Request for Proposal - Coega Development Corporation:...
Transcript of Request for Proposal - Coega Development Corporation:...
Request for Proposal:
FOR PROFESSIONAL CONSULTANCY
SERVICES (ELECRTICAL ENGINEER) FOR
REVITALIZATION OF MQANDULI
MAGISTRATES COURT IN MTHATHA REGION
9 May 2017
Contract No
CDC/476/16
DOCUMENT INFORMATION SHEET
Title of Document : Request for Proposal: Revitalization of Mqanduli Magistrates Court in Mthatha Region
Type of Document : Request for Proposal
Document Number : CDC/476/16
Prepared by : Tandile Ngxekana
Typed by : Tandile Ngxekana
Business Unit : Department of Public Works Programme - Mthatha
Prepared for : CDC
Date of Issue : 9 May 2017
Copyright
All rights reserved. No part of this document may be reproduced or distributed in any form or by any means, electronic, mechanical, photocopying or recording
or otherwise, or stored in a database or retrieval system, without the prior written permission of the Coega Development Corporation (Pty) Ltd. ©
Coega Development Corporation DPW Programme – Mthatha
National Projects
Department of Public Works ISO 9001: 2008 Clause 7.4.1
Purchasing Process
01_RFP_DPW Projects_Rev0 1 17 May 2017
REQUEST FOR PROPOSAL
Request for Proposal: Professional Consultancy Services (Electrical Engineer) for Revitalization of Mqanduli Magistrates Court in Mthatha Region
Contract No. CDC/476/16
INVITATION AND SCOPE OF SERVICES
The CDC is inviting capable and competent Professional Service Providers to submit proposals for the
provision of Electrical Engineering, professional consulting services.
Respondents are required to have relevant experience and knowledge in condition assessment based repairs
and renovations of existing buildings, planning, design & redesign, construction management and decanting
with respect to new and existing buildings. The services to be provided will include, but not be limited to the
following:
(a) Conditional Assessment and Compilation of an Assessment Report and ratings in line with GIAMA;
(b) Confirm end user requirements for the facility;
(c) Development of detailed scope of work documentation;
(d) Development of EIA checklist and development, requesting / submission of EMP’s where applicable;
(e) Development of Concept Designs, Concept Plans and Project Implementation Plans;
(f) Development of Decanting Plans;
(g) Development of detailed designs and tender documentation;
(h) Development of proper works information and room data sheets;
(i) Development of cost estimates for work packages
(j) Assist in the procurement of manufacturers and / or suppliers;
(k) Site supervision and contract management during construction phases;
(l) Overall co-ordination and project management activities;
(m) Financial Control, Quality Control, Coordination Monitoring and Reporting Services;
(n) Close-out Report.
The Coega Development Corporation (Pty) Ltd (CDC) is assisting the National Department of Public Works
(NDPW) with implementation of the revitalisation Mqanduli Magistrates Court in the Eastern Cape Province.
The scope of works on the projects comprises design and construction of new facilities, repair,
refurbishment, upgrading and maintenance (planned and unplanned) of existing facilities. These projects are
aimed at providing habitable accommodation for state employees and will additionally serve to address
socio-economic elements such as creating jobs, the development and transfer of skills and poverty
reduction.
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The project to be executed is CDC/476/16 – Mqanduli Magistrates Court. The work for this bid includes
assessment and design of new electrical items, construction management, close out and related services to
meet the relevant accommodation standards, building regulations & practice and the OHS Act. The appointed
professional will work with an existing team of PSP’s from other construction disciplines under a principal
agent/lead consultant.
CONDITIONS
(a) Preference will be given to respondents who comply with the CDC’s Procurement Policy & Procedures.
(b) Preferential Procurement Policy Framework Act (PPPFA) principles shall apply, whereby submissions
will be evaluated according to the provisions of that Act and the Public Finance Management Act
(PFMA) Sections 36 and 49.
(c) Bidders must submit a valid Consolidated BBBEE Verification Certificate from SANAS Accredited
Verification Agency or from a Registered Auditor approved by Independent Regulatory Board of Auditors
(IRBA) in order to be eligible for empowerment points. Bidders are expected to submit a Consolidated
BBBEE certificate for the consortium and not individual certificates for entities. The Qualifying Small
Enterprise (QSE) and Exempted Micro Enterprises (EME) must submit a sworn affidavit confirming the
company Annual Total Revenue and level of black ownership (This must be signed by the commissioner
of Oath).
(d) For Functionality Scoring bidders are required to achieve a minimum threshold of 60% in order to be
considered for next stage evaluation.
(e) Proof of registration with Treasury’s Centralized Supplier Database (CSD) or provide a Treasury CSD
registration number e.g. MAAA0…;contractors and service providers have a responsibility to make sure
that they are tax compliant by the closing date of the bid they are tendering for and also remain tax
compliant during the evaluation period.
(f) The following scores will be applied:
(i) Price - 80
(ii) BBBEE Status - 20.
Request for Proposal documents, issued by CDC, is available for download from the CDC website:
www.coega.com from 12h00 on Friday 19 May 2017. No documents will be available or issued at the Briefing
Meeting and should therefore be downloaded timeously beforehand.
A mandatory briefing meeting will be conducted at 12h00 on Monday, 29 May 2017 at Abbotsford Christian
Centre, 28 Wyse Avenue, Abbotsford, East London; where representatives from the CDC will meet
prospective bidders.
One original completed bid document shall be placed in a sealed envelope clearly marked: “CDC/476/16
Professional Consultancy Services (Electrical Engineer) for the Revitalization of the Mqanduli
Coega Development Corporation DPW Programme – Mthatha
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Magistrates Court in Mthatha Region The closing date and time for the receipt of completed bids is Monday,
12 June 2017 at 12h00 at the reception desk of the CDC Office, at 14 Pearce Street, Berea, East London.
Bids will not be opened in public and no late submissions will be considered.
Failure to provide any mandatory information required in this document will result in the submissions being
deemed null and void and shall be considered non-responsive.
Proof of registration with Treasury’s Centralized Supplier Database (CSD) or provide a Treasury CSD
registration number e.g. MAAA0…;contractors and service providers have a responsibility to make sure that
they are Tax compliant by the closing date of the bid they are tendering for and also remain Tax Compliant
during the evaluation period. The Tax Status of the bidders will be verified through CSD.
Telegraphic, telexed, facsimiled or e-mail submissions will not be accepted.
No telephonic or any other form of communication with any other CDC member of staff, other than the
named individual below, relating to this request for bid will be permitted. All enquiries regarding this
bid must be in writing only, and must be directed to:
Andile Ntloko, Unit Head: Supply Chain Management; e-mail address: [email protected].
The CDC reserves the right not to accept the lowest proposal in part or in whole or any proposal.
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RESPONDENT’S INFORMATION SHEET
This form MUST be filled in by all respondents to this RFP and included as the third page of the Proposal after
the cover page.
Contract No. CDC/476/16
Description of Contract Professional Consultancy Services (Electrical Engineer) for Revitalization of Mqanduli Magistrates Court in Mthatha Region
Name of Organisation / Joint Venture / Consortium
Physical Address
Postal Address
Contact Name
Email Address
Telephone Number
Fax Number
Cell Number
Coega Development Corporation DPW Programme – Mthatha
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TABLE OF CONTENTS
1 INTRODUCTION AND BACKGROUND..........................................................................................6
2 METHODOLOGY AND SCOPE OF WORK....................................................................................6
2.1 SCOPE OF WORK & METHODOLOGY.........................................................................................6
2.2 CRITICAL WORKS..........................................................................................................................7
2.3 NON-CRITICAL WORKS.................................................................................................................7
2.4 WORK TO BE PERFORMED BY PROFESSIONAL SERVICE PROVIDERS............................9
3 PREPARATION OF SUBMISSION...............................................................................................15
4 ASSESSMENT CRITERIA............................................................................................................15
4.1 RESPONSIVENESS.....................................................................................................................15
4.2 ADDITIONAL INFORMATION REQUIRED..................................................................................16
4.3 FUNCTIONALITY ASSESSMENT...............................................................................................16
4.4 QUANTITATIVE ASSESSMENT................................................................................................. 20
5 TERMS AND CONDITIONS..........................................................................................................17
6 DISQUALIFICATIONS..................................................................................................................18
APPENDIX A - FINANCIAL PROPOSAL
APPENDIX B - FUNCTIONALITY SCORING
APPENDIX C - COMPULSORY DECLARATION OF INTEREST FORM
APPENDIX D - DECLARATION OF BIDDERS PAST SUPPLY CHAIN PRACTICES (FORM SBD 8)
APPENDIX E - CERTIFICATE OF INDEPENDENT BID DETERMINATION (FORM SBD 9)
APPENDIX F - NAME OF LEAD/KEY ELECTRICAL ENGINEERING PROFESSIONAL TO BE
ASSIGNED TO THE PROJECT
ANNEXURE A - MQANDULI MAGISTRATES COURT ELECTRICAL SUPPLY REPORT
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1 INTRODUCTION AND BACKGROUND
The Coega Development Corporation (CDC) has been appointed by the National Department of Public
Works (NDPW) as Implementing Agents for 65 projects managed from NDPW Mthatha Regional
Office. NDPW had not appointed consultants on all 65 projects hence the need for this Request for
Proposal (RfP). The 65 projects comprise police stations, magistrate offices, offices for Department of
Labour, Home Affairs and accommodation provision for Department of Defence.
The facilities vary in size, complexity and requirements and to that end require interventions at various
levels, which will be determined during physical assessments of the said facilities. All facilities require
urgent attention to prevent further deterioration. They are located in Mthatha Region and the work on
the said facilities is expected to commence at the same time.
2 SCOPE OF WORK AND METHODOLOGY
The immediate goal is to complete a physical assessment of each facility and thereafter to carry out
remedial action as required. The long-term objective is to ensure that the buildings concerned meet the
functional quality required by the National Department of Public Works and User Departments, through
this immediate intervention. It is imperative to align the design, components and size of each facility to
the nature of use as per GIAMA standards as well as relevant legislation and practice.
The scope of work for this project is described here below:
Phase 1: Assessment of the Existing
(a) The assessment of structural integrity of existing buildings;
(b) The assessment of the quality of space and ergonomics relative to the use;
(c) Site topography surveys and cadastral site plans (if required);
(d) Measurement and drawing of the existing(if required);
(e) Compilation and submission of an Assessment Report including GIAMA ratings and
(f) Overall co-ordination and project management activities.
Phase 2: Compilation of a Remedial Brief for the Each Building
(a) Recommend remedial actions;
(b) Provide decanting strategy; and
(c) Develop demolition report.
Phase 3: Detailing and Construction
(a) Development of detailed design and tender documents;
(b) Computing estimated costs for the building works and
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(c) Site supervision during construction phase;
(d) Facilitation of Commissioning of the facility on completion;
(e) Development of an Environmental Management Plan and its implementation during construction;
and
(f) Overall co-ordination and project management activities.
The following items are exclusions from the construction scope:
Furniture and equipment for the facility.
The Professional Service Provider/s will be expected to produce detailed specifications, room data sheets and
drawings (where necessary) for the works in consultation with the CDC and NDPW. The specifications should
be in line with the project brief, specifying the norms and standards.
2.1 PROPOSED SEQUENCING (BOTH CRITICAL & FUNCTIONAL WORKS)
The sequencing of work as categorized must be carefully planned for execution as facilities must
remain fully functional and operational at all times.
Detailed decanting plans would have to be compiled by the Professional Service Providers in
consultation with CDC and User Client for approval before construction commences
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2.2 WORK TO BE PERFORMED BY PROFESSIONAL SERVICE PROVIDERS
The following are the detailed services, broken down into various project stages with specific deliverables, which shall be provided by the Professional Service
Providers:
STAGE DESCRIPTION SCOPE OF SERVICES SPECIFIC DELIVERABLES
Stage 1 Inception and
Consultations
a) Attend Project Briefing Meeting by Client;
b) Prepare and submit the Project Implementation Plan which will include the scope of
work, milestones, schedule of activities, fee split per deliverable/milestone and
method of measuring progress;
c) Finalise any outstanding contractual issues leading up to signing of Contract;
d) Source and/or collect any available necessary project documentation (drawings,
reports, plan, etc.);
e) Assess current and future/planned rezoning and land usage;
f) Conduct a needs assessment;
g) Conduct a detailed conditional assessment of the existing buildings and assess
availability and capacity of all bulk services (water, sewer, electricity and telecoms)
for reuse of at any facilities where possible (consult with relevant authorities);
h) Measure and draw existing building/s; (where necessary)
i) Assess all existing and planned services traversing the site;
j) Conduct assessments and obtain approvals for Safety, Health and Environmental;
k) Identify any site constraints (e.g. Proximity to other structures and activities taking
place near the site);
l) Develop a detailed Assessment Report covering all areas of investigation as
highlighted above;
a) Project Implementation Plan;
b) Assessment Report;
c) Record of Technical Meetings;
d) Sequencing Plan of Phases
e) Consultation Report;
f) Progress Reports;
g) Preliminary Cost Estimates;
h) Detailed Programme; and
i) EIA Assessment Questionnaire
Method of Assessment and Payment:
5%
Pre-requisite is the submission
and approval of the Project
Implementation Plan
0/100, upon receipt and
approval of all above Reports
5%
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m) Identify and confirm Key Stakeholders and obtain user requirements;
n) Consult with CDC to confirm National Department of Public Works requirements;
o) Consult Local Authority to confirm applicable local by-laws and any required
Statutory Approvals;
p) Consult Local Community via Local Council and/or Traditional Leadership;
q) Consult with relevant Trade Unions;
r) Compile a Consultation Report – covering outcomes of consultations highlighted
above;
s) Understand building use, user numbers, user requirements, services offered at the
facility and services offered in each building concerned;
t) Prepare decanting plans indicating the phasing of works in a manner that will not
adversely affect services offered at the facility; and
u) Prepare decommissioning, demolition and commissioning plans for the facility
(where necessary)
0/100, upon receipt and approval of the
Consultation Report
STAGE DESCRIPTION SCOPE OF SERVICES SPECIFIC DELIVERABLES
Stage 2 Concept Design
(Preliminary Designs)
a) Attend all Client Progress Meetings and other ad-hoc meetings;
b) Attend all Planning and Design meetings;
c) Assess and advise on user requirements;
d) Ensure compliance with latest norms and standards applicable;
e) Develop WBS, WBS Dictionary and Baseline Plan;
f) Develop a detailed master plan for the facility proposing the repurposing of existing
buildings (where necessary), facilities and services where possible and/or feasible
to achieve greater value and efficiencies;
g) Prepare decommissioning and commissioning plans (sequencing) for the facilities;
h) Identify SMME packages in consultation with the CDC SMME Unit;
a) Preliminary layout/sketch plans;
b) Work Breakdown Structure (WBS),
WBS Dictionary and Baseline Plans;
c) Concept Designs (Including
elevations, sections and 3D
sketches);
d) Cost Estimates;
e) Site Development Plans;
f) Value Engineering Report;
g) Progress Reports; and
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i) Agree with the CDC on the format and procedures for cost control and reporting;
j) Manage and monitor the preparation of project costing with specific reference to site
matters that may affect the project costs;
k) Prepare preliminary layout/sketch plans(where necessary);
l) Prepare preliminary cost estimates and project programme;
m) Prepare and submit the Site Development Plans to local authorities (where
necessary);
n) Conduct Value Engineering workshops, including all key stakeholders, and produce
a Value Engineering Report.
h) Updated Programme
Method of Assessment and Payment:
15%
0/100, upon receipt of
acceptable Level 2 WBS, Brief,
Draft Layout/Sketch Plans,
Concept Designs,
Preliminary Cost Estimates,
Preliminary Schedule, Site Development
Plans and VE Report
10%
0/100, Revised Level 2 WBS,
Brief, Concept Designs,
Sketch/Layout Plans, Preliminary
Cost Estimates and Preliminary
Schedule
STAGE DESCRIPTION SCOPE OF SERVICES SPECIFIC DELIVERABLES
Stage 3 Detail Designs a) Conduct monthly project progress design review meetings with the consultants, the
facility management, CDC;
b) Actively pursue the optimisation of the existing designs and implementation
strategies;
c) Prepare, co-ordinate and agree on a detailed Design and Documentation for the
project;
d) Produce design development drawings, technical details and outline specifications;
e) Prepare comprehensive room data sheets (where necessary)
f) Manage, co-ordinate and integrate the design in a sequence to suit the project
a) Design development drawings;
b) Working Drawings;
c) Outline Specifications;
d) Detailed Cost Estimates;
e) Design Report;
f) Baseline Programme;
g) Fire Plans; and
h) Room Data Sheets
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design and documentation with consultants;
g) Prepare detailed cost estimates;
h) Prepare detailed Design Report;
i) Facilitate and manage the end-user participation, by establishing the working group
committee to participate in meetings during the design of the project;
j) Manage and monitor the timeous submission by the design team of all plans and
documentation to obtain the necessary statutory approvals;
k) Conduct Value Engineering exercise with CDC on detail designs for approval;
l) Identify and set aside SMME work packages in the BOQ;
m) Facilitate any input from the design consultants required by Health and Safety
consultant;
n) Establish responsibilities and monitor the information flow (to and from) to all
stakeholders
o) Manage the preparation of cost estimates by the Quantity Surveyor, budgets and
cost reports;
p) Cost control to achieve cost effective designs;
q) Facilitate and monitor the timeous technical co-ordination of the design with the
design team;
r) Manage and monitor the planning and documentation of commissioning of the
facility, including change management planning; and
s) Facilitate End User/Client approvals.
Method of Assessment and Payment:
Proportional
0/100, Drawings, Specifications,
Cost Estimates for each Work
Package, Design Report
STAGE DESCRIPTION SCOPE OF SERVICES SPECIFIC DELIVERABLES
Stage 4 Tender Documentation and
Procurement
a) Provide advice on all appropriate insurances;
b) Compilation and approval of Tender Documentation including Working Drawings
and Elemental Bill of Quantities;
c) Assess samples and products for compliance and design intent;
a) Working Drawings;
b) Elemental BOQ;
c) Tender Documentation;
d) Tender Evaluation Report; and
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d) Production of copies of the required number of Tender Documents for distribution to
prospective tenderers;
e) Attend Briefing Meeting;
f) Assist with responses to technical and design related questions during tender stage;
e) Progress Reports.
Method of Assessment and Payment
7.5%
0/100, Complete Set of Tender
Documents
2.5%
0/100, Attendance to Briefing
Meeting, Tender Evaluation
Report
STAGE DESCRIPTION SCOPE OF SERVICES SPECIFIC DELIVERABLES
Stage 5 Construction
(Include both construction
and commissioning)
a) Assist with appointment of contractor including signing of JBCC contract;
b) Ensure that all contractual obligations from the contractor are met e.g. guarantees,
insurances, programmes, etc are in place;
c) Manage the performance of the contractor with specific reference to deliverables,
cost structures, interest and penalties;
d) Actively pursue the optimisation of the designs and implementation strategies;
e) Facilitate the hand-over of site to the contractor;
f) Establish and co-ordinate the formal and informal communication structure and
procedures during the construction period;
g) Monitor, review and approve the preparation of the contract programme;
h) Monitor the compliance by the contractors of the requirements of the Health and
Safety Consultant;
i) Monitor the auditing of the contractors Health and Safety Plan and on site auditing
by the Health and Safety Agent;
j) Monitor the compliance by the contractors of the requirements of the Socio -
Economic Deliverables;
a) Work Plans for construction;
b) Site Handover Certificate and JBCC
Contracts;;
c) Payment Certificates;
d) Monthly Progress Reports;
e) Monthly Cost Report; and
f) Mini BOQ and Drawings for SMME
packages.
Method of Assessment and
Payment
35%
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k) Report on EPWP and SMME achievements to CDC;
l) Agree and manage the document schedule to ensure timeous delivery of required
information to the contractor;
m) Establish procedure for monitoring, controlling and agreeing all scope and cost
variations. Formal approvals to be obtained from CDC prior to instruction to proceed
with any scope changes;
n) Agree and monitor all quality assurance procedures and implementation thereof by
the consultant and the contractor;
o) Monitor, review, approve and certify monthly progress payments of all Service
Providers;
p) Receive, review and adjudicate any contractual claims;
q) Monitor the preparation of monthly cost reports by the Quantity Surveyor;
r) Submit all necessary cash flows to the CDC;
s) Prepare monthly project reports (reporting on project progress and financial
management) including any other submission to the CDC;
t) Co-ordinate and monitor the defects/snag lists to enable the issue of the Certificate
of Practical Completion;
u) Monitor the execution of the defects items to achieve works completion and the
issue of a Works Completion Certificate;
v) Monitor the execution of the defects items during the defect period to achieve final
completion and the issue of a Final Completion Certificate;
w) Monitor and report on critical path of contractors programme and recommend
changes where necessary;
x) Monitor and report on labor resources of contractor to achieve targets; and
0/100 Portion of the 35%
determined as the percentage of
the approved contractor’s interim
payment certificate to the total
contract value (Excl VAT, advanced
payment, any interest charges, and
Incl penalties) as evidenced on the
Payment Certificate
STAGE DESCRIPTION SCOPE OF SERVICES SPECIFIC DELIVERABLES
Stage 6 Close-Out a) Manage, co-ordinate and monitor all necessary commissioning and a) As-Built Drawings;
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decommissioning of all complete works on the facility for formal hand:
i. Decommissioning of any existing facilities;
ii. Commissioning of the new or upgraded facilities; and
iii. Hand over all relevant documentation to the End User.
b) Manage, co-ordinate and expedite the preparation of As-Built drawings, all
operating and maintenance manuals as well as warrantees and guarantees;
c) Submit As-Built drawing in electronic format, PDF and AutoCad or similar;
d) Manage, co-ordinate and expedite the preparation and agreement of the final
account by the consultants with the relevant contractors;
e) Process final accounts;
f) Receive and review Close-out Reports from the Consultants/Contractors; and
g) Submit a project Close-out Report (as per CDC format) with project and financial
data to the CDC.
b) Operating and Maintenance Manuals;
c) Close-Out reports; and
d) Progress Reports
Method of Assessment and Payment
5%
0/100, As-built Drawings, Completion
Certificate, Final Accounts, Close-out
Report.
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3 PREPARATION OF SUBMISSION
The following items are to be submitted:
a) The Respondents Information Sheet at the beginning of this document;
b) An organogram of all members of the Consortium/ Joint Venture;
c) Commitment to the transfer of knowledge i.e. the use of interns and students proposed for this
project by indicating the minimum number to be assigned to this project. The cost of employing
of interns to be included in financial proposal;
d) The Financial Proposal form (Appendix A) is to be completed in full by respondents,
e) The Functionality Scoring Schedules (Appendix B) is to be completed in full;
f) Individuals nominated that will act as lead/key professional for each discipline and will be
assigned to this project (Appendix F).
4 ASSESSMENT CRITERIA
4.1 RESPONSIVENESS
The following criteria will be used in assessing the responsiveness of tenders.
Table 1: Mandatory Requirements to be submitted
NO. DESCRIPTION YES NO
1
Proof of registration with Treasury’s Centralized Supplier
Database (CSD) or provide a Treasury CSD registration
number e.g. MAAA0…;contractors and service providers have a
responsibility to make sure that they are tax compliant by the
closing date of the bid they are tendering for and also remain tax
compliant during the evaluation period.
2 Signed Attendance Register at the mandatory briefing meeting.
3 Financial proposal Schedules (A1, A2, A3 & A4) must be
completed in full and duly signed and returned
4 Completed and signed Compulsory Declaration of Interest Form
5 Completed and signed Certificate of Independent Bid
Determination (SBD 08)
6 Completed and signed Declaration of Bidders Past Supply
Chain Management Practices (SBD 09)
7
The lead/key professional for electrical engineering discipline
as nominated in Appendix F to supply proof of professional
registration
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Failure to submit and complete all mandatory information will result in submissions being
deemed null and void and shall be considered “non – responsive”.
4.2 ADDITIONAL INFORMATION REQUIRED
The following additional information is required for the assessment of tenders:
4.3 FUNCTIONALITY
Bids are to be evaluated using Functionality Criteria with a minimum threshold of 60% to be achieved
before proceeding to quantitative assessment.
4.4 QUANTITATIVE ASSESSMENT
Bids are to be adjudicated on Price and BBBEE status. The method of scoring Financial Proposals and
the Consolidated BBBEE Verification Certificate is described in the attached Tender Evaluation and
Scoring document.
Area of Adjudication Maximum Points
Tendered Price (SP) 80
Empowerment Objectives (SE) 20
i. Electrical Engineer (PrEng/PrTechEng)
(NOTE: Professional Registration as Pr Eng or Pr
Technologists only - Pr Technician will not be accepted)
NO. DESCRIPTION YES NO
1
Valid BBBEE Verification Certificate from SANAS Accredited
Verification Agency, Registered Auditor approved by IRBA, (In
case of JV, a consolidated BBBEE Certificate must be
submitted); The Qualifying Small Enterprise (QSE) and
Exempted Micro Enterprises (EME) must submit a sworn
affidavit confirming the company Annual Total Revenue and
level of black ownership (This must be signed by the
commissioner of Oath).
2 CV of the Lead/key professional for the electrical engineering
discipline as nominated in Appendix F
3 Company profile
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Total Points (S) 100
5 TERMS AND CONDITIONS
a) All submissions must be received by the CDC no later than 12:00 noon, 12 June 2017.
Respondents must submit their proposals before the closing date and time and any late
submissions will not be considered;
b) All submissions and subsequent information received will become the property of the CDC and
will not be returned;
c) Failure to complete all mandatory information will result in submissions being deemed null
and void and shall be considered “non-responsive” and therefore not considered;
d) Telegraphic, telexed, faxed or e-mailed submissions will not be accepted;
e) One original document shall be placed in sealed envelopes clearly marked. “CDC/476/16
Professional Consultancy Services (electrical engineer) for the Revitalization of
Mqanduli Magistrates Court in Mthatha Region.”
f) Respondents or their representatives (including the courier services) must ensure that they
register their submissions in the Lodging of Submissions Register that will be provided at the
Reception Desk of the CDC, wherein they will indicate the name of the bidding company, the
name of the person delivering the submission, the number of copies submitted, the time and
date of submission and attach their signatures;
g) All enquiries regarding this Request for Proposal must be directed in writing only to: Mr
Andile Ntloko – Unit Head: Supply Chain Management
Coega Development Corporation, Corner Alcyon Road & Zibuko Street, Zone 1, Coega IDZ,
Port Elizabeth, 6100.
Fax : 041 403 0573
Email : [email protected]
h) The contact person reflected above shall be the only point of contact for this contract. Failure
to observe this requirement will lead to immediate disqualification of the respondent;
i) The CDC reserves the right not to accept any submission. If the CDC does not accept any
submission, it will declare this proposal request process to be closed and may then elect to
negotiate with any party, or to proceed on a completely different basis, or not to proceed with
the services;
j) Submission of a proposal and its subsequent receipt by the CDC does not represent a
commitment on the part of the CDC to proceed further with any Respondent or any project;
k) The Respondent shall treat as confidential all documentation, drawings, reports, etc which are
provided pursuant to this RFP;
l) All documents, drawings, reports, etc prepared by the Respondent pursuant to this RFP shall
become the copyright of the CDC;
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National Department of Public Works ISO 9001: 2008 Clause 7.4.1
Purchasing Process
01_RFP_ NDPW _Rev0 18 17 May 2017
m) No costs incurred by the Respondents in the preparation of their submission will be
reimbursed;
n) All Respondents will be advised as soon as the successful Bidders have been approved;
o) Members of the bidders not to appear in more than one consortium. In the event that this is
unavoidable such consultant shall sign a confidentiality agreement among the consortium or
JV members to not disclose information to another group. This document to be enclosed in
the bid submission.
p) All disbursements unless otherwise stated will be payable as per the tendered percentage as
stipulated in Schedule A4.
q) The Fee Proposal in the RFP should be prepared taking cognisance of the latest GIAMA
norms and standards applicable to buildings in general and government department buildings
in particular;
r) The Consultancy Agreement may be suspended or cancelled at the end of any service
delivery stage and during any implementation phase. The Employer and NDPW will not be
liable for any penalty for suspension or cancellation of the services; and
s) The CDC reserves the right to effect payment to individual members of the JV/Consortium if
the need arise during the duration of the appointment.
6 DISQUALIFICATIONS
Potential Bidders will be disqualified immediately during the tendering stage or during the tender
evaluation and adjudication stage or after the contract has been awarded if they are found to have
conducted or committed any of the following:
a) Bidders, bidder’s representatives, associates, or shareholders that sought to influence
adjudication process of this tender, or outcomes of the adjudication process, directly or
indirectly;
b) Bidder that failed to follow or observe the lines of communication that are prescribed in the
Advert;
c) Collusion among bidders;
d) Misrepresentation of information;
e) Any Bidder or its principals or both who have engaged in corrupt and fraudulent practices, not
only with the CDC but anywhere else;
f) Bidder who has pending liquidation, in receivership, bankrupt/insolvent (actually and
commercially);
g) Tendered price that is unrealistically low and posing commercial risk to the CDC;
h) Poor past performance on previous contracts; and
i) Bidder or JV/Consortium partner appearing on National Treasury blacklist.
Coega Development Corporation DPW Programme – Mthatha
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National Department of Public Works ISO 9001: 2008 Clause 7.4.1
Purchasing Process
01_RFP_ NDPW _Rev0 19 17 May 2017
APPENDIX A – FINANCIAL PROPOSAL
Schedule A1 – Total Fee Percentage per Stage for CDC/476/16 - Mqanduli Magistrates Court Additional
Accommodation
Activities per Stage Fee Percentage
Weighting
Calculated Tendered
Fee Percentage/Stage
Stage 1 10%
Stage 2 25%
Stage 3 15%
Stage 4 10%
Stage 5 30%
Stage 6 10%
Total Fee
Percentage/Stage
(Carry forward to
Schedule A2)
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Purchasing Process
01_RFP_ NDPW _Rev0 20 17 May 2017
Schedule A2 – Fee Percentage Breakdown for CDC/476/16 - Mqanduli Magistrates Court
Activities per
Stage
Disciplines
Lead
Co
nsu
ltan
t/
Pri
nc
ipal
Ag
en
t
Qu
an
tity
Su
rveyo
r
Arc
hit
ect
Civ
il E
ng
inee
r
Str
uctu
ral
En
gin
ee
r
Mech
an
ical
En
gin
ee
r
Ele
ctr
ica
l
En
gin
ee
r
Cle
rk o
f W
ork
s
Healt
h &
Safe
ty A
gen
t
Calc
ula
ted
Ten
dere
d F
ee
%/S
tag
e (
Fro
m
Sch
ed
ule
A1)
% % % % % % % % %
Stage 1
Stage 2
Stage 3
Stage 4
Stage 5
Stage 6
Total Percentage
per Discipline &
Overall Total
(Carry forward to
Schedule A3)
Coega Development Corporation DPW Programme – Mthatha
Eastern Cape National Projects
National Department of Public Works ISO 9001: 2008 Clause 7.4.1
Purchasing Process
01_RFP_ NDPW _Rev0 21 17 May 2017
Note:
1. Electrical Engineer Services to include all design aspects such as CCTV, ICT, Access Control, Fire Detection and Protection including completion of fire
plans, HVAC, etc as required by client.
2. See annexure A for report of work already completed
Schedule A3 – Fee Amount Calculation for CDC/476/16 - Mqanduli Magistrates Court
Schedule A3: Fee Amount Calculation
Estimated Construction Costs for electrical work (Excluding VAT) R 8,000,000.00
Fees Tendered Amount
Percentage Basis Fees
Estimated percentage fee carried forward from Schedule A2
Estimated fee amount in Rand value R
Total Fee Amounts R Schedule A3 – Carry Forward to FINAL OFFER
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01_RFP_ NDPW _Rev0 22 17 May 2017
Schedule A4 – Disbursements for CDC/476/16 - Mqanduli Magistrates Court
Schedule A4: Disbursements
Activity Unit Quantity Rate Amount
1. (a) Travelling (Vehicle & Flights) Percentage (%)
R 8 Million % R
(b) Travel Time (Personnel)) Percentage (%)
(c) Accommodation Percentage (%)
(d) Printing, Typing, Binding & Drawings Percentage (%)
Total Disbursement Amount R
Schedule A4 - Carry
Forward to FINAL
OFFER
Note:
1. The tendered percentage for all disbursements will be applied to the value of each phase of the project and will be paid in accordance with breakdown
as detailed in Schedule A1 for each stage of the each phase of the project.
2. Disbursements for design development up to start of first construction phase will be limited to 10% of the fee percentage priced in Schedule A4, item
1(a to d) only.
3. The disbursements will be paid upon proof of satisfactory fulfilment of all deliverables as per scope of services for each stage.
Coega Development Corporation DPW Programme – Mthatha
Eastern Cape National Projects
National Department of Public Works ISO 9001: 2008 Clause 7.4.1
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01_RFP_ NDPW _Rev0 23 17 May 2017
CDC/476/16 - Mqanduli Magistrates Court :
SUMMARY - TOTALS FOR SCHEDULES A3 & A4 FOR FEES &
DISBURSEMENT – FINAL OFFER
From Schedule A3 (Schedules A1, A2) – Total Amount for Fees
(percentage) R
From Schedule A4 – Total Amount for Disbursements R
Total Consultancy Services Amount Offered (Excluding VAT) R
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National Department of Public Works ISO 9001: 2008 Clause 7.4.1
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01_RFP_ NDPW _Rev0 24 17 May 2017
Notes
(a) All deliverables but not limited to these listed will be treated as disbursement at a proven cost by CDC;
We/I _______________________________in my/our capacity ________________________________duly authorized principal for ____________________________________________________(company name) offer a percentage of ____________________ (percentage in numbers) ____________________________________________________ (percentage in words) of estimated cost of Construction of electrical items which amounts to R__________________(exclusive of VAT) (Amount in Numbers) ________________________________________________________________________(Amount in Words) for rendering Professional Consultancy Services (electrical engineer) for Mqanduli Magistrates Court Additional Accommodation
Name of Person: __________________________
Authorized Signature: __________________________
Witness:
Name: __________________________ Signature: _________________________
Coega Development Corporation DPW Programme – Mthatha
Eastern Cape National Projects
National Department of Public Works ISO 9001: 2008 Clause 7.4.1
Purchasing Process
01_RFP_ NDPW _Rev0 25 17 May 2017
Coega Development Corporation DPW Programme
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National Department of Public Works ISO 9001: 2008 Clause 7.4.1
Purchasing Process
APPENDIX B – FUNCTIONALITY SCORING
Schedule B1 – Functionality Criteria
# Functionality Criteria Requirements Maximum
Points
1 Relevant Experience This criterion covers the relevant experience of each of the lead/key professional, as nominated in
Appendix F, on similar building projects of similar complexity. The professional is deemed to be
assigned to this project if successful and may only be substituted in exceptional circumstances
with a professional of equal or higher qualification and experience. The electrical professional that
has been nominated and assigned to this project must provide a comprehensive CV detailing their
Relevant Experience (as described above).
32
2 Demonstrate Experience specific to
assessments, designs, construction
supervision, close out and maintenance
of Electrical work in new buildings
This criterion covers the experience and knowledge of all consulting companies firms on specific
projects that are comparable in nature terms complexity, size and value. Bidders are to provide
details on projects with the highest value that have been completed (or awarded) including the
details of contactable references for each project listed. Bidders are also required to provide
company profiles and at least three traceable client references.
32
3 Quality Control System and Procedures
which ensure compliance with the
standards and specifications required for
delivery of the project.
The bidders are to provide documentation indicating the availability of a quality management
system or quality management plan that is functioning within the organisation and can be utilised
for this project. Details of the certification or accreditation (and maintenance) of the quality control
and assurance system is to be provided by the bidders.
4
Notes:
1. Bidders are required to achieve a minimum threshold of 60% (40.8 calculated points) in order to be considered for next stage evaluation.
Schedule B2 – Functionality Criteria – Evaluation Indicators
# Functionality Criteria Evaluation Indicators
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1 2 3 4
1 Relevant Experience
(Post Registration) 0 – 3 Years ˃ 3 Years up to 5 Years ˃ 5 Years up to 10 Years ˃ 10 Years
2 Demonstrate Experience specific to
assessments, designs and maintenance of
Electrical work in new buildings
At least one (1) project
completed or awarded of
value up to R 2.5 Million in
the last 7 years
At least one (1) projects
completed or awarded of
value >R 2.5 Million up to
R 5 Million in the last 7
years
At least one (1) projects
completed or awarded of
value >R 5 Million up to
R 7.5 Million in the last 7
years
At least one (1) projects
completed or awarded of
value >R 7.5 Million in the
last 7 years
3 Quality Management System which ensures
compliance with the standards and
specifications required for delivery of the
project.
The bidder does not have
a quality assurance or
quality management
system
Documented Quality
Management System is
available, minimum
utilization and not audited
Documented Quality
Management System is
available and proof
supplied that the system is
audited
Accredited Quality
Management System ,i.e.
ISO 9001 with proof of
accreditation provided in
the bid
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National Department of Public Works ISO 9001: 2008 Clause 7.4.1
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Schedule B3 – Lead/Key Personnel Relevant Experience
Discipline name
Name of lead/key
Professional for each
discipline to be assigned
to this project (Same
individuals as Schedule
B4)
Weig
hti
ng
(*)
Relevant Experience of Lead/Key Professionals
Mu
ltip
lier
Calculated
Points
(= Weighting
x score x
Multiplier)
Score
1 2 3 4
0 – 3 Years ˃ 3 Years up
to 5 Years
˃ 5 Years up
to 10 Years ˃ 10 Years
100 8
Total Calculated Points (Carry over to Summary)
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Schedule B4 –Demonstrated Assessment, Repair and Maintenance Experience Specific Experience
Discipline name
Demonstrate Assessment, Repair and Maintenance Experience
Multiplier Calculated
Points
Score
1 2 3 4
At least one (1) project
completed or awarded of
value up to R 2.5 Million
in the last 7 years
At least one (1) projects
completed or awarded of value
>R 2.5 Million up to R 5 Million in
the last 7 years
At least one (1) projects
completed or awarded of
value >R 5 Million up to R 7.5
Million in the last 7 years
At least one (1) projects
completed or awarded
of value >R 7.5 Million in
the last 7 years
8
Total Points (Carry over to Summary)
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National Department of Public Works ISO 9001: 2008 Clause 7.4.1
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Schedule B5 – Quality Management System
Quality Management System
Calculated
Points
Score
1 2 3 4
The bidder does not have a quality
assurance or quality management
system
Documented Quality Management
System is available, minimum
utilization and not audited
Documented Quality Management
System is available and proof
supplied that the system is audited
Accredited Quality Management
System ,i.e. ISO 9001 with proof of
accreditation provided in the bid
Total Points (Carry over to Summary)
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National Department of Public Works ISO 9001: 2008 Clause 7.4.1
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Summary
Criteria Maximum Points Calculated Points
Schedule B3 –Lead/Key Personnel Relevant Experience
32
Schedule B4 –Demonstrate Experience specific to assessments, designs,
construction supervision, close out and maintenance of Electrical work in
new buildings
32
Schedule B5 – Quality Management System
4
Total 68
Notes:
2. To convert the calculated points out of 68 to a percentage where 68 points = 100%, multiply the points with (100/68).
3. Bidders are required to achieve a minimum threshold of 60% (40.8 calculated points) in order to be considered for next stage evaluation.
Coega Development Corporation DPW Programme
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National Department of Public Works ISO 9001: 2008 Clause 7.4.1
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APPENDIX C – COMPULSORY DECLARATION OF INTEREST
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COMPULSORY DECLARATION OF INTEREST FORM
The following particulars must be furnished. In the case of a joint venture/consortium, a separate
declaration of interest form in respect of each party to the joint venture/consortium must be completed
and submitted.
Section 1: Name of enterprise: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Section 2: VAT registration number, if any: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Section 3: CIDB registration number, if any: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Section 4: Particulars of sole proprietors and partners in partnerships
* Complete only if sole proprietor or partnership and attach separate page if more than 3 partners
Name* Identity number* Personal income tax number*
Section 5: Particulars of companies and close corporations
Company registration number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Close corporation number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Tax reference number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Section 6: Record of association with CDC member of Staff/Board
If any sole proprietor, partner in a partnership or director, manager, shareholder or stakeholder in a company or
close corporation has an association with a CDC member of staff or member of Board, a relative of a CDC
member of staff or member of Board please provide information below: An Association is defined as: a
business or personal relationship between a group of people or organizations joined together for a purpose.
Name of sole proprietor,
partner, director, manager,
principal shareholder or
stakeholder
Name of the CDC member of staff or
Board
Type of relationship
(tick appropriate column)
Family Friend
*insert separate page if necessary
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National Department of Public Works ISO 9001: 2008 Clause 7.4.1
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COMPULSORY DECLARATION OF INTEREST FORM (continued)
The undersigned, who warrants that he / she is duly authorised to do so on behalf of the enterprise:
i) confirms that the neither the name of the enterprise or the name of any partner, manager, director or other person,
who wholly or partly exercises, or may exercise, control over the enterprise appears on the Register of Tender
Defaulters established in terms of the Prevention and Combating of Corrupt Activities Act of 2004;
ii) confirms that no partner, member, director or other person, who wholly or partly exercises, or may exercise, control
over the enterprise, has within the last five years been convicted of fraud or corruption;
iii) confirms that I / we are not associated, linked or involved with any other tendering entities submitting tender offers
and have no other relationship with any of the tenderers or those responsible for compiling the scope of work that
could cause or be interpreted as a conflict of interest; and
iv) confirms that the contents of this questionnaire are within my personal knowledge and are to the best of my belief
both true and correct.
Signed
Date
Name
Position
Company Name
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National Department of Public Works ISO 9001: 2008 Clause 7.4.1
Purchasing Process
APPENDIX D – DECLARATION OF BIDDERS PAST SUPPLY CHAIN PRACTICES
(FORM SBD 8)
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Purchasing Process
SBD 8
DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES
In the case of a joint venture/consortium, a separate SBD8 form in respect of each party to
the joint venture / consortium must be completed and submitted.
1 This Standard Bidding Document must form part of all bids invited.
2 It serves as a declaration to be used by institutions in ensuring that when goods and services are
being procured, all reasonable steps are taken to combat the abuse of the supply chain
management system.
3 The bid of any bidder may be disregarded if that bidder or any of its directors have:
a. abused the institution’s supply chain management system;
b. committed fraud or any other improper conduct in relation to such system; or
c. failed to perform on any previous contract.
4 In order to give effect to the above, the following questionnaire must be completed and submitted
with the bid.
Item Question Yes No
4.1 Is the bidder or any of its directors listed on the National
Treasury’s database as companies or persons prohibited from
doing business with the public sector?
(Companies or persons who are listed on its database were
informed in writing of its restriction by National Treasury
after the audi alteram partem rule applied).
Yes
No
4.1.1 If so, furnish particulars:
4.2 Is the bidder or any of its directors listed on the Register for
Tender Defaulters in terms of Section 29 of the Prevention and
Combating of Corrupt Activities Act (No 12 of 2004)?
To access the Register enter the National Treasury’s
website, www.treasury.gov.za, click on the icon “Register for
Tender Defaulters” or submit your written request for a hard
copy of the Register to facsimile number (012) 3265445
Yes
No
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National Department of Public Works ISO 9001: 2008 Clause 7.4.1
Purchasing Process
4.2.1 If so, furnish particulars:
4.3 Was the bidder or any of its directors convicted by a court of law
(including a court outside of the Republic of South Africa) for
fraud or corruption during the past five years?
Yes
No
4.3.1 If so, furnish particulars:
4.4 Was any contract between the bidder and any organ of state
terminated during the past five years on account of failure to
perform on or comply with contract?
Yes
No
4.4.1 If so, furnish particulars:
CERTIFICATION
I, THE UNDERSIGNED (FULL NAME)…………………………………………….
CERTIFY THAT THE INFORMATION FURNISHED ON THIS DECLARATION FORM IS TRUE AND
CORRECT.
I ACCEPT THAT, IN ADDITION TO CANCELLATION OF A CONTRACT, ACTION MAY BE TAKEN
AGAINST ME SHOULD THIS DECLARATION PROVE TO BE FALSE.
Signature
Date
Position
Name of Bidder
Coega Development Corporation DPW Programme
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National Department of Public Works ISO 9001: 2008 Clause 7.4.1
Purchasing Process
APPENDIX E – CERTIFICATE OF INDEPENDENT BID DETERMINATION (FORM
SBD 9)
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National Department of Public Works ISO 9001: 2008 Clause 7.4.1
Purchasing Process
SBD 9
CERTIFICATE OF INDEPENDENT BID DETERMINATION
In the case of a joint venture/consortium, a separate SBD9 form in respect of each party to
the joint venture / consortium must be completed and submitted.
1 This Standard Bidding Document (SBD) must form part of all bids¹ invited.
2 Section 4 (1) (b) (iii) of the Competition Act No. 89 of 1998, as amended, prohibits an agreement
between, or concerted practice by, firms, or a decision by an association of firms, if it is between
parties in a horizontal relationship and if it involves collusive bidding (or bid rigging).² Collusive
bidding is a pe se prohibition meaning that it cannot be justified under any grounds.
3 Treasury Regulation 16A9 prescribes that accounting officers and accounting authorities must
take all reasonable steps to prevent abuse of the supply chain management system and
authorizes accounting officers and accounting authorities to:
a. disregard the bid of any bidder if that bidder, or any of its directors have abused the
institution’s supply chain management system and or committed fraud or any other
improper conduct in relation to such system.
b. cancel a contract awarded to a supplier of goods and services if the supplier committed
any corrupt or fraudulent act during the bidding process or the execution of that contract.
4 This SBD serves as a certificate of declaration that would be used by institutions to ensure that,
when bids are considered, reasonable steps are taken to prevent any form of bid-rigging.
5 In order to give effect to the above, the attached Certificate of Bid Determination (SBD 9) must be
completed and submitted with the bid:
¹ Includes price quotations, advertised competitive bids, limited bids and proposals.
² Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to compete, secretly
conspire to raise prices or lower the quality of goods and / or services for purchasers who wish to acquire goods and / or
services through a bidding process. Bid rigging is, therefore, an agreement between competitors not to compete.
Coega Development Corporation DPW Programme
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National Department of Public Works ISO 9001: 2008 Clause 7.4.1
Purchasing Process
SBD 9
CERTIFICATE OF INDEPENDENT BID DETERMINATION
In the case of a joint venture/consortium, a separate SBD9 form in respect of each party to the
joint venture / consortium must be completed and submitted.
I, the undersigned, in submitting the accompanying bid:
________________________________________________________________________
(Bid Number and Description)
in response to the invitation for the bid made by:
__________________________________________________________________________
(Name of Institution)
do hereby make the following statements that I certify to be true and complete in every respect:
I certify, on behalf of: ______________________________________________________that:
(Name of Bidder)
1. I have read and I understand the contents of this Certificate;
2. I understand that the accompanying bid will be disqualified if this Certificate is found not to be
true and complete in every respect;
3. I am authorized by the bidder to sign this Certificate, and to submit the accompanying bid, on
behalf of the bidder;
4. Each person whose signature appears on the accompanying bid has been authorized by the
bidder to determine the terms of, and to sign the bid, on behalf of the bidder;
5. For the purposes of this Certificate and the accompanying bid, I understand that the word
“competitor” shall include any individual or organization, other than the bidder, whether or not
affiliated with the bidder, who:
(a) has been requested to submit a bid in response to this bid invitation;
(b) could potentially submit a bid in response to this bid invitation, based on their
qualifications, abilities or experience; and
(c) provides the same goods and services as the bidder and/or is in the same line of
business as the bidder
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National Department of Public Works ISO 9001: 2008 Clause 7.4.1
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SBD 9
6. The bidder has arrived at the accompanying bid independently from, and without consultation,
communication, agreement or arrangement with any competitor. However communication
between partners in a joint venture or consortium³ will not be construed as collusive bidding.
7. In particular, without limiting the generality of paragraphs 6 above, there has been no
consultation, communication, agreement or arrangement with any competitor regarding:
(a) prices;
(b) geographical area where product or service will be rendered (market allocation)
(c) methods, factors or formulas used to calculate prices;
(d) the intention or decision to submit or not to submit, a bid;
(e) the submission of a bid which does not meet the specifications and conditions of
the bid; or
(f) bidding with the intention not to win the bid.
8. In addition, there have been no consultations, communications, agreements or arrangements
with any competitor regarding the quality, quantity, specifications and conditions or delivery
particulars of the products or services to which this bid invitation relates.
9. The terms of the accompanying bid have not been, and will not be, disclosed by the bidder,
directly or indirectly, to any competitor, prior to the date and time of the official bid opening or of
the awarding of the contract.
³ Joint venture or Consortium means an association of persons for the purpose of combining their expertise, property,
capital, efforts, skill and knowledge in an activity for the execution of a contract.
10. I am aware that, in addition and without prejudice to any other remedy provided to combat any
restrictive practices related to bids and contracts, bids that are suspicious will be reported to the
Competition Commission for investigation and possible imposition of administrative penalties in
terms of section 59 of the Competition Act No 89 of 1998 and or may be reported to the National
Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting
business with the public sector for a period not exceeding ten (10) years in terms of the
Prevention and Combating of Corrupt Activities Act No 12 of 2004 or any other applicable
legislation.
………………………………… …………………………………
Signature Date
……………………………………. …………………………………
Position Name of Bidder
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National Department of Public Works ISO 9001: 2008 Clause 7.4.1
Purchasing Process
APPENDIX F – NAME OF LEAD/KEY PROFESSIONAL FOR EACH DISCIPLINE TO
BE ASSIGNED TO THE PROJECT
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National Department of Public Works ISO 9001: 2008 Clause 7.4.1
Purchasing Process
Appendix F – Name of lead/key Electrical Professional to be considered
Discipline Name of lead/key Electrical Professional to be assigned to
this project
Electrical Engineering
Signed
Date
Name
Position
Company Name
Note: Above personnel to match Schedule B3, and Professional Registration to be provided as per Mandatory Requirement Item 10.