Request for Proposal # ST17.18-19.20 Staple...

________________________________________________________________________________________________________ RFP NO.: ST17.18-19.20 1 ISSUED DATE: March 22, 2017

RequestforProposal#ST17.18-19.20

StapleFoods

For

TheSouthBayPurchasingCooperative

CulverCityUSD,GlendaleUSD,HuntingtonBeachCitySD,LawndaleESD,LennoxESD,ManhattanBeachUSD,

SantaMonicaMalibuUSD,PalosVerdesPeninsulaUSD,andTorranceUSD

FoodandNutritionServicesDepartments

IssueDate:March22,2017ProposalDue:May2,2017at12:00pm

Contact:JenniferChinGonzalesorLindaScaletta

GlendaleUnifiedSchoolDistrictNutritionServicesDepartment

(818)552-2677


TableofContentsforRFPPage

NoticeofRequestforProposal 3RequestforProposalSignaturePage 4ProjectSchedule 5InstructionstoProposers 6RequiredRFPDocuments 14ContractAgreement 19Appendix 32

THESOUTHBAYPURCHASINGCOOPERATIVEMemberDistrictProfile(9Districts)–includesDeliveryRequirements

VendorQuestionnaireandEvaluationCriteria

SchoolDistrictReferences

Non-CollusionDeclaration

SuspensionandDebarmentCertification,U.S.DepartmentofAgriculture

IRANCONTRACTINGACTOF2010COMPLIANCEAFFIDAVITDisclosureofLobbyingActivitiesSampleProductionEvaluationListofProducts/Usage(SeeSeparateDocument)


NOTICEOFREQUESTFORPROPOSAL

Notice is hereby given that, on behalf of ninemember districts in the South Bay PurchasingCooperative,theBoardofEducationfortheGLENDALEUNIFIEDSCHOOLDISTRICT,GLENDALE,CA (Los Angeles County), will receive sealed proposals for Request for Proposal Number#ST17.18-19.20fortheprocurementofthefollowing:

StapleFoodsSealed proposals must be delivered to the Nutrition Services Department, Glendale UnifiedSchoolDistrict, 349MagnoliaAvenue,GlendaleCA91204no later than12:00pmonMay2,2017.

TheDistrictisnotresponsibleforproposalssentviaU.S.Mail,UPS,FederalExpress,orbyanyotherdeliveryservice.Itisthevendor’sresponsibilitytoensurethattheirproposalisdeliveredto the Glendale USD Nutrition Services Department. Each proposal must conform and beresponsive to the contract documents. All bids shall be made and presented on a formfurnishedbytheSouthBayPurchasingCooperative.

TheDistrict,onbehalfofthepurchasinggroup,reservestherighttorejectanyorallproposals,towaive any discrepancy or technicality, and to award the contract for goods or services toother thanthe lowestproposal.Theawardofcontract, ifmadebytheDistrict,willbetothequalified firm whose bid best complies with all the requirements set forth in the proposaldocuments andwhose proposal, in the opinion of theDistrictwhile complyingwith all legalrequirements, is in the best interest of the District(s) in the purchasing group, taking intoconsiderationallaspectsofthecontractor’sresponse,includingthetotalnetcost.

ToobtainRequestforProposalpackagevisittheTorranceUSDNutritionServiceswebpageat:tusdfoodservice.org (“BIDS” tab) or contact Jennifer Chin Gonzales, Director of NutritionServicesORLindaScaletta,AssistantDirectorofNutritionServicesat(818)552-2677.JenniferChinGonzales,MSRDDirectorofNutritionServicesGlendaleUnifiedSchoolDistrictPublish:March22,2017&March29,2017GlendaleNewsPress


GlendaleUnifiedSchoolDistrict349MagnoliaAvenue,GlendaleCA91204

StapleFoodsRequestforProposal#ST17.18-19.20SubmitRFPbyMay2,2017at12:00p.m.

REQUESTFORPROPOSALSIGNATUREPAGE

ThisRequestforProposal(RFP)isforthedistributionofstaplefoodproductsfortheDistrict(s)intheSouthBayPurchasingCooperative.

Beforebidding,pleasereadtheInstructions,RequiredBidDocuments,andContractAgreementandthoroughlyacquaintyourselfwiththeproject.SubmitallproposalsinasealedenvelopeshowingtheCompanyName,RFPName&Number,SubmissionDueDate,andTime.BidsmustreachtheGlendaleUnifiedSchoolDistrictNutritionServicesDepartment,attheaddresslistedabovebythetimeanddatelistedabove.FollowtheRequiredBidDocumentsChecklisttoassistwithensuringacompletebidpackage.

QuestionsandanswersfromtheBidderswillbepublishedinontheTorranceUSDwebsite(tusdfoodservice.org)by5:00PMonApril28,2017.

Iffurtherclarificationisneeded,callJenniferChinGonzalesORLindaScalettaattheGlendaleUnifiedSchoolDistrictat(818)552-2677.

Theundersignedherebyproposesandagreestofurnishanddeliverthegoodsorservicesasquotedinaccordancewiththeterms,conditions,specifications,andpriceshereinquoted.

SignedBy:____________________________________________________________PrintedNameofSignorabove:____________________________________________Title:_________________________________________Date:________________CompanyName:_______________________________________________________MailingAddress:_______________________________________________________CityStateZipCode:____________________________________________________PhoneNumberFaxNumber:_____________________________________________E-MailAddress:________________________________________________________


PROJECTSCHEDULE

IssueDate: March22,2017ProposalDue:May2,2017at12:00p.m.GlendaleUSDNutritionServicesDepartmentProposalOpening:*May3,2017at10:00a.m.Bidder’sInterview:*May12,2017at10:00a.m.(ifapplicable)ProtestDeadline:May15,2017by10:00a.m.IntendtoAward:May23,2017(PendingBoardApproval)NotificationtoselectedDistributor(s):May24,2017RecapofRFP:AvailableafterMay26,2017orBoardApprovalContact:(forRFPquestionsandprocedures)JenniferChinGonzales,DirectorofNutritionServicesORLindaScaletta,AssistantDirectorofNutritionServicesGlendaleUnifiedSchoolDistrict349MagnoliaAvenueGlendale,CA91204(818)552-2677*EventsareheldatTorranceUnifiedSchoolDistrict,NutritionServicesDepartmentlocatedat2335PlazadelAmo,Torrance,CA90501.


INSTRUCTIONSTOPROPOSERS


PURPOSEOFTHISRFPTheSouthBayPurchasingCooperativeconsistingofCulverCityUSD,GlendaleUSD,HuntingtonBeachCitySD,LawndaleESD,LennoxESD,ManhattanBeachUSD,SantaMonicaMalibuUSD,PalosVerdesPeninsulaUSD,andTorranceUSD,hereinafterreferredtoasDistrict(s),isseekingproposalsfromqualifiedcompaniestoprocureanddeliverstaplefoodstoreceivingsiteswithinthememberDistrict(s).CulverCityUSD,ManhattanBeachUSD,SantaMonicaMalibuUSD,PalosVerdesPeninsulaUSD,andTorranceUSDaremembersoftheSuperCo-op.GlendaleUSD,LawndaleESD,andLennoxESDaremembersoftheCooperativePurchasingConnection(CPC).TheRFPwillbeawardedtoone(1)winningDistributorforallDistrict(s)intheCo-Op.Aseconddistributormaybeawardedasabackup.AbackupDistributorwillonlybeusedwhenthewinningdistributorisunabletodelivertheitem(s)orderedbyamemberdistrictonaregularlyscheduleddeliverydate.Furthermore,intheeventthatthewinningdistributorisunabletofulfillthecontractrequirementsthusresultinacancellationoftheoriginalcontractbetweenthewinningDistributorandtheDistrict(s),abackupDistributormayenterintoacontractwithaDistrict(s)uponmutualagreementwithoutresubmittinganotherproposal.ProposalsmadeinthisRFPbythebackupDistributorshallstayeffectivetilltheendofthecontractterm.EachindividualDistrict(s)willactasthesolejudgeonwhetherthecontractrequirementsaremettotheDistrict(s)satisfaction.ThisRFPdefinestheprogram,theproducts,andtheservicesthatarebeingsoughtfromtheDistributorandgenerallyoutlinestheprogramrequirements.

SCOPEOFSERVICES(STAPLEFOODS)TheselecteddistributorwillpartnerwiththeDistrict(s)overthetermofthecontractresultingfromthisRFPtoprocureanddeliverstaplefoodstositesdesignatedwithintheDistrict(s)(seeAppendix).TheSouthBayPurchasingCooperativeiscomprisedofthefollowingschooldistrictsatthetimeoftheissuanceofthisRFP:

1. CulverCityUnifiedSchoolDistrict2. GlendaleUnifiedSchoolDistrict3. HuntingtonBeachCitySchoolDistrict4. LawndaleElementarySchoolDistrict5. LennoxElementarySchoolDistrict6. ManhattanBeachUnifiedSchoolDistrict7. PalosVerdesPeninsulaUnifiedSchoolDistrict8. SantaMonicaMalibuUnifiedSchoolDistrict9. TorranceUnifiedSchoolDistrict

Mostsiteswillrequiredeliveryatleast1dayperweek(seeAppendixfordeliverysites).DeliveryscheduleswillbedeterminedbytheDistrict(s)basedontheiroperationalneeds.

EachDistrict(s)willorder,receive,andpayforproductontheirownbehalf.EstimatedquantitiesareattachedintheAppendix.

Thiscategoryincludesshelfstableitemsthatmaybeservedinarefrigeratedstate.ThiscategorydoesnotincludeUSDA“brownbox”commodities.

AdditionalproductandservicerequirementsareoutlinedwithintheRFP.

GENERALCONDITIONSANDINSTRUCTIONSProposalsarerequestedforfurnishingtheSouthBayPurchasingCO-OP(SBPC),consistingofnine(9)memberschooldistricts(listedabove)forStapleFoodsDistributionfortheperiodofAugust1,2017throughJuly31,2018.EachmemberdistrictreservestherighttodeterminepurchaseamountbasedoneachDistrict(s)operationalneeds.


Proposalsaretobeverifiedbeforesubmission,astheycannotbecorrectedafterproposalsareopened.Thesignaturesofallpersonsauthorizedtosignthebidshallbeinlonghand.Unsignedbidswillbeconsiderednon-responsive,thusresultinginrejectionofthebid.Proposersshallfullyinformthemselvesastoallexistingconditionsandlimitations.Noallowancewillbemadebecauseoflackofsuchexamination,inquiry,orknowledge.

Allproposalsshallbesubmittedinsealedenvelopesbearingontheoutsidethenameofthevendor,businessaddress,thenameandRFPnumber,submissionduedateandtime.Itisthesoleresponsibilityofthedistributortoseethattheirproposalisreceivedinpropertime.Anyproposalsreceivedafterthescheduledclosingtimeforreceiptofproposalswillbereturnedtothedistributorunopened.Nooralortelephonicmodificationofanyproposalsubmittedwillbeconsidered.

LIMITATIONSTheDistrict(s)reservestherighttocontractwithanyentityrespondingtothisRFP,torejectanyproposalasnon-responsive,andnottocontractwithanyDistributorfortheservicesdescribedherein.TheDistrict(s)makenorepresentationthatparticipationintheRFPprocesswillleadtoanawardofcontract,oranyconsiderationwhatsoever.TheDistrict(s)shallinnoeventberesponsibleforthecostofpreparinganyproposalinresponsetothisRFP.TheDistrict(s)maytakeintoaccounttheperformanceoftheDistributorwithrespecttoanyrecentcontract(s)withotherschooldistricts.TheDistrict(s),however,reservetherighttorejectanyoneorallproposals,towaiveanyinformalityorirregularitiesinanyproposalsorinthebidding,tojudgethemeritandqualificationofthematerials,equipment,andservicesoffered,andtoacceptwhateverproposalisdeemedtobethemostresponsibleproposalMEETINGALLTHECRITERIASPECIFIEDINTHEPROPOSAL.TheDistrict(s)furtherreservetherighttonotnecessarilypurchaseallitemsand/orquantitieslistedintheRFPdocument.ThequantitieslistedareestimatestotheneedsoftheDistrict(s)andmaybeadjustedtomeettheactualneeds,whendetermined.TheproposerherebyagreesandacknowledgesthatmoniesutilizedbytheDistrict(s)tofulfillbidrequirementsispublicmoneyappropriatedbytheStateofCaliforniaoracquiredbytheDistrict(s)fromsimilarpublicsourcesandissubjecttovariation.TheDistrict(s)fullyreservestherighttocancelthisRFPatanytimeand/orlimitquantitiesofitemsduetonon-availabilityornon-appropriationofsufficientfunds.

PROJECTDESCRIPTIONANDRESPONSIBILITIESOFDISTRIBUTORTheDistrict(s) intendstoselectthemostresponsiveandresponsibledistributorthatwillbestmeettheDistrict(s)needsforsupplyanddistributionofstaplefoodsandservicesfortheperiodofAugust1,2017throughJuly31,2018.

District(s)ObjectiveTheSouthBayPurchasingCooperativeDistrict:

• Isseekingtoredefineour foodacquisitionprocesstoengage inamoreeffective leastcost purchasing model to reduce overall food cost, taking into consideration allassociated costs, including, without limitation, the costs of ensuring timely-delivery,product-availabilityandproductquality;

• Isseekingtoimprovetheimageofschoolmealprograminourcommunities;• Isdesiringtogreatlyaffectthemenuprofitabilitythroughfoodpurchasing;• Isseekingtocraftoneormoresinglemulti-yearcontractstoaddressalloftheDistrict(s)

needswithrespecttofrozenfoodproducts;• Greatlyvaluethequalityandstandardofmeals;


• Isseekingtoenhancesupplychainefficienciesthroughinnovation;and• Isnewly-receptivetomarketingopportunitiesthatcouldbenefitboththeDistrict(s)and

itstradingpartnerswhoareselectedasaresultofthisRFP.

Safe,wholesomenutritiousfoodisofthehighestpriority.EachfirmselectedmustsupporttheDistrict(s) in the removal of all non-value add cost and possess similar shared values andprinciples.Our intent is toreduceproductcostbyeliminatingeverypennyofnon-valueaddsthroughpartnershipandinnovation.

The effort will also focus on providing a standardized commercially prepared product,streamlinedthroughefficiencyandflexibilitywithauser friendlyprocessbyeliminatingstepswhichdonotaddvalue;exploringalternativemethods;andevaluatingtherelationshipoffoodserviceprocessstructureandinteraction.Thegoalofthisprocurementprocessistodeliverthehighestqualityproductsavailableanddriveprofitabilitybycontrollingtheentiresystem.

The District(s) intent is to enter into a long term professional relationship with the mostresponsiveDistributor.Weare looking forpartnerswithexperience, financialstability,whosetechnologywillbekeptuptodateandthatwillbearoundandhaveeffectivecustomerservicefor years to come. Customer service is as important to theDistrict(s) as technology, supplychainefficiency,qualityproductsandwillhavenearlyasmuchweightinourfinaldeterminationasprice.

Oncethesale ismadeandthe implementationcompleted,aphonecallonceor twiceayearwillnotbeconsideredgoodcustomerservice.Animportantelementofgoodcustomerserviceis delivering products as needed on demand, in a timely manner; each and every time.

RESTRICTIONSONLOBBYINGANDCONTACTFromtheperiodbeginningwiththedateoftheissuanceofthisRFPandendingonthedateofthe award of the contract, no person, or entity submitting a response to this RFP, nor anyofficer, employee, representative, agent, or consultant representing such a person or entityshallcontact,throughanymeans,orengageinanydiscussionregardingthisRFP,theevaluationorselectionprocessand/ortheawardofthecontractwithanymemberoftheDistrict(s),BoardofTrustees,selectionmembers,otherthanthenamedcontactherein.Anysuchcontactshallbegroundsfordisqualificationoftheentitysubmittingaresponse.

INSTRUCTIONSFORSUBMITTINGPROPOSALS

READTHISDOCUMENTCAREFULLY.DONOTASSUMETHATITISTHESAMEASOTHERSIMILARDOCUMENTSYOUMAYHAVESEEN,EVENIFFROMTHESAMEDISTRICT.

1.ProposalFormatandRequiredInformationDistributors responding to this RFP must follow the format in the section of Required RFPDocumentsstartingonpage14.Distributormustsubmitone(1)papercopyoftheirproposalpacketANDone(1)digitalcopyonaflashdrive.PRICINGmustNOTbeincludedwiththeproposalpacket.PRICINGmust be provided in a SEPARATE, sealed envelope with one (1) paper copy of thepricing(only)ANDone(1)digitalcopyofthepricing(only)onaflashdrive.

Proposalsshouldbeproperlyandlegiblyfilledout,includeresponsestoallquestions,andaretobeverifiedbeforesubmission,astheycannotbecorrectedafterproposalsareopened.Changes


in or additions to the RFP form, alternate bids, or any othermodifications of the RFP formwhicharenotspecificallycalled for in theRFPdocumentsmayresult inDistrict's rejectionoftheRFPasnotbeingresponsivetothisRFP.Distributorsshallfullyinformthemselvesastoallexisting conditions and limitations. No allowance will be made because of lack of suchexamination, inquiry, or knowledge. It is the sole responsibilityof theDistributor to see thattheir proposal is received inproper time.Anyproposals receivedafter the scheduled closingtime for receipt of proposals will be returned to the vendor unopened. Oral, telephone,telegraphic,orfacsimileRFPsormodificationswillnotbeconsidered.Youmayincludealinktoyourcompany’swebsitetoreferencesupplementaloradditionalinformation.

a) The RFP submitted must not contain any erasures, interlineations, or other correctionsunlesseachsuchcorrectionisinitialedinthemarginimmediatelyoppositethecorrectionbythepersonorpersonssigningtheRFP.

b) Proposalsaretobeverifiedbeforesubmission,astheycannotbecorrectedafterproposalsareopened.Allproposalsshallbesubmittedinsealedenvelopesbearingontheoutsidethenameofthevendor,businessaddress, thenameandRFPnumber,submissionduedateandtime.Itisthesoleresponsibilityofthevendortoseethattheirproposalisreceivedinproper time. Any proposals received after the scheduled closing time for receipt ofproposalswillbereturnedtothevendorunopened.Nooralortelephonicmodificationofanyproposalsubmittedwillbeconsidered.

c) Eachproposalmusthaveanoriginalsignature in inkofonlyone(1)responsibleofficeroremployee fully authorized to bind the organization to the terms and conditions herein.When requested by the District(s), satisfactory evidence of the authority of the officersigningonbehalfofthecorporationshallbefurnished.Failuretosignproperlymayresultinrejectionoftheproposal.Obligationsassumedbysuchsignaturemustbefulfilled.

d) DistributorsshallfullyanswereachquestionontheContractAgreementandVendorQuestionnaireandEvaluationCriteriadocumentsforthisproposal.Aproposalshallbedeemednon-responsiveifaDistributorfailstoanswereveryquestionontheabovementioneddocuments.

2.WithdrawalofProposalAny proposer may withdraw his RFP personally or by written request, to the Glendale USDDirectorofNutritionServices,atany timeprior to the scheduledclosing time for submissiondeadline. Any request for withdrawal received after 12:00p.m. on May 2, 2017 will not behonored.

3.InterpretationofBidDocumentsProposers who find discrepancies in or omissions from the bid documents or who havequestionsregardingtheRFP,maysubmittotheGlendaleUSDDirectorofNutritionServices,awrittenrequestforclarificationorcorrectionthereof.Acopyofallrequestsforclarificationandtheresponsetheretowillbecommunicatedtoallbiddersviathewebsitetusdfoodservice.org(“BIDS”tab).Correctionswillbemadebyaddendaissuedonthewebsite.TheDistrict(s)willnotberesponsiblefororalinterpretations.AlladdendaissuedduringthetimeofproposalshallbeincorporatedintotheRFPautomatically.


Proposalsaretobedeliveredto:

GlendaleUSDATTN:JenniferChinGonzalesANDLindaScaletta

NutritionServicesDepartment349MagnoliaAvenueGlendale,CA91204

4.ContractAwardSubjecttotheprovisionsherein,Contractawardwillbemadetotheresponsibleproposerwiththe “highest scored,” responsiveproposal, givingappropriate consideration to theevaluationfactors stated herein. The District(s) further reserves the right to contract the work withwhomeverandinwhatevermannertheDistrict(s)decides,toabandontheworkentirely,andtowaive any informality or non-substantive irregularity as the interest of theDistrict(s)mayrequire. A proposal submitted in response to this RFP will be administered in the followingmanner:

a) Aftertheopeningofproposals,aRFPreviewcommitteerepresentingtheDistrict(s)willscoretheproposalsbasedontheevaluationcriteria.

b) Thecommitteemayinvestigatethequalificationsofanyproposerunderconsideration,require confirmation of information furnished by a proposer, and require additionalinformationand/orevidenceofqualifications toperformtheservicesdescribed in theRFP.Thecommittee shallhave the right to inspect thedistribution facilityor facilitiesandequipmenttobeutilizedbytheinterviewedproposer.

c) The District(s)may interview one Distributor without further discussion, or interviewotherDistributors. TheDistrict(s) are not obligated to invite any or all finalists for aninterview.

d) The committee will make a recommendation to all District(s) of the South BayPurchasingCooperative.

e) TheDistrict(s)asawholewillbethesolejudgeofmeritandnotnecessarilyacceptthelowest price offered.On behalf of theDistrict(s), GlendaleUnified School DistrictwillissueIntenttoAwardlettertothesuccessfulbidder.Theawardwillbeformallymadeby theGlendaleUnifiedSchoolDistrictBoardof Education in a timelymanner. In theeventthatasecondvendorisawardedasabackup,GlendaleUnifiedSchoolDistrictwillmailIntenttoAwardlettertothebackupdistributorinthesamemanner.

IfcontractualagreementcannotbereachedwiththeapparentsuccessfulDistributor,theDistrict(s)maycanceltheawardandnegotiatewiththenexthighestrankedproposer.

5.Interviews/ReferenceChecksTheDistrict(s),atitssolediscretion,mayelecttoconductinterviewswithfinalists,ordirectlyselectaDistributorbasedontheresponsetothisrequestforproposal.TheDistrict(s)mayperforminvestigationsofproposingDistributorsthatextendbeyondcontactingthereferencesidentifiedintheproposals.Followingtheevaluation/interviews,theselectioncommitteewillmakerecommendationstotheSuperintendentandBoardofTrusteesregardingthecandidates.Thecriteriafortheserecommendationswillincludethoseidentifiedabove.

6.FinalDeterminationandAward


TheDistrict(s)reservestherighttocontractwithanyentityrespondingtothisRFP,torejectanyproposalasnon-responsive,andnottocontractwithanyDistributorfortheservicesdescribedherein.TheDistrict(s)makenorepresentationthatparticipationintheRFPprocesswillleadtoanawardofcontract,oranyconsiderationwhatsoever.TheDistrict(s)shallinnoeventberesponsibleforthecostofpreparinganyproposalinresponsetothisRFP.

TheDistrict(s)maytakeintoaccounttheperformanceoftheDistributorwithrespecttoanyrecentcontract(s)withotherschooldistricts.TheDistrict(s),however,reservetherighttorejectanyoneorallproposals,towaiveanyinformalityorirregularitiesinanyproposalsorinthebidding,tojudgethemeritandqualificationofthematerials,equipment,andservicesoffered,andtoacceptwhateverproposalisdeemedtobethemostresponsibleproposalMEETINGALLTHECRITERIASPECIFIEDINTHEPROPOSAL.

TheDistrict(s)furtherreservetherighttonotnecessarilypurchaseallitemsand/orquantitieslistedintheRFPdocument.ThequantitieslistedareestimatestotheneedsoftheDistrict(s)andmaybeadjustedtomeettheactualneeds,whendetermined.

TheproposerherebyagreesandacknowledgesthatmoniesutilizedbytheDistrict(s)tofulfillbidrequirementsispublicmoneyappropriatedbytheStateofCaliforniaoracquiredbytheDistrict(s)fromsimilarpublicsourcesandissubjecttovariation.TheDistrict(s)fullyreservestherighttocancelthisRFPatanytimeand/orlimitquantitiesofitemsduetonon-availabilityornon-appropriationofsufficientfunds.

7.ProtestbyBiddersAnyactualorprospectiveproposermayprotestabidawardifhe/shebelievestheawardisnotincompliancewiththelaw,doesnotfollowbidprocedures,ordoesnotmeetbidspecifications.AprotestmustbefiledwiththeSBPCLeadDistrict.SuchprotestsmustbemadeinwritingandreceivedbytheSBPCLeadDistrictwithinfiveworkingdaysofbidawarddateandshallincludealldocumentssupportingorjustifyingtheprotest.TheprotestingpartymustmailordelivercopiesoftheprotesttotheSBPCLeadDistrict.Abidder’sfailuretofiletheprotestdocumentsinatimelymannershallconstituteawaiverofhis/herrighttoprotesttheawardofthecontract.Intheeventofatimelyprotest,theSBPCshallnotproceedfurtherwiththesolicitationorawardofthecontractuntiltheprotestisresolved.

TheSBPCLeadDistrictshallreviewthedocumentssubmittedwiththebidder’sclaimsandrenderadecisioninwritingwithin30workingdays.TheSBPCLeadDistrictmayalsoconveneameetingwiththebidderinordertoattempttoresolvetheproblem.

IfthebidderisnotsatisfiedwiththeSBPCLeadDistrict’sdecision,thebiddermayappealtotheSBPCLeadDistrict’sSchoolBoard.TheSBPCLeadDistrictshallprovidenoticetothebidderthedateandtimefortheBoardconsiderationoftheprotestatleastthreebusinessdaysbeforetheBoardmeeting.TheBoard’sdecisionshallbefinal.ThefollowingshallbeprovidedtotheSBPCLeadDistrict’sSchoolBoardforreview:

1. Aspecificidentificationofthestatutoryorregulatoryprovisionthattheprotestingpartyallegeshasbeenviolated.

2. Aspecificdescriptionofeachactionbythedistrictthattheprotestingpartyallegestobeaviolationofthestatutoryorregulatoryprovisionthattheprotestingparty


hasidentified.3. Aprecisestatementoftherelevantfacts.4. Astatementofanyissuesoflaworfactthattheprotestingpartycontendsmustbe

resolved.5. Astatementoftheargumentandauthoritiesthattheprotestingpartyoffersin

supportoftheprotest.6. AstatementthatcopiesoftheprotesthavebeenmailedordeliveredtotheSBPC

LeadDistrictandallotheridentifiableinterestedparties.

TheSBPCLeadDistrict’sSchoolBoardmaysettleandresolvethedisputeoverthesolicitationorawardofacontractatanytimebeforethematterissubmittedonappeal.TheSBPCLeadDistrictmaysolicitwrittenresponsestotheprotestfromotherinterestedparties.

Iftheprotestisnotresolvedbymutualagreement,theSBPCLeadDistrict’sSchoolBoardshallissueawrittendeterminationthatresolvestheprotest.

1. IftheSBPCLeadDistrict’sSchoolBoarddeterminesthatnoviolationofstatutoryorregulatoryprovisionshasoccurred,thenthedistrictshallinformtheprotestingpartyandotherinterestedpartiesbyletterthatsetsforththereasonsforthedetermination.

2. IftheSBPCLeadDistrict’sSchoolBoarddeterminesthataviolationofanystatutoryorregulatoryprovisionshasoccurredinasituationinwhichacontracthasnotbeenawarded,thentheSBPCLeadDistrictshallinformtheprotestingpartyandotherinterestedpartiesofthatdeterminationbyletterthatdetailsthereasonsforthedeterminationandtheappropriateremedy.

3. Ifthedistrictdeterminesthataviolationofanystatutoryorregulatoryprovisionshasoccurredinasituationinwhichacontracthasbeenawarded,thentheSBPCLeadDistrictshallinformtheprotestingpartyandotherinterestedpartiesofthatdeterminationbyletterthatdetailsthereasonsforthedetermination.Thislettermayincludeanorderthatdeclaresthecontractvoid.

TheSBPCLeadDistrictshallmaintainalldocumentationonthepurchasingprocessthatisthesubjectoraprotestorappealinaccordancewiththeretentionscheduleoftheSBPC.

8.ExecutionofContractThe signed contract forms submitted by the proposing Distributor become fully executableafter the award of the RFP. In the event theDistributor towhoman award ismade fails orrefuses toexecute thecontractwithin theperiodprovided in this section, theDistrict(s)mayworkwiththebackupdistributor,ormayrejectallproposalsandmayissueanewRequestforproposal.


REQUIREDRFPDOCUMENTS


REQUIREDRFPDOCUMENTSCHECKLIST

DISTRIBUTORSRESPONDINGTOTHISRFPMUSTFOLLOWTHEFORMATINTHESECTIONOFREQUIREDRFPDOCUMENTS.Thefollowingmustbecompletedandsubmittedwiththeproposalpackageinthisordertobeconsidered.Seethefollowingpagesforfurtherdescriptionsofeachitem.

1.CoverLetter(Note:Provideyourowndocument)

2.RequestforProposalSignaturePage(page4)

3.ContractAgreement(pages20-31)

4.VendorQuestionnaireandEvaluationCriteria(pages44-62)

5.ReferenceList(page63)

6.PublicLiabilityandPropertyInsurance(Note:Provideyourowndocument)

7.Non-CollusionDeclaration(page64)

8.HazardAnalysisCriticalControlPointPlan(Note:Provideyourowndocument)

9.DisasterContingencyPlan(Note:Provideyourowndocument)

10.FoodSecurityandSafetyprogram(Note:Provideyourowndocument)

11.ProductRecallProgram(Note:Provideyourowndocument)

12.SuspensionandDebarmentCertification(pages67-68)

13.IranContractingActof2010ComplianceAffidavit(page69)

14.CertificationRegardingLobbying/DisclosureofLobbyingActivities(pages70-73)

15.RequiredRFPDocumentsChecklist(thisform–page15)

16.FlashDrive(s)/SealedDocs

17.ListofItemsKeptinStock

18.SampleProductLabels,ifapplicable(instructionspage78)

Completedby:________________________________Title:____________________________Signature:____________________________________Date:___________________________


REQUIREDRFPDOCUMENTSSubmitallofthefollowingdocumentswithyourproposal.

1. CoverLetter(threesinglesidedpagesmaximum)(Note:Provideyourowndocument)

Includethefollowingcomponentsinthecoverletter:• RFPnumberinthebeginningoftheletter.• A brief statement of interest and summary of relevant qualifications to engage in a

professionalrelationshipwiththeSOUTHBAYPURCHASINGCOOPERATIVE.• Thefollowingstatements:

o "Icertifythat IhavereadtheattachedRFPandaccompanying instructionsandthatIamauthorizedtocommitthefirmtotheproposalsubmitted.”

• Name andNature of Distributor’s Legal Entity: Specify in the proposal the name andnatureofthe legalentityandanyfictitiousname(s)underwhich itdoesanybusiness.Anauthorizedofficerorpersonshallsigntheproposalunderthecorrectfirmname.

o Distributornameo Addresso Nameofcontactpersono Phonenumbero Emailaddresso YearDistributorwasestablishedo Numberofemployeeso Website/Facebookpageo Signatureofauthorizedofficerorpersono Corporateseal(ifacorporation)

2. RequestforProposalSignaturePage(page4)Anauthorizedofficerorpersonshallsigntheproposalunderthecorrectfirmname.

3. ContractAgreement(pages20-31)The form of contract agreement, which the successful proposer, as Distributor, will berequiredtoexecute,is includedinthecontractagreementsectionandshouldbecarefullyexaminedandcompletedbytheproposer.Proposersarerequiredtofillintheblanklinesinthe contract to complete the proposal. No proposals shall receive consideration by theDistrict(s) unless this contract agreement is completely filled out and signed with theproposal.Thecompletecontractincludesdocumentsthatareintendedtocooperateandbecomplementary so that any instructions or requirements called for in one and notmentioned in theother,orviceversa,aretobeexecutedthesameas ifmentioned inallsaiddocuments.Boththewinningdistributorand,whenapplicable,thebackupdistributorwill be required to execute the signed contract agreement when the RFP is awarded.DistributorswhoarenotawardedtheRFParenotrequiredtoexecutethesignedcontractagreement.

4. VendorQuestionnaireandEvaluationCriteria(pages44-62)Distributorshallberequiredtorespondtoeachoftheattachedquestionnairescompletelytobeconsidered,andencouragedtoprovidedetailedresponses.ProvideyouranswersontheVendorQuestionnaireandEvaluationCriteriaincludedwiththisRFP.


5. ReferenceList(onepagemaximum)(page63)Pleasesupplythecontactinformationforfive(5)SchoolDistrictFood&NutritionServices.Listmustincludethefollowinginformationforeachcontact:

a. Districtnameb. Addressc. Contactnameandtelephonenumber

6. PublicLiabilityandPropertyInsurance(Note:Provideyourowndocument)Distributor shall maintain during the life of this contract Public Liability and PropertyDamage Insurance to protect themselves and the District(s) from all claims for personalinjury, including accidental death, aswell as from all claims for Property Damage arisingfromtheoperationsunderthiscontract.Theminimumamountsofsuchinsuranceshallbeashereinaftersetforth.Distributorsarerequiredtofurnishcertificatesofinsurancepriortostartofwork.

a) AmountsofInsurance:BodilyInjuryandAccidentalDeathLiabilityInsuranceincludingauto(bothownedandnon-owned):NotLessThan$1,000,000/$1,000,000Aggregate.

b) PropertyDamageLiabilityInsuranceincludingauto(bothownedandnon-owned):NotLessThan$1,000,000Aggregate.

c) InsurancecertificatemustnametheDistrict(s)asadditionalinsured.d) Certificatetobesubmittedbyvendormustbesubmittedpriortoaward.

7. Non-CollusionDeclaration(page64)Distributors on this contract are required to submit a Declaration of Non-collusion withtheirproposal.Thisformis includedwiththeproposalpackageandmustbesignedunderthepenaltyofperjuryanddated.

8. HazardAnalysisCriticalControlPoint(HACCP)Plan(Note:Provideyourowndocument)DistributorsonthiscontractmusthaveaHACCPPrograminplaceforthecompany.AcopyofthevendorsHACCPPlanmustbesubmittedwiththisproposal.

9. DisasterContingencyPlan(Note:Provideyourowndocument)AcopyoftheDistributor’sDisasterContingencyPlanmustbesubmittedwiththisproposal.

10. FoodSecurityandSafetyProgram(Note:Provideyourowndocument)AcopyoftheDistributor’sFoodSecurityandSafetyProgrammustbesubmittedwiththisproposal.Contractorshallincludewithsubmittedproposal,2mostrecenthealthinspectionreportsconductedbylocalHealthDepartmentauthorities.

11. ProductRecallProgram(Note:Provideyourowndocument)AcopyoftheDistributor’sProductRecallProgrammustbesubmittedwiththisproposal.

12. SuspensionandDebarmentCertification/CertificationRegardingLobbying(pages67-68)Thisformmustbecompletedandsubmittedwiththisproposal.Proposalsreceivedwithouttheseforms/certificationswillnotbeconsidered.

13. IRANCONTRACTINGACTOF2010COMPLIANCEAFFIDAVIT(page69)Pursuant to the Iran Contract Act of 2010 (Public Contract Code 2200-2208),Vendors/Biddersareineligibletobidonorsubmitaproposalforanycontractwithapublicentityforgoodsorservicesofonemilliondollars($1,000,000)ormoreiftheVendor/Bidder


engages in investmentactivities in Iran.Forbids$1,000,000ormore,biddersmustcertifythatitisnotonthelistofineligiblevendorsprohibitedfromdoingbusinesswiththeStateof California and shall complete the Iran Contracting Act of 2010 Compliance Affidavitattachedandsubmitwiththeirproposalatthetimeofbid.Failuretodosomaydeemyourbidnon-responsive.

14. DisclosureofLobbyingActivities(pages70-73)Thisformmustbecompletedandsubmittedwiththisproposal.Proposalsreceivedwithouttheseforms/certificationswillnotbeconsidered.

15. RequiredRFPDocumentsChecklist(page15)Achecklist forrequiredRFPforms is included inthisRFP.Completeandsubmitwiththisproposal.

16. FlashDrive(s)/SealedDocs

Distributormust submit one (1) paper copy of their proposal packet AND one (1) digitalcopyonaflashdrive.PRICINGmustbeNOTbeincludedwiththeproposalpacket.

PRICINGmustbeprovidedinaSEPARATE,sealedenvelopewithone(1)papercopyofthepricing(only)ANDone(1)digitalcopyofthepricing(only)onaflashdrive.

17. ListofProductsKept“InStock”(Note:Provideyourowndocument)IncludealistofproductregularlykeptinstockatDistributor.

18. SampleProductLabels,ifapplicable(instructionspage78)Allsampleproductsrequestedandany“orequivalents”providedforevaluationpurposesmustbeclearlylabeledwithanidentificationlabel.Vendormustsubmitone(1)papercopywitheachsample.SamplesaretobefurnishedfreeofcostandwillbecomepropertyoftheDistrict.Onlytheproductsrequestedwillbeacceptedforevaluation.Allaretobeclearlylabeledwiththesampleproductevaluationform.


CONTRACTAGREEMENT


CONTRACTAGREEMENT

(STAPLEFOODSDISTRIBUTIONRFP#ST17.18-19.20)

THISCONTRACTAGREEMENT(this“Contract”),madeandenteredintothis______dayof____________,2017,byandbetweenGlendaleUnifiedSchoolDistrict(the“District”)onbehalfoftheDistrict(s)intheSouthBayPurchasingCooperative[the“District(s)”]and______________________________________________________________________________Distributor/ContractorName(Hereinafterreferredtoas“Distributor”)______________________________________________________________________________MailingAddressCity/State/ZipCode

RECITALS

1. TheGlendaleUnifiedSchoolDistrict(the“District)istherepresentativeagencyforthememberdistrictsoftheSouthBayPurchasingCooperative[the“District(s)”]forthisRFP.TheDistrict(s)havegrantedtheDistricttheauthoritytosolicitandawardproposalsforproductsandservices.

2. OnbehalfoftheDistrict(s),theDistricthassolicitedproposalsfortheprovisionofStapleFoodsDistributionviaaRequestforProposalNumberST17.18-19.20(the“RFP”),wherebytheDistrict(s)mayagreetopurchasespecifiedproductsforthememberdistricts’usefromthesuccessfulproposer(s).

3. TheDistrict(s)andsuccessfulproposerherebydesiretosetforththeiragreementwithrespecttothesaletotheDistrict(s),andthepurchasefromthesuccessfulproposer,ofproductsonthetermsandconditionshereinaftersetforth.

WITNESSETH:Thatthepartiesheretohavemutuallycovenantedandagreed,andbythesepresentsdocovenantandagreewitheachother,asfollows:

TERMOFAGREEMENTThetermofthisagreementwillbefromAugust1,2017throughJuly31,2018.

CONTRACTRENEWALSThiscontractisdeemedtobeaCONTRACTFORPRODUCTSANDSERVICES.UndertheCaliforniaEducationCodeArticle3,Section17596.Ifmutuallyagreeable,theDistrict(s)reservetherighttorenewthecontractfortwo(2)additionaltwelve(12)monthperiodsnottoexceedthree(3)years.

The initialcontractperiodforthisRFPwillbeAugust1,2017throughJuly31,2018,withtheoption to renew for up to two (2) additional years, in one (1) year increments (Extension 1:August1,2018toJuly31,2019andExtension2:August1,2019toJuly31,2020),inaccordancewithEducationCodeSection81644.EachDistrict’sBoardofEducationreservestherighttonotrenewthecontractat theendofeachannualperiod.Pricesare tobe thepriceatwhich theitemwillbesoldtotheDistrict(s).


Thisrenewal iscontingentuponcompetitivepricinganduponall termsandconditionsoftheoriginal contract having beenmet to the satisfaction of the District(s). Such renewal will bemade by notifying the Distributor, in writing, thirty (30) days prior to the expiration of thecontract.Thepercentagemarkupandthelandedcostsmaybe“subjecttoadjustment”atthebeginning of each annual contract period. It is expressly understood that the contract rateincreases are not automatic or guaranteed. TheDistributor’s request to increase the currentrate schedule will be evaluated and considered when such adjustments are requested. TheDistrict(s) reserves the right to reject any such request and re-bid and/or terminate saidcontractwithintheprovisionsoftheexistingagreement.Itisunderstoodthatincreasesinthemanufacturer’sand/orprocessorslandedcoststotheDistributorareoutofthecontroloftheDistributor.ThosepriceadjustmentsmaybeacceptedorrejectedbytheDistrict(s).Increasesinthepercentagemarkupprice(s)inthisRFPmaynotexceedtheincreaseintheConsumerPriceIndex Urban for the Los Angeles/Long Beach region or price increases verified by labor rateincreasesjustifiedbyincreasesinlaborcontractsorStateofCaliforniaDepartmentofIndustrialRelationsprevailingwagerates.ThespecificindextobereviewedistheC.P.I.forLosAngeles-Riverside-OrangeCounty,Californiaforthemonthof[thatmonthwhichissix(6)monthspriorto thecontract’sannualenddate]eachyearusing the“SpecialAggregate Index”categoryof“AllItemsLessShelter”underthe“AllUrbanConsumers”column.

DISCONTINUANCEOFSERVICEFailureonthepartofthesuccessfulDistributortomeetcontractrequirementsshallbecauseforcancellation.Eitherpartymaycancelthecontractuponathirty(30)daywrittennoticetotheotherpartypriortotheendofthecontractterm.

The District(s) reserves the right to discontinue service upon 24-hours’ notice for due causewhichshallincludesuchreasonsasunsatisfactoryproductorservice;ortoextendthecontractwith present Distributor upon annual review of weighted factors, performance of serviceand/or provision of quality products. FAILURE TO FURNISH ALL ITEMS INCLUDED IN THECONTRACTSHALLCONSTITUTEUNSATISFACTORYSERVICE.

TheDistrict(s)shallholdthesuccessfulDistributorliableandresponsibleforalldamageswhichmaybesustainedbecauseofitsfailuretocomplywithanyconditionsherein.IfthesuccessfulDistributorfailstofurnishordeliveranymaterial,supplies,equipment,orservicesatthepricesquoted,orat thetimesandplacesstated,orotherwise fails tocomplywiththetermsof thedocumentsintheirentirety,theDistrict(s)maypurchasetheitemshereinspecifiedelsewhere,withoutnoticetothesuccessfulDistributor.AdditionalcostsaccruedbytheDistrict(s)throughthispurchasemaybedeductedfromunpaidinvoicesormustbepaidtotheDistrict(s)bythesuccessfulDistributor. Pricespaidby theDistrict(s) shall be considered theprevailingmarketpricesatthetimesuchpurchaseismade.

PRICINGANDPRICINGMETHODOLOGYThe pricingmethodology proposedmust remain in effect for the term of the contract. Theproposedpricingmethodologywillalsobeappliedtoanynewproductsrequested.

Bideachitemseparately.Pricesmustbestatedinunitsspecifiedortradestandard.Therightisreservedtowaiveanyinformalityinbids,torejectanyorallbids,andtoacceptorrejectanyitem or combination of items. In case of a discrepancy between the unit price and theextension,theunitpricewillbeconsideredcorrect.Quotepricesnetincludingtradediscounts,F.O.B.DESTINATION,FRT.PREPAID.


District(s)shallverifyallpricingoninvoiceswithawardedbidpricing.ShouldvendoroverchargeDistrict(s) forany item,theDistrict(s)willrequestfullreimbursementfortheovercharge.Thesecondtimethevendorisnotifiedofanovercharge,theDistrict(s)willassessanadditionaltwohundredpercent (200%)penalty.Bywayof exampleonly, should vendor charge$100.00 foritemsthatitshouldhaveactuallycharged$50.00,vendorwillimmediatelyreimburseDistrict(s)the sum of $50.00 for the overcharge together with an additional sum of $100.00 for thepenalty,foratotalpaymentof$150.00.

PRICEADJUSTMENTSThesuccessfulDistributorshallbeallowedtoadjustpricesuponpresentationofsuitableproofofapriceincreasefromamanufacturerorprocessor.Anoticeshallbesentincludingproofofany increase thirty (30) days prior to the increase. No increase to the price will be allowedsoonerthan180calendardaysfromthedateofRFPaward,includingthirty(30)calendardaysadvancewrittennotice.Anychangetothepriceshallbesubjecttomutualagreementbybothparties.PricechangesmustbecommunicatedinwritingtospecifiedindividualsateachoftheDistrict(s)atleast30daysbeforethepricechangeswilltakeeffect.

In the event of a decline in price, the successful Distributor is to give the District(s) theimmediateadvantageofsuchadecreaseandinformtheDistrict(s)ofthedecrease.AllordersplacedunderthisagreementshallbedeliveredandinvoicedattheAgreementpriceprevailingatthetimetheorderisplaced,regardlessoftheactualdeliverydate.

FUELSURCHARGESAbsolutelyno fuel surcharges will be accepted under this contract and the addition of suchchargesshallnotbepermittedduringtheperiodofthetermofthiscontract.

ORDERCONDITIONS/DELIVERYMINIMUMSThereshallbenominimumsindollarvolumeorcasecounts.

The District(s) shall not be obligated to purchase or reimburse the Distributor for anyinventoryofanyproductsshouldpurchasesvaryfromtheanticipatedpurchasepatternsorifagreementexpiresoristerminated.

TheDistrictdoesnotguaranteethatallitemsorquantitiesshownonthisbidwillbepurchased.QuantitiesindicatedareapproximateandtheDistrictreservestherighttoincreaseordecreasethenumberofunitstobepurchasedifdeemednecessary.

TheDistrictreservestherighttoadditemstothecontractduringthecontractperiod.Pricesforadditionalitemswillbenegotiated.

VEHICLEDELIVERYCONDITIONSAllvehiclesandcontainersusedfortransportingfoodstuffsmustbekeptcleanandmaintainedingoodrepairandcondition inorder toprotect foodstuffs fromcontamination,andmustbedesignedandconstructedtopermitadequatecleaningand/ordisinfection.

Vehiclesmust be capable ofmaintaining foodstuffs at appropriate temperatures and,wherenecessary designed to allow those temperatures to bemonitored. Thismeans that vehiclesthat transport perishable food items, either frozen or refrigerated, must be equipped withappropriaterefrigerationsystemsinordertomaintainproductsatappropriatetemperatures.


Staple foods must be delivered in accordance with the Division of Occupational Safety andHealth of the State of California and Safety and Health Codes of the State of California(CalCode).

Additionally, productswill bedelivered freeof infestation includingbutnot limited to larvaeandrodentdroppings.

ANYPRODUCTTHATFAILSTOBEDELIVEREDWITHINTHESEPARAMETERSWILLBEREJECTED.

PRODUCTQUALITYCONTROLThe District(s) reserves the right to discontinue service of all or any portion of any contractresultingfromthisproposal foranyreasondeterminedbytheDistrict(s) tobedetrimentaltothe health and welfare of the students and school personnel, or failure to meet contractspecificationsorwholesomenessstandard,andtoholdthecontractorindefault.

All products received under this contract shall be processed according to the health andsanitationstandardsforplantfacilitiesandfoodprocessingestablishedbythelocalityorstatein which Distributor’s plant is located or by the applicable federal standards, whichever ishigher.

Distributor shall provideproducts frommanufacturerswithaHazardAnalysisCritical ControlPoint(HACCP)systeminplace.Additionally,Distributorshallensurethatallproductsreceivedunder this contract shall beprepared,handledandare stored in accordancewith thehealthandsanitationstandardsfortheCountyofOrangeorlocalcity/countyagencyinwhichproductwasproduced,StateofCalifornia,and/orFederalGovernment,whicheverishigher.

Distributor shall follow appropriate procedures for First in First out (FIFO) stock rotationsystem. Products received shall not have a shelf life or expiration date less than onemonthfromthedateofdelivery.

Distributor shall followappropriatehandlingandstoragepractices; thiswill includeprovidingproofofestablishedsanitationproceduresandanactivepestcontrolprogramtoassureproperinformation.

Intheeventofproductcontaminationissue,Distributorshallprovidetracebackcapabilitiesforall products to the point of origin. Evidence of such procedures should be submitted withproposal(HACCPPlan,FoodSecurityandSafetyProgramincludingPestControlPolicy).

INFERIORPRODUCT,INSPECTIONANDACCEPTANCETheDistributoragrees topermit inspectionof thedelivered itemsbya representativeof theDistrict(s) Food Services Departmentwith the right of rejection of inferiormerchandise. TheDistrict(s) decision shall be final. Inspection and acceptance of all items shall be atDESTINATION.ItemsfoundtobedefectiveornotinaccordancewiththebidspecificationsshallbereplacedbythesuccessfulbidderatnocosttotheDistrict.FailuretoreplacesaiditemsshallbeconsideredsufficientcausefordefaultactionundertheDEFAULTprovisionofthisbid.

PACKAGINGCases and packages shall be so constructed as to ensure safe and sanitary transportation topointofdelivery.AllpackagingmaterialsshallbeFDAapprovedtomeetallpertinentStateandFederalregulationsforsafeusewithfoods.Packagingmaterialsshallimpartnoodor,flavor,orcolortotheproduct.


Damaged cases or packages may be rejected and returned for credit or immediatereplacement,atnocosttotheDistrict(s)forproductorfreight.

“BUYAMERICAN”PROVISIONSection 104(d) of theWilliam F. Goodling ChildNutrition Reauthorization Act of 1998 (PublicLaw105-336)addedaprovision,Section12(n)totheNSLA(42USC1760(n)), requiringschoolfoodauthorities(SFAs)topurchase,tothemaximumextentpracticable,domesticcommodityorproduct.Section12(n)oftheNSLAdefines“domesticcommodityorproduct”asanagriculturalcommodity that is produced in theUnited Statesanda foodproduct that is processed in theUnitedStatesusingsubstantialagriculturalcommoditiesthatareproducedintheUnitedStates.“Substantial”meansthatover51percentofthefinalprocessedproductconsistsofagriculturalcommodities that were grown domestically. Products from Guam, American Samoa, VirginIslands, Puerto Rico, and the Northern Mariana Islands are allowed under this provision asterritoriesoftheUnitedStates.

Federal regulations require that to themaximumextentpossible, onlydomestic productsbepurchased consistent with the “Buy American” provisions of Public Law [PL 100-237] whenpurchasingcommoditiesfortheschoollunchprogram.Therefore,Distributorsofferingproductand/orproductsingredientsmanufacturedorgrownintheUnitedStatesmaybegivenpriorityforusageunderthisproposal.Thispolicywillallowforanexceptiononlyinthecasewhenanacceptableproductisnotavailabledomestically,inwhichcaseothercountriesoforiginmaybeconsideredorpurchased.

NUTRITIONALINFORMATIONANDLABELINGIn order to accommodate the computerized menu system utilized by the District(s) FoodServices Department, the successful Distributor shall be required to provide a completenutrient analysis of some products, as requested by theDistrict(s). The nutrient informationmaybeobtainedfromanindependentlaboratory.Thefollowinginformationwillberequiredfromthemanufacturer:weight(gm),calories(Kcal),protein (gm),carbohydrate (gm), fat (gm),polyunsaturatedfat (gm),saturatedfat (gm), transfat (gm), sodium (mg), cholesterol (mg), dietary fiber (gm), vitamin A (IU), vitamin C (mg),calcium(mg),andiron(mg).

ALLPROCESSEDFOODSSHOULDNOTCONTAINANYARTIFICIALTRANSFAT.

All ingredients must be declared on the product label and conform to the Food AllergenLabelingandConsumerProtectionActasrequiredbytheFoodandDrugAdministration.Labelsmust list the presence of ingredients which contain: protein derived from milk, eggs, fish,crustaceanshellfish,treenuts,peanuts,wheat,orsoybeans.

Distributor shall notify District(s) Nutrition Services Department whenever there is aproduct/ingredientchangeinanyitemprovidedtotheDistrict(s).Ifanyproductchangesoccur,newingredientstatementsandnutritionalinformationshallbeprovidedtotheDistrict(s)FoodServicesDepartment.

SAMPLESANDTESTINGSamplesofitems,whenrequired,shallbefurnishedfreeofexpensetotheDistrict(s),andmaybe retainedby theDistrict(s) for thepurposeof comparingagainstmaterialdeliveredby thesuccessful bidder, and if not destroyed by tests will, upon request, be returned at bidder'sexpense.Thefinaldecisionastowhetherthematerialorproductistheequaltothatspecified


shallbemadebytheDistrict(s).Inallcaseswhenasampleistakenfromashipmentandsenttoa public testing laboratory and the test shows that the sample does not comply with thespecifications,thevendorshallpaythecostofthetests.InallcasestheDistrict(s)reservestherighttomaketestsitdeemsnecessary.

SUBSTITUTIONANDDISCONTINUEDITEMSAny and all products delivered during the period covered by this proposal shall be only theexactmanufacturer’sproductsandcodenumbersas requestedby theDistrict(s)unlesspriorapproval has been received to deliver alternate products. The District(s) will not allowsubstitutionswithoutpriorapproval.

If the desired product is absolutely not available for any reason, the District(s) shall benotifiedatleast2businessdaysinadvance.

Noproductwillberepresentedasbeinginconformancewiththespecificationwhensuchisnotthecase.District(s)preferenceshavebeenpre-determinedinaccordancewithtastetestsandpricingevaluations.ProductsareonamenubaseduponveryspecificnutritionalanalysisandacopyofthatanalysisisonfileattheDistrict(s).

Ifthedesiredproductisabsolutelynotavailableforanyreason,theDistrict(s)shallbenotifiedatleasttwodaysinadvanceandtheDistrict(s)shallbegivenoptionsofaproductthatisofthesameorhigherqualityatthesameunitcost.AuthorizationofasubstituteproductshallbeatthesolediscretionoftheDistrict(s).Whensubstitutionsdooccur,Distributorshallprovidenutritionalstatementsandingredientlistingsofthereplacementproduct.

TheDistributormustprovidethespecifiedproductoranacceptablesubstitute,asdeterminedbytheDistrict(s). If,asa resultof failure todeliverspecifiedproduct ina timelymanner, theserviceofmealsfailstocontaintherequiredcomponentsofareimbursablemeal,DistributorshallberequiredtoreimbursetheDistrict(s)forthefullvalueofalloftheidentifiedmeals,asdeterminedbytheNationalSchoolLunchProgram.Financialrestitutionshallbemadewithin60daysofwrittenrequestbytheDistrict(s).

If substitution is unavoidable due tomarket conditions, Contractormust provide equivalentitem for District(s) approval at no additional cost to the District(s) for product or freight.AuthorizationofasubstituteproductshallbeatthesolediscretionoftheDistrict(s).

Contractor shall immediately notify Nutrition Services if they become aware of any productchangesorreformulation.Whenproductchangesdooccur,Contractorshallprovidenutritionalstatements and ingredient listing of these products to the District(s). Failure to providenotification to Nutrition Services of any product changes or reformulation, of which theContractorisawareof,mayresultinterminationofthecontract.

RECALLSThe Contractor shall bear all costs incurred by the District(s) resulting from product recall,including,butnotlimitedto,anycostsinitiallyincurredforstorageandtransportation;pickup,transportationandstorageofrecalledproduct;andpricedifferentialforreplacementproduct,ifnecessary,asdeterminedbytheDistrict(s).Paymentforallcostsdirectlyrelatedtoproductrecallshallbemadewithin30daysofsubmissionofinvoicebytheDistrict(s).

DELIVERIES


The successful Distributor will make mutually acceptable delivery time options available foreach site within the District(s). The District(s) reserve the right to make additions to, ordeletions from, thespecifieddelivery locations tobeservedatany timeduring theperiodofthecontract,andrevisedeliverytimesasrequired.AlistofdeliverylocationswithdeliverytimewindowisincludedforeachDistrictintheAppendix.

TheDistrictasamatterofnon-responsivenessshallrejectallRFPs(regardlessofprice)thatfailtoindicateabilitytodelivertheproductwithintherequiredtimetotherequiredlocations.

Foremergencyorders,theContractorwillberequiredtomakedirectdeliveriestothevariouscafeteriasorotherlocationsasrequestedbytheDistrictNutritionServicesCentralOffice.Thereisnominimumorderrequirementforemergencydeliveries.

TheDistrictmaydiscontinueserviceupon24-hours’noticeforreasonofunsatisfactoryservice.FAILURE TO DELIVER IN ACCORDANCE WITH THESE SPECIFICATIONS SHALL CONSTITUTEUNSATISFACTORYSERVICE.

OnceamutuallyagreedupondeliveryscheduleisestablishedbetweentheDistributorandthememberdistrict(s),timelydeliveryofallordersisexpected.IftheDistributorisunabletomeetconfirmed delivery schedule(s), as agreed upon, then after a one (1) hour grace period, theDistrictreservestherighttoassessapenaltypaymenttotheDistributorforeachinstanceintheamountof$100per latedeliveryper site, anddeduct fromtheDistributor’s invoice thepenaltypayment. TheDistrict reserves the right to refusea latedelivery andwill assumenofinancialobligationifthedeliveryisrefused.A“latedelivery”isdefinedasadeliveryoutsideoftheagreedupondeliverywindowwitheachDistrict,whetheritisearly,orbeforethedeliverywindoworlate,orafterthedeliverywindow.Earlydeliveriesmaydisruptlocalcityordinances.Also,deliverytothatsitewillberescheduled,toensurenodisruptiontoservice.

If, at any time, a delivery cannot be made within one (1) hour of scheduled time, theVendor/Drivermustnotify theschool/sitetonegotiateanalternatedeliverytimeorday.TheDistrictmayrefuseunscheduleddeliveriesattheVendor’sexpense.Frequentoccurrencesmayresult in cancellation of the Contract. The District shall be entitled to bill/deduct frompaymentstotheVendortherateof$100perdeliverypersiteforanyandalllatedeliveries.

TheDistributormustguaranteea99.5%fillrateforallDistrictorders.ForanyDistrictorder,iftheBidderisunabletoperformunderthetermsoftheContract,orifitfailstodeliveranyitemsorderedwithintheprescribedtimelines,theDistrictreservestherighttocancelanyorder(s)orpurchasetheitem(s)ontheopenmarket,andtorequestandreceivepaymentfromtheBidderfor the difference between the contract price and the price the District pays on the openmarket.

ACCOUNTINGANDPAPERWORKInvoiceswill be furnished in triplicate and includedelivery site, productname,quantity, unitsize,andunitprice.TheoriginalcopyistobekeptbytheDistributor.

Original-signedbypersonreceivingmaterialandretainedbydeliverysiteContractor;Duplicates-shallbeleftateachlocation–NutritionServicescopy

Theoriginalinvoicemustbesignedbytheindividualreceivingtheproductandistobeleftforthefoodservicekitchenlead.Aninvoicesignedbythefoodserviceleadordesigneeisrequiredinorderfortheinvoicetobeprocessedforpayment.


Alegibledeliverydiscrepancyreceiptshallbeleftatthesiteinthecaseofareturnorshortage.Creditsshallbeissuedwithin10operatingdays.

Statements for all goods purchased within a calendarmonth shall bemade available on anindividualschoolbasis.Statementsshouldbesentbythe5thofthemonthfollowingthemonthofpurchase.StatementsmustbeavailableeitherinpaperorelectronicformatbasedoneachDistrict(s)preference.

The payment terms of this contract shall be “Net 30 days” unless otherwise indicated. Allinvoicesaredueandpayablewithin30daysfromthe“invoicedate”ordateofdeliveryuponthe receipt of invoices acceptable to the District. The Distributor will list all discounts andpaymentoptionsavailableontheDistributorEvaluation/Questionnaireiftermsotherthan“Net30days”areoffered.

AUDITSANDINSPECTIONSTheDistributorshallsubmittothirdpartyauditsand/orinspectionsinitiatedbytheDistrict(s)during the term of the contract and for one year following the end of the contract. Auditsand/orinspectionswillservetoensurecompliancewithcontractterms,foodsafetyguidelines,pricing and billing. Distributors must take steps to correct findings identified during auditsand/or inspections, including financial restitution for any pricing or billing errors whichmayhaveoccurredduringthelengthofthecontractperiod.

The District reserves the right to inspect the facilities of the bidder prior to award of thecontract,and,ifrepresentativesoftheDistrictdetermineaftersuchinspectionthatthebidderisnotcapableofperformingsatisfactorily to theDistrict,hisbidwillbe rulednonresponsive.Additionally,theDistrictreservestherighttoinspectthesuccessfulbidder’sfacilityduringthecontractperiod.

FORCEMAJEUREThepartiestotheproposalwillbeexcusedfromperformanceduringthetimeandtotheextentthattheyarepreventedfromobtaining,deliveringorperformingby“ActofGod”,fire,strike,lossorshortageoftransportationfacilities,lockout,orcommandeeringofmaterials,products,plants,orfacilitiesbythegovernment,whensatisfactoryevidencethereofispresentedtotheotherpartyprovidedthatitissatisfactorilyestablishedthatthenon-performanceisnotduetothefaultornegligenceofthepartynotperforming.

SAFETYANDSECURITYThe Distributor shall comply with all District(s) security regulations. Doors must be locked,alarmssetandfoodmustbesafelystored,otherwise itcouldresult inafiscalpenaltyand/orterminationofthecontract.EachDistrictwillassessthesituation(s)basedonprotocolforeachindividualDistrict.Anyfeesassessedforfalsealarmswillbepassedontothedistributor.

All equipment and supplies furnished, and/or all work performed, shall meet all applicablesafety regulationsof theDivisionofOccupationalSafetyandHealthof theStateofCaliforniaandSafetyandHealthCodesoftheStateofCalifornia(CalCode).

Distributor’s representatives driving motor vehicles on school grounds must use extremecautionduringtimeswhenschoolisinsession.Anyunusualconditionnotedbydrivers,suchasevidenceofvandalism,power failure, fire,waterdamage,gas leak,etc.,mustbe reported totheDistrict(s).


FINGERPRINTINGSuccessfulDistributoragreestocomplywithallprovisionsofEducationCodeSection45125.1Distributor will conduct a criminal background check of all employees, agents, andrepresentativesassignedtotheDistrict(s)thatwillenterthesitesandotherDistrict(s)facilitiesforpurposesofproviding servicescoveredby thisproposalduringnormalDistricthours,andwill certify in writing that no such employees, agents, and representatives who have beenconvictedofseriousorviolentfeloniesasspecifiedwillhavecontactwithpupils.DistributorwillprovidetheDistrict(s)withalistofallemployeesprovidingservicespursuanttothisRFP.Inthealternative,Distributorshallagreethatallemployees,agents,andrepresentativesassignedtotheDistrict(s)thatwillenterthesitesandotherdistrict(s)facilitiesduringnormaldistricthoursshall be accompanied at all times by and individual who has satisfied the fingerprintingrequirementsofSection452125.1.

CAL-OSHA: Bidders certify, by submitting their signed bid, that all items being bid meet orexceedallapplicableCAL-OSHACodes.

PERMITS AND LICENSES: The Contractor and all of his employees or agents shall secure andmaintain in force such licenses and permits as are required by law in connection with thefurnishingofitemshereinlisted.Alloperationsandmaterialsshallbeinaccordancewithlaw.Failure todo somay result in terminationof the contractunder thedefaultprovisionof theRFP.AlldriversmustpossessavalidCaliforniaDriver’sLicense.

EMPLOYEEBACKGROUNDCHECKS:Atthetimeofcontractawardandduringtheentiretermofthe contract, the successful bidder, including all subcontractors, shall fully comply with theprovisionsofEducationCodeSections45125.1and45125.2whenDistrictdeterminesthatthesuccessful bidder’s employees and employees of subcontractorswill havemore than limitedcontact with pupils in the performance of the work. In addition, it shall be the District’sresponsibility to takeappropriate steps toprotect the safetyof anypupils thatmay come incontactwiththesuccessfulbidder.

DRUGANDALCOHOLFREEWORKPLACE:Thesuccessfulbidderherebycertifies,underpenaltyofperjury,underthelawsoftheStateofCaliforniathatunderthecontracthewillcomplywiththerequirementsoftheDrug-FreeWorkplaceActof1988(GovernmentCodeSection8350et.seq.)andtheDistrict(s)UnifiedBoardofEducation’sPolicy(BP4020).Therefore,theworksiteshallbekeptdrugandalcoholfreeatalltimes

TOBACCO-FREEWORKPLACE:Thesuccessfulbidderherebyagrees,underthecontract,hewillcomplywiththeDistrict(s)UnifiedBoardofEducation’sPolicy.Therefore,theworksiteshallbekepttobaccofreeandsmoke-freeatalltimes.

AFFIRMATIVEACTIONTheDistributorshallcertifythatitisanEqualOpportunityEmployerandhasmadeagoodfaithefforttoimproveminorityemploymentandagreestomeetFederalandStateguidelines.

No discrimination shall be made in the employment of persons upon public works in thisprojectbecauseofthesex,race,color,nationaloriginorancestry,religion,orhandicapofsuchpersonnel.HOLD-HARMLESSCLAUSE/INDEMNIFICATION


Tothefullestextentpermittedbylaw,theDistributoragreestoindemnify,defendandholdtheDistrict(s)entirelyharmlessfromallliabilityarisingoutof:Any and all claimsunderWorkers’ Compensation acts andother employeebenefit actswithrespect to Distributor’s employees or Distributor’s subcontractor employees arising out ofDistributorsworkunderthisproposal;andAny loss, injury to or death of persons or damage to property caused by any act, neglect,default or omission of the Distributor, or any person, firm or corporation employed by theDistributor, either directly or by independent contract, including all damages due to loss ortheft,sustainedbyandperson,firmorcorporationincludingtheDistrict(s),arisingoutof,orinanywayconnectedwiththeDistributorsworkunderthisproposal,includinginjuryordamageeitheronorofftheDistrict(s)property;butnotforanyloss,injury,deathordamagescausedbythesoleoractivenegligence,orwillfulmisconductoftheDistrict(s).TheDistributor,attheDistributorsownexpense,costandrisk,shalldefendanyandallclaims,actions,suits,orotherproceedingsthatmaybebroughtorinstitutedagainsttheDistrict(s),itsofficers, agents or employees, on any such claim or liability, and shall pay or satisfy anyjudgment thatmaybe renderedagainst theDistrict(s), theirofficers, agentsor employees inanyaction,suitorotherproceedingsasaresultthereof.

INSURANCEDistributorshallmaintainduringthe lifeof thiscontractPublicLiabilityandPropertyDamageInsurancetoprotectthemselvesandtheDistrict(s)fromallclaimsforpersonalinjury,includingaccidental death, aswell as fromall claims forPropertyDamagearising from theoperationsunderthiscontract.Theminimumamountsofsuchinsuranceshallbeashereinaftersetforth.Distributorsarerequiredtofurnishcertificatesofinsurancepriortostartofwork.

a) AmountsofInsurance:BodilyInjuryandAccidentalDeathLiabilityInsuranceincludingauto(bothownedandnon-owned):NotLessThan$1,000,000/$1,000,000Aggregate.

b) PropertyDamageLiabilityInsuranceincludingauto(bothownedandnon-owned):NotLessThan$1,000,000Aggregate.

c) InsurancecertificatemustnametheDistrict(s)asadditionalinsured.d) Certificatetobesubmittedbyvendormustbesubmittedpriortoaward.

PIGGYBACKCLAUSE/OTHERDISTRICTSForthetermofthecontractandanymutuallyagreedextensionspursuanttothisrequestforproposal,apiggybackoption isavailableforatotalof25additionalschooldistricts intheLosAngelesCounty,OrangeCounty,RiversideCountyandSanBernardinoCounty.PiggybackmustfirstbeapprovedinwritingbyboththeSouthBayPurchasingCooperativeandthedistributor,prior to implementing the proposal. The District will keep a list of all additional districtsapprovedtopiggybackonthisRFP.District(s)preapprovedtopiggybackonthisRFPasofthepublishdateare:HuntingtonBeachUnionHighSchoolDistrict

PROVISIONSREQUIREDBYLAWEachandeveryprovisionof lawandclauserequiredtobe insertedintothisContractshallbedeemedtobeinsertedhereinandthisContractshallbereadandenforcedasthoughitwereincludedherein,andifthroughmistakeorotherwiseanysuchprovisionisnotinsertedorisnot


inserted correctly, then upon application of either party this Contract shall forthwith bephysicallyamendedtomakesuchinsertionorcorrection.

ATTORNEYS’FEESIntheeventofanydisputebetweentheDistrict(s),District,memberdistrict(s),andContractorpertaining to thisContractor theservicesorproductsprovided forhereunder, theprevailingparty(asdeterminedbythecourtorarbitratorinanysuchaction)shallbeentitledtorecoverfromtheotherpartyitsreasonableattorneys’fees,costsandexpensesincurredinconnectiontherewith.The term“attorneys’ fees”or “attorneys’ feesandcosts” shallmean the feesandexpenses of counsel to the parties hereto, which may include printing, photo-stating,duplicatingandotherexpenses,airfreightcharges,andfeesbilledforlawclerks,paralegalsandother persons not admitted to the bar but performing services under the supervision of anattorney,andthecostsandfeesincurredinconnectionwiththeenforcementorcollectionofanyjudgmentobtainedinanysuchproceeding.ThetermsandprovisionsofthisSectionshallsurvivetheexpirationorearlierterminationofthisContract.

EVALUATIONANDSELECTIONPROCESSEvaluationfactorsusedtoscoreRFPswillbebasedonclearlydescribedspecificationsindicatedintheRFPsolicitation.AllevaluationfactorsandtheirweightedimportancearelistedintheRFP.HowRFPswillbeevaluatedandscoredwillalsobedescribedtoallinterestedparties.TheDistrict(s)willdocumentandevaluatetheRFPsreceivedandhaveamethodforevaluatingproposalsreceivedandforselectingawardees.Theevaluationprocesswillensureintegrity,compliancewithpublicpolicy,andwillconsiderproposer’spastperformance,aswellasfinancialandtechnicalresources;allofwhich,whenapplicable,willbeincludedintheoriginalRFPsolicitation.TheevaluationcriteriaincludedintheRFPwillbeevaluatedpriortoevaluatingprice,andpriceisthehighestweightedfactor.Therewillbeacommitteeofatleasttwo(2)personswhodidnotwritetheRFPwhowillevaluatethetechnicalcriteriaoftheRFPs.TheRFPistobeawardedtothemostresponsiveandresponsiblevendorwhosubmittedthelowestprice,asdeterminedbytheevaluationcriteria.

SUBMISSIONGUIDELINESThe District(s) reserve the right to waive any informalities or irregularities in receivedSubmittals.Furthermore,theDistrict(s)reservetherighttorejectanyandallsubmittals,andtonegotiatecontracttermswithoneormorerespondentDistributorsfortheworkitems.

The District(s) hereby notify all respondents that they will affirmatively insure that, in anycontract entered into pursuant to this advertisement, minority business enterprises will beafforded full opportunity to submit its response to this RFP and no respondent will bediscriminatedagainstonthegroundsofrace,color,sex,age,ancestry,religion,maritalstatus,nationalorigin,medicalconditionorphysicaldisability,orsexualorientationonconsiderationfortheaward.

TheDistrict(s)reservetherighttochangethedatesonanyschedulestatedherein,orattachedwithoutpriornotice.

ADDITIONALREQUIREMENTSa) The Distributormust have an automatic rebate system in place to efficiently handle

automaticrebateprogramsasofferedbymanufacturers.


b) TheDistributormust offer an activewebsite to allow on-line ordering and reporting.District(s) must have access to sales reports, commodity balances, and commodityreportsviaon-line.

B2BTRANSACTIONREQUIREMENTSThe District(s) Nutrition Services Department has embarked on an organizationaltransformationprogramwithagoaltoimprovingcontrols,efficiencyandsavingcosts.Acriticalcomponent of this program is the implementation of technologies to support business-to-business(B2B)transactionsbetweenTheDistrict(s)NutritionServicesand itstradingpartnersforfooddistributionlogisticsandsupplychain.

As a consequence of the organizational transformation program, the District’s NutritionServicescontinuallyrecruits,supportsandbuildsrelationshipswithsuppliersthathaveabilityand technology framework to support its B2B transactions initiative. The District’s NutritionServices’major suppliers are required and/or encouraged to have the ability to support B2Btransactions consistentwith the specificationsgivenbelow.This currentabilitymaybe takenintoconsiderationinthedeterminationofawardforthisproposal.Proposersmustbeabletogo-livewiththeDistrict’sB2Bsystemwithin90-daysoftheawardofacontract.

• Ability to receive and process electronic purchase orders: The District sends electronicpurchaseordersviasecureRESTfulWebServices.

•Ability to receive JSON transactionpayloadbasedonhttp/httpsprotocolandsendbackanacknowledgementresponseindicatingacceptanceorrejectionofanorderandwhy.

• Ability to consume RESTful Web Service transactions to The District: e.g. invoice, pricingcatalog(OPTIONAL)

Currently, TorranceUnifiedSchoolDistrict andPalosVerdesPeninsulaUnifiedSchoolDistrictrequirethisservice.AdditionalDistrictsintheSouthBayPurchasingCooperativecaninvokethisclauseatanytimeduringthespanofthiscontract.

More informationonthis requirementcanbeobtainedbycontacting JenniferChinGonzales,Director,NutritionServices,GlendaleUnifiedSchoolDistrictat [email protected], Assistant Director, Nutrition Services, Glendale Unified School District [email protected].

*********************************

INWITNESSWHEREOF,thisContracthasbeendulyexecutedbytheabovenamedparties,onthedayandyearfirstabovewritten.

DISTRICT:GlendaleUnifiedSchoolDistrict

By:___________________________________ Title:__________________________________

Address:349MagnoliaAvenue,Glendale,CA91204 PhoneNo:(818)552-2677FaxNo:(818)552-2689

PROVISIONER:_____________________________

By:____________________________________Title:__________________________________


Address:_______________________________

__________________________________

PhoneNo:__________________________

FaxNo:____________________________

AuthorizedOfficersorAgents(CorporateSeal)

APPENDIX


CulverCityUnifiedSchoolDistrict

SchoolDistrict CulverCityUnifiedSchoolDistrictZipCodeofdeliverysite(s) 902302015/2016TotalBreakfastMealsServed 168,0732015/2016TotalLunchMealsServed 473,9802015/2016BreakfastAverageDailyParticipation 934

2015/2016LunchAverageDailyParticipation 2,633UseaCycleMenu?(Y/N) YesNumberofDeliverySites 1PreferredDaysofDelivery MondayPreferredTimeofDelivery 6:30amCulverCityUnifiedSchoolDistrict,abbreviatedCCUSD,isaschooldistrictlocatedinCulverCity,Californiathatservesapproximately6,500pupilsinavarietyofschools.TheCulverCityUnifiedSchoolDistrictprimarilyconsistsoffiveK-5elementaryschools,onemiddleschool,andonehighschool.TheDistrict’sprojectedenrollmentforthe2017-2018schoolyearisapproximately6,500students.TheDistricthasaCentralKitcheninserves1highschool,1middleschooland5elementaryschools.CCUSDservesapproximately350,000mealsperyear.Alltheschoolsinthedistrictarelocatedinresidentialneighborhoodsandadherencetothescheduleduetothenoiseordinancesthatarestrictlyenforced.

CulverCityUnifiedSchoolDistrict

StaplesDeliveryScheduleSingleDropCentralKitchenSite Address DeliveryTime DeliveryDays

CulverCityHighSchool 4401ElendaStreet 6:00amto7:30am Monday


GlendaleUnifiedSchoolDistrict

SchoolDistrict GlendaleUnifiedSchoolDistrictContactName JenniferChinGonzalesBillingAddress 349AMagnoliaAvenue,Glendale,CA91204Phone# (818)552-2677ZipCodeofdeliverysite(s) 91202,91205,91206,912142015/2016TotalBreakfastMealsServed 946,0212015/2016TotalLunchMealsServed 1,878,1722015/2016BreakfastAverageDailyParticipation 5,256

2015/2016LunchAverageDailyParticipation10,329

UseaCycleMenu?(Y/N) YesNumberofDeliverySites 8PreferredDaysofDelivery WednesdayPreferredTimeofDelivery 6:30am–2:30pm

TheGlendaleUnifiedSchoolDistrictisaschooldistrictbasedinGlendale,California,UnitedStatesinGreaterLosAngeles.TheschooldistrictservesthecityofGlendale,portionsofthecityofLaCañadaandtheunincorporatedcommunitiesofMontroseandLaCrescenta.

TheDistrict’sprojectedstudentenrollmentforthe2017-18schoolyearisapproximately26,500students.Itisthethird-largestdistrictinLosAngelesCountyandamongthethirty-largestintheStateofCalifornia.Itisthe157thlargestinthenation.[1]

TheNutritionServicesDepartmentservices20elementaryschools,fourmiddleschools,fivehighschools(oneofwhichisacontinuationschool),twopreschoolsandaspecialeducationschool.Inaddition,theDepartmenthasaWarehouse.GUSDservesnearly2millionlunchesperyear.

Alltheschoolsinthedistrictarelocatedinresidentialneighborhoodsandadherencetothescheduleduetothenoiseordinancesthatarestrictlyenforced.

GlendaleUnifiedSchoolDistrict

StaplesDeliveryScheduleMultipleSitesMiddleSchools Address

DeliveryTime DeliveryDays


Rosemont 4725RosemontAvenue,LaCrescenta,CA91214

6:30am-2:30pm Wednesday

Roosevelt 222EastAcaciaAvenue,Glendale,CA91205


Toll 700GlenwoodRoad,Glendale,CA91202


Wilson 1221MontereyRoad,Glendale,CA91206


HighSchools AddressDeliveryTime DeliveryDays

ClarkMagnet 4747NewYorkAvenue,LaCrescenta,CA91214


CrescentaValley

2900CommunityAvenue,LaCrescenta,CA91214


Glendale 1440EastBroadway,Glendale,CA91205


Hoover 651GlenwoodRoad,Glendale,CA91202



HuntingtonBeachCitySchoolDistrict

SchoolDistrict HuntingtonBeachCitySchoolDistrictContactName MinaChoi,DirectorofFoodServicesBillingAddress 17011BeachBlvd.#560,HuntingtonBeach,

CA92647Phone# (714)378-2076ZipCodeofdeliverysite(s) 92646,926482015/2016TotalBreakfastMealsServed 70,9442015/2016TotalLunchMealsServed 402,5852015/2016BreakfastAverageDailyParticipation

395

2015/2016LunchAverageDailyParticipation 2,300

UseaCycleMenu?(Y/N) YesforBreakfast,NoforLunchNumberofDeliverySites 1PreferredDaysofDelivery SeeExhibitBPreferredTimeofDelivery SeeExhibitBTheHuntingtonBeachCitySchoolDistrict(HBCSD)islocatedinnorthwesternOrangeCountyandservicesanareaofapproximately14squaremiles.TheDistrict’sprojectedstudentenrollmentforthe2017-2018schoolyearisapproximately7,000students.TheDistricthasacentralkitchenthatserves7elementaryschoolsand2IntermediateSchools.HBCSDservesapproximately480,000mealsperyear.Alltheschoolsinthedistrictarelocatedinresidentialneighborhoodsandadherencetothescheduleduetothenoiseordinancesthatarestrictlyenforced.

HuntingtonBeachCitySchoolDistrict

StaplesDeliveryScheduleOneSite

ElementarySchool Address DeliveryTime DeliveryDay

Peterson20661 Farnsworth Lane, Huntington Beach, CA 92646

6:00AM-11:00AM Mon,Wed,Fri


LawndaleElementaryUnifiedSchoolDistrict

SchoolDistrict LawndaleElementarySchoolDistrictZipCodeofdeliverysite(s) 902602015/2016TotalBreakfastMealsServed 230,0002015/2016TotalLunchMealsServed 774,5002015/2016BreakfastAverageDailyParticipation

1230

2015/2016LunchAverageDailyParticipation 4150UseaCycleMenu?(Y/N) YesNumberofDeliverySites 2PreferredDaysofDelivery WednesdayPreferredTimeofDelivery 7:00am-2:00pm

TheLawndaleElementarySchoolDistrict(LESD)locatedinsouthwesternLosAngelesCountyandservicesanareaofapproximately2squaremiles.TheDistrict’sprojectedstudentenrollmentforthe2017-18schoolyearisapproximately5,700students.TheFoodServicesDepartmentservices6elementaryschoolsand2middleschools.Inaddition,theDepartmenthasaWarehouselocatedatthedistrictoffice.LESDservesapproximately1millionmealsperyear.Alltheschoolsinthedistrictarelocatedinresidentialneighborhoodsandadherencetothescheduleduetothenoiseordinancesthatarestrictlyenforced.

LawndaleElementarySchoolDistrict

StaplesDeliveryScheduleMultipleSites

SchoolSite Address DeliveryTime DeliveryDay

WillRogersMiddleSchool 4110W.154thSt. 7:00am-10:30am Wednesday WarehouseSite Address DeliveryTime DeliveryDay

Warehouse 14609EastwoodAve. 6:30am–10:30am Wednesday


LennoxUnifiedSchoolDistrict

SchoolDistrict LennoxUnifiedSchoolDistrictZipCodeofdeliverysite(s) 903042015/2016TotalBreakfastMealsServed 256,0302015/2016TotalLunchMealsServed 832,1662015/2016BreakfastAverageDailyParticipation 1,552

2015/2016LunchAverageDailyParticipation 5,043UseaCycleMenu?(Y/N) YesNumberofDeliverySites 7PreferredDaysofDelivery FridayPreferredTimeofDelivery 8:00am–1:00pmTheLennoxcommunityisanunincorporated1.3sq.mileareaofMetropolitanLosAngelessituatedbetweenthecitiesofHawthorne,InglewoodandtheLosAngelesInternationalAirport.LennoxSchoolDistrict’sprojectedstudentenrollmentforthe2017-2018schoolyearisapproximately5,200students.TheChildNutritionServicesDepartmentservicesapreschool,fiveelementaryschools,onemiddleschoolandoneHighSchoolCharteradding600additionalstudents.OurDistrictWarehouseislocatednexttoourDistrictofficeandadjacenttotheJeffersonElementarySchool.Lennoxisasmallcommunitywhereallschoolsinthedistrictarelocatedinresidentialneighborhoodsandadherencetothescheduleduetothenoiseordinancesthatarestrictlyenforced.

LennoxUnifiedSchoolDistrict


SchoolSites Address DeliveryTime DeliveryDays

Buford 4919W.109thStreet 8:00am-1:00pm Friday Jefferson 10322CondonAve. 8:00am-1:00pm Friday Moffett 11050LarchAve. 8:00am-1:00pm Friday Felton 10417FeltonAve. 8:00am-1:00pm Friday Huerta 4125W.105Street 8:00am-1:00pm Friday LennoxMiddleSchool 11033BufordAve. 8:00am-1:00pm Friday LennoxAcademy 11036HawthorneAve. 8:00am-1:00pm Friday


ManhattanBeachUnifiedSchoolDistrict

SchoolDistrict ManhattanBeachUnifiedSchoolDistrictZipCodeofdeliverysite(s) 902662015/2016TotalBreakfastMealsServed 200,0002015/2016TotalLunchMealsServed 600,0002015/2016BreakfastAverageDailyParticipation 1000

2015/2016LunchAverageDailyParticipation 2500UseaCycleMenu?(Y/N) YesNumberofDeliverySites 6PreferredDaysofDelivery MondayPreferredTimeofDelivery 6:45amto8:45am

TheManhattanBeachUnifiedSchoolDistrict(MBUSD)islocatedinbeachareaofsouthwesternLosAngelesCountyandservicesanareaofapproximately5squaremiles.TheDistrict’sprojectedstudentenrollmentforthe2017-18schoolyearisapproximately8,000students.TheFood&NutritionServicesDepartmentservices5elementaryschools,1middleschool,1highschool,and1pre-schoolschool.Inaddition,theDepartmenthasaWarehouselocatedoffsite.ManhattanBeachisasmallcommunitythathashighexpectationsoftheschooldistrictandthevendorsitcontractswith.Alltheschoolsinthedistrictarelocatedinresidentialneighborhoodsandadherencetothescheduleduetothenoiseordinancesthatarestrictlyenforced.

ManhattanBeachUnifiedSchoolDistrict


SchoolSites Address DeliveryTime DeliveryDays

ManhattanBeachMiddleSchool 1501NorthRedondoAve 6:45am–8:45am Monday MiraCostaHighSchool 701S.PeckAve 6:45am–8:45am Monday ManhattanBeachElementarySchools

DelivertoMBMiddleSchool 6:45am–8:45am Monday

ManhattanBeachPre-School 143115thStreet 6:45am–8:45am Monday ManhattanBeachEDP DelivertoPS 6:45am–8:45am Monday ManhattanBeachUSDWarehouse

1517ManhattanBeachBlvd 6:45am–8:45am Monday(on

occasion)


PalosVerdesPeninsulaSchoolDistrict

SchoolDistrict PalosVerdesPeninsulaSchoolDistrictContactName ChristinaLinBillingAddress 375ViaAlmar,PalosVerdesEstates,CA90274Phone# 310-378-9966ZipCodeofdeliverysite(s) 90274,902752015/2016TotalBreakfastMealsServed 12,7762015/2016TotalLunchMealsServed 399,4092015/2016BreakfastAverageDailyParticipation 71

2015/2016LunchAverageDailyParticipation 2,219UseaCycleMenu?(Y/N) YesNumberofDeliverySites 5PreferredDaysofDelivery TuesdayPreferredTimeofDelivery 6:00am-10:00am

ThePalosVerdesPeninsulaSchoolDistrict(PVPUSD)islocatedinsouthwesternLosAngelesCountyandservicesanareaofapproximately27squaremiles.TheDistrict’sprojectedstudentenrollmentforthe2017-2018schoolyearisapproximately11,500students.TheDistricthasasatellitekitchenthatserves10elementaryschools.Inaddition,theDistricthas3IntermediateSchoolsand2HighSchoolswithon-sitefoodpreparation.PVPUSDservesapproximately4.7millionmealsperyear.Alltheschoolsinthedistrictarelocatedinresidentialneighborhoodsandadherencetothescheduleduetothenoiseordinancesthatarestrictlyenforced.

PalosVerdesPeninsulaUnifiedSchoolDistrict

StaplesDeliveryScheduleMultipleSitesIntermediateSites Address DeliveryTime DeliveryDays

Miraleste 29323PalosVerdesDr.ERPV,90275 6:00am–9:00am Tuesday

PalosVerdes 2161ViaOliveraRPV,90275 6:00am–10:00am Tuesday

Ridgecrest 28915NorthbayRdRPV,90275 6:00am–10:00am Tuesday

HighSchoolSites Address DeliveryTime DeliveryDaysPalosVerdes 600CloydenRdPVE90274 6:00am–10:00am TuesdayPVPeninsula 27118SilverSpurRd 6:00am–10:00am Tuesday


RHE,90274WarehouseSite Address DeliveryTime DeliveryDays

CentralKitchen 29323PalosVerdesDr.ERPV,90275 6:00am–9:00am Tuesday

SantaMonica-MalibuUnifiedSchoolDistrict

SchoolDistrict SantaMonica-MalibuUnifiedSchoolDistrictZipCodeofdeliverysite(s) 90404,90405,90265,904032015/2016TotalBreakfastMealsServed 108,5032015/2016TotalLunchMealsServed 530,1282015/2016BreakfastAverageDailyParticipation 603

2015/2016LunchAverageDailyParticipation 2945UseaCycleMenu?(Y/N) YesNumberofDeliverySites SantaMonica4,Malibu1PreferredDaysofDelivery MondayPreferredTimeofDelivery 6:00am–10:00am

TheSantaMonica-MalibuUnifiedSchoolDistrict(SMMUSD)islocatedontheCoastofLosAngelesandservicesanareaofapproximately40squaremiles.TheDistrict’sprojectedenrollmentforthe2017-2018schoolyearisapproximately10,500students.TheDistricthasaCentralKitcheninMalibuthatserves1highschool,1middleschooland3elementaryschools.TheDistricthasaCentralKitcheninSantaMonicathatserves1highschool,7elementaryschoolsandwehave2middleschoolswithon-sitefoodpreparation.SMMUSDservesapproximately640,000mealsperyear.Alltheschoolsinthedistrictarelocatedinresidentialneighborhoodsandadherencetothescheduleduetothenoiseordinancesthatarestrictlyenforced.

SantaMonica-MalibuUnifiedSchoolDistrict

StaplesDeliveryScheduleMultipleSitesSchoolSites Address DeliveryTime DeliveryDays

SantaMonicaHighSchool(SAMOHI) 601PicoBlvd,SantaMonica 6:00am–

10:00am Monday

MalibuHighSchool 30215Morningview,Malibu90265

11:00am–12:00pm Monday

AdamsMiddleSchool

242516thStreet,SantaMonica

6:00am–10:00am Monday

LincolnMiddleSchool

1501California,SantaMonica

6:00am–10:00am Monday

WarehouseSite Address DeliveryTime DeliveryDaysDistrictWarehouse 165116thStreet,Santa 6:00am– Monday


Monica 10:00am

TorranceUnifiedSchoolDistrict

SchoolDistrict TorranceUnifiedSchoolDistrictContactName LeezaWoodburyBillingAddress 2335PlazadelAmo,Torrance,CA90501Phone# (310)972-6351ZipCodeofdeliverysite(s) 90501,90503,90504,905052015/2016TotalBreakfastMealsServed 540,0002015/2016TotalLunchMealsServed 1.8million2015/2016BreakfastAverageDailyParticipation 3,000

2015/2016LunchAverageDailyParticipation 10,000UseaCycleMenu?(Y/N) YesNumberofDeliverySites 12PreferredDaysofDelivery Thursdays,FridaysPreferredTimeofDelivery MiddleSchool–7:30am-9:30am

HighSchool–5:30am-9:30am

TheTorranceUnifiedSchoolDistrict(TUSD)locatedinsouthwesternLosAngelesCountyandservicesanareaofapproximately21squaremiles.TheDistrict’sprojectedstudentenrollmentforthe2017-18schoolyearisapproximately24,000students.TheNutritionServicesDepartmentservices17elementaryschools,eightmiddleschools,fivehighschools(oneofwhichisacontinuationschool),andthreecontractschools.Inaddition,theDepartmenthasCentralKitchen/Warehouselocatedatoneofthehighschools.TUSDservesapproximately1.8millionmealsperyear.Alltheschoolsinthedistrictarelocatedinresidentialneighborhoodsandadherencetothescheduleduetothenoiseordinancesthatarestrictlyenforced.

TorranceUnifiedSchoolDistrict


SchoolSites AddressDeliveryTime DeliveryDays

CalleMayorMiddle 4800CalleMayor90505

7:30am-9:30am

Thursday

CasimirMiddle

17220CasimirAve.90504

7:30am-9:30am

Friday

J.H.HullMiddle 2080W.231St. 7:30am- Friday


90501 9:30am JeffersonMiddle

21717TalismanSt.90503

7:30am-9:30am Friday

LynnMiddle

5038HalisonSt.90503

7:30am-9:30am Friday

MadronaMiddle

21364MadronaAve.90503

7:30am-9:30am

Friday

MagruderMiddle

4100W.185thSt.90504

7:30am-9:30am

Friday

RichardsonMiddle23751NancyLeeLane90505

7:30am-9:30am Thursday

NorthHigh

3620W.182ndSt.90504

5:30am-9:30am

Friday

SouthHigh

4801PacificCoastHighway90505

5:30am-9:30am

Thursday

TorranceHigh

2200CarsonSt.90501

5:30am-9:30am Thursday

WestHigh

20401VictorSt.90503

5:30am-9:30am

Thursday


VENDORQUESTIONNAIREANDEVALUATIONCRITERIA

Proposalsfoundtosatisfytheminimumrequirementswillbeevaluatedagainstthequestionsshownbelow.Evaluatorsmayallocateuptothemaximumnumberofpointsindicatedforeachcriterionforanaggregatemaximumtotalofup195points(totalweight45%).Pricingwillbeevaluatedafterallotherfactorshavebeenscoredandwillaccountfor238pointsor55%weightoftotalevaluationcriteria.

In order to be found sufficiently qualified to propose in response to this RFP, answers to theQuestionnairemustexplainspecificallyhowthevendorproposestodobusinesswiththeDistrict(s)duringthetermoftheagreement.Evaluatorswillbeinclinedtogivelowerscorestovague,open-ended statements, such as “wewill workwith the District(s) to provide the necessary products,goods or services.” Proposals that contain more clearly-defined, multifaceted, specificcommitmentsandinnovationsarewhattheDistrict(s)arelookingforandwillbescoredhigher.

PleasecompletethisVendorQuestionnaireandEvaluationCriteriaFormandsubmitwithyourproposal.One(1)questionislistedperpage.Attachadditionalsheetsifnecessary.(Evaluationcriteria:A=Cost,B=CustomerService&References,C=Experience&Competence,D=Sustainability)

FirmName___________________________________________Date___________________ForDistrictEvaluationUSEONLY

EvaluationCriteria#1–totalweight=45%

MovethroughtoPriceEvaluation?Yes______No_____EvaluationCriteria#2–totalweight=55%

Question# PointsAssigned

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18

TOTALPOINTS(outof433)

Category Weight PointsAwarded

WeightedScore(weightxptsawarded)

A–DeterminingCostQ#:1,13,14

20.5%(40pts)

.205x____=_____B–CustomerService/

ReferencesQ#:2,3,4,5,6,17

30.75%(60pts)

.3075x____=_____

C–Experience/Competence

Q#:7,8,9,10,11,12,1638.5%(75pts)

.385x____=_____

D–SustainabilityQ#:15,18

10.25%(20pts)

.1025x____=_____

Total 100%

Category Weight PointsAwarded

WeightedScore(weightxptsawarded)

Pricing 55%(238pts)

.55x____=____


1. Usingalandedcostof$20.00percase,pleasefullyexplainyourprocedureforcalculatingthepricetotheDistrict(s).IndicatewhattheinvoicepricetothoseDistrict(s)wouldbeforthisitem.Note:LandedCostisdefinedasinvoicecostfromthemanufacturerplusfreightiffreightisnotincludedwithinvoicecost.(A)

MinimumRequirements:AmethodologythatwillresultinthelowestoverallcosttotheDistrict(s)takingintoconsiderationathoroughclearlyexplaineddescriptionofhowexistingorfutureproductswillbepricedtotheDistrict(s).

APricingMethodologythatatleastaddresses:• CoststotheDistrict(s)ofadministration• AllothercoststotheDistrict(s)forthereceiptoftheneededquantityofproduct,includingnewproducts

a. Developedbythevendorb. DevelopedjointlybythevendorandtheDistrict(s)andc. ProposedbytheDistrict(s)

• EaseofadministrationbytheDistrict(s)• EffectontheDistrict(s)ofchangesinthevendor’scostsand• Transparencyoftheelementsofthecoststructure(suchthatitcanbeeasilyaudited,understoodand

explainedbyDistrict(s)staff)ANSWER:

MaxPointsPossible

PointsAwarded(forCo-opuseonly)

Notes(forCo-opuseonly)

20


2. Willyoubeabletomeetthespecifieddeliverydaysandhours?Ifnot,attachproposeddeliveryscheduleforeachdistrict.(B)

MinimumRequirements:Asupply-chainmanagementsystemthat:• Isefficient• Requireslesspaperwork• Includeseffectivequalitycontrolssuchthatproblemsareanticipatedand,whensucharise,promptly

resolved• Ensurestimelyandaccuratedelivery• IsflexibleenoughtoeasilyaddresschangesinDistrict(s)needs• ReducesandcontrolsDistrict(s)costsSufficientfleetresourcesonhandoreasilyexpandedthroughleasing,subcontractingoracquisitionANSWER:

MaxPointsPossible



10


3. Whatistheleadtimeyourequireforordersthatensuresa99.5%fillrate?Whatisyourcompany’sTYPICAL“fillrate”toyourcustomers?Pleaseexplainhowyoucalculatethisfillrate.Whatprovisionsdoesyourfirmtaketoachieveahighlevelofexecution?(B)

MinimumRequirements:Substantialexperienceinthefood-provisionindustry• Experiencereducingcosts&paperworkforcustomers• RecentandsubstantialexperienceprovidingthesamefoodproductstoK-12partnersorsimilarmarket

channels• ExperienceprovidingthefoodproducttoCaliforniapublicschoolsRecentandsubstantialexperienceprovidingfoodtocommercialclientsinanenvironmentrequiringafastturnaroundof24to48hours(i.e.,vendorcansupplyneededproductstothespecifiedlocationwithinthatperiod).Evidencethatthefirmhasexperiencesupplyingtheproductcategoryinquestion:• ToK12publicschooldistricts,independentcharterschoolorganizations,college&universities,businessand

industry,grocery,restaurantsforwhichdeliveriesweremadetoatleast50perweekEvidencethatthefirmhastheabilitytosupplytheDistrict(s)atthevolumeofproducttheDistrict(s)willneedasshownbythefirm’sestimatedusageoftheproductcategory.ANSWER:

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4. Howwillemergencydeliveriesbehandled?Whatprocesswouldyoufollowisyourdriverforgetstodeliveraproductorshortsthesiteaproduct?(B)

ANSWER:

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5. Howlatecanadd-onsbeaddedtonextdaydelivery?Istherealimitonthenumberofcasesthatcanbeaddedon?(B)

ANSWER:

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6. Whatisyourprocedurefornotifyingthecustomerofshortagesand/orsubstitutes?(B)MinimumRequirements:EmailnotificationmustbesenttoindividualDistrict(s)by2pmthebusinessdaybeforedeliveryoccurs.ANSWER:

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7. TorranceUSDandPalosVerdesPeninsulaUSDwillrequireB2Btransactionsbytheawardedvendor.IfyouarenotcurrentlyusingtheB2BtransactionprocesswithTorranceUSDandPalosVerdesPeninsulaUSD,pleaseexplainyourplantoimplementthisrequirementwithin90daysofawardofcontract.(C)

MinimumRequirements:TechnologythatcaninterfacewiththeDistrict(s)cafeteriamanagementsystemwithin90-daysoftheexecutiondateofanyPerishableContractANSWER:

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8. Pleasedescribethereportsthatyoumakeavailabletoyourcustomers(e.g.monthlyusage,dataanalysis,businessintelligence,etc.).Howarecustomersabletoaccessthesereports?(C)

MinimumRequirements:Continuouscuttingedgeof:• Datacollection• Reportingtools• Metricmeasurements• Trend-analysis• Info.Sharingwithcustomers

• Real-timereporting• Constantcommunication• Abilitytocommunicatethroughe-mail• TechnologythataddsvalueandlowersDistrict(s)costsCompletetraceability(productfrompointoforigintopointofconsumption)withsemi-annual(2Xyear)showingtraceabilityofeachproductProposer’sprovisionofcurrentandnewproductsthatmeetDistrict(s)nutritionalrequirementsBiddershouldbeabletoprovidestate-of-the-arttechnologyinordertoprovideservicesincludingdatacollection,customizedreports,trendanalysis,informationsharing,real-timereporting,andcompletetraceabilityofproduct.ANSWER:

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9. Whatisthecurrentmakeupofyourdeliveryvehiclefleet?Pleaseincludetheyear,make,andmodelofeachdeliveryvehicleaswellastherefrigerationandfreezerunitsonthesedeliveryvehicles.Pleasedescribeyourvehiclepreventativemaintenanceprogram.Howdoyouhandledeliveriestositeswithoutloadingdocks?(C)

MinimumRequirements:Allvehiclesandcontainersusedfortransportingfoodstuffsmustbekeptcleanandmaintainedingoodrepairandconditioninordertoprotectfoodstuffsfromcontamination,andmustbedesignedandconstructedtopermitadequatecleaningand/ordisinfection.Vehiclesmustbecapableofmaintainingfoodstuffsatappropriatetemperaturesand,wherenecessarydesignedto allow those temperatures tobemonitored. Thismeans that vehicles that transport perishable food items,either frozen or refrigerated, must be equipped with appropriate refrigeration systems in order to maintainproductsatappropriatetemperatures.Additionally, products will be delivered free of infestation including but not limited to larvae and rodentdroppings.ANSWER:

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10. Describeyourcommoditytrackingabilitiesindetail.DoyouuseProcesorlink.comandk12foodservice.com?(C)

MinimumRequirements:Mustreportwithin30daysfromdateofpurchase.ANSWER:

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11. Howdoyouhandlevaluepassthrucommoditycosts?(C)

ANSWER:

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12.WhatisyourproceduretobringinnewproductsforDistrict(s)?Whatstrategiesdoyouhaveinplacestrategiestomakethevendor’sproductappealingtoDistrict(s)parentsandstudents(C)ANSWER:

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13. Doyouofferapercentagediscountforearlypayment?Ifyes,pleasestatetermsfordiscount.(A)ANSWER:

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14. WillyougiveaDistrictadiscountiftheyreachacertaindollarvalueperdrop?(A)No_______Yes______

Ifyes,whatdoesthedollardropneedtobe?________Ifyes,what%discountwillapply?________.Ifyouansweredyes,thisdiscountwillapplytoalldropsthatexceedthedollarvaluelistedabove.

ANSWER:

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15. Howmanyyearshasyourcompanybeeninthefoodservicebusiness?Whatwereyourcompany’srevenuesforfiscalyear2015?Howmanyyearshasyourcompanybeenservicingschooldistricts?(D)

MinimumRequirements:Evidencethattheproposingfirmhasbeeninbusinesslongenoughtounderstand,andbeabletoanticipateandsupport,itsoperationalneedsandtoappropriatelymanageandaddresstherisksassociatedwithitsoperation.Evidencethattheproposingfirm:• WillcontinuetooperatesuccessfullythroughoutthetermofanyPerishableContractitaccepts• HasarobustleveloffinancialcapabilitysufficienttohandlecontractsaslargeasanyPerishableContractis

likelytobeandonamulti-yearbasis• HasahistoryofmanagingforsuccessandbeingsuccessfulANSWER:

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16. DescribeyourHACCPplan?Havestafftakenfoodsafetycoursesandaretheytrainedonaregularbasisonfoodsafetyclasses?CanyourdriversprovideaServSafeCarduponrequest?PleaseattachyourlatestCountyHealthInspectionreports.(C)

MinimumRequirements:Vendorswhoareorfollowthebestfood-safetypracticesinthat:• Theproposerhasdocumentedindependentverificationofeffectivewrittensafetyplansinplace• Proposerstaffareproperlyandregularlytrainedincurrentsafetyprocedures• Theproposerhasexecutive-levelstaffwhoseresponsibilityitistoensurefood-safety• Theproposer’sfacilitiesareregularlyinspectedbyaccreditedagenciesinthefieldoffood-safetyauditing,• Theproposer’sfacilitiesarefavorablyassessedinthoseaudits• Theproposerpromptlyandappropriatelyaddressessafetyissuesraisedbythefood-safetyauditorsor

otherwiseand• Ifcalledupontodoso,theproposer’srecord-keepingprogramissuchthattheproposerwouldbeable

promptlytotraceanyproductoringredienttoitsoriginalsupplierandsourceoforiginEvidencethattheproposingfirmhasaminimumofappropriatesafetycontrolsinplaceandthatanaccreditedfood-safetyauditingfirmhasfoundthosecontrolstobesatisfactory.ANSWER:

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17. WilleachDistrictincludedinthisRFPhaveadedicatedCustomerServiceRepresentative?HowmanycustomersisthededicatedCustomerServiceRepresentativeresponsiblefor?(B)

MinimumRequirements:Responsestoreferenceinquiriesthatshow:• Promptresponsestorequestsforinformation• Promptresponsestocomplaints&issues• Satisfactoryresolutionofcomplaints&issues• TimelyandaccuratedeliveryReadyaccesstodecision-makingexecutivesEvidencethattheproposingfirmwillappropriatelyincorporatetheneedtoensurethatDistrict(s)staffissufficientlyknowledgeableofproposerfirmproducts,plansandprocessestofacilitatethemostefficientinterfacebetweenthetwoorganizations.Aneffectivetrainingplanmayinclude:§ Onlineeducationwithtutorial§ Videodemonstrationcapabilities§ DedicatedstaffresourcestotrainingAbilitytotraininmultiplelanguagesEasy,“seamless”communicationbetweenDistrict(s)operationsandthoseofthevendorBiddersshoulddemonstratetheirabilitytopromptlyrespondtorequestforinformation,toresolvecomplaintsandissues,andtoprovidetimelyandaccuratedelivery.Bidder’scustomerservicestaffshouldbeeasilyaccessibleforinquiriesorissues.BiddershouldbeabletoprovidemarketingstrategiestoassisttheDistrict(s)inpromotingschoolmealprograms.ANSWER:

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18.Hasyourfirmresignedorbeenreplacedatthewillofadistrict(s)duringtheschoolyearwithinthelast18months?Ifso,explain.(D)MinimumRequirements:AnindicationthattheproposingfirmhasactedethicallyinthepastandwillconductitselfethicallyandwithcarefuladherencetotheDistrict’sethicspoliciesinthefutureshoulditbeawardedaDistrictcontract.ANSWER:

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FirmName_________________________Signature_________________________________

Phone#:_________________________Name(Printed)_____________________________

Fax#:__________________________E-Mailaddress_____________________________


SCHOOLDISTRICTREFERENCES

Listaminimumoffive(5)schooldistrictreferencesforcontractsyouhavecompletedinthelastthreeyearsthatareofsimilarscopeandcomplexity.DistrictName:_________________________________________________________Address:______________________________________________________________ContactName:_________________________________________________________TelephoneNumber:_____________________________________________________EmailAddress:_________________________________________________________DistrictName:_________________________________________________________Address:______________________________________________________________ContactName:_________________________________________________________TelephoneNumber:_____________________________________________________EmailAddress:_________________________________________________________DistrictName:_________________________________________________________Address:______________________________________________________________ContactName:_________________________________________________________TelephoneNumber:_____________________________________________________EmailAddress:_________________________________________________________DistrictName:_________________________________________________________Address:______________________________________________________________ContactName:_________________________________________________________TelephoneNumber:_____________________________________________________EmailAddress:_________________________________________________________DistrictName:_________________________________________________________Address:______________________________________________________________ContactName:_________________________________________________________TelephoneNumber:_____________________________________________________EmailAddress:_________________________________________________________


NONCOLLUSIONDECLARATIONTOBEEXECUTEDBYBIDDERANDSUBMITTEDWITHBID

(PublicContractCodesection7106)

Theundersigneddeclares:Iamthe of , the party makingtheforegoingbid.Thebidisnotmadeintheinterestof,oronbehalfof,anyundisclosedperson,partnership,company, association,organization,or corporation. Thebid is genuineandnot collusiveorsham.Thebidderhasnotdirectlyorindirectlyinducedorsolicitedanyotherbiddertoputinafalseorshambid.Thebidderhasnotdirectlyorindirectlycolluded,conspired,connived,oragreedwithanybidderoranyoneelsetoputinashambid,ortorefrainfrombidding.Thebidderhasnotinanymanner,directlyorindirectly,soughtbyagreement,communication,orconferencewithanyoneto fix thebidpriceof thebidderoranyotherbidder,or to fixanyoverhead, profit, or cost element of the bid price, or of that of any other bidder. Allstatementscontainedinthebidaretrue.Thebidderhasnot,directlyorindirectly,submittedhis or her bid price or any breakdown thereof, or the contents thereof, or divulgedinformationordatarelativethereto,toanycorporation,partnership,company,association,organization,biddepository,ortoanymemberoragentthereof,toeffectuateacollusiveorshambid,andhasnotpaid,andwillnotpay,anypersonorentityforsuchpurpose.Anypersonexecutingthisdeclarationonbehalfofabidderthatisacorporation,partnership,joint venture, limited liability company, limited liability partnership, or any other entity,hereby represents that he or she has full power to execute, and does execute, thisdeclarationonbehalfofthebidder.IdeclareunderpenaltyofperjuryunderthelawsoftheStateofCaliforniathattheforegoingistrueandcorrectandthatthisdeclarationisexecutedon [date],at [city], [state].Signature:_______________________________________________________


CaliforniaDepartmentofEducation SchoolNutritionProgramsUnitChildNutritionandFoodDistributionDivision April1998

CERTIFICATIONANDDISCLOSURESTATEMENTSFollowing is an explanation of submittal requirements of the Suspension and DebarmentCertificationStatementandtheCertificationRegardingLobbyingbySchoolFoodAuthorities(SFA)andFoodServiceManagement/ConsultingCompanies.

Beginning with the 1998/99 school year, instructions to comply with procurementrequirements by completionof these certificationswill be included in the annual renewal ofSchoolNutritionPrograms.Theapplicabilityofthisinformationbeginswiththe1998/99schoolyearandisforSFAsthatmeetoneofthefollowingcriteria:• TheSFA’sestimatedannualfederalchildnutritionreimbursementwillexceed$100,000.• TheSFA’sannualcontractwithavendorexceeds$100,000.• The SFA utilizes a Food Service Management or Consulting Company and the annual

contractexceeds$100,000.

SuspensionandDebarmentCertificationThis certification is required to be completedby the contractor each time an SFA renewsorextendsanexistingcontractthatexceeds$100,000.ThecertificationisalsorequiredwhenanSFAputsoutbidsforgoodsandservicesthatwillexceed$100,000.Intheseinstances,theSFAmust obtain a completed Suspension andDebarment Certification from either the potentialvendororexistingcontractorbeforeanytransactionscanoccurbetweenthesponsorandthevendororcontractor(7CFR3017.110).Thiscertificationisrequiredaspartoftheoriginalbid,contract renewal, or contract extension to assure the SFA that the vendor or any of its keyemployees have not been proposed for debarment, debarred, or suspended by a Federalagency. While this certification is required for all contracts in excess of $100,000, it isrecommended that they be routinely requested under all procurements. The completedcertificationistobeattachedtothesignedcontractandmaintainedonfilebytheSFA.DonotsubmitthecertificationtotheCaliforniaDepartmentofEducation.

CertificationRegardingLobbyingSFAsthatreceive inexcessof$100,000 inannual federalmeal reimbursementmustannuallycomplete and submit this certification statement to the California Department of Education(CDE), Child Nutrition and Food Distribution Division (CNFFD). The statement is part of theannual renewal of the SFA’s agreement with the California Department of Education, ChildNutritionandFoodDistributionDivision.

Inaddition,whenSFAsputoutbidsforgoodsandservicesorrenew/extendexistingcontractsthat exceed the $100,000 threshold, they are required to obtain a completed CertificationRegardingLobbyingfromeitherthepotentialvendorsand/orexistingcontractorsbeforeanytransactionscanoccurbetweentheSFAand thevendororcontractor (7CFR3018.110).Thiscertificationisrequiredaspartoftheoriginalbid,contractrenewal,orcontractextensionandisnotsubmittedtheCDE.AlsoenclosedistheDisclosureofLobbyingActivitiesform.Thisisrequiredtobecompletedifthe potential or existing contractor, using other than federal funds, has paid or will pay forlobbyingactivities in connectionwith the schoolnutritionprogramagreement (Item2of theCertificationRegardingLobbyingstatement).


ApplicabletoBothCertificationStatements• Federal law prohibits SFAs from circumventing the $100,000 threshold by entering into

multiple contracts; each of which do not equal or exceed $100,000, but the aggregateamountofallthecontractswillequalorexceed$100,000.

• VendorsmustsubmitcompletedcertificationstotheSFAaspartoftheoriginalbid,contractrenewal,orcontractextension.Ifcompletedcertificationsarenotincluded,theoriginalbidisconsiderednonresponsive,andthecontractrenewalorextensionisincomplete.InorderfortheSFAtoconsidertheoriginalbidorrenew/extendtheoriginalcontract,thevendorsmusthavesubmittedcurrentcertificationstotheSFA.

SFAswithFoodServiceManagementorConsultingContractsSFAsutilizingfoodservicemanagementorconsultingcompaniesmustincludebothcertificationstatements in all Requests for Proposals (RFP). SFAs must retain the certifications with itsdocumentation of new contracts and contract amendments/renewals submitted to the CDE,CNFDD,forapproval.ThefoodservicemanagementorconsultingcompanymustannuallysignandsubmittotheSFAboththeSuspensionandDebarmentCertificationandtheCertificationRegarding Lobbying. If receiving more than $100,000 in federal reimbursement, the SFA isrequiredtosignandsubmittheCertificationRegardingLobbyingtotheCDE,CNFDD.

Summary• SuspensionandDebarmentCertification

1. The SFAmust include this certification in all RFPs that result in an annual contract inexcessof$100,000.

2. Acontractor is required to sign this certificationwhena contractor renewal contractwithanSFAexceeds$100,000annuallyinfederalfunds.

3. The SFA retains certification signed by contractor with executed contract andmaintainsitonfile.

• CertificationRegardingLobbying1. SFAs receiving in excess of $100,000 in annual federal reimbursementmust sign and

submit this certification during the annual renewal of the School Nutrition Programsparticipation.

2. SFAsmustobtainthiscompletedcertificationfromanypotentialorexistingcontractoraspartofanyoriginalcontractorcontractrenewal/extensionthatexceedstheannualexpenditureof$100,000infederalfunds.Retainthecertificationswithbiddocuments.

3. TheDisclosureofLobbyingActivities formmayneedtobecompleted ifanypaymenthasbeenmadeorwillbemadetoanypersonorlobbyingentity.(Item2ofCertificationRegardingLobbying.)

Ifyouhaveanyquestions,pleasecontactRaeVant,SchoolNutritionProgramsSpecialist,byphoneat916-445-6775or800-952-5609orbye-mailatrvant@cde.ca.govorEricBurnette,SchoolNutritionProgramsSpecialist,byphoneat916-322-1641or800-952-5609orbye-mailateburnette@cde.ca.gov.


CaliforniaDepartmentofEducation SchoolNutritionProgramsUnitChildNutritionandFoodDistributionDivision April1998

SUSPENSIONANDDEBARMENTCERTIFICATIONU.S.DEPARTMENTOFAGRICULTURE

INSTRUCTIONS: SFA to obtain from any potential vendor or existing contractor for all contracts inexcessof$100,000.Thisformisrequiredeachtimeabidforgoods/servicesover$100,000issolicitedorwhenrenewing/extendinganexistingcontractexceeding$100,000peryear(IncludesFoodServiceManagementandFoodServiceConsultingContracts).CertificationRegardingDebarment,Suspension,IneligibilityandVoluntaryExclusionLowerTierCoveredTransactions

This certification is requiredby the regulations implementing ExecutiveOrder 12549,Debarment andSuspension, 7 CFR Part 3017, Section 3017.510, Participants’ responsibilities. The regulations werepublished as Part IV of the January 30, 1989, Federal Register (pages 4722 – 4733). Copies of theregulations may be obtained by contacting the Department of Agriculture agency with which thistransactionoriginated.(BEFORECOMPLETINGCERTIFICATION,READINSTRUCTIONSONnextpage)(1) Theprospective lower tier participant certifies, by submissionof this proposal, that neither it

noritsprincipalsispresentlydebarred,suspended,proposedfordebarment,declaredineligible,or voluntarily excluded from participation in this transaction by any Federal department oragency.

(2) Wheretheprospectivelowertierparticipantisunabletocertifytoanyofthestatementsinthis

certification,suchprospectiveparticipantshallattachanexplanationtothisproposal.__________________________________________________________________________NameofSchoolFoodAuthorityAgreementNumber PotentialVendororExistingContractor(LowerTierParticipant):_____________________________________________________________________________________PrintedNameTitleSignatureDate


INSTRUCTIONSFORCERTIFICATION1. Bysigningandsubmittingthisform,theprospectivelowertierparticipant(onewhosecontractfor

goodsorservicesexceedstheFederalprocurementsmallpurchasethresholdfixedat$100,000)isprovidingthecertificationsetoutonthereversesideinaccordancewiththeseinstructions.

2. Thecertificationinthisclauseisamaterialrepresentationoffactuponwhichreliancewasplacedwhen this transactionwasentered into. If it is laterdetermined that theprospective lower tierparticipantknowinglyrenderedanerroneouscertification,inadditiontootherremediesavailabletotheFederalGovernment,thedepartmentoragencywithwhichthistransactionoriginatedmaypursueavailableremedies,includingsuspensionand/ordebarment.

3. The prospective lower tier participant shall provide immediatewritten notice to the person towhichthisproposalissubmittedifatanytimetheprospectivelowertierparticipantlearnsthatitscertification was erroneous when submitted or has become erroneous by reason of changedcircumstances.

4. The terms “covered transaction,” “debarred,” “suspended,” “ineligible,” “lower tier coveredtransaction,”“participant,”“person,”“primarycoveredtransaction,”“principal,”“proposal,”and“voluntarily excluded,” as used in this clause, have themeanings set out in theDefinitions andCoveragesectionsofrules implementingExecutiveOrder12549.Youmaycontactthepersontowhichthisproposalissubmittedforassistanceinobtainingacopyofthoseregulations.

5. Theprospective lower tierparticipantagreesby submitting this formthat, should theproposedcovered transaction be entered into, it shall not knowingly enter into any lower tier coveredtransactionwithapersonwhoisdebarred,suspended,declaredineligible,orvoluntarilyexcludedfrom participation in this covered transaction, unless authorized by the department or agencywithwhichthistransactionoriginated.

6. Theprospective lower tierparticipant furtheragreesby submitting this form that itwill includethis clause titled “Certification Regarding Debarment, Suspension, Ineligibility and VoluntaryExclusion – Lower Tier Covered Transactions,” without modification, in all lower tier coveredtransactionsandinallsolicitationsforlowertiercoveredtransactions.

7. Aparticipantinacoveredtransactionmayrelyuponacertificationofaprospectiveparticipantina lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarilyexcluded from the covered transaction, unless it knows that the certification is erroneous. Aparticipant may decide the method and frequency by which it determines the eligibility of itsprincipals.Eachparticipantmay,butisnotrequiredto,checktheNonprocurementList.

8. Nothing contained in the foregoing shall be construed to require establishment of a system ofrecords inorder torender ingoodfaiththecertificationrequiredbythisclause.Theknowledgeandinformationofaparticipantisnotrequiredtoexceedthatwhichisnormallypossessedbyaprudentpersonintheordinarycourseofbusinessdealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in acoveredtransactionknowinglyenters intoa lowertiercoveredtransactionwithapersonwhoissuspended,debarred, ineligible,orvoluntarilyexcluded fromparticipation in this transaction, inadditiontootherremediesavailabletotheFederalGovernment,thedepartmentoragencywithwhich this transaction originated may pursue available remedies, including suspension and/ordebarment.


IRANCONTRACTINGACTof2010COMPLIANCEAFFIDAVITCERTIFICATIONOFELIGIBILITYTOBIDFORCONTRACTSOF$1MILLIONORMORE

(PublicContractCodesections2202-2208)

TheCaliforniaLegislatureadoptedtheIranContractingActof2010torespondtopoliciesofIraninauniformfashion(PCC§2201(q)).TheIranContractingActprohibitsbiddersengagedininvestmentactivitiesinIranfrombiddingon,submittingproposalsfor,orenteringintoorrenewingcontractswithpublicentitiesforgoodsandservicesofonemilliondollars($1,000,000)ormore(PCC§2203(a)).Abidderwho“engagesininvestmentactivitiesinIran”isdefinedaseither:

1.Abidderprovidinggoodsorservicesoftwentymilliondollars($20,000,000)ormoreintheenergysectorofIran,includingprovisionofoilorliquefiednaturalgastankers,orproductsusedtoconstructormaintainpipelinesusedtotransportoilorliquefiednaturalgas,fortheenergysectorofIran;or2.Abidderthatisafinancialinstitution(asthattermisdefinedin50U.S.C.§1701)thatextendstwentymilliondollars($20,000,000)ormoreincredittoanotherperson,for45daysormore,ifthatpersonwillusethecredittoprovidegoodsorservicesintheenergysectorinIranandisidentifiedonalistcreatedbytheCaliforniaDepartmentofGeneralServices(DGS)pursuanttoPCC§2203(b)asapersonengagingintheinvestmentactivitiesinIran.

Thebiddershallcertifythatatthetimeofsubmittingabidfornewcontractorrenewalofanexistingcontract,thebidderisnotidentifiedontheDGSlistofineligiblebusinessesorpersonsandthatthebidderisnotengagedininvestmentactivitiesinIraninviolationoftheIranContractingActof2010.

Californialawestablishespenaltiesforprovidingfalsecertifications,includingcivilpenaltiesequaltothegreaterof$250,000ortwicetheamountofthecontractforwhichthefalsecertificationwasmade;contracttermination;andthreeyearineligibilitytobidoncontracts(PCC§2205).

TocomplywiththeIranContractingActof2010,thebiddershallprovideitsvendororfinancialinstitutionname,andFederalIDNumberifavailable,incompletingONEoftheoptionsshownbelow.

OPTION#1:CERTIFICATIONI,theofficialnamedbelow,certifythatIamdulyauthorizedtoexecutethiscertificationonbehalfofthebidderorfinancialinstitutionidentifiedbelow,andthatthebidderorfinancialinstitutionidentifiedbelowisnotonthecurrentDGSlistofpersonsengagedininvestmentactivitiesinIranandisnotafinancialinstitutionextendingtwentymilliondollars($20,000,000)ormoreincredittoanotherpersonorvendor,for45daysormore,ifthatotherpersonorvendorwillusethecredittoprovidegoodsorservicesintheenergysectorinIranandisidentifiedonthecurrentDSGlistofpersonsengagedininvestmentactivitiesinIran.VendorName/FinancialInstitution(Printed) FederalIDNumber(orn/a)

By(AuthorizedSignature)

PrintedNameandTitleofPersonSigning DateExecuted

OPTION#2:EXEMPTIONPursuanttoPCC§2203(c)and(d),apublicentitymaypermitabidderorfinancialinstitutionengagedininvestmentactivitiesinIran,onacase-by-casebasis,tobeeligiblefor,ortobidon,submitaproposalfor,orenterinto,orrenew,acontractforgoodsandservices.IfthebidderorfinancialinstitutionidentifiedbelowhasobtainedanexemptionfromthecertificationrequirementundertheIranContractingActof2010,thebidderorfinancialinstitutionshallcompleteandsignbelowandattachdocumentationdemonstratingtheexemptionapproval.VendorName/FinancialInstitution(Printed) FederalIDNumber(orn/a)

By(AuthorizedSignature)

PrintedNameandTitleofPersonSigning DateExecuted

CaliforniaDepartmentofEducation SchoolNutritionProgramsUnit


ChildNutritionandFoodDistributionDivision April1998

CERTIFICATIONREGARDINGLOBBYING

INSTRUCTIONS: Tobe completedand submittedANNUALLYby� any childnutritionentity receiving Federalreimbursement in excess of $100,000 per year and� potential or existing contractors/vendors as part of anoriginalbid,contractrenewalorextensionwhenthecontractexceeds$100,000.

ApplicabletoGrants,Subgrants,CooperativeAgreements,andContractsExceeding$100,000inFederalFunds

Submission of this certification is a prerequisite formaking or entering into this transaction and is imposed bysection1352,Title31,U.S.Code. Thiscertification isamaterial representationof factuponwhichreliancewasplacedwhenthistransactionwasmadeorenteredinto.Anypersonwhofailstofiletherequiredcertificationshallbesubjecttoacivilpenaltyofnotlessthan$10,000andnotmorethan$100,000foreachsuchfailure.

Theundersignedcertifies,tothebestofhisorherknowledgeandbelief,that:

(1) NoFederalappropriatedfundshavebeenpaidorwillbepaidbyoronbehalfoftheundersigned,toanypersonfor influencingorattemptingto influenceanofficeroremployeeofanyagency,aMember of Congress, an officer or employee of Congress, or an employee of a Member ofCongressinconnectionwiththeawardingofaFederalcontract,themakingofaFederalgrant,themaking of a Federal loan, the entering into a cooperative agreement, and the extension,continuation, renewal, amendment, or modification of a Federal contract, grant, loan, orcooperativeagreement.

(2) IfanyfundsotherthanFederalappropriatedfundshavebeenpaidorwillbepaidtoanypersonforinfluencing or attempting to influence an officer or employee of any agency, a Member ofCongress, an officer or employee of Congress, or an employee of a Member of Congress inconnectionwiththisFederalgrantorcooperativeagreement,theundersignedshallcompleteandsubmit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with itsinstructions.

(3) The undersigned shall require that the language of this certification be included in the awarddocumentsforallcoveredsubawardsexceeding$100,000inFederalfundsatallappropriatetiersandthatallsubrecipientsshallcertifyanddiscloseaccordingly.

NameofSchoolFoodAuthorityReceivingChildNutritionReimbursementInExcessof$100,000:

AgreementNumber:

AddressofSchoolFoodAuthority:PrintedNameandTitleofSubmittingOfficial:

Signature: Date:

(4) OR

NameofFoodServiceManagementorFoodServiceConsultingCompany:PrintedNameandTitle: Signature: Date:

NameofSchoolFoodAuthority:

AgreementNumber:


California Department of Education School Nutrition Programs Unit Child Nutrition and Food Distribution Division April 1998 Approved by OMB 0348-0046

DISCLOSURE OF LOBBYING ACTIVITIES Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 (See next page for public burden disclosure)

1.TypeofFederalAction:a. Contractb. Grantc. CooperativeAgreementd. Loane. LoanGuaranteef. LoanInsurance

2.StatusofFederalAction:a. Bid/offer/applicationb. Initialawardc. Post-award

3.ReportType:

a. Initialfilingb. Materialchange

FORMATERIALCHANGEONLY:Year:_________Quarter:_________

4. NameandAddressofReportingEntity:

PrimeSubawardeeTier______,ifknown

CongressionalDistrict,ifknown:

5. IfReportingEntityinNo.4isSubawardee,EnterNameandAddressofPrime:

CongressionalDistrict,ifknown:

6.FederalDepartment/Agency: 7.FederalProgramName/Description:CFDANumber,ifapplicable:

8.FederalActionNumber,ifknown: 9.AwardAmount,ifknown:$

10a.NameandAddressofLobbyingEntity(ifindividual,lastname,firstname,MI):

10.b.IndividualsPerformingServices(includingaddressifdifferentfromNo.10a)(lastname,firstname,MI):

(attachContinuationSheet(s)ifnecessary)


11AmountofPayment(checkallthatapply):$___________________actualplanned

12TypeofPayment(checkallthatapply):RetainerOne-timefeeCommissionContingentfeeDeferredOther;specify:_______________________________

13FormofPayment(checkallthatapply):CashIn-kind;specify:Nature__________________Value__________________

14Briefdescriptionofservicesperformedortobeperformedanddate(s)ofservice,includingofficer(s),employees(s)ormember(s)contacted,forpaymentindicatedinNo.11:

(AttachContinuationSheet(s)SF-LLL-A,ifnecessary)

15.ContinuationSheet(s)SF-LLL-Aattached:YesNo

16.InformationrequestedthroughthisformisauthorizedbyTitle31U.S.C.section1352.Thisdisclosureoflobbyingactivitiesisamaterialrepresentationoffactuponwhichreliancewasplacedbythetierabovewhenthistransactionwasmadeorenteredinto.Thisdisclosureisrequiredpursuantto31U.S.C.1352.ThisinformationwillbereportedtotheCongresssemi-annuallyandwillbeavailableforpublicinspection.Anypersonwhofailstofiletherequireddisclosureshallbesubjecttoacivilpenaltyofnotlessthan$10,000andnotmorethan$100,000foreachsuchfailure.

Signature:_________________________________________PrintName:________________________________________

Title:______________________________________________TelephoneNo:(________)_______________Date:________

FederalUseOnly: AuthorizedforlocalreproductionStandardForm-LLL


INSTRUCTIONSFORCOMPLETIONOFSFLLL,DISCLOSUREOFLOBBYINGACTIVITIES

Thisdisclosureformshallbecompletedbythereportingentity,whethersubawardeeorprimeFederalrecipient,attheinitiationorreceiptofacoveredFederalaction,oramaterialchangetoapreviousfiling,pursuanttotitle31U.S.C.section1352.Thefilingofaformisrequiredforeachpaymentoragreementtomakepaymenttoanylobbyingentityforinfluencingorattemptingtoinfluenceanofficeroremployeeofanyagency,aMemberofCongress,anofficeroremployeeofCongress,oranemployeeofaMemberofCongressinconnectionwithacoveredFederalaction.UsetheSF-LLL-AContinuationSheetforadditionalinformationifthespaceontheformisinadequate.Completeallsectionsthatapplyforboththeinitialfilingandmaterialchangereport.RefertotheimplementingguidancepublishedbytheOfficeofManagementandBudgetforadditionalinformation.

1. IdentifythetypeofcoveredFederalactionforwhichlobbyingactivityisand/orhasbeensecuredtoinfluencetheoutcomeofacoveredFederalaction.

2. IdentifythestatusofthecoveredFederalaction.3. Identifytheappropriateclassificationofthisreport.Ifthisisafollow-upreportcausedbyamaterialchangetothe

informationpreviouslyreported,entertheyearandquarterinwhichthechangeoccurred.EnterthedateofthelastpreviouslysubmittedreportbythisreportingentityforthiscoveredFederalaction.

4. Enterthefullname,address,city,state,andzipcodeofthereportingentity.IncludeCongressionalDistrict,ifknown.Checktheappropriateclassificationofthereportingentitythatdesignatesifitis,orexpectstobe,aprimeorsubawardrecipient.Identifythetierofthesubawardee,e.g.,thefirstsubawardeeoftheprimeisthe1sttier.Subawardsincludebutarenotlimitedtosubcontracts,subgrants,andcontractawardsundergrants.

5. IftheorganizationfilingthereportinNo.4checks"Subawardee,"thenenterthefullname,address,city,state,andzipcodeoftheprimeFederalrecipient.IncludeCongressionalDistrict,ifknown.

6. EnterthenameoftheFederalagencymakingtheawardorloancommitment.Includeatleastoneorganizationallevelbelowagencyname,ifknown.Forexample,DepartmentofTransportation,UnitedStatesCoastGuard.

7. EntertheFederalprogramnameordescriptionforthecoveredFederalaction(No.1).Ifknown,enterthefullCatalogofFederalDomesticAssistance(CFDA)numberforgrants,cooperativeagreements,loans,andloancommitments.

8. EnterthemostappropriateFederalidentifyingnumberavailablefortheFederalactionidentifiedinNo.1(e.g.,RequestforProposal(RFP)number;InvitationforBid(IFB)number;grantannouncementnumber;thecontract,grant,orloanawardnumber;theapplication/proposalcontrolnumberassignedbytheFederalagency).Includeprefixes,e.g.,"RFP-DE-90-001."

9. ForacoveredFederalactionwheretherehasbeenanawardorloancommitmentbytheFederalagency,entertheFederalamountoftheaward/loancommitmentfortheprimeentityidentifiedinNo.4or5.

10. (a)Enterthefullname,address,city,state,andzipcodeofthelobbyingentityengagedbythereportingentityidentifiedinNo.4toinfluencethecoveredFederalaction.(b)Enterthefullnamesoftheindividual(s)performingservices,andincludefulladdressifdifferentfromNo.10(a).EnterLastName,FirstName,andMiddleInitial(MI).

11. Entertheamountofcompensationpaidorreasonablyexpectedtobepaidbythereportingentity(No.4)tothelobbyingentity(No.10).

12. Checktheappropriatebox(es).Checkallboxesthatapply.Ifother,specifynature.13. Checktheappropriatebox(es).Checkallboxesthatapply.Ifpaymentismadethroughanin-kindcontribution,specify

thenatureandvalueofthein-kindpayment.14. Provideaspecificanddetaileddescriptionoftheservicesthatthelobbyisthasperformed,orwillbeexpectedto

perform,andthedate(s)ofanyservicesrendered.Includeallpreparatoryandrelatedactivity,notjusttimespentinactualcontactwithFederalofficials.IdentifytheFederalofficial(s)oremployee(s)contactedortheofficer(s),employee(s),orMember(s)ofCongressthatwerecontacted.

15. CheckwhetherornotaSF-LLL-AContinuationSheet(s)isattached.16. Thecertifyingofficialshallsignanddatetheform,printhis/hername,title,andtelephonenumber.

Publicreportingburdenforthiscollectionofinformationisestimatedtoaverage30minutesperresponse,includingtimeforreviewinginstruction,searchingexistingdatasources,gatheringandmaintainingthedataneeded,andcompletingandreviewingthecollectionofinformation.Sendcommentsregardingtheburdenestimateoranyotheraspectofthiscollectionofinformation,includingsuggestionsforreducingthisburden,totheOfficeofManagementandBudget,PaperworkReductionProject(0348-0046),Washington,D.C.20503


SAMPLEPRODUCTEVALUATIONAllsampleproductrequestsaredenotedwithanasteriskontheusagelist.Pleaseprovidetwoofeachproductrequestedandany“orequivalents”forevaluationpurposes.SamplesaretobefurnishedfreeofcostandwillbecomepropertyoftheSouthBayPurchasingCooperative.Onlytheproductsrequestedwillbeacceptedforevaluation. Allaretobeclearly labeledwiththeidentificationlabelbelow.

THISLABELMUSTBEREPRODUCEDANDPLACEDONEACHINDIVIDUALSAMPLESUBMITTED. SAMPLE FOR: Staples Products Evaluation for School Lunch Program DELIVER TO: Torrance Unified School District Nutrition Services Department Attn: Leeza Woodbury, Director 2335 Plaza Del Amo Torrance, CA 90501 (310) 972-6350 DATE: May 1, 2017 NO LATER THAN 12:00 PM RFP ITEM NO: _____________________ (from spreadsheets) BRAND: _____________________ PRODUCT CODE #: _____________________ VENDOR: _____________________________________________ SIGNED BY: _____________________________________________ ADDRESS: _____________________________________________ TELEPHONE #: ______________________ DATE: ________________ PleasesubmitsamplesNOLATERTHANMONDAY,MAY1,2017,12:00pmto: LeezaWoodbury DirectorofNutritionServices 2335PlazaDelAmo Torrance,CA90501Onlytheproductsrequestedwillbeacceptedforevaluation.AllsamplesbecomepropertyoftheSouthBayPurchasingCooperative.


In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English. To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: [email protected]. USDAisanequalopportunityprovider.

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