REGULAR MEETING AGENDA SUMMER VILLAGE OF HALF MOON … · • Summary of Presentation Boards o...

REGULAR MEETING AGENDA SUMMER VILLAGE OF HALF MOON BAY

APRIL 15, 2019 @ 2:00 P.M.

A. CALL TO ORDER

B. AGENDA - additions/deletions- adoption

C. ADOPTION OF MINUTES - Regular Meeting Minutes, March 15, 2019

D. DELEGATION

1) Stantec – West Beach Development2) Missing Link – fibre optic line3) Metrix Group – audited financial statements sent seperately

E. TABLED ITEMS

1) Communication Policy

F. INFORMATION ITEMS

1) Accounts Payable Report2) Financial Report3) Public Works Report4) Development Update

G. REQUESTS FOR DECISION

1) Finance & Administration

a) Mill Rate

2) Council & Legislation

a) AIM Agendab) Sign Contest

H. COUNCIL, COMMITTEES AND CORRESPONDENCE

1) Council Reports

a) Mayor Hiscockb) Deputy Mayor Skakunc) Councillor Pashak

2) Committee Report

a) Julie Maplethorpe, Summer Village of Jarvis Baya. Sylvan Lake Library Board

3) Upcoming Meetings

a) Council Meeting – May 21, 2019 I. ADJOURNMENT

Summer Village of Half Moon Bay March 15, 2019

Regular Meeting Minutes Page 1 of 5

Minutes of a Regular Council Meeting of the Summer Village of Half Moon Bay, Province of Alberta, held March 15, 2019 in the Summer Village of Half Moon Bay, Alberta.

CALL TO ORDER: The Meeting was called to order at 1:00 p.m. by Mayor Hiscock with the following being present:

Mayor: Ted Hiscock Deputy Mayor: Pamela Skakun Councillor: Michael Pashak Administrator: Phyllis Forsyth Accounting Technician: Tina Leer Public Works Coordinator: Chris Loov Recording Secretary: Teri Musseau

AGENDA 1. March 15, 2019 AgendaAPPROVAL:

DEPUTY MAYOR SKAKUN: That the March 15, 2019 Regular Meeting Agenda be adopted as amended:

Remove D.1. Metrix Group G.2.D. Code of Conduct Policy

Add F.5. Public Works Update G.2.G. Joint Councils Meeting G.2.H. West Beach Update

Move G.1.A. Capital Budget to after G.3.C. 1034/19 CARRIED

CONFIRMATION 1. January 7, 2019 Regular Meeting MinutesOF MINUTES:

DEPUTY MAYOR SKAKUN: That the January 7, 2019 Regular Meeting Minutes be confirmed as presented.

1035/19 CARRIED

CONFIRMATION 2. February 4, 2019 Special Meeting MinutesOF MINUTES:

COUNCILLOR PASHAK: That the February 4, 2019 Special Meeting Minutes be confirmed as presented.

1036/19 CARRIED

TABLED ITEMS: 1. Subdivision and Development Appeal Board Bylaw

Administration presented the Subdivision and Development Appeal Board Bylaw with amendments as directed at the January Council meeting.

First Reading of the Subdivision and Development Appeal Board Bylaw #148-18 was given by Deputy Mayor Skakun.

1037/19 CARRIED

Second Reading of the Subdivision and Development Appeal Board Bylaw #148-18 was given by Councillor Pashak.

1038/19 CARRIED

MAYOR HISCOCK: That third reading of the Subdivision and Development Appeal Board Bylaw #148-18 be given at this meeting.

1039/19 UNANIMOUSLY CARRIED

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Third Reading of the Subdivision and Development Appeal Board Bylaw #148-18 was given by Councillor Pashak.

1040/19 CARRIED

INFORMATION 1. Information Reports ITEMS:

Administration provided the following reports for Council consideration:

• Accounts Payable • Quarterly Financial • Development Update • ASVA Provincial Election Strategy • Public Works Update

MAYOR HISCOCK:

That Council accept the reports as information and authorize the payment of payables.

1041/19 CARRIED

FINANCE & 2. 3 Year Operational Plan ADMINISTRATION:

Tina Leer provided Council with the 3 Year Operational Plan detailing expenses and anticipated revenues over the budget period.

DEPUTY MAYOR SKAKUN: That Council approve the 3 Year Operational Plan as presented.

1042/19 CARRIED FINANCE & 3. Community & Volunteer Acknowledgement Form ADMINISTRATION:

Tina Leer provided Council with the Community & Volunteer Acknowledgement Form for volunteers who work in the Summer Village.

COUNCILLOR PASHAK: That Council table the Community & Volunteer Acknowledgement

Form for further consideration and Administration to send to lawyer for legal opinion with legal fees to come from reserves.

1043/19 CARRIED FINANCE & 4. MSI Amending Agreement ADMINISTRATION:

Tina Leer provided Council with the MSI Amending Agreement to continue to provide MSI funding through the planned conclusion of the program in 2021-2022.

MAYOR HISCOCK: That Council approve the amending of the MSI Agreement.

1044/19 CARRIED Chris Loov left the meeting at 1:53 p.m. COUNCIL & 1. AUMA Convention LEGISLATIVE:

Administration provided Council with information on the upcoming AUMA Convention being held September 25-27, 2019 in Edmonton.

DEPUTY MAYOR SKAKUN: That Council authorize Councillor Pashak to attend the AUMA Convention.

1045/19 CARRIED

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Tina Leer left the meeting at 1:58 p.m. COUNCIL & 2. Committee Remuneration Policy LEGISLATIVE:

Administration provided Council with the Committee Remuneration Policy detailing how members will be reimbursed for their time, travel and subsistence with attending meetings or training sessions.

MAYOR HISCOCK: That Council approve the Committee Remuneration Policy as presented.

1046/19 CARRIED Chris Loov rejoined the meeting at 2:00 p.m.

COUNCIL & 3. Communication Policy LEGISLATIVE:

Administration provided Council with Communication Policy for consideration. COUNCILLOR PASHAK: That Council table for amendments.

1047/19 CARRIED

COUNCIL & 5. 2019 Minister’s Awards for Municipal Excellence LEGISLATIVE:

Administration provided Council with information on the 2019 Minister’s Award for Municipal Excellence should Council wish to make a nomination.

COUNCILLOR PASHAK: That Council forward possible recipients to Administration should any person

come to mind. 1048/19 CARRIED COUNCIL & 6. HMB Entrance Sign and Bulletin Board LEGISLATIVE:

Administration requested further information from Council for the RFP for the Entrance Sign and Bulletin Board.

MAYOR HISCOCK: That Council approve in principle a budget on not more than $50,000.00 and

that Administration present a Community Sign Design Contest proposal at the April Council meeting.

1049/19 CARRIED COUNCIL & 7. Joint Councils Meeting LEGISLATIVE:

Council discussed an invitation received from Lacombe County for a Joint Councils meeting on June 21st, 2019.

COUNCILLOR PASHAK: That Council attend the Joint Councils meeting in Lacombe County on June 21,

2019 should their schedules allow. 1050/19 CARRIED Tina Leer joined the meeting at 2:30 p.m. COUNCIL & 8. West Beach Conceptual Design Update LEGISLATIVE:

Councillor Pashak provided Council an update on the West Beach conceptual design.

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COUNCILLOR PASHAK: That Council accept as information.

1051/19 CARRIED

PUBLIC 1. Buoys WORKS:

Chris Loov provided Council with a list of parts needed to install the new buoys along with a map identifying potential locations.

MAYOR HISCOCK: That Council authorize Administration to proceed with the purchase of the

needed parts for installation in the spring should grant funding be approved.

1052/19 CARRIED PUBLIC 2. Dust Suppression WORKS:

Chris Loov provided Council with quotes for dust suppression offered by Red Deer County.

MAYOR HISCOCK: That Council approve Red Deer County to apply calcium chloride over a

section of RR 21 as previous year. 1053/19 CARRIED PUBLIC 3. Cat Policy WORKS:

Chris Loov provided Council with the Cat Policy outlining the control of feral cat populations in the Summer Village.

MAYOR HISCOCK: That Council approve the Cat Policy as presented and proceed with

trapping and spaying/neutering. 1054/19 CARRIED FINANCE & 1. Capital Budget ADMINISTRATION:

Tina Leer provided Council with the Capital Budget with identified projects for 2019.

MAYOR HISCOCK: That Council approve the 2019 Capital Budget as amended.

1055/19 CARRIED Chris Loov and Tina Leer left the meeting at 3:14 p.m. INFORMATION: 1. Council Reports

Deputy Mayor Skakun provided her report to Council on the Sylvan

Lake Regional Water/Waste Water Commission. Julie Maplethorpe, Summer Village of Jarvis Bay provided her

written reports on the Sylvan Lake Library Board.

By consensus Council accept as information.

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MEETING DATES: MAYOR HISCOCK: That the next regular meeting of the Council of Half Moon Bay will be held on April 15, 2019 at 2:00 p.m. 1056/19 CARRIED ADJOURNMENT: The meeting adjourned at 3:19 p.m.

_____________________ Ted Hiscock, Mayor

_____________________ Phyllis Forsyth, C.A.O.

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March 7, 2019

Summer Village of Half Moon Bay

Council & Legislative

Request for Decision

Agenda Item: Delegation

Background:Gail Wiens from Stantec will be in attendance to review the quotes for West Beach Development.

The quote provides for supply only or supply and install. As Council has 651,298.00 of unallocated grant funding and this project would be fully grant fundable.

Options for Consideration: 1) That Council table until completion of 5 year capital plan.2) That Council approve increase in budget and grant application to 80,000 for

completion options 1 or 2, 3.1, 4.3 and 5.1 to supply and install after publicparticipation program.

3) That Council approve project for completion at 41,000.00 for options 1 or 2, 3.1and 5.1 with supply of material after public participation program.

Administrative Recommendations: That Council approve increase in budget and grant application to 80,000 for completion options 1 or 2, 3.1, 4.3 and 5.1 to supply and install after public participation program.

Authorities: MGA Section 201(1) A Council is responsible for developing and evaluating the policies and programs of the municipality.

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Memo

wg v:\1128\active\112849664\01_correspondence\01a_client_correspondence\2019-04-02_council presentation agenda.docx

To: Mike Pashak From: Gail Wiens Summer Village of Half Moon Bay Stantec Consulting Ltd. File: 112849664-01 Date: April 2, 2019

Reference: SV of Half Moon Bay – West Beach Recreation Area

Council Presentation Agenda – April 15, 2019

• Introductions

• Summary of Presentation Boards

o Design differences between structure and architectural options

o Discuss construction similarities and differences of each option

o Review overall site layout and how the different structure options fit within the beach area

• Review and summary of Cost Estimation

• Questions

• Delivery of Presentation Boards and paper copies

Stantec Consulting Ltd

Gail Wiens, LAT Landscape Architectural Technologist Phone: 403-341-3320 Email: [email protected]

c. C.C.

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Summer Village of Half Moon BayWest Beach Recreation AreaRecreation Improvements

COST ESTIMATION Page 1

Item No. Item of Work

Supply Only Price

Supply and Install Price

1.0 FARMHOUSE STYLE

1.1 Option 1 - SingleStructure$30,250.00 $45,310.00

1.2 Option 2 - Separate Shelter and Shed Structures$30,000.00 $45,280.00

1.3 Enclosure$5,280.00 $9,340.00

1.4 Extension

$9,150.00 $13,800.00

2.0 RUSTIC STYLE

2.1 Option 1 - Single Structure$34,650.00 $50,590.00

2.2 Option 2 - Separate Shelter and Shed Structures$37,700.00 $54,520.00

2.3 Enclosure$550.00 $1,800.00

2.4 ExtensionSupply of material including screw piles, lumber, fasteners, decking, deck blocks $9,590.00 $14,350.00

3.0 EARTHEN RAMP

3.1 Natural Access Way

$1,500.00 $2,500.00

4.0 STAIRS

4.1 Natural Timber

$17,700.00 $27,000.00

4.2 Traditional Wood Stairs

$8,000.00 $13,000.00

4.3 Metal Grate Stairs

n/a $20,500.00

Min. 3.0m wide gravel access for small vehicle traffic and general use

Supply of material including: screw piles, lumber, fasteners, deck


Supply of material including lumber, fasteners



Supply of material including lumber, fasteners

Supply of material including screw piles, lumber, fasteners, decking, deck blocks

Min. 2.0m wide stairs with handrail, natural timber frame construction filled with wood mulch, gravel, or concrete

Min. 2.0m wide stairs with handrail, traditional lumber construction with composite treads, post on screw piles

Min. 2.0m wide stairs with handrail, welded steel construction with open grate treads

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Summer Village of Half Moon BayWest Beach Recreation AreaRecreation Improvements

COST ESTIMATION Page 2

Item No. Item of Work

Supply Only Price

Supply and Install Price

5.0 TRAIL

5.1 Trail Enhancements

$900.00 $2,400.00

NOTES

a)

b)

c)

d) Supply and Install pricing is provided based on comparable industry projects.

Fees for Design/Engineering/Construction Management calculated at 10% of construction costs.

Complete trail improvements by removing or grinding down and small stumps or roots that are casing tripping hazards. Top up trail surface with wood mulch.

Pricing does not include contingency. It is recommended to add a minimum 10% contingency for budgeting purposes.

Costs do not include GST.

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W e s t B e a c h C o n c e p t u a l P l a n

CHOICE 1: STRUCTURE STYLE

STYLE A

SINGLE STRUCTURE

COMBINED SHELTER WITH SHED

STYLE B

SEPARATE STRUCTURES

SHELTER & SHED

CHOICE 2: ARCHITECTURAL STYLE

WHAT ARE THE CHOICES?

1

2STYLE A

FARMHOUSE

STYLE B

RUSTIC

INTRODUCTION

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• Traditional colour scheme.• Clean, simple lines with decorative gable ends.• Metal clad roofi ng, vertical panel siding, and

composite decking for low maintenance.

CHOICE 2: ARCHITECTURAL STYLEShown in Style A Farmhouse

• The single structure design combines a picnic shelter with a storage shed.

• Benefi ts of a single structure design include: » Potential shelter from the wind for picnic area

users, as provided by the shed. » Convenient access into the shed for picnic area

users. • The combined shed would include:

» A farm door to facilitate movement of larger items such as BBQ grill, chairs, etc.

» A man-door providing access between the picnic shelter and the shed.

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• The separate structures design is comprised of a stand-alone picnic shelter and stand-alone storage shed.

• Benefi ts of the stand-alone picnic shelter include: » 360° views of the surrounding vegetation. » Free-fl owing air movement and breezes.

• The stand-alone shed would include: » A farm door to facilitate movement of larger

items such as BBQ grill, chairs, etc.

Single structure design notes

Separate structures design notes

BB

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CHOICE 2: ARCHITECTURAL STYLEShown in Style B Rustic


AA

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• Natural colour scheme.• High roof at front to optimize views to the lake.• Corrugated metal roofi ng, horizontal plank siding, and

composite decking for low maintenance.

• The single structure design combines a picnic shelter with a storage shed.

• Benefi ts of a single structure design include: » Potential shelter from the wind for picnic area

users, as provided by the shed. » Convenient access into the shed for picnic area

users.• The combined shed would include:

» A double door to facilitate movement of larger items such as BBQ grill, chairs, etc.

» A man-door providing access between the picnic shelter and the shed.

• The separate structures design is comprised of a stand-alone picnic shelter and stand-alone storage shed.

• Benefi ts of the stand-alone picnic shelter include: » 360° views of the surrounding vegetation » Free-fl owing air movement and breezes

• The stand-alone shed would include: » A double door to facilitate movement of larger

items such as BBQ grill, chairs, etc.

Single structure design notes

Separate structures design notes

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SLANTED ROOFSLANTED ROOF

GABLED ROOFGABLED ROOF

CONSTRUCTION NOTES

DECKINGDECKING

DECKINGDECKING

FRAMINGFRAMING

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INITIAL CONSTRUCTION FUTURE POTENTIALEnclosure

• Solid vertical panel walls and glass or plexiglas windows

• Provides protection from wind and rain

• Trellis expansion with exposed rafters• Could include roofi ng to increase shade and shelter

ExtensionOpen Shelter

FUTURE POTENTIAL FOR ENCLOSURE AND EXTENSION

• Slatted wood walls and no windows • Allows continuous airfl ow and moderate

protection from wind and rain

• Trellis expansion with exposed rafters• Could include roofi ng to increase shade and shelter

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Structures: Shelter and Shed

33aa

44

11

PLAN VIEW DETAILS

• An earthen ramp will replace the existing trail along the slope; this will facilitate users bringing equipment down to the beach.

• Some selective tree clearing will be required to facilitate the construction of the earthen ramp.

Earthen ramp

11

AA

Stairs

aa bb Wood stairs• Piles required for

structural stability.• Can be fi nished with

composite decking to match structure selection.

The existing stairs will be removed and replaced by an earthen ramp on the north side of the recreation area, and new stairs on south side of the recreation area.

Timber-frame with handrail• Blends with the natural

surroundings.• Can be fi nished with

wood mulch, gravel, or concrete.

33bb

Style B Separate Structures:• The shelter would be nestled

into the tree line (3a) with the shed located adjacent to the stairs at the south edge of the beach area (3b).

Style A Single Structure:• The combined structure would

be nestled into the tree line (3a) with the shed portion of the structure located at the north edge allowing for easy access from the ramp and the beach.

No tree clearing will be required to accommodate the structures.

33

44

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bb cc

cc Metal grate stairs • Pile construction

required.• Open grate tread to

allow snow and rain to move through.

• Existing pathways in the recreation area will be cleared of tree roots or stumps for enhanced safety.

• Pathway will be topped up with wood mulch.

Pathways22

22

NN

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March 7, 2019





Background:Craig Bondy from Missing Link Internet will be in attendance asking for permission from Council to run the fiber optic line through the pathway reserves.

Attached is a map with the proposed route.

Moving the fiber line out of the utility easement and through the pathway network would reduce the overall disturbance caused by the project because Missing Link would not need to expose parallel utilities when directional drilling. It is also beneficial to have utilities spaced out so that if repairs need to be done to the wastewater system in the future there are less lines to expose and support when excavating to the sewer line.

Options for Consideration: 1) That Council accept the proposed route.2) That Council deny the request and have the line run in the utility right of way.

Administrative Recommendations: That Council move to accept the proposed route.

Authorities: MGA Section 45

Granting rights to provide utility service

45(1) A council may, by agreement, grant a right, exclusive or otherwise, to a person to provide a utility service in all or part of the municipality, for not more than 20 years.

(2) The agreement may grant a right, exclusive or otherwise, to use themunicipality’s property, including property under the direction, control andmanagement of the municipality, for the construction, operation and extension of apublic utility in the municipality for not more than 20 years.

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March 7, 2019





Background:Phil Dirks from the Metrix Group will be in attendance by Zoom, to present the 2018 audited financial statements.

Copies of the financial statements will be sent to Council by email from the CAO when she receives them.

Options for Consideration: 1) That Council accept as presented.

Administrative Recommendations: Council accept as presented and authorize Mayor to sign the financial return.

Authorities: MGA Section 281(1) The auditor for the municipality must report to the council on the annual financial statements and financial information return of the municipality.

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April 4, 19


Council and Legislation


Agenda Item: Communication Policy

Background: Administration has amended the Communication Policy as directed at the March Council meeting.

Options for Consideration: 1) Accept as information.2) Adopt the Communication Policy.3) Amend the Communication Policy.

Administrative Recommendations: 1) Council adopt the Communication Policy.

Authorities:

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Policy Title: Communication

Purpose

The purpose of this communication policy is to ensure efficient, effective, timely and comprehensive communications to stakeholders of the Summer Village of Half Moon Bay.

Desired Outcomes

• Provide citizens with timely, accurate, clear, objective and complete information about policies, programs, services and initiatives.

• Employ a variety of ways and means to communicate and provide information to accommodate diverse needs.

• Citizens will know where to find information on their local government. • Citizens will be able to attend and participate in public meetings. • Citizens will have opportunities to best impact local decision making. • Municipal information, both online and in print, will have a clearly recognized identity. • Municipal elected and appointed officials will utilize opportunities to disseminate

information of interest to citizens and other parties.

I. CITIZENS FINDING INFORMATION A. MUNICIPAL WEBSITE

A Primary source of official information for citizens of Half Moon Bay is www.sylvansummervillages.ca. The website is utilized to access information written by our administration and it is a resource for searchable reference material on the Municipality. 1. The website will maintain up-to-date user-friendly information to assist

citizens in their business with the municipality. The site will be informative to facilitate communication between the public, Councillors and staff. A calendar of municipal meetings and events open to the public will be kept up to date on the municipal website.

2. The municipal website is the primary source of official municipal information. It shall be neutral in focus, shall archive minutes of official meetings, and shall be updated on a regular basis.

Policy Title

Communication

Date:

Resolution No.

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http://www.sylvansummervillages.ca/

http://www.sylvansummervillages.ca/

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3. The website is not a forum for commenting on municipal issues and services. The website shall contain links to easily enable e-mails to municipal officials

4. Online municipal services shall be expanded where appropriate.

B. Press Releases

The Summer Village of Half Moon Bay shall issue press releases regarding municipal issues and activities. Press Releases will be issued by the Chief Administrative Officer in consultation with the Mayor.

C. Advertising The municipality shall place advertisements in any medium deemed appropriate to inform residents about their rights, responsibilities, municipal policies, programs, services, initiatives, upcoming meeting, dangers or risks to public safety. The Summer Village does not purchase ads for general promotion of the municipality.

D. Other Opportunities for Citizens to Find Information 1. The Municipal CAO shall provide Council updates each month on municipal

activities that may be of interest to the public. 2. At least two times per year the Mayor in consultation with council will

publish a newsletter that will provide update on the activities, meetings and upcoming projects.

3. The Municipal Council will seek opportunities to speak to local groups on municipal issues on a regular basis as approved by Council.

4. At least once per year Council will host an informal gathering to facilitate an exchange of ideas and information in an informal setting.

II. CITIZENS COMMUNICATING WITH COUNCIL 1. Council contact information shall be provided on the municipal website. 2. Citizens communicating verbally with any member of Council is considered to be

general in nature and will not receive a formal response unless specifically requested in writing.

3. Citizens communicating with any single member of Council in writing is considered to be general in nature and will not receive a formal municipal response unless specifically requested in writing, or unless the member of Council puts the matter before Council on a Council meeting agenda.

4. Citizens requesting action from the municipality or wishing to ensure their communication is addressed formally by all of Council should send their communication to the CAO’s office addressed to all of Council.

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All electronic communication sent by a member of Council will include all members of Council and the CAO and reflect the vision and goals of Council.

Any communication in writing addressed to all members of Council will be added to a Council agenda so that Council can formally deal with the matter. Formal written responses will be sent to all communications listed on Council agenda.

III. CITIZENS ATTENDING MEETINGS

A. Meeting Space 1. The current Council chamber is, at times, not large enough to accommodate the

public in attendance. When anticipated, meetings should be moved to the large Council Chambers to provide appropriate seating for the public.

2. At a time that future renovations might be considered for the municipal administration offices, the opportunity for larger Council chambers and public seating shall be studied.

B. Participation at Meetings 1. All Municipal Council meetings and meetings of advisory committees and boards

shall provide an opportunity for members of the public to speak through a listed delegation as outlined in the municipal procedural bylaw.

C. Annual Information Meeting 1. An Information Meeting will be held annually where members of the public can

attend and discuss any matters they wish with their members of Council. 2. The Annual Information Meeting will have an informal format allowing Council to

meet face-to-face with local residents. There will be no agenda for these meetings, no formal minutes will be taken, and no public commitment will be made by members of Council.

3. Notice of the Annual Information Meeting will be published in newsletters and extra mailings as well as the municipal website.

4. Matters brought forward to members of Council that require further study or action may be referred to staff by the members of Council.

IV. CITIZENS HAVING OPPORTUNITIES TO IMPACT LOCAL DECISION MAKING 1. Except for emergency special meetings, 72 hours’ notice of any municipal

meeting shall be provided. The notice shall include a copy of the agenda items for the meeting posted on the municipal website.

2. The Municipality will provide an opportunity to contact Council members and staff directly via the municipal website.

3. Special public meetings will be held from time to time on matters that have a significant impact on a majority of ratepayers.

4. The Municipal Council shall invite public input on citizen priorities prior to the completion of Strategic Plans.

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V. MEDIA COMMUNICATIONS – Media Enquiries The Media play an important role in providing information to the public on matters of civic interest. The Mayor is the official spokesperson on behalf of Council, and the CAO is the official spokesperson for all operational matters. While it is recognized that Councillors are able to speak to the media in their capacity as individual Councillors, Council members will be honest and respectful of each other in their communications, and will communicate accurately with the media regarding municipal business.

VI. MUNICIPAL INFORMATION WILL HAVE A CLEARLY RECOGNIZED IDENTITY Municipal Logo The municipal logo shall be utilized on municipal vehicles, on letterheads, on agendas, on municipal publications, on the website and on signage when appropriate.

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Administration and Finance

Information Item

Agenda Item: Accounts Payable Update

Background: Total payables processed and presented to Council $ 37,908.00 The following list identifies any payments over $3,000:

1. Summer Village of Norglenwold $ 8,152.83 a. Shared Costs

2. Alberta School Foundation Fund $ 25,504.23 a. Education Property Tax

Administrative Recommendations: Council to accept as information.

Authorities: MGA 207 (c): The chief administrative officer advised and informs the council on the operations and affairs of the municipality.

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Summer Village of Half Moon BayList of Accounts for ApprovalReport Date

2019-04-09 10:58 AM As of 2019-04-09 Page 1Batch: 2019-00030 to 2019-00049

Payment # DateInvoice #Vendor Name

Reference Payment AmountInvoice Amount

Bank Code: MAIN - General Bank

Computer Cheques:373 2019-03-31 Brian Dyrland

098530 garbage services 281.40 281.40374 2019-03-31 Red Deer County

2019Dust 2019 Dust Suppression 2,625.00 2,625.00

375 2019-03-31 Stantec Consulting Ltd1362124 Sanitary Servicing 600.60 600.60

376 2019-03-31 Parkland Regional Library190238 2ND QUARTER REQUISITION PAYMEN 90.96 90.96

EFT:46 2019-03-19 Summer Village of Norglenwold

2019-00034 ATB MC-MUNI LEADER CAUCUS 397.752019-00045 SHARED COSTS 4,199.53 4,597.28

47 2019-03-26 Summer Village of Norglenwold2019-00041 SHARED 515.19 515.19

48 2019-04-01 Al's Bobcat & Trucking16238 Plowing 578.55 578.55

49 2019-04-08 Summer Village of Norglenwold2019-00051 AUMA LEADER CAUCUS 248.342019-00059 MUNI SPECIFIIC 1,394.682019-00063 SHARED COSTS 1,397.34 3,040.36

Other:2014-Man 2019-03-29 Alberta School Foundation Fund

8297 EDUCATION PROPERTY TAX 25,504.23 25,504.232281901-Man 2019-02-28 Epcor

FEB2219 utilities 74.43 74.43

Total for MAIN: 37,908.00

Certified Correct This April 9, 2019

______________________________________ ______________________________________Mayor Administrator

April 4, 19


Finance

Information Item

Agenda Item: Financial Report

Background: Administration would like to provide the following Financial information to Council.

Options for Consideration: • The Operating Budget Report to March 31, 2019

Please note that there some monthend costs that have not yet been processed at the time of this report printout.

Administrative Recommendations: That Council discusses and accepts as information.

Authorities: MGA 207 (c) "advises and informs the council on the operation and affairs of the municipality"

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April 4, 19


Public Works

Information Item

Agenda Item: Public Works Report

Background: The following will provide an update on current Public Works projects and programs:

- Public Works is working with a resident to trap feral cats and have them spayedand neutered. Two cats have been spayed and three more have been identified thatneed to be brought in.- Administration is waiting to get MSI approval to purchase swim line and buoys.- Al's Bobcat has cleared out culverts at the bottom of Aspen Lane to allow foreffective Spring drainage.- Street sweeping will take place mid April.

Options for Consideration: Accept as information

Authorities: MGA 207 (c) "advises and informs the council on the operation and affairs of the municipality"

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April 2, 2019


Planning and Development

Information Item

Agenda Item: Development Update

Background: Administration has prepared this report to provide Council with updates on development activity. Currently there are 64 development permits issued in the Summer Villages (19 in Birchcliff, 1 in Half Moon Bay, 10 in Jarvis Bay, 21 in Norglenwold, and 13 in Sunbreaker Cove).

The following is the list in Half Moon Bay:

1. 66 Aspen Place Holding Tank

Administrative Recommendations: Council to accept as information.

Authorities: Land Use Bylaw #123/13.

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April 9, 19


Finance


Agenda Item: Mill Rate Bylaw #149-19

Background: Administration would like to provide the 2019 Mill Rate Bylaw #149-19 for approval.

This Mill Rate Bylaw has been created using 2018 Alberta School Requisition costs, due to this being an Election year, and no school budget has been released. Any overages will be collected in 2020.

Options for Consideration: 1) Council review Bylaw #149-19.

Administrative Recommendations: 1) That Council give 1streading to By-Law #149-192) That Council give 2nd reading to By-Law #149-193) Upon unanimous consent by Council to give 3rd and final reading to By-Law#149-19

Authorities: Section 353(1) of the Municipal Government Act, R.S.A. 2000, c M-26, provides that each Council must pass a property tax bylaw annually. Section 353(2) The property tax bylaw authorizes the Council to impose a tax in respect of property in the municipality to raise revenue to be used toward the payment of

(a) the expenditures and transfers set out in the budget of the municipality, and(b) the requisitions

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Summer Village of Half Moon Bay 2019 Property Tax Bylaw No. 149-19

A BYLAW TO AUTHORIZE THE RATES OF TAXATION TO BE LEVIED AGAINST ASSESSABLE

PROPERTY WITHIN THE VILLAGE OF HALF MOON BAY FOR THE 2019 TAXATION YEAR.

WHEREAS, the Summer Village of Half Moon Bay has prepared and adopted detailed estimates

of municipal revenue, expenses and expenditures as required, at the council meeting held on

April 15, 2019.

WHEREAS, the estimated municipal revenues and transfer from all sources other than taxation

is estimated at $137,002.96 and the balance of $145,535.02 is to be raised by general municipal

taxation; and

WHEREAS, the estimated municipal expenses (excluding non-cash items) set out in the annual

budget for the Summer Village of Half Moon Bay for 2019 total $282,537.98; and

THEREFORE, the total amount to be raised by general municipal taxation is $145,535.02 and

WHEREAS, the requisitions are: Alberta School Foundation Fund

- Residential & Farm Land $101,878.77. - Non-residential $ 138.18.

Designated Industrial Property $ 3.14. Total Requisitions Collected $102,020.09.

WHEREAS, the council is authorized to sub-classify assessed property, and to establish different rates of taxation in respect to each sub-class of property, subject to the Municipal Government Act, Chapter M-26, Revised Statues of Alberta, 2000; and WHEREAS, the assessed value of all property in the Summer Village of Half Moon Bay as shown on the assessment roll is: Residential $39,596,590. Non-Residential & Designated Industrial Property $ 39,880. Taxable Assessment $39,636,470. Exempt $ 3,360,260. Total 2019 Assessment $42,996.730.

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NOW THEREFORE under the authority of the Municipal Government Act, the Council of the Summer Village of Half Moon Bay, in the Province of Alberta, enacts as follows: 1. That the Chief Administrative Officer is hereby authorized to levy the following rates of taxation on the assessed value of all property as shown on the assessment roll of the Summer Village of Half Moon Bay: Tax Levy Assessment Tax Rate General Municipal Residential $145,535.02. $39,636,470. 3.6717 Totals: $145,535.02. $39,636,470. Alberta School Foundation Fund Residential & Farm Land $101,878.77. $39,596,590. 2.5729 Non-Residential $ 138.18. $ 39,880. 3.4649 Totals: $102,016.95. $ 39,636,470. Designated Industrial Property $ 3.14. $ 39,880. 0.0786 2. That this bylaw shall take effect on the date of the third and final reading. READ a first time on this 15th day of April, 2019. READ a second time on this 15th day of April ,2019. Given UNAMIMOUS consent to go to third reading on this 15th day of April ,2019. READ a third and final time on this 15th day of April ,2019. Signed this 15th day of April, 2019. ____________________________________ ______________________________ Chief Elected Official Chief Administrative Officer

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August 9, 2017




Agenda Item: Annual Information Meeting

Background:Council has scheduled their Annual Information Meeting for June 8, 2019 to be held at the Community Shelter.

Administration has provided a copy of last year’s Annual Information Meeting agenda for guidance in preparing the 2019 agenda.

Options for Consideration: 1) Council accept as information.2) Council review and provide direction to Adminstration.

Administrative Recommendations: Council review and provide direction to Administration.

Authorities: n/a.

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THE SUMMER VILLAGE OF HALF MOON BAY

Annual Information Meeting Saturday, June 9, 2018 10:00 a.m. Community Shelter

AGENDA

1. Welcome

2. Fibre Optic Presentation

3. Council Report

4. Financial Report

Financial Report 2018 Budget

5. Sylvan Lake Regional Wastewater Commission (Pam) Primary Pipeline from Sylvan Lake to Red Deer

6. Cats Discussion

7. Land Disturbance Act (Mike)

8. Land Use Bylaw Items in Reserve

9. Community Committee (Mike)

10. Open Discussion

11. Adjournment

Thank you for your attendance. Your input is greatly appreciated. Ted Hiscock Pam Skakun Mike Pashak Mayor Deputy Mayor Councillor

Please remember all lifts and docks must be off the reserve by July 1st as per policy.

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March 7, 2019




Agenda Item: Sign Contest

Background:Mike and Phyllis have worked on the sign contest and will present an idea with discussion points for Councils consideration.

Options for Consideration: 1) That Administration proceed with Sign Contest as discussed.2) That Administration proceed with obtaining concepts from sign companies3) That Council table until completion of 5 year plan.

Administrative Recommendations: 4) That Administration proceed with Sign Contest as discussed.

Authorities: MGA Section 201(1)

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April 4, 19


Council Reports

Information Item

Council Reports: Ted Hiscock Pam Skakun Michael Pashak

Committee Reports: Julie Maplethorpe, Summer Village of Jarvis Bay

• Sylvan Lake Library Board

Information Items:

Upcoming Meetings: Next Council Meeting – May 21, 2019

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SYLVAN LAKE LIBRARY BOARD – REGULAR MEETING HIGHLIGHTS WEDNESDAY – MARCH 13, 2019 – 6:30PM

1. Treasurer’s Report

The Treasurer’s Report was approved as presented.

2. Director’s Report

The Director’s report was approved as presented.

During the month of April a student from SAIT will be completing their practicum at the Sylvan Lake

Municipal Library for a period of three weeks. In addition the library was approved for a STEP grant to use

for tech support.

The Sylvan Lake Municipal Library applied for a Community Spirit grant from the Town of Sylvan Lake on

behalf of the Community Gardening Committee. The library was successful in this endeavour and will be

responsible for managing the funds on behalf of the group; this project is one of committee partnerships.

The grant will go towards raised garden beds at the library and the Sylvan Lake Food Bank. Part of the

gardening project will involve planting, composting and weeding by the children registered in the Summer

Reading Program at the library.

3. Open Items

Personnel Policy Subcommittee – Members of this committee provided an update on the progress of the

personnel policy document; this document was presented to the employees for comments. A survey was

utilized for both the employees and the Board to assist with the annual review of the Library Director.

Health and Safety Subcommittee – Members of this committee provided an update on the progress of the

safety documents. Work will continue with the library employees with regards to hazard assessments at

the March 18th staff meeting.

The Oath of Confidentiality was approved and signed by all Board Members present. It will be presented to

the employees at the staff meeting on March 18th with it being extended to the volunteers of the library as

required.

Policy reviews are ongoing at each Board meeting; a list of existing policies was compiled to ensure updates

occur at regular intervals. New policies were explored with discussions around scent free environments

and visitors attending Board meetings.

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A draft document of programming goals was presented; current staffing issues, programs to run on the

weekends and how to get full time parents involved in more programming was discussed.

4. Information and Updates

On March 14th and 15th three Sylvan Lake Library Board Members will be attending a Board Governance

Workshop.

The Volunteer Gala and Awards Evening is taking place on April 13th at the Family and Community Centre.

This evening is an opportunity to show recognition and celebrate the wonderful volunteers in this

community. The nomination deadline is March 20th and tickets are on sale until April 5th.

The “Art Attack” program at the library will be cancelled at the end of March; the Town of Sylvan Lake

Recreation and Culture grant was denied for this program. Other options to fund this program will be

researched over the coming months with the possibility of bringing it back in the fall.

Next Regular Meeting – April 10, 2019 at 6:30pm

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REGULAR MEETING AGENDA SUMMER VILLAGE OF HALF MOON … · • Summary of Presentation Boards o...

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