Report No

NOVEMBER- 2015 REPORT No: 37

MONTHLY CONSTRUCTION PROGRESS REPORTPROJECT: MUSS 32

Contents1. INFORMATION.................................................................................................................................3

1.1 Background Information.........................................................................................................3

1.1.1. General.................................................................................................................................3

1.1.2. Project Location and site Plan...................................................................................3

1.1.3. Project Description........................................................................................................3

1.1.4. Workloads of the project.............................................................................................3

1.2 Contract Data..............................................................................................................................4

1.2.1 Basic Data............................................................................................................................4

1.2.2 Contract Time Data...........................................................................................................4

1.2.3 Contract Cost Data............................................................................................................6

2.0 CONSTRUCTION SUPERVISION & QUALITY CONTROL.......................................................9

2.1.1. Construction supervision activities............................................................................9

2.2. QUALITY CONTROL.................................................................................................................10

2.2.1 Material Tests Conducted.............................................................................................10

2.3 Material and Work quality Problem...................................................................................11

3.0. CONTRACT ADMINISTRATION.................................................................................................12

3.1 Performance Bond and Advance Guarantee Bond......................................................12

3.2 Instructions made on this month.......................................................................................12

3.3 Summary of Claims.................................................................................................................12

3.4 Summary of Disputes.............................................................................................................12

3.5 PROGRESS OF WORKS...........................................................................................................13

3.5.1 WORK SCHEDULE.............................................................................................................13

3.5.2 WORK PLANNED VS EXECUTED..................................................................................13

3.6 SUMMARY OF PROJECT CONTRACT ISSUES....................................................................13

3.6.1 PROJECT PROGRESS........................................................................................................13

3.6.2 PROJECT COST..................................................................................................................15

Yohannes Abbay Consulting Architects & Engineers Page 4



3.7 CRITICAL PROBLEMS ON PROGRSS & COST...................................................................16

3.8 QUALIFICATION OF CONTRACTORS’ TECHNICAL STAFFS..........................................16

4.0 PROJECT’S PROBLEMS, CRITICAL ISSUES, ACTIONS TAKEN & PROPOSED SOLUTIONS............................................................................................................................................17

5.0 SUPERVISION AND MONITORING...........................................................................................18

5.1 Narrative Report......................................................................................................................18

5.2 Consultant’s Staff....................................................................................................................18

5.3 Site Meeting..............................................................................................................................18

5.4 Site Visit......................................................................................................................................18

5.5 Key Correspondences............................................................................................................19

APPENDIX A Site Snapshots............................................................................................................20

APPENDIX B...........................................................................................................................................24

Material test Results..........................................................................................................................24

APPENDIX C...........................................................................................................................................25

Work executed Vs. Planned.............................................................................................................25

APPENDIX D..........................................................................................................................................28

Materials Issued to date...................................................................................................................28

APPENDIX E...........................................................................................................................................29

Payment Certified to date................................................................................................................29

APPENDIX F...........................................................................................................................................31

Contractor’s Staff................................................................................................................................31

APPENDIX G..........................................................................................................................................32

Consultant’s Staff................................................................................................................................32

APPENDIX H...........................................................................................................................................34

Meeting Minute....................................................................................................................................34

APPENDIX I Key....................................................................................................................................35




Correspondences................................................................................................................................35

1. INFORMATION1.1 Background Information 1.1.1. General Mekelle University, as part of its Endeavour to step up the quality and coverage of education, has sourced out a project to procure a consultative service for CONSTRUCTION SUPERVISION, CONTRACT ADMINISTRATION AND DESIGN REVIEW OF MUSS 32 [Construction of Mekelle University Liaison Office at Addis Ababa (MUBP-90), Construction of Expansion of new Cafeteria & Renovation of old Cafeteria at Adihaki Campus (MUBP-91) and Construction of G+4 Class Room Building at Mekelle Hospital (MUBP-92)].

1.1.2.Project Location and site Plan The project site is located MUBP 90 in Addis Ababa, MUBP 91 in Adihaqi campus and MUBP 92 in Mekelle Hospital.

1.1.3.Project DescriptionThe Projects are Construction of liaison office at Addis Ababa site, Construction of Expansion of new Cafeteria & Renovation of old Cafeteria at Adihaki Campus and Construction of G+4 Class Room Building at Mekelle Hospital.

1.1.4.Workloads of the project As per the original contract of the project and the bill of quantities prepared, the estimated cost of the projects to execute all project work load including supplementary agreement is 46,128,466.08 Birr including all taxes.

Percentage distribution of each major items of work is as shown below

No

Block Code

Name Unit

No Bloc

k

Per Block Total Amount

% tage

Weight

1 MUBP 90 liaison office Birr 1 17,174,256.07

17,174,256.07

37.23

2 MUBP 91 Cafeteria & old Cafeteria

Birr 2 3,829,912.76

9,439,083.76 20.46

5,609,171




3 MUBP 92 G+4 Class Room

Birr 1 19,515,126.25

19,515,126.25

42.31

PROJECT TOTAL Birr

46,128,466.08

1.2 Contract Data1.2.1 Basic Data

Project Title Construction of liaison office, Construction of Expansion of new Cafeteria & Renovation of old Cafeteria and Construction of G+4 Class Room Building

Project Location at addis Ababa site, at Adihaki Campus and at Mekelle Hospital

Employer Mekelle UniversityContractor Mokenen G/kidan Building Contractor, Tadelle Berhe

Building Contractor and Asfewasen Gugsa Building contractor

Consultant Yohannes Abay Consulting Architecture & Engineers Plc.

Type of Contract Admeasurements ContractConsultant’ Representative

Gebru Abay

1.2.2 Contract Time DataA. For Liaison office at Addis Ababa site

Construction contract signed 18 – 12 - 2004 E.C (24 – 08 - 2012 G.C)Site Hand Over Date 17 – 08 – 2005 E.C (25 – 04 – 2013

G.C)Construction Commencement Date 02 – 09 – 2005 E.C (10 – 05 – 2013

G.C)Mobilization Contract Period 15 days from site Hand over

Yohannes Abbay Consulting Architects & Engineers



Construction contract Period 360 Calendar daysCompletion Date 02 – 09 – 2006 E.C (10 – 04 -2014 G.C)Defect’s liability period 365 Calendar daysSupervision contract signedSupervision commencement Date

B. For Construction of Expansion of new Cafeteria & Renovation of old Cafeteria at Adihaki Campus



G.C)Mobilization Contract Period 15 days from site Hand overConstruction contract Period 360 Calendar days

Completion Date 07 – 03 – 2006 E.C (16 – 11 -2013 G.C)Defect’s liability period 365 Calendar daysSupervision contract signedSupervision commencement Date

C. For the Construction of G+4 Class Room Building at Mekelle Hospital



G.C)Mobilization Contract Period 15 days from site Hand over




Construction contract Period 360 Calendar days

Completion Date 22 – 08 – 2006 E.C (30 – 04 -2014 G.C)Defect’s liability period 365 Calendar daysSupervision contract signedSupervision commencement Date

1.2.3 Contract Cost DataA. For Liaison office at Addis Ababa site

Original Contract 17,174,256.07Supplementary AgreementNet Variation Amount 126,672.79Total Project Amount to Date 17,300,928.86Currency of Payment Ethiopian BirrMaximum Amount of Advance Payment

30% of the contract price including VAT

Start of Advance Recovery Repaid by deducting proportionate amount from each Interim payment certificate

Monthly Advance Payment Recovery

30% of Interim payment certificate and to be fully repaid when the total of interim payment reaches 70% of the total contract amount

Minimum Amount of Interim Payment

% of the contract amount

Retention 5% of the interim payment




Maximum Amount of Retention 5% of the contract priceLimit of Liquidation Damage 10% of the contract priceInterest Rate Prevailing bank loan InterestAmount of performance Security 10% of the contract pricePrice Escalation NoneSource of FundSettlement of Dispute

B. For Construction of Expansion of new Cafeteria & Renovation of old Cafeteria at Adihaki Campus

Original Contract 9,439,083.76Supplementary Agreement 2,389,410.02Net Variation Amount Total Project Amount to Date 11,828,493.28Currency of Payment Ethiopian BirrMaximum Amount of Advance Payment



Monthly Advance Payment Recovery

30% of Interim payment certificate and to be fully repaid when the total of interim payment reaches 70% of the total contract amount

Minimum Amount of Interim % of the contract amount




PaymentRetention 5% of the interim paymentMaximum Amount of Retention 5% of the contract priceLimit of Liquidation Damage 10% of the contract priceInterest Rate Prevailing bank loan InterestAmount of performance Security 10% of the contract pricePrice Escalation NoneSource of FundSettlement of Dispute

C. For the Construction of G+4 Class Room Building at Mekelle Hospital

Original Contract 19,515,126.25Supplementary AgreementNet Variation Amount 77,561.26Total Project Amount to Date 19,593,687.51Currency of Payment Ethiopian BirrMaximum Amount of Advance Payment



Monthly Advance Payment 30% of Interim payment certificate and to




Recovery be fully repaid when the total of interim payment reaches 70% of the total contract amount

Minimum Amount of Interim Payment

% of the contract amount

Retention 5% of the interim paymentMaximum Amount of Retention 5% of the contract priceLimit of Liquidation Damage 10% of the contract priceInterest Rate Prevailing bank loan InterestAmount of performance Security 10% of the contract pricePrice Escalation NoneSource of FundSettlement of Dispute

2.0 CONSTRUCTION SUPERVISION & QUALITY CONTROL2.1.1. Construction supervision activitiesWorks of the project executed until the end of this reporting period were the following (see site snapshots Appendix A):

No. Description Work Under Progress1 Liaison office at Addis Ababa

siteNo work at this reporting month

2 Expansion of new Cafeteria & Curtain




Renovation of old Cafeteria at Adihaki Campus

Carpet work & Completion work

3 G+4 Class Room Building at Mekelle Hospital

Plastering work Painting Flooring work Hand rail work




2.2. QUALITY CONTROLThe quality of local and industrial materials is assured through testing and/or approval of submitted samples with required standards.

2.2.1 Material Tests ConductedAs per requirement of the contract document for quality identification purpose, the following tests were conducted in this report month and test results are attached in Appendix B.

No. Types of materials

unit

Batch quantity

Material source

Test type Date Testing organization

Results of test(failed/passed)

Remark

Test ordered

Result expected

1




2.2.2 Material samples Requested for Approval

No. Types of Materials Material submitted date

Result date Result of approval/Rejected

Remark

123

2.3 Material and Work quality ProblemNo. Date of

occurrenceQuality defect/Problem description Cause of quality defect/problem

1




3.0. CONTRACT ADMINISTRATION

3.1 Performance Bond and Advance Guarantee BondNo Bond Name of

bank/insuranceDate of provision

Date of expiry

Type of Bond

Type of Bond

Status

1 Performance bond

2 Advance payment

3.2 Instructions made on this monthNo Instruction Date Reference

Design changeVariation workSuspensionMaterial ChangeRectificationOthers

3.3 Summary of ClaimsNo Claim statement Reference Status

3.4 Summary of DisputesDisputes addressed to our office concerning any issue during this reporting monthNo Claim statement Reference Status




3.5 PROGRESS OF WORKS3.5.1 WORK SCHEDULEDate of submission/revision of Work schedule

Status of approval (Yes/No)

Date of Approval/revision of Work schedule

Remark

3.5.2 WORK PLANNED VS EXECUTEDDuring the reporting period, the average construction executed work progress of MUSS 32 reached 66.70 %.

3.6 SUMMARY OF PROJECT CONTRACT ISSUES

3.6.1 PROJECT PROGRESSHere is the project status summary apart from the actual activity accomplishments:

a. For Liaison office at Addis Ababa siteNo. Description Quantity In percentage

Completion Date 02 – 09 – 2006 E.C (10 – 04 – 2014 G.C)

Total Contract time 360 Cal. daysExtension time approved 0Revised completion date 02 – 09 – 2006 E.C

(10 – 04 – 2014 G.C)

Time elapsed (Cal. Days) 950 263.89%Work planned during this month

0

Work Executed during this month

0

Work planned to date 0Work executed to date 1.64%Slippage during this monthSlippage to date 262.25%




b. Expansion of new Cafeteria & Renovation of old Cafeteria at Adihaki Campus

No. Description Quantity In percentageCompletion Date 07 – 07 – 2006 E.C

(17 – 11 – 2013 G.C)

Total Contract time 360 Cal. daysExtension time approved 458Revised completion date 11 – 07 – 2007 E.C

(20 – 03 – 2015 G.C)

Time elapsed (Cal. Days) 1065 103.10%Work planned during this monthWork Executed during this month

76,620 0.74%

Work planned to dateWork executed to date 10,207,624.30 99,.24% Slippage during this monthSlippage to date Project is

completed on October 30, 2015

c. G+4 Class Room Building at Mekelle Hospital No. Description Quantity In percentage

Completion Date 22 – 08 – 2006 E.C (30 – 04 – 2014 G.C)

Total Contract time 360 Cal. daysExtension time approved 342 daysRevised completion date 04 – 08 – 2007 E.C

(12 – 04 – 2015 G.C)

Time elapsed (Cal. Days) 938 108.31%Work planned during this month

0

Work Executed during this month

92,321.25 0.54%

Work planned to date 0




Work executed to date 16,903,635.0 99.22%Slippage during this monthSlippage to date 9.10%

3.6.2 PROJECT COSTa. For Liaison office at Addis Ababa site

Original Contract Price 17,174,256.07Supplementary AgreementNet Variation amount to date

126,672.79 0.73%

Revised Project amount to date

17,300,928.86

Work Executed to date 1.64%Payment certified to date 0

b. Expansion of new Cafeteria & Renovation of old Cafeteria at Adihaki Campus

Original Contract Price 9,439,083.76Supplementary Agreement 2,389,410.02Net Variation amount to dateRevised Project amount to date

11,828,493.28

Work Executed to date 10,207,624.30 99.24% Payment certified to date 7,211,597.30 70.14%

c. G+4 Class Room Building at Mekelle Hospital Original Contract Price 19,515,126.25Supplementary AgreementNet Variation amount to date

77,561.25

Revised Project amount to 19,593,687.51




dateWork Executed to date 16,903,635.0 99.22%Payment certified to date 16,271,654.09 95.51%

3.7 CRITICAL PROBLEMS ON PROGRSS & COSTThe critical issues which affect the progress and cost of the project are summarized as follows:

No Critical Issues Yes/No

If Yes, list out

1 The liaison office project is suspended for long time due to the permission from AA administration

Yes Site is suspended long time

2

3.8 QUALIFICATION OF CONTRACTORS’ TECHNICAL STAFFSPlease see Appendix F




4.0 PROJECT’S PROBLEMS, CRITICAL ISSUES, ACTIONS TAKEN & PROPOSED SOLUTIONSNo a) Major difficulties b) Critical

issuesc) Action

takend) Proposed

solutionsQUALITY CONTROL & CONSTRUCTION SUPERVISION

1CONTRACT ADMINISTRATION

1




5.0 SUPERVISION AND MONITORING5.1 Narrative ReportAll the permanent staff of the consultant’s has been assigned in the project during this reporting month and participated in the construction supervision and monitoring of activities in accordance to the contract document. These activities include inspection of construction activities, inspection and sampling of construction materials, monitoring laboratory tests, contract administration works and other related duties to control the accomplishment of the project within the time bound and budget in accordance with the General and particular Conditions of Contract and Technical Specifications.

5.2 Consultant’s StaffAs per the contract agreement the consultant has assigned all staffs required for the construction supervision of the project starting from the commencement date of the project (Appendix G)

5.3 Site Meeting

5.4 Site Visit




5.5 Key Correspondences The key correspondences between three parties made in this reporting month are summarized in the table. Copies of some of the correspondences are enclosed in the Appendix I of this report.

No.

Date Subject Remark

1 Nov. 03/2015 Monthly Progress report To MU2 Nov. 06/2015 Budget Plan for MUBP 92 To MU3 Nov. 06//2015 Interim payment No. 6 for MUBP

91To MU

4 Nov. 13/2015 Interim Payment No 4 for MUBP 92

To MU

5 Nov. 13/2015 Provisional acceptance request for MUBP 91

To MU




APPENDIX A Site Snapshots

Snapshot of Renovation of new cafeteria

Stage curtain of Old cafe




Curtail & Wall Sound insulation work of Old café

Theater seat of Old cafe




Snapshot of Old cafeteria external wall painting




Snapshot of Mekelle Hospital status

Mekelle hospital External painting & masonry work




Snapshot of G+4 Class Room @ Mekelle Hospital

APPENDIX B

Material test Results




APPENDIX C

Work executed Vs. Planned




G+4 CLASS ROOM (MUBP 92)

No. DESCRIPTION

VALU E AS % OF TOTAL WORK

PLANNED AND EXCUTED AS % OF THE TOTAL VALUE OF WORK

M.CONTRACT ADD %

THIS MONTH TOTAL TO DATE

PLAN

EXCUTED

%

PLAN EXCUTED %

1 EXCAVATION AND EARTH WORK

585,300.00 3.44 - 0.00 0.00 - 683,500.29

4.01

2 CONCRETE WORK 8,366,630.00

49.11 - 0.00 0.00 - 10,373,073.64

60.89

3 MASONRY WORK 1,836,800.00

10.78 - 0.00 0.00 - 1,378,832 8.09

4 Roof work 346,200.00 2.03 -

0.00 371,388.00

2.18

5 Carpentry & Joinery work

652,660.00 3.83 -

0.00 348,917.72

2.05

6 Metal Work 925,240.00 5.43 -

0.00 924595.00

5.43

7 Plastering & pointing

1,151,890.00

6.76 62,935.05

0.37 982,967.26

5.77

8 Floor & Wall finish 1,651,900.00

9.70 29,386.20

0.17 1,352,692.20

7.94

9 Painting 360,395.00 2.12 -

0.00 303,578.80

1.78

10 Glazing 392,000.00 2.30 0.00 0.00




11 Sanitary installation

106,500.00 0.63 -

0.00 97,144.80

0.57

12 Electrical Installation

594,160.00 3.49 0.00 0.00

13 Variation for demolishing

67,444.57 0.40 0.00 0.00 86,945.71

0.51

TOTAL 17,037,119.57

100.00 0.00 92,321.25

0.54

0.00 16,903,635.00

99.22

EXPANSION OF NEW & RENOVATION OF OLD CAFÉ (MUBP 91)

No DESCRIPTION

VALU E AS % OF PLANNED AND EXCUTED AS % OF THE TOTAL VALUE OF WORKTOTAL WORK

M.COUNT ADD % THIS MONTH TOTAL TO

DATEPLANN

EXCUTED

% PLAN

EXCUTED

%

3 CONCRETE WORK 411,426.75

5.01 - -

0.00 - 335,150.25

4.08

4 MASONARY WORKS 356,231.10

4.34 - -

0.00 - 132,153.00

1.61

5 ROOF WATER PROOFING

18,692.00

0.23 - -

0.00 - 24,800.00

0.30

6 ROOF &WALL 258,83 3.15 - 0.00 - 249,843. 3.04




CLADDING 7.00 - 707 CARPENTERY 243,75

0.00 2.97 -

- 0.00 - 193,712.

722.36

9 STRUCTURESTEEL WORK

402,202.86

4.90 - 0.00 0.00 - 402,658.92

4.91

10 METAL WORKS 28,086.00

0.34 - 0.00 0.00 - 150,180.00

1.83

11.1

PLASTER & POINTING 486,141.71

5.92 - -

0.00 - 195,761.8

2.39

11.2

FLOOR & WALL FINISHING

417,021.12

5.08 - -

0.00 - 285,761.22

3.48

12 PAINTING 123,069.03

1.50 - -

0.00 - 55,962.90

0.68

13 GALAZING 50,263.35

0.61 - -

0.00 - 100,800.00

1.23

14 SANITARY INSTALLATION

114,040.00

1.39 - -

0.00 - 49,044.00

0.60

15 ELECTRICAL INSTALLATION

420,598.00

5.12 - -

0.00 - 531,362.59

6.47

Other additional -

0.00 199,819.84

2.43

TOTAL NEW CAFÉ 3,330,358.92

40.58 - 0.00 0.00 2,907,010.96

35.42

RENOVATION OF OLD CAFÉ 4,877,54 - 0.00 6,927,578.52 99.60




0.00

TOTAL 10,285,6

46.8 - 0.00% 10,207,624.3 99.24




APPENDIX D

Materials Issued to date




APPENDIX E

Payment Certified to date




Project: Construction of Liaison office at AA, Expansion of New cafeteria & Renovation of Old cafeteria at Adihaki Campus and G+4 Class Room at Mekelle hospital

Location: At Addis Ababa, at Adihaki Campus and Mekelle hospital

Client: Mekelle University

Consultant: Yohannes Abay Consulting Architectures & Engineers

Contractor: Mekonen G/kidan B.C, Tadelle Berhe B.C & Asfewosen Gugsa B.C

No

Payment

Certificate No.

Typology

Unit

Certified Remark

Previous month

This month

To date

1 4 16,271,654.09 G+4 Class room

2 6 9,017,431.60 New & old cafe




APPENDIX F

Contractor’s Staff




APPENDIX G

Consultant’s Staff




CONSULTANT'S MAN POWERNo. Position Qualification Input(staff month)

1 Project manager Architect 1

2 Resident Engineer Civil Engineer 2

3 Site Engineer (Site Inspector) Civil Engineer 2

SUMMARY OF MAN POWER FOR OFFICE WORK AND DESIGN REVIEW MUSS 32

No. Position Qualification Input(staff month)

1 Project manager Architect 1

2 Structural engineer Civil Engineer 1

3 Electrical engineer Electrical Engineer 1

4 Sanitary Engineer Civil Engineer 1




APPENDIX H

Meeting Minute




APPENDIX I Key

Correspondences


Report No

Documents

Transcript of Report No