Risk assessment template: COVID 19 updated 06/05/21

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Risk assessment template: COVID 19 updated 06/05/21

Company name: Jancett Holmwood gardens Assessment carried out by: K McCausland

Date of next review: 12th August 2021 Date assessment was carried out: 20/07/21

What are the hazards?

Who might be harmed and how?

What are you already doing to control the risks?

What further action do you need to take to control the risks?

Who needs to carry out the action?

When is the action needed by?

Reviewed to ensure adherence

Staff displaying symptoms of COVID-19

All staff, children, parents & visitors contracting the virus

Govt guidance issued to staff, with directive to inform Manager and or Childcare Support Manager as soon as any symptoms displayed, including:

• Continuous Cough

• Fever (38 ‘ /100F)

• Difficulty in breathing

• Loss of taste or smell

Advise staff member to obtain Covid test. If unwell not to attend setting.

• 10 days if you have coronavirus symptoms or a positive test

• 10 days if you are in the household of someone who has coronavirus or symptoms or has tested positive for COVID-19.

• 10 days if returning from a country with travel restrictions.

.

Manager/Deputy All staff Parents

As and when symptoms and or positive test results arise.

No staff displaying symptoms as yet. Staff household displaying so staff have isolated. No positive covid tests for Nursery staff. 06/05/21 Staff members testing positive,

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Staff displaying symptoms of COVID-19


If a staff member is to leave the premises, area to be thoroughly cleaned.

All staff Manager/Deputy

On-going daily Office used as isolation area as when needed.

isolated with close proximity contacts 13 Children 7 adults 16/07/21

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Children displaying symptoms of COVID-19


Parents contacted; child taken to separate area (isolation room) until parent pick-up; child supervised by staff member wearing PPE; room cleaned subsequently with appropriate materials. Maintain dialogue with family to monitor child’s health and wellbeing

Designated isolation area (with signage) in place to go to if displaying any symptoms, children to wait in designated area until parents arrive. Staff monitoring to wear full PPE including face mask. Area to be thoroughly cleaned once child has left. If child is tested positive for Covid call PHE/DFE for latest advice. Prepare to send bubble home to isolate and advise if symptoms arise to obtain a test, if advised to do so.

Manager & or keyworker

On-going when symptoms are displayed

Isolation areas have been used for children displaying symptoms. One positive case in a nursery causing bubble and staff to isolate. 2 Positive cases outside of Nursery causing 2 bubbles to isolate. Reviewed 20/07/21

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Cross contamination of virus

All staff, children, parents & visitors by contracting the virus

Children Rooms: New guidance states from Monday 20th July, early years settings will no longer be required to keep children in small, consistent groups within settings. (Bubbles) Settings should still consider how they can minimise mixing within settings.

Children will be kept within their age groups. 0-2 years, 2-3 years, and 3-5 years, with exception of

Children Rooms: Staff to keep 2 m distance where possible. Maintain consistent deployment of staff per room, unless Safeguarding supersedes. E.g., in the event of covering ratio due to absence. Stagger shifts to allow social distancing, early & late shifts, and part time staff. Separate tables and chairs, to promote distancing. To continue good ventilation in enclosed spaces through

All staff Manager Manager All staff All staff

On-going throughout the pandemic On-going On-going On-going

Staff need verbal reminders On-going

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All staff, children, parents & visitors by contracting the virus.

children transferring rooms. Children’s emotional welfare will take precedence. Staff will need to stay within their age groups, unless supporting a transfer. No room should have any more than 30 children. Pregnant staff or parents to maintain the 2m distance where possible.

open windows throughout nursery day. Balance ventilation with keeping warm in colder weathers. Allow staff to wear extra layers if temps are below 16-18C. If case breaks out during transfers of children, both bubbles to isolate. Staff to ensure they stay in their room and not mix with other rooms or children unless Safeguarding supersedes, e.g., to cover ratio in the event of absence. To try where possible to keep a 2m distance with the children and staff Children’s Bathroom: During toileting, 2 x staff members to remain 2m apart where possible.

All staff

Immediately & On-going throughout the pandemic Daily On-going throughout the pandemic

Staff have been used in different rooms to ensure ratio is met 06/05/21 Verbal & visual reminders 6/5/21

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All staff and children, by contracting the virus.

Minimising personnel in the bathroom. Plenty of hand washing 20 seconds at a time for staff and children.

Only x1 person to change a nappy at a time to ensure safeguarding and social distancing, other staff member will be spotting at a safe 2m distance. Rooms that are sharing bathroom need to go at separate times maintaining bubbles and ensure bathroom is cleaned after use. All bathrooms that are being used to be cleaned after each use. Routinely check and clean bathrooms throughout each day. Restock bathrooms each day to ensure availability of PPE and hand washing supplies. Staff toilet – staff need to clean after use with Milton.

All staff using the bathroom. All staff All staff All staff

Daily On-going throughout the pandemic

Stock ordered regularly to maintain standards. 06/05/21

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All staff and children, by contracting the virus

Thorough cleaning processes

Cleaners contacted to complete deep clean if positive case

Manager Auxiliary Auxiliary Manager to ensure stock is in place. All staff/students

On-going 6/5/21

Cross contamination of virus Cross contamination of virus

Staff and children by contracting the virus

Reduction of staff in the Staff/Office Rooms: Maximum of 2/3 staff permitted. Meetings via digital means, reducing face to face contact.

Staff/Office Rooms: Remove chairs to permit one staff member at a time in room. Stagger break times. Office: no more than x2 people in the office at any time. Working back-to-back where possible.

Manager All staff/students Manager Manager/Deputy Manager All staff/students

On-going throughout the pandemic On-going throughout the pandemic

Staff wait their turn to ensure no more than two staff are in the office. Staff receive verbal reminders. 6/5/21

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Reduction of personnel in the Kitchen: restricted to 2 staff members only. (Cook & aux)

Kitchen: restricted to cook only, aux will be in the kitchen at points throughout the day maintaining 2m distance and face shield to be worn.

Manager to inform all staff to adhere. Kitchen staff to ensure implementation.

On-going throughout the pandemic

Verbal and visual reminders 6/5/21

Cross contamination of virus Cross contamination of virus

Staff and children by contracting the virus Staff and children by contracting the virus

Minimising staff/children in Corridors: Different entry/exits

Corridors: Staff to maintain distance, if family room are in the corridor then staff not in that bubble need to wait until they have moved. If a staff member is in the hallway, other staff need to wait until they have gone. When getting beds out if a staff member is there, then other staff wait until they have finished to get their beds.

Create safe space to allow for 2m distancing to occur by

All staff/students All staff/students Baby room staff/ Red, Blue and Yellow room


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2m distancing tape has been placed outside front entrance so parents can maintain social distancing when dropping off and collecting child.

marking with tape and painted arrows on the floor to show one way system and use of chained barrier to allow smooth drop off and collection from main entrance and exit. Restrict drop offs and pick-ups to one adult per child to avoid crowding.

All staff/students Manager/ Maintenance Manager / Parents


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Gardens/External: Outside play to be encouraged. Play to be organised in small cluster groups.

Gardens segregated to age bands accordingly.

All staff and students


Visitors (potential to spread virus) Visitors (potential to spread virus)

Staff, parents, visitors, and children by contracting the virus. Staff, parents, visitors, and children by contracting the virus

Parents ‘hand-over’ and ‘collect’ children at main nursery entrance door. Outside agencies not to attend the setting unless for Safeguarding purposes. Coach Nick to be outdoors at all times, entering via the garden only, following own RA

As existing but new signage display to deter non-essential visits and all other communication to be via digital means. 1 parent to collect, minimising traffic.

All staff, students, parents, visitors Parents, staff, students, visitors All staff, students, parents, visitors

On-going throughout the pandemic On-going throughout the pandemic On-going throughout the pandemic

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Visitors (potential to spread virus) External Visitors (Including inspectors) (potential to spread virus)

Staff, parents, visitors, and children by contracting the virus. Staff, parents, visitors, and children by contracting the virus

Maintenance men entering the building for works to be carried out, need to hand sanitise and wear a face mask (unless exempt). Create log of visitors as evidence of contact, for future referencing and potential tracing, if needed.

Essential maintenance to be undertaken outside of normal opening hours, where possible. In event of maintenance works during working hours, children, and staff to be relocated to alternative space, maintaining social distancing measures described above. Viewings are now cancelled. Virtual tours are on the website. Virtual Meet and greets introduced. All external visitors to read and sign declaration form.

Maintenance staff. Manager Staff Students Manager


March 2021 Viewings returned

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Viewings are now being completed out of hours, staff to wear masks. Visitors are to sanitise, wear a mask & shoe covering. Cleaning with Milton to be completed between each viewing.

Separate viewings Risk Assessment sent to parents, with request to do LTR test and declaration form

CEM / Manager

Before attending/day of attendance

Transmission of infection via people/ environment

All staff, children, and visitors

Handwashing on arrival; hand sanitiser available at main entrance and in the garden areas. Taking all staff and children’s temperatures on arrival. Babies hands are being washed by staff with soapy

As existing with additional signage, advising of requirements. Hand towels to be used to dry hands. Flannels to be washed at 60 degrees or above. As existing plus removal of all soft toys.

Parents Children Staff All Staff Auxiliary

On-going throughout the pandemic Daily Auxiliary

Soft toys reinstated Reviewed 20.07.21

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water and a flannel. Cleaning of main surfaces morning and evening and throughout day, with appropriate materials Where staff need to work more closely (e.g. nappy changing of children), 1 staff member to change at a time, other staff will spot to ensure safeguarding.

Prohibit staff and children from bringing own toys to setting. Deliveries and moving of stock to be via ‘transfer’ zones (e.g., for collection and distribution of children’s food from main kitchen).

All staff

Daily on-going

Staff welfare All staff working during COVID-19 restrictions, in

Regular liaison and ‘check-in’ via digital means.

Creation of structured team meetings via digital means.

Manager LCCP’s

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terms of mental and physical health and wellbeing.

Children’s welfare

Children Safeguarding policy and training in place

Look for signs of regression in children and act appropriately. Give children time to adapt to new environment and ensuring staff are aware of transitional techniques which can be used to support children. Staff to re-cap on safeguarding policy to ensure they are aware of key abuse sign and symptoms and what procedure to follow. Transition presentation to be viewed by all staff, refreshing knowledge, and understanding.

Manager All staff

All staff have re-read safeguarding policy on arrival back to work 29/05/2020 on-going

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Manager All staff

Communication issues


Regular newsletters and e-mails to advise of updated guidance from government.

Share on internal staff intranet (PHR)

HR Director CEM

As and when directives come through form Government

Website updated Regular emails to parents Newsletters 6 weekly Reviewed 20.07.21

Fire drills

All staff and children

Designated fire points in place

Temporary fire points made in different area for safe social distance where possible. Staff informed of new fire points. When carrying out fire drills to ensure all building is evacuated safely and social distancing where possible.

Manager Temporary new fire points have been placed

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Rooms sharing equipment

All staff and children

Ensuring all rooms have sufficient resources and toys.

Ensure rooms are not to share toys. Leads to ensure rooms are well stocked. Plan to ensure rooms has sufficient supplies and toys

Manager and leads

Any resources needed to order

Sharing reinstated after disinfected and thorough clean Reviewed 20.07.21

Administration of First Aid and medication


PPE is worn when administering first aid.

Ensuring that within each age group at least one staff member is first aid trained. Manager to go to the room door and administer the medicine in line with the medicine policy.

Gloves, apron and face mask to be worn when administering medication

Manager / All staff

On-going daily

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Cross contamination of staff refreshments

All staff

Only 1 person to enter kitchen at a time or when cook is in the kitchen maintain 2m distance, face shield to be worn.

Ensure staff keep their personal refreshments separate and prepare their own food/drink only.

Food bought in by staff to be cleaned before placing in the fridge.

Auxiliary to wear a face shield when taking food trays to each room at mealtimes and whilst around the building.

If Auxiliary was to cover lunch breaks, then she will not need to wear face shield in the room but only allowed to work with that age group that day, face shield to be worn when going to and from rooms with trays.

All staff

Daily On-going

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Returning from other countries

Levels of Covid cases have increased.

Staff Children

Visitors

All People returning from Countries on the Red List to quarantine for ten days.

If you arrive in England from anywhere outside of the UK, Ireland and Channel Islands or Isle of Man you need to quarantine for 10 days if Country is on amber/red list and not double jabbed, unless private tests paid for, this includes children.

Ensure staff, Parents and children that return from countries must self-isolate for 10 days.

When parents say they are going abroad, staff are to ask where they are going and give reminders to parents on the guidelines.

Managers to keep up to date with guidance

Parents need to share that information with the Manager.

Manager needs to ensure parents follow guidance.

If staff go abroad

Parents/children that are returning from holiday need to make setting aware.

Daily, ongoing

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Cross Contamination of Covid-19

Staff Children

Regular cleaning processes

Extra steps to for cleaning photocopiers, keyboards, door handles, pull cords

Auxiliary

Cleaners

Staff

Daily

Self-Harm Depression Suicide

Staff by mental health Children by own mental health or by staff not able to care and safeguard appropriately. Parents through own stress and pressures from changes. E.g., home schooling, working from home, loss of

Ask children, staff

& parents how they

are feeling and

provide

opportunities to

talk & listen.

Provide activities to

support positive

mental health &

wellbeing such as

being outside,

physical exercise,

creative play,

talking about

emotions.

Follow up any

concerns to check

Be able to signpost to other

agencies such as

Childline www.childline.org.uk

NSPCC www.nspcc.org.uk

Place 2 Be

www.place2be.org.uk

Every Mind Matters

www.everymindmatters.org.uk

Jancett have a counselling

helpline number that staff can

use

Follow up any concerns to

check how the person is

doing.

Managers

Staff

With children, daily.

With parents as often as possible and following up disclosure.

Staff, daily and 6 weekly in supervision on a more in-depth 1-1 basis.

http://www.childline.org.uk/

http://www.nspcc.org.uk/

http://www.place2be.org.uk/

http://www.everymindmatters.org.uk/

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income, employment, and bereavement.

how the person is

doing.

Covid infection

Children Parents Staff

As above

From March 22nd Testing

twice weekly for staff.

Staff to follow instructions to

take test.

Report results to NHS link

provided.

Report positive results

[email protected]

Track testing on devised form

and share with CSM monthly.

If tested positive, do not go to

work, and isolate for 10 days.

Inform your Manager asap to

enable them to call PHE/DFE

All staff

Managers to monitor.

March 22nd

Twice Weekly

mailto:[email protected]

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Covid Infection on entry to Nursery

Children Parents Cross contamination

One way system at

main entrance,

with clear 2 metre

distancing and one

way system

markings.

Parents wearing

face masks.

Staff wearing face

coverings when

opening the door.

Sanitiser on entry

to main door.

Introducing second arrival and

collection point for Bunnies to

reduce/minimise parents

congregating and reducing

waiting time.

New one-way system for

second entry. Clear markings

for 2 metre distancing.

Manager

Staff

Second arrival and collection point to begin Tuesday 1/6/20

Internal visitors for e.g., assessors

Children, Staff, Parents, visitors due to cross contamination of the virus

One way system at

main entrance,

with clear 2 metre

distancing and one

way system

markings.

Parents wearing

face masks.

Observations taken on staff in

the garden where possible.

Keep a 2-metre distance from

staff and children where

possible.

Rapid lateral flow testing

results to be on hand or sent

to the Nursery prior to visit.

Assessor’s

Assessor’s

Assessor’s

Each visit

Each visit

Each visit

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Staff wearing face

coverings when

opening the door

and communal

areas.

Sanitiser on entry

to main door.

All staff

Nursery Manager/staff

On-going

On - going

Risk assessment template: COVID 19 updated 06/05/21

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