04/11/23 Extension Lecture for National Archives of India

1

Resource Management in Libraries and Archives

Introduction

Scope

Limitations

04/11/23 Extension Lecture for National Archives of India

2

Resource Management

What it is?

Why is it important?

How is it done?

04/11/23 Extension Lecture for National Archives of India

3

From Resource Management to Knowledge Management

Library Science

Nature Information Science

SocialServiceEgalitarianLibrariesDocumentResources

TheoryPracticeMotiveScopeFocus

Management

TechnologicalProductivity

ProfitAnywhere

InformationKnowledge

04/11/23 Extension Lecture for National Archives of India

4

Knowledge Management

A set of processes that create and share knowledge across an organization to optimize the use of judgment in the attainment of mission and goals.

Data

Information

Knowledge

04/11/23 Extension Lecture for National Archives of India

5

Developments

Oral

Digital

04/11/23 Extension Lecture for National Archives of India

6

RM/KM Involves …

• Disseminating it; that is, transferring knowledge to people when and where they need it.

• Capturing Resources/Knowledge or acquiring it; that is, recording the tacit and /or explicit knowledge within and useful for the organizational goals• Cataloging and storing it; that is, placing the information into a central area where all members of an organization who have a need to know have access to it

• Transforming it for use in other contexts (when appropriate); that is, making connections among pieces of information to create new approaches (information analysis, consolidation, preparation of digests, state of the art reports, etc.)

04/11/23 Extension Lecture for National Archives of India

7

The Process Requires Strong Technology Support

• Hardware

• Software

• Human Power

Networked Computer Systems

Computer peripherals like

printers, scanners, digital camera,

multimedia equipments, etc.

Database SystemsSpecialized application softwares

Competent, trained personnel with

service orientation

04/11/23 Extension Lecture for National Archives of India

8

Choice of RM/KM Technologies depends on …

Understanding and implementation of Planning for RM/KM

Interactivity of the system in terms of user friendliness

Cost of the technology in terms of its reliability and effectiveness

Access to all patrons and staff from any where, any time

Services to be provided and planned

Technical Expertise available in the organization/outside support

Speed of change of the technology and speed of interaction

04/11/23 Extension Lecture for National Archives of India

9

Thank You Very Much

Your

Comments/ Questions and Suggestions are

WelcomeMy Address:

Sanjaya Mishra, Ph.D.

Senior Lecturer, STRIDE

IGNOU, New Delhi 110 068

Email: sanjayamishra@hotmail.com