RINA Execution Plan

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Contract Execution and HSE Plan

Sheet 1 of 40 Rev. 00

This document is CONFIDENTIAL and it is property of RINA INDUSTRY DIVISION. It shall not be shown to third parties nor it shall be used for reasons

different from those owing to which it was given.

Contract Execution Plan

CLIENT PROJECT

Provision of call-off inspection and expediting services (offshore)

CLIENT contract N. XXXX

RINA Task XXX

Rev. Date Remarks Originator Checked Approved

This revision replaces and supersedes the previous ones

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XXXXXX - Provision of call-off inspection and expediting services (offshore) Sheet 2 of 40 Rev. 00



CONTRACT EXECUTION PLAN INDEX

Section

1 Preamble

2 Definitions

3 References

4 Executive summary

5 Project description

6 Organization

7 QA/QC Inspection Service Execution Procedure

8 Expediting Service Execution Procedure

9 Optional Service Execution Procedure

10 Equipment and tools

11 Resources and Mobilization

12 Contract quality assurance

13 Health and safety

14 Meeting

15 Invoicing

Appendix 1 Typical agenda for Inspection start up meeting

Appendix 2 Typical agenda for expediting start up meeting

Appendix 3 Expediting Report form

Appendix 4 Inspection Report form

Appendix 5 Non Conformity Report form

Appendix 6 Inspection Release Note form

Appendix 7 Timesheet Form

Appendix 8 Contract HSE Plan

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1) PREAMBLE

All RINA INDUSTRY personnel named in this document will receive a copy of this Procedure. The Project

Manager has to take care that all personnel named in this document become familiar with this

Procedure and strictly adhere to it during the involvement in this PROJECT. All necessary changes

related to contractual, administrative or technical matters will be implemented into this procedure

and marked accordingly.

The latest edition of the procedure will be distributed subsequently to all parties involved furthermore it

will replace and supersede the previous ones. Prior to the distribution, each revision has to be

reviewed and approved by Company accordingly to RINA INDUSTRY internal quality system.

The Scope of the Execution Plan to set forth definite procedures and modalities to be followed to

ensure proper coordination within Contractor's organization including definite administrative and

communication procedure, to be followed in the execution of the project.

The use of the procedures set forth herein is intended to provide the flexibility required in implementing

Company execution plans and procedure applicable to the Project. The procedures set forth in this

document are in agreement with the general terms and provisions of the Contract.

The present document is issued in accordance and compliance with RINA INDUSTRY Quality System

Instruction IS-O&G-PIA-01.

2) DEFINITIONS

The following definitions and abbreviations have been used within this document.

Project XXXXXX - Provision of call-off inspection and expediting services (offshore)

Company XXXXXX

Companys Representative

Person who shall have the authority to act on all matters under the Contract on

behalf of COMPANY.

Contract Shall mean the agreement between Company and Contractor for the supply of

the services detailed in the Contract.

Contractor RINA INDUSTRY S.p.A.

Services The work to be performed by Contractor under the Contract including the

physical result of such services and work and including such services and work

which are not expressly referred to in the Contract but are inherently necessary for

performance and completion of the services and work in accordance with the

standards, quality and other requirements of the CONTRACT

Goods Goods means but is not limited to any materials, components, plant, equipment, fabrication or other assembly of any sort that has been ordered (or that falls within

the scope of any such goods ordered) by COMPANY from any supplier.

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Suppliers An organisation including but not limited to any supplier, vendor, manufacturer, or

Contractor from which COMPANY orders goods. The reference will also be

deemed to include the suppliers sub-supplier wherever sub-supplier has not been mentioned specifically;

Site The location where the Quality Control Inspection and Technical Surveillance

Services are performed.

PM Project Manager

RY Quality

System The quality system implemented by RY and composed by the management, the

personnel, the organization, the procedures and the established

hierarchical/communication lines

QC Quality Control or Inspection and Testing of product or manufacturing /

construction process

Call-Off Written request, issued by Company, entrusting the Contractor to carry out

defined activities as stated in the Contract.

3) REFERENCES

/1/ ISO 8402

Quality management and quality assurance - Vocabulary

/2/ ASNT SNT-TC-1A

Personnel qualification and certification in non destructive testing

Recommended practice

/3/ EN 473

Qualification and certification of NDT personnel - General principles

/4/ Contract between Company and Contractor N. N. ITT/06/2457

/5/ Contractor Document QM-RIDY rev. 4 dated 01-02-07

Quality Manual

/6/ Contractor Document IS-O&G-PER 01rev. 02 dated 04-01-07

Personnel Management

/6/ Contractor Document IS-O&G-PIA 01rev. 01 dated 06-09-06

Planning phase

/7/ Contractor Document IS-O&G-ESE 01rev. 01 dated 06-09-06

Planning phase

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4) EXECUTIVE SUMMARY

The Quality System applied by Contractor during the Contract execution shall continuously, and

through the whole Project, assess and document to the Company that the essential principles of

quality assurance and control are maintained and that technical and human resources are provided

at all times, both within the Contractors organization and inside the Manufacturers organizations, to ensure the implementation of such principles.

The system shall be responsible to assess and document that the specified controls are effectively and

timely in place for all the processes, products and documentation in order to provide at all times

compliance with the Project requirements including the applicable Laws, Regulations and Standards.

The assurance of quality shall be a fundamental philosophy of all activities carried out by the

Contractor. It therefore shall be a prime objective to provide at all time real evidence of quality rather

than rely on assumptions or beliefs that such quality exists.

5) PROJECT DESCRIPTION

XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXx

Expediting services are required to prevent or minimise delivery delay or nonconformity to the

Company purchase order terms and specifications given to Companys suppliers. The services will be based on but not limited to formal production scheduling and effective

communication between Company and its suppliers and their sub-Contractors.

Inspection services are required to monitor, witness and verify proper performance, quality

and mechanical and chemical conformity to specifications, testing and inspection

certification as applicable to Company purchase order terms and specifications given to

Companys suppliers.

Every Expediting and Inspection service will be agreed in advance and be defined and

performed on a scheduled basis. This will include review and agreement with the supplier

taking the suppliers overall inspection plan into account.

Optional Shipping and Receiving Services to ensure timely despatch and receipt of materials.

These services will be carried out by skilled and experienced personnel skilled and

experienced in shipping and receiving materials.

Optional QA/QC audit services may be required in relation to qualification of suppliers and

any sub Contractors including material quality and traceability, document and organization

capability, proper personnel training and professional certification, compliance auditing,

acceptable manufacturing and production standards, qualified conversion and repair

programs.

Optional Supply Chain Support Services: the objective of any such services would be to work

under the supervision and control of Company staff, to support Company personnel in the

management and administration of any ad-hoc services which may be required from time to

time. These services will be carried out by personnel qualified, skilled, and experienced in

supply chain support roles such as inventory management or administration of procurement

contracts and orders.

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The required services are expected to be required by Company in the following Geographical areas:

YYYYY 6) ORGANIZATION

Contractor will nominate a dedicated Project Manager, which will establish the team necessary for

carrying out the required services on the basis of Company service requests and needs. The

organisational structure shall be moulded to meet Project needs with allowance for revision and

upgrading in consequence of the Project development and any new need or change.

Based on the preliminary information and on the experience matured by Contractor in similar project

on a worldwide basis the proposed team shall be comprised of the following positions:

Project management team

Contract Manager & Deputy General Manager

Project Manager (part time in Aksai)

QA Manager

Project Coordinators

Field Services Team

Expeditors

QC Inspectors (Welding and fabrication, Electrical and Instrumentation, Mechanical, Coating,

NDT)

Shipping Inspectors

QA/QC Auditors

Supply Chain Support Personnel

The Project Manager will be based at RINA INDUSTRY S.p.A. head office in Genoa as well as the

Project Coordinators in the initial phases of the Project. For each service required (Expediting Service,

Inspections Service, Optional Services) a dedicated Project Coordinator will be appointed by the PM.

Obviously in the case where for a specific service a single Project Coordinator will not be sufficient he

will be supported by additional Project Coordinators. Under not any circumstances a single Project

Coordinator could be in charge at the same time of two Contractual Services such for instance

Expediting and Inspections Services.

The Field Services will be carried out exploiting the network structure of RINA S.p.A. present in the most

important countries worldwide, with a structure, which includes 65 offices, 31of which in Italy, as well

as about 120 agencies worldwide, with a staff of 1.300 employees (more than 800 technicians).

Every Rina local office will act as supporting office to the Project Management Team based in Genoa

for the coordination of the local inspectors. In the case where a great amount of activities will be

assigned to a specific geographic area, the head office in Genoa will appoint a dedicated local

Project Coordinator, which could be based at one of the above mentioned RINA office.

Typical office location for specific geographical areas could be:

United Kingdom: Portsmouth Office UK Northern Europe: Rotterdam Office The Netherland Northern Italy: Milan Office

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Middle East: Cairo office - Egypt

Far East: Busan office Korea North America Fort Lauderdale office USA South America Buenos Aires office - Argentina

RINA GROUP Offices

The personnel of the Field Services Team will be selected by the Project Management Team on the

basis of the characteristics of the required assignment taking into consideration their experience,

qualification, specialisation and skills, as well as obviously vendor location.

Therefore the Project Management Team of RINA INDUSTRY Head Office in Genoa will coordinate the

various RINA involved entities and offices worldwide and will keep the overall control of the project

during its development. The main management activities including planning, scheduling, cost and

time control and issuance of organizational chart, QHSE procedures, final contract execution plan will

be carried out in Genoa (ITALY).

6.1) Contract Manager & Deputy General Manager

The Contract Manager is responsible for all operations related to the Contract activities. In particular

he is responsible for

Relationship with the client

Compliance with Client Contract objectives

Appoint the Project Manager

Prompt solution of non conformities

Approval of Contract QA and HSE documents

Implementation of QA and HSE systems

6.2) Project Manager

Contractor Project Manager is responsible for the overall co-ordination of the Project, and he shall:

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Take care that the services provided achieve the Quality standards set by COMPANY and by

RINA INDUSTRY.

co-ordinate the communication between Company and Contractor;

establish and maintain a reasonable communication system between all parties involved;

Establish the Project Management Team selecting the Project Coordinators and submitting

their CVs to Company proper CVs and qualifications for Companys review and endorsement. Insure that the Contractor team members, in particular the Inspectors will have all necessary

information, specifications, procedures, work instructions etc. ;

Insure that Contractor procedures are fully adhered by Contractor personnel involved in the

project at all levels and at all different geographical location

Insure that all Contractor personnel involved in the project on a worldwide basis is duly

qualified for the required activities, in accordance to Contractor Quality System.

insure that the technical and commercial matters related to this contract are adhered to;

attend meetings related to the work on request of Company;

create a filing system at the Head Office for all project related correspondence and

documents;

check inspector time sheets for completeness and correctness;

complete on a monthly basis and forward to Company for its approval, Contractors Timesheets;

Insure that the Inspection and Expediting team are separated and detached in order to avoid

any conflict of interest.

6.3) Quality Assurance Manager

The Quality Assurance Manager has been appointed by the Head of the Internal Quality

Management System Function of RINA S.p.A. together with the Chief Executive Officer of RINA

INDUSTRY and his duties are as follows:

report to the Internal Quality Management System Function every modification need

relevant to the Quality Management System of RINA INDUSTRY;

maintain the Quality Manual and the Procedures of RINA INDUSTRY updated and in

compliance with the Quality requirements and policy and submit them to the approval of

the Head of the Internal Quality Management System Function;

monitor the effective implementation of the improvement projects, attainment of objectives

and planned commitments in order to comply with the Quality Management System and in

order to collect relevant data;

coordinate with the Internal Quality Section of RINA S.p.A.. in order to carry out internal

audits and for audits of the Quality Management System certification body, whenever

foreseen;

inform the Internal Quality Management System Function of every request for an external

audit of the quality management system of RINA INDUSTRY by accreditation or notification

bodies or by clients;

ensure that findings found during internal or external audits are promptly dealt with and

corrective and preventive actions are carried out, supporting the organizational units

responsible;

ensure that customers complaints and appeals together with information from the market on potential situations regarding non compliance with requirements of the subsidiary

companys customers are promptly dealt with, supporting the organizational units responsible;

coordinate the carrying out of the annual Quality Management System Reviews of RINA

INDUSTRY and report the performance and identified improvement needs to the Head of

the Internal Quality Management System Function;

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deal with the training of the personnel of RINA INDUSTRY on the Quality Management

System and report to the Internal Quality Section of RINA S.p.A. of own training needs on

management systems;

ensure maintenance of relations with the accreditation and notification bodies of RINA

INDUSTRY;

provide suitable information relevant to the Quality Management System of RINA INDUSTRY,

at clients request

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This document is CONFIDENTIAL and it is property of RINA INDUSTRY DIVISION. It shall not be shown to third parties nor it shall be used for reasons different from those owing to which it was given.

Project Organization Chart

Project Manager

Quality Assurance Manager

Project Coordinator

Expediting Service

Deputy General Manager

Project Coordinator

Expediting Service

Expeditor

Various sites Expeditor



Various sites

Project Coordinator

Inspection Service

Inspector

Various sites

Project Coordinator

Inspection Service Project Coordinator

Inspection Service

Inspector

Various sites Inspector



Various sites

Project Coordinator

Opt. QA/QC Service

QA/QC Inspector

Various sites QA/QC Inspector

Various sites QA/QC Inspector

Various sites

Project Coordinator

Opt. Shipping Service

Shipping Inspector

Various sites Shipping Inspector

Various sites

Project Coordinator

Opt. Supply Chain Service

Supply Chain Personnel

Various sites

FIE

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M

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7) QA/QC Inspection Service Execution Procedure

7.1) QA/QC Project Coordinator

The QA/QC inspection activities will be coordinated by dedicated Contractor Project

Coordinators which will be the single point of contact for Company for any technical issue. Under not any circumstances a single Project Coordinator could be in charge at the same time of two

Contractual Services such for instance Expediting and Inspections Services.

The Project Coordinators will be appointed by the PM; obviously in the case where a single Project

Coordinator will not be sufficient due to the work load, he will be supported by additional Project

Coordinators appointed by the PM. Typically in this case each Project Coordinator will follow the

activities pertinent to specific geographic areas and eventually the project coordinators could be

located straightforward at RINA local office.

The designated Company Representative will forward the Draft Call Off notice to the Project

Coordinator which will strictly proceed in accordance to the provision of Chapter 10 of the present

document in order to select suitable CVs, propose proper working plans, and mobilise the QA/QC

Inspectors. Special care will be required also in matching the timing indicated at Chapter 10.

The Project Coordinator will be in touch with Company and with Supplier QA/QC department in order

to verify the status and approval of the quality documents issued by the Supplier itself with special

regards to the approval of the ITP. He will therefore organise a pre inspection meeting which will be

attended by the designated inspector. A typical agenda of the pre inspection meeting can be found

in Appendix 1.

The Project Coordinator will be constantly in touch with the Suppliers internal QC department in order

to receive the notification of the testing and inspection activities performed and allow Contractor

inspector to attend those activities in accordance with the provision of the ITP approved by

Company.

Moreover the project Coordinator will have a strong liaison with RINA offices network in order to

provide the required services on a worldwide basis.

Therefore Project Coordinator responsibilities will include but not necessarily be limited to:

Manage the mobilization of new personnel with particular reference to the correct

implementation of COMPANY Procedure (Call Off Order, etc)

Submit the CVs and qualifications of the QA/QC Inspectors to Company for review and

approval.

Assign the tasks and select the proper qualified inspectors to be proposed.

Ensure the correct use of resources

Interface with Client for identifying in advance the resources required in the team

Coordinate the logistic and supporting activities related to the Contract

Forward to the Inspectors all the documentation related to the scope of work (Purchase

Order, Technical Specifications, Schedules, Correspondence, instructions, etc.)

Receiving and handle the notification and manage the visits;

Assist in the solution of any technical problem that may be met during the inspection and

testing activities specially in case Non conformance reports or Concession requests are issued

Instruct the inspector about the activities to be performed;

Support the inspector during the inspection visit;

Check with the inspector the result of the visit, the status of supply and Suppliers performance

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and quality status.

Insure that the inspector execute an immediate exit call to inform accordingly in real time;

Check the inspection reports and comment them with inspector in case clarification or

modification are required in order to speed up the issue of reports;

Control non conformities and manage related corrective actions

Attend meetings/audits related to the work on request of COMPANY;

Review Inspection reports, NCR, IRN and Certificates relevant to the Inspection and Release of

Goods and forward them to Company Designated Representative.

Archive Inspection reports, NCR, IRN and all project related correspondence in the proper

filing system at the Head Office (See Chapter 10).

7.2) QA/QC Inspector

The objective of Contractors Inspector is to prevent non-conformances in the entire manufacturing process and to assure that suppliers and sub-suppliers performance in relation to manufacturing, assembly, testing, and certification will be as specified on the Company purchase order.

Contractors Inspector will appraise supplier quality and operating procedures for highest industry standards and verify that tools, gauges, instruments, measuring and testing devices and the like are

proper for the work including in terms of calibration and adjustment. He will assure testing, inspection

and examinations are planned, scheduled and conducted to assure conformity with the material

specification with acceptable test methods and measurement that has been predetermined and

agreed. Moreover Contractors Inspector will verify supplier and key sub-supplier personnel are properly certified and qualified to perform the work.

Therefore inspector responsibilities, further to the provision of Contractor Quality Management System

Instruction IS-O&G-ESE-01, will include but not necessarily be limited to:

Manage the pre-inspection meetings (start-up meetings) with suppliers following a new call-off

notice in relation to the placement of new order or contract; typical for call-off meetings can

be found in Appendix 2

Confirm that Companys purchase order lists the required delivery date of all services, goods and equipment.

Check and verify documents and drawing information is complete and that drawing versions

match that listed in the purchase order.

Submit to COMPANY for approval an Inspection Test Plan (ITP) specific to Company issued

purchase order and specifications.

Perform inspection at each hold point on approved Inspection Test Plan in accordance with

most current standards.

Witness that tests are performed and in compliance with latest approved Company technical

data sheet and test procedures, supplier internal standard operating procedures and quality

standards.

Check that Mechanical, electrical electronics tests are in compliance with timing, pressures

etc. foreseen by the test procedure approved by Company.

Check that all tests, including but not limited to NDT, LTT, destructive test, P&I, hardness test,

functional, performance test, and pressure test vacuum test, FAT, etc. are to be performed on

all of parts of goods by a certified technical operator under the supervision of Contractors Inspector as required.

Check proper calibration of all apparatus/instrumentation used to test the material

Assure that the right tools and procedure are used to avoid damage to the goods under test.

Perform visual inspection for obvious defects or damage.

Verify dimensions, quantities and descriptions. Perform quality and quantity inspection.

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If required, Witness compliance with proper painting procedures, tagging, shipping and

handling procedures.

Review documentation, certifications, analysis for compliance which may include but not be

limited to. X -Ray films, recordings of pressure test, ultrasonic, magnetic and die penetrate

certificates, chemical analysis, hardness tests certificates, etc.

In the case where a non conformity event occur, immediately issue in writing a Non-

Conformity Report (NCR), which will describe the problem and advise what action is

recommended to be taken by the supplier including the time required to resolve the problem.

Verify proper custom clearance and shipping documents.

Verify preparation of Final Data Book and review it.

Issue the Inspection Release Note (IRN) when all required tests and inspections are completed

and verified by Contractors Inspector and all technical documentation has been reviewed and found to be in compliance with COMPANY technical requirements.

Upon completion of Inspection Services, all documentation shall be checked and stamped by

Contractors Inspector. Where possible each item shall be indelibly marked and cross referenced to the proper certification.

Contractors Inspector shall also perform or conduct a final acceptance test to make sure the goods comply with all relevant specifications. When documentation and quantities are accepted and

quality checked, Contractors Inspector shall issue a signed Inspection Release Note to Contractors Project Coordinator which will revise the document and forward it COMPANY and to Companys nominated Freight Forwarder.

From time to time, Company may elect in writing to waive requirements for Contractors Inspector to witness a scheduled test as had been previously approved by Company and shown as a hold point in

suppliers detailed production schedule. In such event, Contractors Inspector shall still assure that all other supplier testing is completed as scheduled and subsequently review the supplier test and

inspection results and certificate for compliance and acceptability, immediately notifying

Contractors Project Coordinator which will inform Company of any non-compliance.

In the eventuality where tests have been waived by Company, Contractors Inspector shall inform Contractors Project Coordinator about internal test dates. Contractors Project Coordinator will notify the schedule of the internal tests dates to the following Company personnel:

Expediting Supervisor

Warehouse & Materials Supervisor

Project Inspection Coordinator

7.3) Communications

The document flow and communication lines are summarised in the following chart. Generally QC

inspectors will report to the proper Project Coordinator which will report to proper interface in

Company Organisation for what concern any technical issues.

Therefore Contractor Project Manager will be the single point of contact for Company for any

administrative/contractual issue; while the Project Coordinators will be the single point of contact for

Company for any technical issue.

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Communication flow

The indicated Geographic Areas are presently for reference only. Accordingly to the work load in the

different areas they will be identified on later phase and the relevant Project Coordinators will be

appointed by the Project Manager either based locally or at Contractor headquarters in Genoa.

7.4) Reporting

Whenever possible, taking into account the limitations imposed by time zones, Contractor personnel

shall make an exit call to the Company Representative (or nominee) prior to leaving the Suppliers premises.

The different type of reports will be upload by the inspectors on Contractor File Transfer System (the

Portal see chapter 10 Equipment and Tools of the present Document). When a file is upload the

Project Coordinator will be notified by an email. He will review the documents and only after this

operation the System will notify Company Designated Representative by email that the documents

are available for the download from the System.

Inspection reports

The Inspection reports shall include, at least:

a) the Reference Section, which consists of the following information:

report n.

Contractor file n.;

CLIENT Representative

RY Project

Manager

RY Project Coordinators - Inspection Services

RY head office Genoa ITALY

RY Project Coordinator

Inspection Services

RY Local office Geographic Area 1

RY QC Inspectors

Geographic Area 1

RY QC Inspectors

Geographic Area 2

RY QC Inspectors

Geographic Area 3

RY QC Inspectors

Geographic Area 4

CO

MP

AN

Y

Technical

Issues

Administrative

Issues

CO

NTR

AC

TOR

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the Work Order n.;

the inspector name

the Purchase Order number under surveillance;

the manufacturer;

the location where the Services were performed;

the date on which the Services were performed;

the list of Services performed;

the description and quantity of material components or equipment under surveillance;

b) the Documents section, which consists of the information relevant to the status of the documents

applicable for the required inspection activity;

c) the Content Section, which consists of the following information:

description of the operation surveyed;.

timing (duration, delays), capacity and resources dedicated to the contract;

equipment used by Supplier;

calibration status of the same;

qualification status of Suppliers operators (if necessary); traceability and identification of material;

process parameters and test results (including reference values and actual values);

cause of any nonconformities and problems during the Suppliers process; adequacy of Suppliers Quality Records; minutes of meetings and discussions with Supplier;

attitude of Supplier (follow-up of nonconformities, relationship with Contractor, etc.);

Health, Safety, Environment, Quality and Radiology Protection; general aspects of the subjects

that are observed during the processing of material being supplied to Company;

general; aspects that were found during the surveillance that should be highlighted to

Company in relation to the quality of the product or the delivery of the product;

d) the Enclosure Section, which consists of the list of eventual document or attachment, which

complete and should be read in conjunction with the report itself.

A format for the Inspection Report can be found in the Appendix 4 of this procedure. A unique

numbering system will be used for each Inspection Report and it will be composed as follow:

- Purchase Order N. IR nnn (i.e. xxxxxxxx for the first Inspection Report relevant to the Purchase Order xxxxxxxxx)

7.5) Non-Conformity Reports

Typical events of non-conformity include but are not limited to adverse condition of goods, instrument

or control failure or malfunction, deviation from specification, codes or below industry standards or

other purchase order requirement, or operation outside expected performance curve, internal quality

program rejection, instance of recurring problems and readjustment or corrective action by supplier

or manufacturer, or use of substitute or alternative materials or components by supplier other than

original design.

In the event of an unsatisfactory test of goods or in any event of other nonconformity in relation to

Companys purchase order, Contractors inspector will inform immediately in writing throughout a NCR Contractors Project Coordinator which will revise the document and forward it To Companys Representative. The non-Conformity Report (NCR) will describe the problem and advise what action is

recommended to be taken by the supplier including the time required to resolve the problem.

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Company will issue an approved Non-Conformity Report to record the action to be taken. Such

action may include but not necessarily be limited to re-performance of tests, acceptance of the

goods as they are, or rejection of the goods.

In event of any discrepancy of testing equipment calibration, operating or testing procedure or

source material, this shall also be notified to Company, even if the supplier corrects the issue before

Contractors Inspector submits a NCR to Company. In such circumstances, Contractors NCR will record the corrective action taken by the supplier.

A format for the NCR can be found in the Appendix 5 of this procedure. A unique numbering system

will be used for each Inspection Report and it will be composed as follow:

- Purchase Order N. NCR nnn (i.e. xxxxxx for the first NC Report relevant to the Purchase Order xxxxxxx)

7.6) Inspection Release Note

Upon completion of Inspection Services, Contractors Inspector shall issue a signed Inspection Release Note to Contractors Project Coordinator, which will revise the document and forward it Companys Representative and to Companys nominated Freight Forwarder.

The IRN will generally contain as minimum requirement:

a) Company Purchase Order No.

b) Supplier name and internal Job No and references.

c) Release date

d) Partial or balance IRN flag

If partial, IRN have to indicate which items and description are still to be released.

If balance have to include any previous partial IRN issued

e) Signature and stamp of the inspector/supplier who released the goods

f) Any other information Company deems necessary from time to time.

A format for the IRN can be found in the Appendix 6 of this procedure. A unique numbering system will

be used for each Inspection Report and it will be composed as follow:

- Purchase Order N. IRN nnn (i.e. xxxxxx for the first IRN relevant to the Purchase Order xxxxxxx)

7.7) Planned fast track order.

The above is a general description of the procedures in the case of routine day-to- day service

requirements. In the case of fast track order the Project Coordinator will pay a special care in order squeeze the timing of the activities under his responsibilities that could be on the critical path for the

Supplier. In particular he will

Give precedence to the activities required by the fast track order such as the inspector

selection, documents and reports review etc.

Organise the pre inspection meeting at the earliest convenience for the designated inspector

and for all the parties involved.

Insure that the designated inspector will give precedence to the attendance and witness of

the inspection and testing activities carried out by Supplier in accordance with the provision of

the ITP approved by Company.

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Insure that, as far as possible the documents review phase is carried by the inspector as soon

as the documents have been issued by the Supplier.

Directly liaise and coordinate with the Expediting Service Project Coordinator in order to have

an updated look-ahead schedule of the expected notification and status of the activities.

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8) Expediting Service Execution Procedure 8.1) Expediting Service Project Coordinator

The Expediting Services will be coordinated by dedicated Contractor Project Coordinators

which will be the single point of contact for Company for any technical issue. Under not any circumstances a single Project Coordinator could be in charge at the same time of two Contractual

Services such for instance Expediting and Inspections Services.

The Project Coordinators will be appointed by the PM; obviously in the case where a single Project

Coordinator will not be sufficient due to the work load, he will be supported by additional Project

Coordinators appointed by the PM. Typically in this case each Project Coordinator will follow the

activities pertinent to specific geographic areas and eventually the project coordinators could be

located straightforward at RINA local office.

The designated Company Representative will forward the Draft Call Off notice to the Project

Coordinator which will strictly proceed in accordance to the provision of Chapter 10 of the present

document in order to select suitable CVs, propose proper working expediting plans, and mobilise the

Expeditors. Special care will be required also in matching the timing indicated at Chapter 10.

The Project Coordinator will be in touch with Company and with Supplier planning department in

order to verify the status of the ordered goods. He will therefore organise a start up meeting which will

be attended by the designated Expeditor. A typical agenda of the Start up meeting can be found in

Appendix 2.

Moreover the project Coordinator will have a strong liaison with RINA offices network in order to

provide the required services on a worldwide basis.

Therefore Project Coordinator responsibilities will include but not necessarily be limited to:

Manage the mobilization of new personnel with particular reference to the correct

implementation of COMPANY Procedure (Call Off Order, etc)

Submit the CVs and qualifications of the expediters to Company for review and approval.

Assign the tasks and select the proper qualified Expeditors to be proposed.

Ensure the correct use of resources

Interface with Client for identifying in advance the resources required in the team

Coordinate the logistic and supporting activities related to the Contract

Forward to the Expeditors all the documentation related to the scope of work (Purchase

Order, Technical Specifications, Schedules, Correspondence, instructions, etc.)

Planning together with the Expeditors a schedule of the visit at Suppliers premises. The number

of the visit per month will be increased or decreased in accordance with the status of the

order and its criticality.

Instruct the Expeditor about the activities to be performed;

Support the Expeditor during the visit if necessary;

Check with the Expeditor the result of the visit, the status of supply and Suppliers performance Insure that the Expeditor execute an immediate exit call to inform accordingly in real time;

Check the expediting reports and comment them with expediter in case clarification or

modification are required in order to speed up the issue of reports;

Archive Expediting reports, and all project related correspondence in the proper filing system

at the Head Office. (See Chapter 10)

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8.2) Expeditor

The objective of the Contractor Expeditor is to prevent delivery delays and to assure that suppliers performance in relation to the supply of goods will be as specified on the Company purchase order.

Expeditor responsibilities, further to the provision of Contractor Quality Management System Instruction

IS-O&G-ESE-01, will include but not necessarily be limited to:

Making initial contact with supplier as soon as possible after receipt of the instructions from

Contractors Project Coordinator (subsequent to the receipt of a Call-off Notice issued by Company) to review and obtain from supplier a detailed production schedule covering the

entire supplier manufacturing activities from engineering through final delivery in accordance

with specified milestones and overall completion date within Companys purchase order. For the avoidance of doubt, this review will include key sub-supplier or sub-Contractor goods and

activities, critical raw and base materials supply delivery schedules, machining services,

assembling and testing schedules, etc. to help determine if their respective delivery

requirements will be met.

Manage the start-up meetings with Suppliers following a new call-off notice in relation to the

placement of new order or contract; typical for call-off meetings can be found in Appendix 1

Monitoring required drawing, data and document status and accuracy.

Recommending any corrective actions to prevent delay in work progress.

Gathering relevant information and reporting to Company the progress of supplier together

with the status of any foreseen or current issues on a weekly basis for routine service requirements or more often as appropriate on urgent service requirements.

Contractors Expeditor will assure through regular contact with supplier and review of the progress schedule status reports that supplier is proceeding on schedule to meet the required delivery date.

Where a potential or actual deviation from meeting the required delivery date is identified,

Contractors Expeditor will immediately inform Contractors Project Coordinator which will inform Companys Representative.

8.3) Communications

The document flow and communication lines are summarised in the following chart. Generally

Contractor Expeditors will report to the proper Project Coordinator which will report to proper

interface in Company Organisation for what concern any technical issues.

Therefore Contractor Project Manager will be the single point of contact for Company for any

administrative/contractual issue; while the Project Coordinators will be the single point of contact for

Company for any technical issue.

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Communication flow

The indicated Geographic Areas are presently for reference only. Accordingly to the work load in the

different areas they will be identified on later phase and the relevant Project Coordinators will be

appointed by the Project Manager either based locally or at Contractor headquarters in Genoa.

8.4) Reporting

Whenever possible, taking into account the limitations imposed by time zones, Contractor Expeditor

shall make an exit call to the Company Representative (or nominee) prior to leaving the Suppliers premises.

The different type of reports will be upload by the inspectors on Contractor File Transfer System (the

Portal see chapter 10 Equipment and Tools of the present Document). When a file is upload the

Project Coordinator will be notified by an email. He will review the documents and only after this

operation the System will notify Company Designated Representative by email that the documents

are available for the download from the System.

Expediting reports

The Expediting reports shall include, at least:

e) the Reference Section, which consists of the following information:

report n.

Contractor file n.;

CLIENT Representative

RY Project

Manager

RY Project Coordinators - Expediting Services

RY head office Genoa ITALY

RY Project Coordinator

Expediting Services

RY Local office Geographic Area 1

RY Expeditors

Geographic Area 1

RY Expeditors

Geographic Area 2

RY Expeditors

Geographic Area 3

RY Expeditors

Geographic Area 4

CO

MP

AN

Y

Technical

Issues

Administrative

Issues

CO

NTR

AC

TOR

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the Work Order n.;

the Expeditor name

the Purchase Order number subject of the expediting service;

the manufacturer;

the location where the Services were performed;

the date on which the Services were performed;

the list of Services performed;

the description and quantity of material components or equipment under surveillance;

Contractual delivery date

Estimated delivery date

f) the Content Section, which consists of the following issue:

List of eventual documents that Company has not yet forwarded to Supplier

List of eventual Supplier qualification about Contract and contractual document.

Eventual pending payment between Company and Supplier on previous orders

Development plan, scheduling and status of the engineering activities

Scheduling and status of the issuance of the engineering documents

Purchasing plan of the raw materials/components/equipments: scheduling and status;

Planning chart of the entire order with relation between the scheduling of the engineering

activities, procurement activities and manufacturing activities

Scheduling and status of the inspection and testing activities

Scheduling and status of the issuance of the final documentation, passport etc.

Scheduling and status of the shipping activities. Orders with forwarding agent already in place.

Action done by the expeditor in order to challenge the scheduling proposed by the supplier

g) the Enclosure Section, which consists of the list of eventual document or attachment, which

complete and should be read in conjunction with the report itself.

A format for the Expediting Report can be found in the Appendix 1 of this procedure. A unique

numbering system will be used for each Inspection Report and it will be composed as follow:

- Purchase Order N. EXR nnn (i.e. xxxxxx EXR001 for the first Inspection Report relevant to the Purchase Order xxxxxxxx)

8.5) Planned fast track order.

The above is a general description of the procedures in the case of routine day-to- day expediting

service requirements. In the case of fast track order the Expeditor Project Coordinator will pay a special care in order squeeze the timing of the activities under his. In particular he will

Give precedence to the activities required by the fast track order such as the expeditor

selection.

Organise the start up meeting at the earliest convenience for the designated expeditor and

expedite all the parties involved in order to match the proposed dates.

Propose to Company a proper expediting plan which will hold in due consideration the

necessity of hard challenging of Supplier scheduling.

Insure that the expeditor will properly challenge Suppliers scheduling in order to match and

even improve the delivery dates.

Directly liaise and coordinate with the Contractor Inspector Service Project Coordinator in

order to insure that the inspection to be witnessed by Contractor will be carried out at the

earliest convenience.

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9) Optional Service Execution Procedure

Eventual optional activities such as:

Shipping and Receiving Service

QA/QC Audit Services

Supply Chain Support Services

will be organised with the same structures and modalities set for the Inspection and the Expediting

service. The project Manager will appoint a proper Project Coordinator and the responsibilities and

the flow of information will be similar to the ones previously described.

9.1) Optional Shipping and Receiving Service

Any shipping services required by Company will be subject to a specific Call-off Notice, separate from

any other service requirements. The objective of shipping services is to ensure timely despatch and

receipt of materials.

Contractors Shipping Inspector will be required to monitor and expedite 3rd party suppliers and sub-suppliers preservation, packing and delivery of goods (including all relevant documentation and certification) to Companys nominated Freight Forward organisation. Contractors Shipping Inspector will verify actual material and accompanying documentation including but not limited to Bill of

Laden, qualities, dimensions, identification and markings relating to Companys purchase order.

The following documentation and notification shall be collected and forwarded by Contractors Shipping Inspector to Contractors Project Coordinator, which will revise the documents and forward them to Companys Representative:

Shipping Control No. (SCN)

Packing List

Shipping Invoice

Declaration of Conformity

Certificates of Origin

All relevant Documentation and Certificates

Notification to KPO assigned Freight Forwarder

Notification to KPO Expediting Coordinator and other designated KPO personnel

Copy of all certificates including handling and safety instruction shall be packed with the Goods.

Copy of final book (MRB) shall be packed if available. If not, all requirements as per paragraph 7.4

shall be satisfied. In order to avoid any delay in the collection and the shipment of the packages,

Contractors Shipping Inspector shall inform Contractors Project Coordinator about the ex-works shipment date as soon the overall agreed final inspection has been issued. Contractors Project Coordinator will notify the shipment date to the following COMPANY personnel:

Expediting Supervisor

Warehouse & Materials Supervisor

Project Inspection Coordinator

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In the eventuality where tests have been waived by Company, Contractors Shipping Inspector shall follow the issue of test certificates and all relevant goods documentation.

Following final acceptance of goods, Contractors Shipping Inspector shall advise the dimensions, weights and other data of the packages in order to ensure prompt collection and freight of the

goods as soon as the goods are ready for collection. The Contractors Shipping Inspector shall verify and expedite all activities relating to export documentation and obtaining of the permit to freight by

the nominated Freight Forwarder.

9.2) QA/QC Auditor

Any quality-related audit services required by Company will be will be subject to a specific Call-off

Notice, separate from any other service requirements. The objective of quality-related audit services is

to ensure that Suppliers have in place proper systems to guarantee that Goods are provided to the

highest quality and HSE standards.

QA/QC Auditor will include but not necessarily be limited to:

Compliance audit of third party quality programs.

Assessment of safety training programs and specific safety management.

Audit of third party standard operating procedures and operational compliance.

Audit and assessments of specific procedures such as welding, non-destructive test, laboratory

testing, and chemical analysis.

Audit of required third party professional, industry and regulatory board certifications and

licenses.

Performance survey of third party manufacturing facilities, equipment, testing and inspection

equipment, and personnel.

Quality Auditing of third party data or records.

QA/QC validation of Company purchase orders, specifications and global best practices.

9.3) Optional Supply Chain Support Services

Any Supply Chain Support services required by Company will be subject to a specific Call-off Notice,

separate from any other service requirements.

The objective of any such services would be to work under the supervision and control of Company

staff, to support Company personnel in the management and administration of any ad-hoc services

which may be required from time to time. These services will be carried out by personnel qualified,

skilled, and experienced in supply chain support roles such as inventory management or

administration of procurement contracts and orders.

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10) Equipment and tools In order to maximise the efficiency of the whole Contractor Project Team, the personnel at the proper

level will make use of the Equipment, Documents and Software described here below.

10.1) Equipment

The Project Coordinator shall ensure that the personnel involved in the project at the Field Service

Level (Inspector, Expeditors, etc.) will have Mobile phone, car, and computer with free access to the

web and email. Moreover he shall ensure that Helmet, gloves, safety boots, safety glasses earcaps,

and coverall will be utilised during visits at suppliers workshop in accordance with HSE procedures.

10.2) Documents

The Project Coordinator shall ensure that the Field Service Personnel (Inspector, Expeditors, etc.) will

be download the following Document Package from the portal and/or receive the package by

email. The package will include but not be limited to the following documents:

Contractor Purchase Order (unpriced)

Applicable Specification

The present document Contract execution plan and its Appendix (Agenda, reports forms, timesheet forms etc)

Project telephone list

Applicable norms will be available on the Portal on read only version.

10.3) Softwares

The following software will be utilised in the execution of the project:

For the exchange of information at all levels (Field Personnel, Management and Company):

the Portal For the management of the activities: Rygest

Portal

CONTRACTOR shall maintain a File Transfer System with a file structure based on COMPANY Purchase

Order numbers. Scanned copies of all Inspection and Expediting Reports; Release Notes; and

Certificates relevant to the Inspection and Release of Goods shall be stored in the relevant Purchase

Order folder.

CONTRACTOR will grant nominated COMPANY personnel free access to the File Transfer System and

files therein. The Project Management Tool that RY devised and will use for the project is an ad hoc Portal loaded on RINA servers and accessible on Internet at http://portal.rina.org/.

Every user will login with his password and will access documents, information and applications

(calendar, news, etc.) that are under his responsibility/interest.

In fact there are 3 user-layers: Contractor Project Management Team, Contractor Field Service Team,

and Company Designated Representative. Generally, Contractor personnel will be allowed to write in

the portal and upload documents, while Company Personnel will normally read and download

documents.

Each user will have access only to the information relevant to its own responsibility. Contractor Project

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Manager will be the Portal Administrator and he will have access to all information and he will have

the possibility to re-organise and modify the portal structure and organisation.

Moreover the Project Coordinators will upload on the Portal all specifications and technical

documents required or even just useful for the execution of the services thus making them available to

the Field Service Team even if located in remote locations. All documents will be filed according to

the purchase order number or job/order; so all relevant documents and data will be traceable

through the above identification.

Rygest

The Project Coordinator will use for the scheduling of the activities the Corporate Management Tool -

RYGEST

RINA INDUSTRY uses for its schedules a Management Tool, created on a designed package working

on Oracle database platform. The package, expressly developed for our service needs, will allows the

Project Coordinator the subdivision of the activities starting from the contract up to the single

operation through a tree structure based on the following four levels.

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1. Client Agreement (Contract reference, schedule of rate, invoicing procedure and conditions)

2. Tasks (a project or a part of a project)

3. Orders (a specific request within a task)

4. Operations (single activity o be performed for an order)

Key parameters will be easily established and controlled by Project Coordinator at every single level

(invoicing forecast, present/actual invoiced amount, estimated involvement, actual involvement,

costs, resources, suppliers, etc.).

Data recorded in the system will be exported in various formats fully compliant with MS Office

applications (Access, Excel) and therefore post processed by Project Coordinator to produce graphs,

charts, statistics, etc..

11) RESOURCES AND MOBILIZATION

11.1) Key Personnel

Project Management Team

Contract Manager & Deputy General Manager

Name: xxxxxxx

Location: xxxxxxx

xxxxxxx

Tel. No.:

Fax No.:

E-mail:

Project Manager

Name: xxxxxxx

Location: xxxxxxx

xxxxxxx

Tel. No.:

Fax No.:

E-mail:

QA Manager

Name: xxxxxxx

Location: xxxxxxx

xxxxxxx

Tel. No.:

Fax No.:

E-mail:

Operative Staff

Contractor will nominate the key personnel of the operative staff upon approval by Company of the

CV of the proposed personnel.

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11.2) Mobilization of Field Services Personnel

The specific deployment of Contractors Field Services (expeditors, inspectors etc.) shall be controlled and authorized through a Call-Off Procedure.

The Call-off procedure for routine service requirements is a two part procedure:

a) Draft Call-off Notice; followed by

b) Final Call-off Notice

Company Designated Representative will commence the process by issuing a Draft Call-off Notice

together with the associated documentation. Upon receipt of the Draft Call-off Notice and

attachments, Contractor Project Coordinator shall submit within 2 days its proposed scope and

manner of performance of service and CVs of the recommended Contractor Personnel.

The Contractors proposal shall be in the form of a surveillance plan recommending the level and frequency of Expediting and/or Inspection activities including any witness/hold points up to and

including completion of the scope in the Call-off Notice.

Within 2 days after receipt of Contractors proposed CVs, Company Designated Representative will respond to Contractor and either:

a) Approve the proposal and the appointed Contractors Personnel; or b) Discuss the proposal with Contractor and approve any changes to it, or

c) Request alternative CVs.

Within 2 days after approval of Contractors proposal, Company Designated Representative will issue the formal Call-off Notice to confirm the approved scope and manner of performance of service and

Contractors Personnel to perform the work.

Upon Contractors receipt of the formal Call-off Notice:

Contractor Project Coordinator shall acknowledge receipt in writing to Company Designated

Representative; and

Instruct the approved Contractors Personnel to commence performance of the work in accordance with the details therein; and

Ensure timesheets are maintained in the format and in accordance with the procedure

described in chapter 16 of the present document.

Contractor will not commence performance of services for routine service requirements until receipt

of a formal Call-off Notice.

Notwithstanding the approved scope and manner of performance of service and appointment of

Contractors Personnel in the formal Call-off Notice, company designated Representative shall have the right to change any aspect of them at any time during the term of the work based on then-

current circumstances, for example, when the suppliers overall inspection plan has been reviewed and agreed with the supplier.

11.3) Selection of Candidates

In order to insure the continuity of services at supplier level both for what concern the quality of the

services and the constancy in the deliver of the services itself, the candidates for all position and

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therefore also for the Field Service Team shall be selected in full accordance with the job title

indicated in the approved organization chart, with the relevant job description, the required

qualifications and skills among the personnel qualified accordingly to RINA INDUSTRY procedure IS-

O&G-PER-01 -01Personnel Management and instruction IS-O&G-ESE rev. 01 Planning phase

The Project Manager shall insure that all Contractor Personnel, whose CV is proposed to Company for

evaluation and approval, has been previously duly qualified for the required activities, in accordance

to Contractor Quality System.

In order to insure continuity in the course of the Service execution, the Project Coordinator shall

propose Company CV of personnel with excellent tracking for what concern their reliability; moreover

Contractor shall also have viable alternative CVs to propose to Company approval in the case

circumstances beyond Contractor Control, will require the replacement of any personnel.

Candidates shall be evaluated and pre-selected on the basis of their CV and of documented

education, qualifications and records of performance in similar job position and projects. Preference

will be given to candidates with specific experience working in oil filed development in CSI countries.

Contractor will select the most suitable personnel to cover the defined job positions and will offer the

relevant CVs and qualifications for Companys review and endorsement. Nominated key personnel shall not be removed or demobilized without the Company approval in writing. When deemed

necessary, Contractor shall make all necessary arrangements for candidates to attend interviews with

Companys delegated Representative.

Contractor will offer numerous CVs per each position with special reference to the personnel of the

Field Services Team (Expeditors, Inspectors etc.).

Typically for what concern the Field Service Team (Expeditors, Inspectors etc.) it will be responsibility of

the Project Coordinators to submit to Company proper CVs and qualifications for Companys review and approval upon receipt of the Call Off; while for what concern the Project Coordinator it will be

responsibility of the Project Manager to submit to Company proper CVs and qualifications for

Companys review and endorsement.

11.4) Inspection personnel: required qualification and experience

All of contractors personnel required to provide Inspection Services shall have extensive experience with international standards and codes relevant to the work to be performed.

All Contractors Personnel shall be fluent in the English language (both speaking and writing) and be proficient in other language(s) (both speaking and writing) as applicable for countries in which they

would provide services.

Contractor will not offer CVs of any personnel whose relevant experience is less than 5 years and

whose other credentials / qualifications do not satisfy at least one of the requirements specified

below.

Welding and Fabrication Inspector

Ideally have a minimum of 5 years experience in welding, fabrication and onshore construction, with petroleum industry construction industry desired.

Be CWI qualified or equivalent. (SNT-TC-1A etc.)

Be familiar with all applicable industry codes including but not limited to API, AWS, ANSI, and

ASME.

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Have extensive experience in reading and interpreting piping, structural, and process

drawings including P&ID

Have a working knowledge of onshore piping, engineering and installation methods and

procedures.

Have experience in welding procedure testing with a minimum of API Standard 1104, ANSI B

31.3, ASME IX, and AWS D1.1.

Be experienced in reading and interpreting X-rays and other NDT results.

Have experience in hydrostatic testing procedures and vessels, piping, and other NDT

results.

Have good safety awareness and knowledge of safety procedures and systems.

Electrical / Instrumentation Inspector

Ideally have a minimum of 5 years experience in factory, load and performance testing of oil and gas industry field electrical power and pneumatic control systems and instrumentation,

including control panels and loops, pressure and level control valves and systems, PLC based

control panels and loops.

Have experience in testing procedures for all types of oil field power and control systems.

Possess working knowledge of P&ID drawing, ISA Symbology, NEC, API 14C, API 14F, and IEEE

standards and codes.

Have good safety awareness and knowledge of safety procedures and systems.

Mechanical Inspector

Ideally have a minimum of 5 years experience in factory, load and performance testing of oil and gas industry pumps, drivers, compressors, generators, and other related oil filed

equipment.

Have broad experience reading and interpreting process, instrumentation, vendor and

equipment drawings and manuals.

Coating Inspector

Ideally have a minimum of 5 years experience in petroleum industry coating systems, fusion bonded epoxy systems, reinforced fibreglass systems and various industry accepted paint

systems.

Possess working knowledge of acceptable conditions and methods for coating application

and surface preparation standards, application rates, curing and proper coverage.

Possess working knowledge of proper handing, transportation, and storage requirements for

protective coatings, solvents, and related materials and their respective Material Safety Data

Sheets.

Ability to use and calibrate testing tools for testing coatings for thickness, coverage, adhesion,

and other acceptance criteria.

Non-Destructive Testing Technicians

Ideally have a minimum of 5 years experience in NDE testing activity on welding, fabrication and onshore construction, with petroleum industry construction industry desired.

Have a minimum of ASNT Level II certification or equivalent in their area of expertise.

Be familiar with all applicable industry codes including but not limited to API, AWS, ANSI, and

ASME.

12) CONTRACT QUALITY ASSURANCE

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12.1) Quality Programme

RY will apply the corporate Quality Programme for the control of the Project and this shall be

consistent with the contents and structure presented in the RY Quality Manual.

The RY corporate Quality Assurance Manager is responsible to the RY Management for the verification

of the quality program applied by RY to this Contract and in particular to ensure the following:

Identification and acquisition of resources needed to achieve the required level of quality,

Review and implementation of quality verifications at appropriate stages of the project,

Ensuring maintenance of quality records

Ensuring suitable proficiency of all QA/QC personnel assigned to carry out the activities.

12.2) Quality Verifications

RY shall regularly conduct systems quality audits or product audits to assess the implementation of the

documented work processes. The audits shall be planned and conducted in accordance with the

quality audit schedules approved by the Company that takes into consideration the status and

importance of the project quality affecting activities. Properly trained personnel who have no direct

responsibility for the activity being audited shall carry out the audit process and the results shall be

documented and reported to appropriate level of management who ensures corrective action is

taken if necessary. Copies of the audit reports shall be issued to the Company.

12.3) Effectiveness Review by Management

RY Management shall periodically assess the effectiveness of the Quality Programme by reviewing

and evaluating key quality performance indicators. The continuing suitability and effectiveness to

satisfy the requirements of ISO 9001 and stated quality policy and objectives shall be part of the

assessment.

13) HEALTH AND SAFETY

For what concern HSE issues RINA INDUSTRY complies with the latest European Community Directives

addressing Health and Safety requirements at work sites that are now Law of the Italian State. HSE

issues are addressed in Contractor document: Tutela della Salute e della securezza sul luogo di lavoro which is our general HSE plan and is applicable for all the activities Contractor perform.

The document establishes norms and procedure to be followed and it is issued in compliance with

the Italian law 626/94, Mar. 1998 (Council EEC Directives: 89/391/EEC 89/654/EEC 89/655/EEC,

89/656/EEC, 90/269/EEC 90/270/EEC, 90/394/EEC and 90/679/EEC)

In accordance with the provision of the above mentioned document Contractor has issued a specific

HSE plan for the activities required by the Scope of work. Such document is attached in the Appendix

8 of the Contract Execution Plan.

13.1) Provision of Protective Equipment

RY shall provide personal protective equipment (PPE) to its employees free of charge and ensure that

these items are properly maintained and consistently utilised by the work force. RY shall also ensure

personnel are educated in the correct use, fitting and how to maintain the types of PPE issued.

14) MEETINGS

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14.1) Kick-Off Meeting

At the commencement of the Contract the Company and Contractor Representatives shall meet at

the Company offices for a Kick Off Meeting. The agenda shall as a minimum include:

Review current outstanding items;

Review CVs proposed;

Review status of Company and Contractors Organization

Communications lines

Review of Reports formats (Inspection Report, NCR, IRN etc)

Look ahead on the first activities that Company will require

Schedule for completion of any action items arising out of the meeting

A.o.b.

15) INVOICING

15.1) Work Tickets

Each personnel mobilised following a Company Call-Off request, will document the working time using

the Time Sheet format enclosed in Appendix 7 of this document. Approved timesheets will be the basis

on which all invoices for Services will be prepared.

Entries on timesheets will be in addition to the other records that Contractors Personnel and Contractor are required to produce, whether under the provisions of this Contract or otherwise

(reports, documents review, etc.).

Entries on timesheets will be expected to reflect the basis on which Call-off Notices were approved.

Company acknowledges that circumstances change over the duration of a Call Off, hence

timesheet entries will not always be expected to be exactly the same as approved on a Call-off

Notice. Contractor Personnel shall make notes to justify any differences.

Each of CONTRACTORs PERSONNEL will record the following information on a single timesheet on a daily basis with separate line entries being made relating to each Call-off Notice to record the

following:

the dates and actual quantity of hours spent providing their services per Call-off Notice (time

shall NOT be recorded in half-day or full-day units)

the premises and locations at which they provided their services

where they mobilised from (but only if the premises they worked at were not any of the

Contractors premises) if overnight accommodation was agreed in advance with Company Designated

Representative and such accommodation was actually incurred. Copy of the actual

accommodation invoice/receipt must be attached to the timesheet when submitted for

approval.

Timesheets prepared by Contractors Personnel shall be reviewed, corrected if necessary, and endorsed promptly by

RINA Execution Plan

Documents

Transcript of RINA Execution Plan