RESULTS: a key business tool for integrated MOFR and licensee operations June 2007 Presented by...

RESULTS: a key business tool for RESULTS: a key business tool for

integrated MOFR and licensee operationsintegrated MOFR and licensee operations RESULTS: a key business tool for RESULTS: a key business tool for

integrated MOFR and licensee operationsintegrated MOFR and licensee operations

June 2007June 2007June 2007June 2007

Presented by Ralph WinterPresented by Ralph Winter

Thanks to Paul Rehsler, Mei Ching Tsoi, Thanks to Paul Rehsler, Mei Ching Tsoi, Christine McClarnon and Tim SalkeldChristine McClarnon and Tim Salkeld

Presented by Ralph WinterPresented by Ralph Winter

Thanks to Paul Rehsler, Mei Ching Tsoi, Thanks to Paul Rehsler, Mei Ching Tsoi, Christine McClarnon and Tim SalkeldChristine McClarnon and Tim Salkeld

RESULTSRESULTS

REREporting porting

SSilviculture ilviculture

UUpdates & pdates &

LLand Status and Status

TTracking racking

SSystemystem

RESULTSRESULTS

REREporting porting

SSilviculture ilviculture

UUpdates & pdates &

LLand Status and Status

TTracking racking

SSystemystem

ObjectivesObjectivesObjectivesObjectives

How the new Electronic Submission Framework (ESF) How the new Electronic Submission Framework (ESF) and RESULTS is integral to streamlining the MOFR and RESULTS is integral to streamlining the MOFR and silviculture business and silviculture business

Scope of RESULTS and who uses the systemScope of RESULTS and who uses the system Illustrations of business questions the system addressesIllustrations of business questions the system addresses The futureThe future

Prior to Dec 2002 FPC and FRPA changes, Prior to Dec 2002 FPC and FRPA changes, companies were using or building companies were using or building

comprehensive silviculture information systemscomprehensive silviculture information systems

Prior to Dec 2002 FPC and FRPA changes, Prior to Dec 2002 FPC and FRPA changes, companies were using or building companies were using or building

comprehensive silviculture information systemscomprehensive silviculture information systems

To electronically report on To electronically report on harvesting, silviculture harvesting, silviculture accomplishments and forest accomplishments and forest cover information to MOFRcover information to MOFR

Efficiently and consistently Efficiently and consistently track their reforestation track their reforestation obligationsobligations

Keep track of information for Keep track of information for certification and forest certification and forest management plan management plan commitmentscommitments

RESULTS was an integral part of the RESULTS was an integral part of the redesign and streamlining of governmentredesign and streamlining of government


Ministry and industry negotiated significant changes to Ministry and industry negotiated significant changes to silviculture in the transition from the Code to FRPAsilviculture in the transition from the Code to FRPA

80% reduction in regulatory elements for silviculture80% reduction in regulatory elements for silviculture Changes were contingent on industry electronically Changes were contingent on industry electronically

submitting to government key silviculture reports to submitting to government key silviculture reports to document obligations and stewardship informationdocument obligations and stewardship information

BCTS and industry no longer required to send to the BCTS and industry no longer required to send to the ministry 75,000 pages/year of silviculture prescriptions ministry 75,000 pages/year of silviculture prescriptions for review and approval for review and approval (transactional cost savings $10 million/yr)(transactional cost savings $10 million/yr)

As of March 2007, a significant saving in not having to As of March 2007, a significant saving in not having to submit, review and approve submit, review and approve 300,000 SP pages300,000 SP pages 60,000 pages of amendments and declarations60,000 pages of amendments and declarations



MOFR was required to find $3 million/year in savings MOFR was required to find $3 million/year in savings by moving major systems applications to an Oracle by moving major systems applications to an Oracle platformplatform

RESULTS is part of that major conversionRESULTS is part of that major conversion Remove duplications, rationalize business process and Remove duplications, rationalize business process and

and streamline with FTA systemand streamline with FTA system MSRM and MOFR carried out significant MSRM and MOFR carried out significant

reorganization of databases and software to provide reorganization of databases and software to provide industry and MOF users with more and quicker access industry and MOF users with more and quicker access to $1 billion in informationto $1 billion in information

New design was to provide industry and other key New design was to provide industry and other key users with unprecedented access to both textual and users with unprecedented access to both textual and spatial information contained in the LRDWspatial information contained in the LRDW

Background – Reduced MOF Staff Background – Reduced MOF Staff Background – Reduced MOF Staff Background – Reduced MOF Staff

With FRPA, staffing dropped during implementationWith FRPA, staffing dropped during implementation Staffing drops occurred during Staffing drops occurred during learning curve periodslearning curve periods

associated with implementation of new and complex associated with implementation of new and complex legislation legislation

Only 10% of the silviculture staff left in MOFROnly 10% of the silviculture staff left in MOFR

0

2000

4000

6000

Tota

l M

inis

try F

TE's

4595 4720 45875007

42474085 4096 4098

38503460 3331 3201

1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005

Year

Ministry Staff FTE’s since 1994 (Source: Ministry annual reports)

FA (SR) FPCBCA (SPR) FRPA (FPPR)

Background – Reduced MOF StaffBackground – Reduced MOF StaffBackground – Reduced MOF StaffBackground – Reduced MOF Staff

Government direction was not to reduce environmental Government direction was not to reduce environmental standards, yet maintain stewardship of the forest resourcestandards, yet maintain stewardship of the forest resource

Ministry downsizing initiatives have increased reliance on Ministry downsizing initiatives have increased reliance on electronic processing systemselectronic processing systems

Paper processing no longer possible with reduced staff Paper processing no longer possible with reduced staff levels in the ministrylevels in the ministry

Over the past 4 years there have been major changes in Over the past 4 years there have been major changes in companies, practices and standards… companies, practices and standards…

Electronic processing of key silviculture information was Electronic processing of key silviculture information was the only way that government could handle these changesthe only way that government could handle these changes

Avoid Avoid duplicationduplication and and triplicationtriplication of data entry and of data entry and information managementinformation management

Background – need for timely infoBackground – need for timely infoBackground – need for timely infoBackground – need for timely info

With the dramatic expansion of With the dramatic expansion of the MPB epidemic came the the MPB epidemic came the need for clarity on what was need for clarity on what was harvested and to quickly update harvested and to quickly update the forest inventory. the forest inventory.

5 years ago a joint MOF-5 years ago a joint MOF-Industry task force recognized Industry task force recognized the opportunity to provide more the opportunity to provide more timely info by linking RESULTS timely info by linking RESULTS and the inventory update processand the inventory update process

Major investments were carried Major investments were carried out to achieve this electronic out to achieve this electronic linkagelinkage

Provincial Coverage of RESULTSProvincial Coverage of RESULTSProvincial Coverage of RESULTSProvincial Coverage of RESULTS

THLBTHLB11 23 million hectares23 million hectares

As of Feb 2007:As of Feb 2007:

Number of Openings:Number of Openings: 206,000206,000

Represented area:Represented area: 9.2 million hectares 9.2 million hectares

(40% THLB)(40% THLB)

Annual additions:Annual additions: 7,800 openings per year7,800 openings per year

220,000 hectares per year220,000 hectares per year

11 Timber Harvesting Land Base - Just the Facts Timber Harvesting Land Base - Just the Facts

RESULTS is used to trackRESULTS is used to trackRESULTS is used to trackRESULTS is used to track

What are the current What are the current obligations on logged areasobligations on logged areas

Who owns the obligations Who owns the obligations What is the status of the What is the status of the

obligationsobligations Achievement of end results Achievement of end results

milestonesmilestones Silviculture Silviculture

accomplishmentsaccomplishments Forest cover conditionsForest cover conditions

RESULTS – Who submits data to it ?RESULTS – Who submits data to it ?RESULTS – Who submits data to it ?RESULTS – Who submits data to it ?

3000 users (72% industry)3000 users (72% industry) Licensees and BCTS are required to report to Ministry Licensees and BCTS are required to report to Ministry

on basic silviculture obligations on 83,000 cutblockson basic silviculture obligations on 83,000 cutblocks These cutblocks contain 139,000 standards units, with These cutblocks contain 139,000 standards units, with

an estimated $1.3 billion in accrued silviculture an estimated $1.3 billion in accrued silviculture liabilitiesliabilities

Key tool used by industry to make streamlined free Key tool used by industry to make streamlined free growing declarations on 15-25,000 standards units/yr growing declarations on 15-25,000 standards units/yr

Used to approve 1100-2200 amendments/monthUsed to approve 1100-2200 amendments/month 150,000 webhits per week150,000 webhits per week

RESULTS – Who uses it ?RESULTS – Who uses it ?RESULTS – Who uses it ?RESULTS – Who uses it ?

Licensees, BCTS and the ministry run 17,000 Licensees, BCTS and the ministry run 17,000 reports run per year to answer key business reports run per year to answer key business questionsquestions

BC International marketing campaignsBC International marketing campaigns External agencies – COFI, ENGO’s, researchers, External agencies – COFI, ENGO’s, researchers,

educational institutions, educational institutions, Links to other program areas: Links to other program areas:

Vegetation Resource Updates, Vegetation Resource Updates, Timber Supply Analysis, Timber Supply Analysis, National Forestry Database and Council of National Forestry Database and Council of

Canadian Forest MinistersCanadian Forest Ministers

Ministry-Business LinkagesMinistry-Business LinkagesMinistry-Business LinkagesMinistry-Business Linkages

Service Plan Service Plan

Net Area Reforested to Net Area Reforested to Area HarvestedArea Harvested RatioRatio


Internal Performance MeasuresInternal Performance Measures% achievement of ministry regeneration obligations under % achievement of ministry regeneration obligations under

FSMF (P040)FSMF (P040) % of catastrophic event hectares within FFT strategic % of catastrophic event hectares within FFT strategic

plan assessed for reforestation (New)plan assessed for reforestation (New) % achievement of monitoring targets completed by % achievement of monitoring targets completed by

district (P202)district (P202) % of FFT Fire Impacted areas treated compared to area % of FFT Fire Impacted areas treated compared to area

planned for treatment in the fiscal year (P205)planned for treatment in the fiscal year (P205) % of FFT Pest impacted areas treated compared to area % of FFT Pest impacted areas treated compared to area

planned for treatment in the fiscal year (P206)planned for treatment in the fiscal year (P206) % of cutblocks in FTA that are reported into RESULTS% of cutblocks in FTA that are reported into RESULTS


Ministry’s Uses:Ministry’s Uses:

Tracking of Non-Replaceable Forest Licences managed Tracking of Non-Replaceable Forest Licences managed by District Manager (Forest Stand Management Fund)by District Manager (Forest Stand Management Fund)

Compliance & enforcement on basic silviculture Compliance & enforcement on basic silviculture obligationsobligations

Tracking silviculture field delivery of Forest For Tracking silviculture field delivery of Forest For Tomorrow & Forest Investment AccountTomorrow & Forest Investment Account

FPRA Section108 Relief of Obligations ApplicationsFPRA Section108 Relief of Obligations Applications Information on current & past field practices to support Information on current & past field practices to support

legislation & policy-development legislation & policy-development


TSR Process - building assumptionsTSR Process - building assumptions total not satisfactorily restocked landtotal not satisfactorily restocked land average regeneration delayaverage regeneration delay regenerated species composition regenerated species composition

young stand’s growth and yieldyoung stand’s growth and yield forest cover (VRIMS)forest cover (VRIMS)

species shiftsspecies shifts planted seedlings with reference on improved seed planted seedlings with reference on improved seed

sourcessources comparison of regenerated profile against harvested comparison of regenerated profile against harvested

profileprofile


Vegetation Resource Inventory Vegetation Resource Inventory Management System (VRIMS)Management System (VRIMS) – –

It is a cut-in tool which will use It is a cut-in tool which will use forest cover update information forest cover update information from RESULTS to incorporate from RESULTS to incorporate into vegetation inventory into vegetation inventory coverage.coverage.

Information is used extensively Information is used extensively in TSR and key planning in TSR and key planning initiativesinitiatives

In September the ministry will be turning on the In September the ministry will be turning on the automated transfer of RESULTS info to VRIMSautomated transfer of RESULTS info to VRIMS

In September the ministry will be turning on the In September the ministry will be turning on the automated transfer of RESULTS info to VRIMSautomated transfer of RESULTS info to VRIMS

VRIMS will take RESULTS info and VRIMS will take RESULTS info and automate the update of the provincial automate the update of the provincial

forest cover inventoryforest cover inventory


Forest Tenure and Administration System (FTA)Forest Tenure and Administration System (FTA) RESULTS is fully integrated with FTA, to record what is RESULTS is fully integrated with FTA, to record what is

logged by whom and who owns the obligations over time logged by whom and who owns the obligations over time Forest Stewardship Plan Tracker (FSP Tracker)Forest Stewardship Plan Tracker (FSP Tracker) All new FSP stocking standards will come from this tool All new FSP stocking standards will come from this tool

and linked to RESULTSand linked to RESULTSIntegrated Land and Resource Registry (ILRR)Integrated Land and Resource Registry (ILRR) June 2007 –RESULTS will link to ILRR to display basic June 2007 –RESULTS will link to ILRR to display basic

silviculture openings silviculture openings Helps provide public access to key layers of commonly Helps provide public access to key layers of commonly

used information via a wide range of users including used information via a wide range of users including Agriculture and Range, Oil and Gas, First Nations, Land Agriculture and Range, Oil and Gas, First Nations, Land use planning, Real Estate etcuse planning, Real Estate etc


Forest Resource Evaluation Program (FREP) Forest Resource Evaluation Program (FREP) – uses – uses RESULTS to generate sampling lists on harvested RESULTS to generate sampling lists on harvested cutblocks for their field assessment processes for four cutblocks for their field assessment processes for four values:values:

Stand Level BiodiversityStand Level Biodiversity RiparianRiparian SoilsSoils Forest Health Forest Health

Forest Practices Board – Forest Practices Board – RESULTS serve as baseline RESULTS serve as baseline information to support any audits & reviews on basic information to support any audits & reviews on basic silviculture obligations.silviculture obligations. Free Growing Assessment Review (2006)Free Growing Assessment Review (2006) Species Composition and Regeneration in Cutblocks in Mountain Species Composition and Regeneration in Cutblocks in Mountain

Pine Beetle Areas (2006)Pine Beetle Areas (2006)

The State of BC’s ForestsThe State of BC’s Forests National Forestry Reporting & Criteria and Indicator ReportingNational Forestry Reporting & Criteria and Indicator Reporting Generate key information for Climate change Generate key information for Climate change Consolidated stocking standard data in standardised format to Consolidated stocking standard data in standardised format to

assist with Forest Stewardship Plan development (multi-assist with Forest Stewardship Plan development (multi-

licensee, potentially spanning districts) licensee, potentially spanning districts) First Nations Consultation (Cost – Sharing)First Nations Consultation (Cost – Sharing) Forest Appeals CommissionForest Appeals Commission Information to support Legal Cases Information to support Legal Cases International Challenges (US Countervail, Softwood Lumber) International Challenges (US Countervail, Softwood Lumber) Environmental Non-Government OrganizationsEnvironmental Non-Government Organizations ResearchResearch

RESULTS – Other UsesRESULTS – Other UsesRESULTS – Other UsesRESULTS – Other Uses

Diminishing Silos – Leads to Greater Diminishing Silos – Leads to Greater Cross-Business Data Usage to Represent Cross-Business Data Usage to Represent

Land-based ManagementLand-based Management

Diminishing Silos – Leads to Greater Diminishing Silos – Leads to Greater Cross-Business Data Usage to Represent Cross-Business Data Usage to Represent

Land-based ManagementLand-based Management

Tenure

Silviculture

BillingInventory Silviculture

Other SpatialData

Tenure SilvicultureBilling InventoryOther MOF

Applications

MoFR ORACLE Land ResourceData Warehouse

Prior to Transformation-Data not standardized-Stored in different locations-Data issues

Centralized Applications -Data rationalization-Centralized location-Easy access- Ability to share information

textualspatial

RESULTS - Current StatusRESULTS - Current StatusRESULTS - Current StatusRESULTS - Current Status

Companies have done an excellent job in meeting the Companies have done an excellent job in meeting the annual May 31annual May 31stst legislated information submission legislated information submission deadlinedeadline

on June 1, 2006 - 93% of key silviculture on June 1, 2006 - 93% of key silviculture information was in the day after the deadline information was in the day after the deadline

on May 31, 2007 – 105% of key silviculture on May 31, 2007 – 105% of key silviculture information was in the day of the deadlineinformation was in the day of the deadline

Companies are doing an excellent job of updating and Companies are doing an excellent job of updating and improving the accuracy of information within their improving the accuracy of information within their systems and in RESULTS systems and in RESULTS

40% of licensees providing 90% of the data via ESF40% of licensees providing 90% of the data via ESF Smaller licensees and woodlots are stepping up to the Smaller licensees and woodlots are stepping up to the

challenge this yearchallenge this year

RESULTS TrainingRESULTS TrainingRESULTS TrainingRESULTS Training

Currently available using online computerized training Currently available using online computerized training via LearnLincvia LearnLinc

Over 1,650 participants and 174 training sessions so Over 1,650 participants and 174 training sessions so farfar

Many industry participants have been happy with the Many industry participants have been happy with the distance education approach and 1.5 hour long training distance education approach and 1.5 hour long training modulesmodules

We will be continue to deliver and build new modules We will be continue to deliver and build new modules over the coming year over the coming year

Carry out face to face training sessions where there is Carry out face to face training sessions where there is sufficient demand sufficient demand

The futureThe futureThe futureThe future

Integrating and leveraging the wealth of information that we have in Integrating and leveraging the wealth of information that we have in the $1 billion dollar warehousethe $1 billion dollar warehouse

Building tools that provide real-time knowledge for day to day Building tools that provide real-time knowledge for day to day business questions – (ie Walmart)business questions – (ie Walmart)

Answering the key questions we don’t have answers on today…ie Answering the key questions we don’t have answers on today…ie what is the inventory, what is the sales and what we doing to what is the inventory, what is the sales and what we doing to maintain those salesmaintain those sales

Clarifying key business questions – ensuring we don’t loose sight of Clarifying key business questions – ensuring we don’t loose sight of the core business questions with too much minutiathe core business questions with too much minutia

Producing tools that are simple to use and that produce graphical Producing tools that are simple to use and that produce graphical and map based business answersand map based business answers

Expand the number of users who can take the systems to really Expand the number of users who can take the systems to really make better stewardship decisions for both the short and long termmake better stewardship decisions for both the short and long term

RESULTS success is dueRESULTS success is dueto a dedicated team includingto a dedicated team including

RESULTS success is dueRESULTS success is dueto a dedicated team includingto a dedicated team including

Information providers and Users

User teams of MOFR, BCTS, Licensees

Regions, Districts and Licensees and IT providers

Forest Practices Branch & FAIB

Business Specialists

Paul Rehsler

Tim Salkeld

Information Management Group

Technical Sponsor

John Gallimore

Ricky Yee

CGI & Vivid Solutions

IT Developers Janice Heckl

Tony Dellaviola

Dave Ash

Consultants Business Support

Mei-Ching Tsoi

Christine McClarnon

Forsite Consulting Training Darren Bonar

SummarySummarySummarySummary

RESULTS is a key to the streamlining initiatives of RESULTS is a key to the streamlining initiatives of government under FRPA. Significant long term government under FRPA. Significant long term business efficiencies and savings will be realized business efficiencies and savings will be realized

It provides key stewardship information to address It provides key stewardship information to address important business questions for a large audienceimportant business questions for a large audience

It will provide key information to ensure public It will provide key information to ensure public confidence in the new deregulated environmentconfidence in the new deregulated environment

Because of profound business benefits industry is Because of profound business benefits industry is doing a great job in the new electronic business worlddoing a great job in the new electronic business world

RESULTS has been a success because of great team RESULTS has been a success because of great team workwork

Thanks to CGI for doing a great job in helping move Thanks to CGI for doing a great job in helping move us into the brave new electronic information ageus into the brave new electronic information age

For more informationFor more information

RESULTS Website RESULTS Website http://http://www.for.gov.bc.cawww.for.gov.bc.ca/his/results//his/results/ One time reports: One time reports: Mei-Ching Tsoi, Mei-Ching Tsoi, [email protected]@shaw.ca Training in advanced use of RESULTS: Training in advanced use of RESULTS: Darren Bonar, Darren Bonar, [email protected]@forsite.ca Business documentation for RESULTSBusiness documentation for RESULTS Christine Mcclarnon, Christine Mcclarnon, [email protected]@shaw.ca

THANK YOU!THANK YOU!

RESULTS: a key business tool for integrated MOFR and licensee operations June 2007 Presented by...

Documents

Transcript of RESULTS: a key business tool for integrated MOFR and licensee operations June 2007 Presented by...