Regular Meeting Minutes Date: 4/25/2016 Location: Cohen ...Apr 25, 2016 · Agenda Item Responsible...

Staff Advisory Council

Regular Meeting Minutes

Date: 4/25/2016

Location: Cohen Center 214

Time: 11:00 AM – 1:00 PM

Call to Order – President Nicholas Gallo

Time: 11:06am

Record Attendance: 16 of 24

Secretary: Cori Bright-Kerrigan

Council Members: Present Excused Absent

Nicholas Gallo, President ☒ ☐ ☐

Nicole Catalfamo, Vice President ☐ ☒ ☐

Cori Bright-Kerrigan, Secretary ☒ ☐ ☐

Teri Bigos, Treasurer ☒ ☐ ☐

Antoinette Biffar ☒ ☐ ☐

Diane Bova ☒ ☐ ☐

Michael Boyd ☒ ☐ ☐

Chad Caldwell ☐ ☐ ☒

Kelly Davis ☐ ☒ ☐

Keith Fernander ☒ ☐ ☐

Parker Fruehan ☒ ☐ ☐

James Greco ☒ ☐ ☐

Alex Massé ☒ ☐ ☐

Sharon McLaughlin ☐ ☒ ☐

Brooke Niarchos ☒ ☐ ☐

Oscar Nieves-Martir ☐ ☐ ☒

Darina Nikolov ☒ ☐ ☐

Clinton Nitz ☒ ☐ ☐

Diane Odeh ☒ ☐ ☐

Tiffany Reynolds ☒ ☐ ☐

Lauren Schuetz ☐ ☐ ☒

Travis Smith ☐ ☐ ☒

Lauren Strunk ☒ ☐ ☐

Liaison: Dr. Michael Rollo

Faculty Senate Liaison: Dr. Shawn Felton

Student Government Liaison: Lindsey Farrell

Invited Speakers: None

Attachments: Two (2) page SAC Budget

Four (4) page SAC roll call voting record for 4/25/2016

Eight (8) page Draft SAC Charter Revisions

Agenda Item Responsible Discussion Action/Vote Follow-

up

Chair C.

Nitz

Finest of the Flock (presented by C. Nitz, Employee

Recognition Committee)

March 2016 honorees: Lorrie Mehl (Library Services)

1. Approval

of Minutes

Secretary

(Sec’y) C.

Bright-

Kerrigan

P. Fruehan: I move that the Meeting Minutes of March

28, 2016, be approved.

L. Strunk seconded.

Chair opened discussion.

Chair closed discussion.

Motion to

approve

minutes.

Minutes

approved

(unanimous).

(See attached

voting record

for roll call

votes)

Final

version

of

minutes

will be

posted to

SAC

site.

2. Offic

er

Repo

rts

President

(Prez.), N.

Gallo

• Presented issue of Classification and

Compensation presented at BOT

• GC Leonard said there would be a study done

• SAC will be asking for regular

communication on progress

• Announced that this is his last SAC meeting

and will be resigning his position as

President. Thanked SAC for support and

partnerships with Dr. Felton and Dr. Rollo.

Recommended that future President maintain

these connections

Vice

President

(V.P.), N.

Catalfamo

• No Report

Secretary

(Sec’y), C.

Bright-

Kerrigan

• Reminder to send in Committee Reports for

Minutes

• Reminder of new agenda format

Treasurer

(Treas.), T.

Bigos

• Budget attached

3. Publi

c

Com

ment

Comments. The following comments were sent in

anonymously via the online SAC Comment Box. The

anonymous comments are managed by the Planning & Staff

Engagement Committee of SAC. Please note the responses:

Comment: I have a safety comment. I would like to see if

office doors could be locked while in the open position. If this

was possible, then if something bad happened in the

building, all we would have to do is close our office door to

lock it and keep the bad people out. Currently our doors do

not lock unless closed.


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Response: Per Physical Plant……Office doors could be left in

the locked position. If we know the building and room

number, we could better assess the situation.

Granted there are all sorts of hardware throughout campus.

Hopefully, it’s just a training issue, but if not, more

information will help.

Comment: I've been exploring ways to advocate more bicycle

use, and the League of American Bicyclists offers designation

to be a "Bicycle Friendly University." Has the University

reached out to this organization to try and be added?

Response: Per Katie Leone, Environmental Health and

Safety……….Thank you for reaching out about this. Yes, this

has been on our radar. It would increase safety and

sustainability on campus and earn us positive recognition on

our Sustainability, Tracking, Assessment & Rating System

(STARS) report. I'd be happy to do what I can to support the

university in pursuing this.

Comment: Many workplaces offer stipends health equipment

(running shoes, etc.) and the employee pays for it via

deductions from paychecks, kind of like an interest free loan.

Has that ever been considered to promote healthier activities?

Some people can be intimidated by a gym atmosphere, and

prefer to be outside. A healthy staff leads to better

productivity and everyone has different methods of fitness

that work for them!

Response: Per Debby LaRocco, Assistant Director of

Benefits and Wellness in HR……Thank you for your

comments regarding the employee wellness program. There

are several initiatives being proposed through the FGCU

Comprehensive Wellness Collaborative. The group is

focusing on resources available on campus for students, staff

and faculty. They are in the process of prioritizing and will

determine appropriate funding or grants. Thank you for your

input. We will forward your suggestion.

Public Comment at meeting: We should have a name for

interoffice mail, other than just “interoffice mail”.

Response: Comment was referred to J. Greco and the

Marketing Department for review.


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4. SAC

Liais

on

Repo

rts

Dr. Michael

Rollo • Today, the Threat Alert System on computers

is live. Recommend that everyone take the

online training to review the keystrokes for

alerting of an emergency.

• Commented on President Gallo’s report at the

BOT meeting regarding concerns with

classification and compensation.

o The issue of classification is going

forward and there will be more

opportunity to talk about it.

o Classification needs to come first and

then compensation. Job

Classifications don’t match across the

campus, unlike faculty.

o Hiring third party to do the research.

It was piloted internally for the IT

department due to significant

discrepancies in their classification

structure

Dr. Shawn

Felton

(Faculty

Senate)

• Senate finished up on April 15.

• The FPED was approved. The challenge was

that faculty were still not happy with how the

contracting is set up. It passed, but not

unanimously.

• Syllabus guidelines were updated and passed.

• Elections were completed. Dr. Felton was re-

elected for another term. Dr. Pavelka was re-

elected as VP. Issues related to Secretary elect

and meeting Senate requirements for being

employed for one year. Working out those

details

• Sean Kelly, Interim Director of

Undergraduate Studies, discussed current

grad rates and ways to improve them.

Lindsey

Farrell

(Student

Government

)

• Lindsey Farrell is the new SG Chief of Staff

and Liaison to SAC

• No report

5. Old

Busin

ess

• Reminder to solicit participant nominations

for SAC Committees

• Handwritten note cards will be sent to people

who we want to participate in Committee

meetings and events. Officers and SAC

Representatives will sign.

• Representatives should come to each meeting

with names of people they would like to

include

6. New

Busin

ess

• Action Item: P. Fruehan….I move that

the changes to the Charter be approved.

Motion to

approve

minutes.

Final

version

of


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T. Bigos seconded.

Chair Opened Discussion

Discussion was minimal and

focused on clarifying that the

crossed out sections of the

Charter are what was voted

on, and approved, at the

March 28 meeting, and will

be included with the by-laws

document. These changes are

in response to Administration

review.

Chair Closed Discussion


the maternity leave policy for staff be

referred to the Personnel Policies

Committee.

M. Boyd seconded.

Chair opened discussion

A. Biffar commented that there is an

extension to the leave. P.

Fruehan stated that HR said that

is practice, but not policy

Chair closed discussion

Minutes

approved

(unanimous).

(See attached

voting record

for roll call

votes)

minutes

will be

posted to

SAC

site.

7. SAC

Stand

ing

Com

mitte

e

Repo

rts

Chair: D.

Bova

Planning & Staff Engagement – 2015-2016 (Members: T.

Bigos, C. Bright-Kerrigan, K. Davis, L. Strunk)

• Moving forward on retreat which is June 10.

Osprey 5002 confirmed for location.

Working on estimates for food.

• End of year survey for SAC reps will be sent

out today

Chair: B.

Niarchos

Special Events – 2015-2016 (Members: C. Caldwell, N.

Catalfamo, N. Gallo, J. Greco, S. McLaughlin, B. Niarchos, L.

Schuetz, T. Smith)

• Soar into Spring recap and review

o Reviewing events that we do and see

if they fit with our Mission

o Increase partnerships with other

entities for events

• Staff Assembly

• End of Year Luncheon need 8 volunteers


up

o Will be requesting 8 SAC volunteers

for this event.

Chair: C.

Nitz

Employee Recognition Program/Outstanding Staff Awards –

2015-2016 (Members: A. Biffar, P. Fruehan, B. Niarchos, O.

Nieves-Martir, C. Nitz, T. Reynolds, T. Smith)

• Met on 4-11-16

• Discussed Outstanding Staff Award and

ideas for Promoting Finest of the Flock

o There has been an increase in

FOF nominations since the last e-

mail went out

• Celebration of Excellence went well

Chair: M.

Boyd

Elections –2015-2016 (Members: D. Nikolov, D. Odeh)

• Finishing up final pieces for Staff

Assembly.

• Working on powerpoint slides for Charter

changes.

• Need a few volunteers for the Assembly

Chair: L.

Strunk

Personnel Policies – 2015-2016 (Members: K. Fernander, S.

McLaughlin, A. Masse, D. Nikolov, L. Schuetz)

• No Report

8. SAC

Speci

al

Com

mitte

e

Repo

rts

Chair: Eric

Balmer

SAC Shared Governance Team (Members: Eric Balmer, Ruth

Rodrigues, Cori Bright-Kerrigan, Lauren Strunk, Teri Bigos,

Travis Smith)

• No Report

Chair: P.

Fruehan

SAC Bylaws Review Team (Members: L. Babcock, E.

Balmer, N. Black, R. Rodrigues, T. Smith, C. Steinberg)

• Had first meeting

• Going to do majority of work over the summer.

• Plans to have information available for the

Retreat

9. Univ

ersity

Plann

ing &

PBC – Represented by N. Gallo and N. Catalfamo

• No Report

.


up

Budg

et

Coun

cil

(UPB

C)

Budget Committee (BC) – Represented by K. Fernander;

Back-up: S. McLaughlin

• No Report

Enrollment/Retention Management Committee (ERMC) –

Represented by D. Bova

• No Report

Environmental Sustainability Committee (ESC) –

Represented by T. Reynolds; Back-up: C. Bright-Kerrigan

• ESC met on April 5, 2016.

• Had discussion on construction of South

Road

o Received presentation from Tom

Mayo

o Discussed environmental impacts

• Upcoming Events

o See the interdepartmental

sustainability calendar for the most

up-to-date information about

sustainability events, meetings,

trainings, and on-campus service

opportunities.

http://www.fgcu.edu/EHS/events.htm

l

Information Resources Committee (IRC) – Represented by

C. Nitz; Back-up: K. Fernander

• Working on completing the IRC Report Draft

should be completed soon

o Which will include the following

items:

� Strategic Plan for

Technology-Innovation and

Growth

� Support and Staffing –Better

IT Classifications

Security-PCI Compliance

• Also working on white paper about Data

Integrity per the Charge of the Provost

• Hope to have report to PBC by late May


up

Safety & Facilities Committee (SFC) – Represented by O.

Nieves-Martir

• No Report

Strategic Planning & Institutional Effectiveness

Committee (SPIEC) – Represented by S. McLaughlin; Back-

up: D. Odeh

March 23, 2016

• Remarks from the Co-Chairman, Dr. Paul

Snyder

o No additional news as to the status of

the Strategic Plan. Will update

accordingly

• Introduction of Chris Simoneau, Vice

President for University Advancement

o VP Simoneau presented the

University Advancement report and

goals

o Advancement Services and Alumni

Relations

� Grow the foundation’s

endowment by 5%

� Create a mentorship program

between alumni and current

students of similar disciplines

� University Marketing and

Communications are working

diligently to implement an

institutional brand campaign

to assist in marketing and to

promote the good news of its

people and programs in a

timely manner using social

media

� Redesign key public-facing

pages of the FGCU website

� Revamp the Pinnacle

Magazine, integrating the

brand campaign

o Athletic Gifts

� Increase fundraising dollars

by modifying staff

responsibilities to allow more

time to pursue major and

mid-level donations, and

elevate Graduate

Assistantship to an Eagles

Club Coordinator internship,

requiring teams to raise more

funds and increase the price


up

of season tickets and

individual games.

� Increase Corporate

Partnership revenue to

enhance overall athletics

successes

� Complete the Alico Arena

Capital Campaign by the end

of FY 2016

o University Marketing and

Communications

� Develop and implement and

institutional brand campaign

which will be integrated

throughout FGCU

� Increase the ability of FGCU

to identify and promote the

good news of its people and

programs using media and

social media sources.

� Head up the effort to redesign

key public facing pages on

the FGCU website

� Revamp Pinnacle magazine

to integrate the brand

campaign and address the

growing circulation and

limited budget while

continuing to engage

audiences and advance

institutional priorities.

April 6, 2016

• Remarks from the Co-Chairman, Dr. Paul

Snyder

o Still no update on the status of the

Strategic Plan, however we are

moving forward on the Work Plan as

scheduled.

• Introduction of Ken Kavanagh, Director of

Athletics and Kathy Peterson, Assistant

Director of Athletics

o Ken Kavanagh and Kathy Peterson

presented the Annual Report from the

Office of the President

o Intercollegiate Athletics

� Reviewed the success of

athletic over the past year and

the impact those kinds of

seasons have on FGCU in

regard to visibility and

recruitment efforts


up

� Working on graduation rate

for students who are recruited

into professional sports. Goal

is to reach 70-75%. We are

currently at 47%.

� Working to increase athlete

GPA’s which are

cumulatively at 3.30-3.33

� Trying to enhance the overall

camaraderie of the FGCU

student body via increased

attendance at all home

sporting events, most

specifically in men’s AND

women’s basketball

o Ombuds

� Participate in the joint

Leadership Enrichment

Program for FGCU and

Florida SouthWestern State

College Faculty and Staff

� Participate in new parent

orientation sessions to

identify concerns and issues

presented as well as any

trends

� Coordinate the Grant-in-Aid

Educational Leave Award

Program for the University

• Additional information was not reviewed, but

is included in a report presented to SPIEC.

• Meeting Adjourned

• Next Meeting is scheduled for April 20

10. Univ

ersity

Com

mitte

e

Repo

rts

ADA – Represented by D. Odeh; Back-up: D. Bova

• Did not meet

Campus Communicators – Represented by L. Schuetz;

Back-up: B. Niarchos

• No Report


up

Food Service Advisory Committee – Represented by D.

Odeh; Back-up: A. Masse

• The committee was introduced to the new

Chartwells employees

• The Link is being renovated for an open

convenience store

• Dunkin Donuts will open late in fall

semester

• Howard Hall will be closing at the end of

spring semester

• Boars Head deli will replace Subway

• Build-your-own-mexican bowl concept

will replace Azul’s

-Azul’s menu will stay the same

• Starbucks may expand later

• SoVi will be changed next year

-New salad bar

-“Interaction” cooking will be added

(cooking food in front of you)

• Stand-alone North Lake Village

restaurant will open in Summer 2017

-“Beachy” theme

-Burgers, pizza, hot wings

-Will be able to pick up from order

from window

-Games, TVs

• NLV will have 24/7 convenience store

• NLV will have Starbucks

• Einstein’s will have electronic menus

with calorie information

• SoVi will feature local vegetables

• Online ordering app (Tapingo) will be

available for all dining locations in fall

• -Will have delivery feature

Grant-In-Aid - Represented by D. Nikolov; Back-up: L.

Schuetz

• No Report


up

Intercollegiate Athletic Committee (IAC) – Represented by

L. Schuetz

• No Report

Parking Advisory – Represented by J. Greco; Back-up: D.

Bova

• No Report

Parking Citations Appeals Board – Represented by B.

Dillingham and N. Gallo

• The committee met on Monday, April

25th and welcomed new members Carl

Bleich and Kelly Davis.

• The committee heard 3 in-person appeals

and reviewed a total of 96 appeals.

• The next committee meeting is to be

determined but will not be until at least

June.

One Book One Campus (OBOC) – Represented K. Davis;

Back-up T. Reynolds

• No Report

Faculty Senate – Represented L. Strunk and T. Bigos

• Chief Moore Guest Speaker

o Discussed panic button

installation on computers. On

Windows computers, pressing F9

and F11 together will alert UPD.

In none emergency situations,

please contact UPD directly.

BTS is working on the key stroke

combination for Mac computers.

Training dates are available on

the UPD site.

o Discussed text book brokers and

stated that them being are campus

is not illegal however if they are a

nuisance contact UPD.

o UPD will be working with a

consulting company to address

requests for additional cameras in

academic buildings

• Volunteers are need for commencement


up

• Reviewed Faculty Performance

Educational Document (FPED) document

• Approved 2019-2020 calendar

• Rachel Campbell re: minimum grades in

general education courses

o Suggest that students must

receive a C or better in order to

pass general education

requirements

• Nominations for Faculty Senate President

were accepted

o Shawn Felton: only nominee

o Re-elected as President for 2016-

2017

• Reviewed syllabus guidelines

o Inclusion of non discrimination

statement from the Office of

Institutional Equity and

Compliance

o Use of Respondus monitor,

students must be informed if

technology is used in course

o Update of accommodation

statement

• Changes to Classification and

Compensation Regulation clarification

o Florida is an "at will state" and

employees can be removed with

or without cause as long as it's

not discriminatory

• Removal of history books from library

follow up

o Any book removed will be a part

of the repository system of

Florida or across the country

o Disciplines will determine

availability of materials (i.e. Out

dated technology books may be

discontinued while history books

will remain). Removal will occur

in consultation with faculty

• Lauren Strunk and Teri Bigos presented

SAC's Family Medical Leave Resolution

• Emmalyn "Emma" Green: new student

body vice president


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Faculty Senate Institutional Affairs – Represented by P.

Fruehan; Back-up: L. Strunk

• Met last week

• Tasked to look at Faculty electronic

resource guide.

• If you look at main resource page it

currently says faculty/staff, but not owned

by any group

• Faculty wants to have control of this

page.


the Staff Engagement Committee review

the Faculty/Staff Resource page on the

website and make subsequent

recommendations.

D. Bova seconded

Chair Opened Discussion

Chair Closed Discussion

Smoke Free and Tobacco Free Campus Implementing

Committee—Represented by N. Gallo

• D. Odeh stated that the Regulation was

passed by the BOT

• Policy will be coming out soon.

• There was a Public Forum on April 1 and

useful feedback was provided

• Implementation is effective May 9.

• Increasing marketing

• Redecorating current smoking areas.

• Concern about lack of UPD enforcement.

o Not UPD responsibility because

it is not illegal to smoke.

o Bystander intervention is a

cultural shift and we are all

responsible for enforcing it.

o There will be employment

actions and Student Code of

Conduct consequences for

continued disregard for policy

Title IX – Represented by D. Bova

• Meeting April 27


up

• Working on a plan for action based on

result of survey done over winter and

implementing feedback from students

20th Anniversary Committee – Represented by N. Catalfamo

• No Report

Presidential Search Committee---Represented by N.

Catalfamo

• No Report

11. Next Meeting: Monday, May 23, 2016, 11:00a.m.-1:00p.m., in Cohen Center 214.

President Gallo adjourned the meeting at 12:24 pm.

Minutes approved __5-23-16____________ (date)

_Cori Bright-Kerrigan__________________________________ (not final unless signed by Secretary)

Regular Meeting Minutes Date: 4/25/2016 Location: Cohen ...Apr 25, 2016 · Agenda Item Responsible...

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