RESEARCH DATA MANAGEMENT AND THE UNIVERSITY LIBRARY

Dr Nor Edzan Che NasirChief LibrarianUniversity of Malaya Library

December 2016

AbstractResearch, regardless of its size, brings with it research data. More often than not, a researcher collects more data than he/she requires. Within the last six years, research data is viewed as important data and questions have been raised as to what happens to research data once the research is completed and the findings have been published?. Research funding agencies are now seeing a need for the preservation and curation of research data and they are recognising the need for research data management (RDM). Many view libraries, especially university libraries as the most appropriate agency to manage research data. Therefore, this presentation will define research data and introduce the various types of research data highlighting the best practices of selected university libraries worldwide. Subsequently, the role played by the University of Malaya Library in managing research data will be highlighted.KEYWORDS: Research data; Research data management; University libraries, University of Malaya Library

University of Malaya• Oldest university: 1905 • Kuala Lumpur• Research intensive• Government supported• Faculty: 2,807 + 772 international• Management & profesisonal: 636 • Support staff: 3,030• Local students:

7,599 undergraduates 3,011 postgraduates

International students: 701 undergraduates – 38 countries

3,011 postgraduates - 73 countries

RESEARCH DATA MANAGEMENT AND THE UNIVERSITY LIBRARY

Previously presented at:

Edzan, N.N. Library’s roles in managing research data. Seminar on Go Forward Together : Get to Know More for Quality Services, 6-7 August 2015, Mahidol University, Bangkok.

Edzan, N.N. Research data management : Our role. 4th PERPUN International Conference 2015 : Information Revolution, 11-12 August 2015, Melaka.

Defining Research DataVarious definitions via InternetOffice of Mgmt and Budget of the White House, US Circular 110 – “recorded factual material commonly accepted in the scientific community as necessary to validate research findings”.Queensland University of Technology – “data in the form of facts, observations, images, computer programs results, recordings, measurements or experiences on which an argument, theory, test or hypothesis, or another research output is based”.

Defining Research DataTypes of data

NumericalDescriptiveVisualTactile

Status of dataRawCleaned or processedHeld in any format or media

Examples of Research DataLaboratory notebooksField notebooksPrimary research data (hardcopy or computer readable form)QuestionnairesAudiotapesVideotapesModelsPhotographsFilms

Test responsesResearch collections

slidesartefactsspecimenssamples

Information about the data

how, when, where it was collected and with whatsoftware code used to generate, annotate or analyse the data

What is not Research DataTrade secrets, commercial information, materials necessary to be held confidential by a researcher until they are published, or similar information which is protected under law; andPersonnel and medical information and similar information the disclosure of which would constitute a clearly unwarranted invasion of personal privacy, such as information that could be used to identify a particular person in a research study.

United Kingdom

United Kingdom

United Kingdom

University of Oxford

Latest in RDM - US

Deep Blue Dataopen repository University of Michigan Library Share and archive large datasets generated by UMich researchers

Launched in September 2016Extension of their IR = uses DSpace =Deep BlueUses Hydra/Fedora framework = Deep Blue Data

https://deepblue.lib.umich.edu/data

https://deepblue.lib.umich.edu/data

InvolvesData management planningData discovery and accessData organisation and managementStandards for metadata and documentationData sharing and publicationData publicationData visualisation

AsiaNo government mandate as yet in any countryMandate from funders?University of Hong Kong

Policy on the Management of Research Data and Records - approved by Senate on May 5, 2015Policy - promotes highest standards in the management of research data and recordsTask Force on Management of Research Data and Records approved by the Senate as well

National University of SingaporeLibrary drawing up plans

University of Hong Kong

Responsibility for Research Data?Data management - shared responsibility

ResearchersData scientists Data managers - investigators, research assistants, graduate students, information technology specialists, informationists, research librarians, or some combination of these professionals.

UM LIBRARY – WHAT WE ARE DOING WITH REGARDS TO RESEARCH DATA

UM Library – Acquisition DivisionCollects

Thesis and dissertationConference papers written by UM communityBooks published by UM community

UM Library – University ArchivesManages and maintains

Thesis and dissertationConference papers written by UM communityArticles published by the UM community in WoS and SCOPUS

Collects and managesPhotographs on events involving the UM community

UM Library – Information Systems DivisionMaintains

Institutional repositoriesNewspaper cuttings on UM

UM Library – Academic Services DivisionTrack UM publications for various exercises in WoS & Scopus Track journals in Beall’s List

Our Involvement in Research Data Management

No. of publications in WoS & Scopus – trace, collect, collate and produce reports Maintain institutional repositories – thesis & dissertations, conference papers, articlesMaintain photographsUM in the News – locate news on UM in local papers, digitise and upload

http://portal.um.edu.my

http://eprints.um.edu.my

http://studentsrepo.um.edu.my

http://ummemory.um.edu.my/ummemory/index.php

http://www.umlib.um.edu.my/newscut.asp?vs=en#sthash.PDRqPEVh.dpbs

UM LibraryOnly manage research data that has been published or presentedDoes not manage all research data – datasets, models, diagrams, conference posters etcSuggested in 2012 to take up research data management but not taken upSuggested by our DVC (R & I) in 2014

UM LibraryRDM discussed and UM is currently:

Developing a policy for RDM Deciding on central storage of all research dataLooking into security and backup procedures for research data

2016 – UM Library – to keep research data in or Research Repository Take note: The Library is pivotal in RDM

University of California, Santa Cruz

What You Need To DoFamiliarise librarians with RDM

Conduct RDM workshops or coursesSelf taught through open courseware

Develop a Policy on Management of Research Data

Define research dataIdentify and state who are responsible

Central storage, security and back-up of dataManage data properly Respect and abide ethical and privacy concerns

Course on RDMJISC funded RDMRose project (2012-2013)Collaboration - libraries of University of Leeds, Sheffield and York + Information School at Sheffield = Open Educational Resource for information professionals on RDMMaterials - for reuse by other educators and designed for self-supported CPDModule = 8 sessions = each equals to half day of study.Each session = 4 parts = notes + slides

http://rdmrose.group.shef.ac.uk/

http://rdmrose.group.shef.ac.uk/?page_id=10#session-11-introduction-to-the-rdmrose-module

ConclusionRDM discussed in USA, Europe, Australia – last 3 yearsRDM is now emerging in Asia especially SEALibraries – keeping published dataLibrarians – need to look into unpublished / unused dataEstablish a policy and proceed from thereNot a solo engagement but must involve other parties collectively

References National University of Singapore

http://www.nus.edu.sg/dpr/InfoForResearchers/research-dmp.html

Queensland University of Technologyhttp://www.mopp.qut.edu.au/D/D_02_08.jsp

Research Libraries UKhttp://www.rluk.ac.uk/strategicactivity/strategic-strands/modelling-library-role-research-data-management

References University of Hong Kong

http://www.rss.hku.hk/links-resources/spotlight/research-data-records-management

University of Michiganhttps://deepblue.lib.umich.edu/data

University of Malaya Libraryhttp://www.umlib.um.edu.my

White House. Office of Management & Budgethttps://www.whitehouse.gov/omb/circulars_a110#36

References University of Oxford

http://researchdata.ox.ac.uk/home/introduction-to-rdm

Thank you

edzan@um.edu.my