Reporting and Recording Dual Credits using Maplewood

June 16, 2015

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Key documents

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Categories of Dual Credits

• Team-taught• College-delivered

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Dual Credit Policy page 7

Team-Taught Dual Credit Courses

• Closely matched college or apprenticeship and secondary curriculum content

• Taught by both a college professor or instructor and a secondary school teacher.

• No maximum number of credits• Could be any Ontario curriculum course,

including compulsory courses4(Dual Credit Policy p. 8)

Team-taught Dual Credit Courses

• Assessment and evaluation of the Ontario curriculum course is done by the secondary school teacher

• Growing Success applies

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(Dual Credit Policy p. 19)

Team-taught Dual Credit Courses• Credit for the secondary school course is

recorded on the OST using the code for the secondary school Ontario curriculum course.

• The term dual credit appears in parentheses. “T” appears in the Note column

• Credit for the college course is recorded on a college record. 6

(Dual Credit Policy p. 15)

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The Ontario Student Transcript Manual, 2013

(See sample 9, page 36)

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Setting up a team-taught dual credit in Maplewood

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College-delivered dual credits

• Students take a college course or Level 1 apprenticeship program.

• College courses do not need to have any connection to Ontario curriculum courses

• Credit is recorded on the college record using college course codes

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(Dual Credit Policy p.7)

College-delivered dual credits• Credit is also recorded on the OST using a

special dual credit course code assigned by the Ministry of Education.

• Codes end with “4T” for college courses, “4Y” for level 1 apprenticeship

• Be sure to select the right college.• The same code may be used by more

than one college. The passing grade may vary 11

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Dual Credit Course Codes for use in Approved School/College/Work Initiative (SCWI) Programs 2014-2015

Ministry Course Code

Ministry Course Title College Course TitleCredit Value

Passing Grade

TLA4Y Welding DURHAM C: Welding 456A 3.00 70TLA4Y Welding LAMBTON C: Welding 456A 3.00 63TLA4Y Welding LEVEL 1 APP A: Welding 456A 3.00 60TLA4T Welding CONESTOGA C: Exploring Welding Basics WELD1880 1.00 50TLA4T Welding GEORGE BROWN C: Welding Arts 6011/6018 1.00 60TLA4T Welding NORTHERN C: Welding I WE1092 0.50 50TLA4T Welding SAULT C: Welding WLD121 0.50 50

HBB4T Introduction to Psychology CONFEDERATION C: Introduction to Psychology PY 199 1.00 50HBB4T Introduction to Psychology DURHAM C: Introduction to Psychology – An Applied Science GNED1106 1.00 50HBB4T Introduction to Psychology FLEMING C: Introduction to Psychology SOCI36 1.00 50HBB4T Introduction to Psychology GEORGE BROWN C: Introduction to Psychology GSSC 1105 1.00 50HBB4T Introduction to Psychology MOHAWK C: Introductory Psychology PSYC SS156 1.00 50HBB4T Introduction to Psychology NORTHERN C: Introduction to Pyschology PS1004 1.00 50HBB4T Introduction to Psychology SAULT C: Introduction to Psychology PSY102 1.00 50HBB4T Introduction to Psychology SENECA C: Introduction to Psychology PSY100 1.00 50HBB4T Introduction to Psychology ST. CLAIR C: Basic Psychology SSC160G 1.00 50HBB4T Introduction to Psychology ST. LAWRENCE C: Introductory Psychology GENE38 1.00 50

College-Delivered Dual Credit Course Codes

Same course code, but different colleges

College-delivered dual credits• For college courses, selecting the correct

code will ensure that the name of the college, the college course title and the college course code appear correctly on the OST.

• The correct passing grade will be assigned• Students must achieve that passing grade

in order to earn credit 13

(Dual Credit Policy p. 15)

(Dual Credit Policy p. 19)

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The Ontario Student Transcript Manual, 2013

See sample 9, page 36

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DateYear Month

Course Grade

Course Title Course Code

Percentage Grade

Credit Compulsory Note

2013 06 12 CONESTOGA C: Basic Camera Theory DMED1370

TGL4T 74 1.00

2014 06 12 CONESTOGA C: Basic Design B ARTS1010

AEF4T 50 0

OST Showing College-delivered College Course

The passing grade for AEF4T at Conestoga is 55%. Since the student did not achieve that grade, he does not receive a credit, even though his mark is above 50%.

College-delivered dual credits• For level 1 apprenticeship courses, the

name of the college does not appear on the OST.

• “Level 1 App” followed by the TCU name of the apprenticeship and the TCU code

• The default passing grade is 60%• If the passing grade is not 60%, users

must select the appropriate college title 16(Dual Credit Policy p. 15)

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Setting up a College-delivered DC in Maplewood

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Dual Credit Codes

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College & University Institutions

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Classes File

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Codes File

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Viewing Dual Credit Details File> School Setup> Codes> Edit

College-delivered dual credits• Level 1 apprenticeship courses are all

multiple-credit courses• If students do not successfully complete

the entire program, partial credit can be granted. The college instructor and the dual credit teacher would jointly make that decision

• The word “partial” appears on the OST after the name of the Level 1 program

(OST manual p. 11) 23

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DateYear Month

Course Grade

Course Title Course Code

Percentage Grade

Credit Compulsory Note

2013 06 12 LEVEL 1 APP A: Cook 415A (Partial) TKA4Y 74 1.50

2014 06 12 LEVEL 1 APP A: Carpentry 403A TSA4Y 80 2.00

OST Showing College-delivered Level 1 Apprenticeship

TKA4Y has a value of 3 credits. This student did not successfully complete the program but was awarded 1.5 credits. Note that “partial” appears after the Course Title.

TSA4Y has a value of 2 credits. The student successfully completed the Level 1 program.

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Dual Credit Override Field in “Marks/Comments by Class”

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Dual Credit Override field in “Marks/Comments by Student”

When adding courses to the transcript, if student’s final mark does not meet the minimum passing requirement, then a zero credit will automatically be assigned to the entry.

College-delivered dual credits

• Maximum of 4 can count as optional credits towards the OSSD

• External music credits are included in the 4 credit maximum

• Assessment and evaluation are the responsibility of the college instructor

• Growing Success does not apply 27

(Dual Credit Policy p. 8)

(Dual Credit Policy p. 19)

College-delivered dual credits

• If a student earns more than 4, only 4 will show on the OST; all will show on the provincial report card.

• The process is outlined on page 12 of the OST manual

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Dual Credit Report

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Reporting through Class Enrolment

• College-delivered dual credit classes can be created without an educator if necessary

• Ensures consistency of report card, OST, transmission to OCAS and OUAC

• Allows tracking of credits earned vs credits attempted

• Courses count towards student’s FTE 30

Reporting through Other Credits

• Reporting through Other Credits will only include classes completed through “This School”

• Courses could be missed in transmissions to OCAS

• Doesn’t generate dual credit teacher funding through the GSN

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Resources

• Webinar will be posted on scwi.ca and on osca.ca

• Detailed documentation is available on the Maplewood site. (Check with your board contact)

• Dual Credit Programs 2013• Ontario Student Transcript Manual 2013

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Questions?

Phil Hedges, Ministry of Education

Phil.Hedges@ontario.ca   416-326-5988

Sonja Vandermeer, School College Work Initiative

svandermeer@opsoa.org   705-328-435333