S

Figure 1 RENT IT - A SOLUTION FOR EQUIPEMENT RENTAL INDUSTRY

RENT IT

Flexible solutions for your business

needs

Rental management software should cover all aspects of a rental

business in a systematic way including Financials (GL, AR & AP),

Equipment Servicing, and CRM and reporting functionality

allowing rental businesses to achieve all their business analytics

from within a single package.

There are distinct industry requirements which need to be

managed within the software, with utilization as one of the most

important. These special features include:

1. Reservations and Allocations management based on differing

contract durations and customer requests.

2. Dispatch/Pick-Up/Returns Process Management with the

ability to manage partial dispatches and returns including asset

tracking and signature capture on delivery / pickup..

3. Accessories, Attachments & Kits including sale or return items

such as fuel.

4. ‘In Lieu of’ or alternate items when equipment is not available

as expected.

5. Transport management including ordering in outside haulage

and keeping track of revenue and cost against delivery vehicles.

6. Product Exchanges and swap outs on live contracts

7. Site Moves / Drop Ship & Relocations within live contracts

8. Contract Charging Profile determining when and how charging

is generated including flexibility on excess hours charges,

charging by hour / day / week / month etc.

9. Product Service Units and clock hour recording and

maintenance triggers

RENT IT SNAPSHOT

DYNAMIC ESTIMATE MODULE

COMPREHENSIVE MINTENANCE MODULE

FLEXIBLE BILLING MODES

AUTOMATED JOB JOURNALS

PRECISE LABOUR COSTING

INTIUTIVE DASHBOARD TO TRACK YIELD

VARIANCE

POWERFUL WORKFLOW FOR BETTER

BUSINESS CONTROL

EXCEPTION REPORTING

INBUILT MANAGEMENT ALERTS

ASSET TRACKING

INBUILT CRM FOR EFFECTIVE SALES

CAMPAIGNS

SEAMLESS INTEGRATION WITH MS OFFICE

Microsoft Dynamics NAV offers capabilities to meet the following business needs:

Financial Management

As the backbone of your business management solution, Microsoft Dynamics NAV accounting and finance solutions help you track and analyze your business information. With end-to-end integration, you can efficiently manage your general ledger, payables, receivables, inventory, analytical accounting, fixed assets, and cash flow as well as perform bank reconciliations and collections. You can also manage Your financial processes across multiple currencies, locations or companies.

Supply Chain Management With Microsoft Dynamics NAV, you can tailor workflow processes to meet specific needs and keep pace with competitive markets and low margins. Help increase customer loyalty with better responsiveness, rapidly pursue new market opportunities, and improve your profitability by working more efficiently with partners. Improve inventory management, manage single- or multi-site warehouses, and handle order processing and demand planning. Business Intelligence and Reporting Bring strategic insight into your business processes with sophisticated reporting, analysis, and budgeting solutions that help you improve and propel critical decision-making throughout the organization. Direct access to real-time, business-critical information and a wide range of analytical and reporting tools can help you manage budgets, create and consolidate reports, and look for trends and relationships.

Customer Relationship Management

Customer relationship management enables automation of many day-to-day tasks for sales, customer service, and marketing professionals. Manage customer records and sales histories, create and launch marketing campaigns, and track customer activity. Make service operations more profitable by organizing your service resources for optimum efficiency, forecasting and tracking parts consumption, proactively managing contracts and service agreements, and gaining tighter control over costs.

Workspace Collaboration

Help people across your business collaborate effectively by expanding access to business applications, information, and Processes. In addition, you can use Microsoft Windows® SharePoint® Services to help create workgroups and teams to generate discussion and exchange information related to specific interests and projects.

10. Bill Processing for long term rental contracts on specific cycles

continuation/recurring invoices, automated off-rent billing and

additional charge management.

11. Sale or Return consumables must be managed alongside

rental products.

12. Rent to Purchase or Rent to Own agreements with pre-

determined contracts to take ownership of assets at a specific

point in the contract.

13. Product Revenue Accruals to provide revenue forecasts for

rental contracts not billed at month end.

14. Product Utilization including Physical and Financial (dollar

utilization) must be recorded.

15. Stock Locations and tracking of equipment between locations

including inter-branch or inter-store transfers, and for larger

businesses inter-company transfers.

16. Cash Customers/Contracts with cash drawer or till

reconciliation and deposit management.

17. Sub-Rent or Re-Rent management including the ability to

initiate rentals from third parties to cover contract obligations.

18. Product Service Inspection/Repair including the ability to

trigger maintenance activity based on rental status, off-rent

damage reports and clock hours or other service units.

CETAS INFORMATION TECHNOLGY PVT.LTD

No.21&22 Phase 2, 9th Street, Wood Creek County St.Thomas Mount, Chennai, India. Phone : +91 44 42850231 Email : sales@cetastech.com

www.cetastech.com.

19. Operated Equipment or Wet Rental where

operators are sent out with the machine or

equipment, and the rental charges are based on a

combination of timesheet and standard rental

charges. This is generally referred to as Timesheet

Billing. This is common practice in crane rental in

Europe and in larger equipment rental in India and

Asia.

20. The ability to manage Safety Critical Equipment

or Safety Critical Plant including the recording of

inspection and examination certificates.

21. Rental Rate Optimization and Yield Management

For rental business’ working across country

boundaries then additional special functionality may

include multi-currency, multi-tax jurisdiction and

multilingual needs.

RENT IT Build on top of Microsoft Dynamics

NAV offers all the above said functional needs

of a rental industry with global standards.

Microsoft Dynamics NAV has more than

60,000 installations base is widely used in the

rental industry space.