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Job Description

Records Management

03.09.2008

Mario Rieger

RECORDS MANAGER

JOB DESCRIPTION

GENERAL

A records manager is responsible for the effective and appropriate management of an organization's records.

Records management professionals are employed in a wide range of roles. The job increasingly involves advising on records management issues, as well as undertaking practical and strategic activities.

The role is developing in scope because there is an increased understanding of the value of effective knowledge and information management, particularly in the corporate sector. The demands of legislation, such as the Data Protection Act and the Freedom of Information Act, have also broadened the range of settings in which records and information management professionals work.

OVERVIEW

Records Manager plans, develops, and administers records management policies designed to facilitate effective and efficient handling of business records and other information:

• Plans development and implementation of records management policies intended to standardize filing, protecting, and retrieving records, reports, and other information contained on paper, microfilm, computer program, or other media.

• Coordinates and directs, through subordinate managers, activities of departments involved with records management analysis, reports analysis, and supporting technical, clerical micrographics, and printing services.

• Evaluates staff reports, utilizing knowledge of principles of records and information management, administrative processes and systems, cost control, governmental recordkeeping requirements, and organizational objectives.

• Confers with other administrators to assure compliance with policies, procedures, and practices of records management program.

TASKS TYPICALLY INVOLVED:

• storing, arranging, indexing and classifying records;

• facilitating the development of filing systems, and maintaining these to meet administrative, legal, and financial requirements;

• devising and ensuring the implementation of retention and disposal schedules;

• overseeing the management of electronic and/or paper-based information;

• setting up, maintaining, reviewing, and documenting records systems;

• identifying the most appropriate records management resources;

• advising on and implementing new records management policies and classification systems;

• providing a policy framework to guide staff in the management of their records and use of the employer's records system;

• ensuring compliance with relevant legislation and regulations;

• standardizing information sources throughout an organization or group of organizations;

• managing the changeover from paper to electronic records management systems;

• preserving corporate memory and heritage;

• resolving problems with information management by effective use of software and other information management resources;

• enabling appropriate access to information;

• responding to internal and/or external information enquiries;

• advising on highly complex legal and regulatory issues, often involving difficult judgments in controversial areas such as the Freedom of Information Act, and other national or regional legislation;

• managing and monitoring budgets and resources;

• training and supervising records staff;

• advising staff in other departments on the management of their records and information.

SALARY

The median expected salary for a typical Records Manager in the United States is $70,943.