearly separat-ed from each other via standardized interfaces.

    4. Pushing innovation

    For both core and non-core activities, it will be increasingly important to focus on innovation. In the past, operators innovated mainly on the product level, either through large-scale introductions of completely new service lines such as DSL and mobile broadband or, more often, by offering new tariffs. In the future, process innovation will be the major driver to generate an advantage in customer perception, automate processes and provide services cost-effi-ciently. A look at other industries can help provide know-how in production systems (e.g. aviation) or automation (automotive industry).

    To foster innovation, the incentive system should incor-porate it as a central element. Industries such as the semiconductor business, with its consistently defined research career paths and awards for inventions and technological breakthroughs, can be role models in this regard. The incentive system might include idea contests for all employees, innovation training and workshops and publicly announced rewards for the best inventions.

  • 10 ROLAND BERGER STRATEGY CONSULTANTS

    THINK ACTLEAN TELCO

    ROLAND BERGER STRATEGY CONSULTANTS

    REDUCING COMPLEXITY BY DELAYERINGTHE LEAN TELCO BLUEPRINT

    BY DISTINGUISHING THE KEY SEGMENTS OF MARKETING, SALES & SERVICE, NETWORK & IT AND SUPPORT FUNCTIONS, THE LEAN TELCO BLUEPRINT MAKES

    IT POSSIBLE TO LEVERAGE SYNERGIES IN BRAND MANAGEMENT, NETWORK INTEGRATION AND STREAMLINED HEADQUARTER FUNCTIONS

    MARKETING,SALES & SERVICE

    NETWORK & IT

    SUPPORTFUNCTIONS

    1

    2

    3

    Shop partnerships

    Call center partnerships

    Field service joint ventures

    E-sales joint ventures

    Wholesale centers

    Network partnerships> e.g. 2G/3G/LTE sharing,

    FTTx

    Billing partnerships> e.g. with another telco

    Outsourcing> Fixed network

    construction > Unbundled local loop

    platform> IT

    Shared services> Accounting> Payroll> Procurement joint

    ventures: network, devices, IT, content

    Outsourcing> Facility Management> Fleet Services

    STRONG BRANDMarketingSales & channel steeringCustomer service

    INTEGRATED NETWORKFixed network planning & managementMobile network planningLean IT architecture

    STREAMLINED HQStrategyProcurementFinance & ControllingTalent Management

    C

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    ROLAND BERGER STRATEGY CONSULTANTS

    Based on the four components, we envisioned the blueprint of a future lean telco player as shown in the illustration. C

    A lean telco core, therefore, consists of three key layers: > Marketing, Sales & Service> Network & IT> Support Functions

    For Marketing, Sales & Service, the focus lies on the future brand, which today is usually the responsibility of the marketing department. The unit defines the overall brand, channel and service strategy as well as product and service development. It selects and steers retail partners and negotiates contracts (especially legal terms and conditions) as well as service level agree-ments. Performance of mass processes is tracked and new models are continuously tested with partners. If performance is poor, then processes or partners are changed. For example, cooperating with several shop-cultur partners makes it possible to test slightly different shop designs and agents as well as performance and incentive systems. Additionally, the unit provides the partner with advertising material, handsets and training.

    The key responsibilities of Network & IT are planning the fixed line and mobile network, selecting vendors, steering partnerships and designing the IT architecture. Regional rollout planning, especially for fiber and LTE, is performed in alignment with marketing and sales requirements. Vendor and technology part-ners are managed based on the service level agree-ments and agreed KPIs.

    New partnership models for the mobile and fixed segments are assessed organizationally as well as

    financially. This can range from passive or active sharing approaches in the mobile network to local loop unbundling platform partnering models with competitors. Regarding mass processes in network maintenance, an outsourcing model can be consid-ered. More sophisticated partnering models bundle the maintenance operations teams of various players in one market, providing the service for all partners in a joint venture.

    The core IT team focuses on defining the IT land-scape architecture and selecting appropriate provid-ers. In keeping with the delayering aspect, the land-scape is modularized with clear interfaces so that IT partners can be changed for selected systems. The architecture must also define interfaces for major sys-tems such as CRM, billing and network management, so that any one of these can be changed or updated without affecting the others.

    The role of the Support Functions unit is also in line with a focus on strategy and steering. Therefore, key tasks will be the definition of the overall operator strategy, Talent Management, Strategic Procurement and Finance & Controlling. Additionally, legally re-quired tasks have to remain in this core, especially teams for regulatory as well as compliance and audit management. Again, mass processes for Payroll, Accounting and Facility Management will be steered and controlled here.

    Lean means leveraging synergies

    Once an operator has defined its lean core, mass processes will become non-core. These are not

    The lean telco blueprint. Defining three key layers with a clear focus on strategy and steering.

    3

  • 12

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    ROLAND BERGER STRATEGY CONSULTANTS

    From a loose collection of tools to a truly coherent vision

    Our interviews revealed that many telecoms already apply frameworks and continuous improvement ap-proaches like Lean, Six Sigma or Kaizen. Nevertheless, complexity, ownership and silo-thinking seem to be the reasons why a centralized simplification of processes is still out of reach. "We still have inconsistencies in the long-term view within our own company," a Swiss manager explained in our survey. These inconsisten-cies might become a roadblock on the way to an even leaner operating model. And the strategist of a CEE telecom player conceded that there are "some parts remaining of the old silo structure".

    Overall, there's overwhelming commitment to leaner structures: Around 60% of the interviewees in our survey "strongly agree" with the lean telco blueprint, another 25% "partly agree". Despite such high acceptance, half of the respondents say that their corporation has no need for action. More than 40% of the interviewees be-lieve that their company is already on track: "We operate in a lean way and our product development is similar to a lean factory," one executive stressed.

    This analysis might hold true when measured by former telecom standards. However, compared to oth-er industries, and considering that most executives recognize that efficiency will become a top priority, it sounds absurd. Telecoms are in denial: Their mindset is often still growth-oriented and hence has no room for the required move to smart efficiency, even as they acknowledge that markets are shrinking.

    Obviously, changing such a mindset takes time. It may take even more time than a "regular" change due to the new and challenging approach. Don't underesti-mate the difficulty: It is anything but easy to anchor lean thinking (or to release "change capacity", as one of the interviewed experts called it) among managers used to investing millions or billions of euros in growth scenarios or developing fancy new products. Employ-ees have to be convinced that lean means smart. That it's worth focusing on the core business, to invest ener-gy in optimizing and refining internal interfaces and

    sufficient to provide significant differentiation on the market; however, a certain standard of quality has to be assured at the highest possible efficiency. For Marketing, Sales & Service processes, this can be done by tapping synergies through various part-nering models. For example, operators can partner with different retail chains to set up shop-in-shop models. The e-channel can be transferred to a specialized partner that manages the online shop together with the logistics.

    For several customer services, outsourcing models or carve-outs can be an option. Sharing or relocating call centers alone results in total OPEX savings of 0.5-1.0% on average. Outsourced field services could be bundled with the services delivered by utilities or consumer electronic players, for instance.

    Within Network & IT, the major driver for synergies is partnering on infrastructure. Sharing mobile infra-structure is already a proven standard approach. Mod-els such as the carve-out of towers into separate legal entities have been tested in some countries, too (examples: American Towers, Albertis, Millicom). Partnerships with providers for network equipment and services as well as for IT operation should be evaluated regarding their savings potential. Our analyses for European players indicate that such partnerships can realistically cut total CAPEX by 13-14%.

    Regarding Support Functions in headquarters, the majority can be transferred to specialized partners. Payroll Management, Procurement, Fleet and Facility Management can be purchased in a standardized way. Just the lean organization of procurement processes alone can help reduce total OPEX by up to 5%. For operator groups, shared models are an alternative: resources of various subsidiaries are pooled in one country, therefore saving on headcount.

    In all models, preparing and structuring the part-nership is key. A thorough definition of the legal frame-work is time and effort well spent. Issues that seem insignificant in the preparation phase can snowball as the partnership progresses, developing into major challenges if no standard approach to dealing with them has been defined.

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    ROLAND BERGER STRATEGY CONSULTANTS

    processes. That the result will not only be lower costs but a more transparent, more flexible and more inno-vative company.

    How to set up a step-by-step master plan

    Transformation will take several years. Therefore, the process should be started sooner rather than later. On the one hand, communication technologies, customer demands and competition are developing faster than ever. On the other hand, it's a question of cashflow: If revenues begin to erode faster than costs can be reduced, it may already be too late. Every change costs money. So it's much easier to become lean as long as there is sufficient financial leeway.

    Based on a clarified strategy with a leaner product and service portfolio, a step-by-step master plan with emphasis on the various partnering approaches needs to be devised. The blueprint, or its elements identified as key for an operator, can be implemented in a mod-ular approach, understanding that there is no golden rule for which functions to begin with. This depends on the status of the preparation, the available partners and an assessment of management regarding the highest need for action. However, each year clear transformation targets should be defined and a review, including an update of the strategy with regard to changes in the market environment, needs to be con-ducted. At the same time, as argued above, a growth focus has to be included.

    The key is to generate commitment for the master plan within top management, including the supervisory board. This is a challenge for international players in particular, as one interviewee reported, because "we need a global as well as a local alignment". A second source spoke about the problem of internal turf bat-tles: "We have to fight hard to overcome regional king-doms." We see two kinds of potential risks that have to be assessed: organizational ones (if employees rebel against the new approach, for instance) and operation-al ones (securing delivery). Hence, mitigation strate-gies should be in place and a failure-tolerant atmo-

    "The process to a lean telco provider will be a very slow one. Many still think in their old structures and lean thinking is not anchored in their minds."STRATEGIST OF A EUROPEAN TELECOM ATTACKER

    sphere should be instilled as the transformation is complex and depends on external partners. Addition-ally, innovations normally have a certain failure rate. To account for that fact, an ongoing communication and compliance with these guidelines is key during the implementation. Trial and error and the acceptance of failure are crucial if companies want to foster a culture of innovation and dare to promote bold managers.

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    ROLAND BERGER STRATEGY CONSULTANTS

    Key success factors and why it's worth becoming lean

    As our interviews revealed, the transformation toward a lean telco is a key topic on European CXOs' agendas in saturated markets. Some elements of the lean approach have been tested, but this radical ap-proach requires a new organizational setup, an open-minded attitude as well as operational and financial backing from stakeholders.

    Based on the definition of the core, partnering ap-proaches, delayering and innovation, future telecoms will look and act completely different. The strategic lean core will steer selected partners that carry out mass processes for the operator. The speed of imple-mentation and the scope of the transformation will vary widely, but the blueprint will provide guidance for the overall direction. D

    To summarize the necessary steps, telcos will need: > Top management sponsorship to communicate and support the idea > A central "lean team" with sufficient experience to coordinate and support all projects > A change in corporate culture to embrace the idea of continuous improvement and manage the expecta-tions of all stakeholders accordingly> End-to-end optimization of operational, administra- tive and management processes> Lean initiatives initiated bottom-up and integration of the employees in the process to foster a motivated and innovative culture.

    The path to becoming lean might be bumpy, but it's worth the effort: In total, a successful implementation will enable annual OPEX reductions of up to 20%. Thus, EBITDA margins will increase significantly.

    These figures and the ability to create a flexible and modern telecom player with a clear focus are the ingre-dients for promising prospects, which are appreciated by shareholders and financial markets alike. Thus, even in times of shrinking margins, a lean player can plausibly tell a new growth story.

    D

    A LEAN TELCO APPROACH OFFERS HUGE SAVINGS POTENTIAL

    OPEX [arb. units]

    before

    LEAN TELCO APPROACH

    100

    after

    80-88

    up to-20%

  • 15ROLAND BERGER STRATEGY CONSULTANTS

    THINK ACTLEAN TELCO

    Roland Berger Strategy Consultants

    Roland Berger Strategy Consultants, founded in 1967, is one of the world's leading strategy consultancies. With around 2,700 employees working in 51 offices in 36 countries worldwide, we have successful operations in all major international markets. Roland Berger advises major international industry and service companies as well as public institutions. Our services cover all issues of strategic management from strategy alignment and new business models, processes and organizational structures, to technology strategies. Roland Berger is an independent partnership owned by around 250 Partners. Its global Competence Centers specialize in specific industries or functional issues. At Roland Berger, we develop customized, creative strategies together with our clients. Our approach is based on the entrepreneurial character and individuality of our consultants "It's character that creates impact!" www.rolandberger.com

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