Reckon APS Xcede Sheets Release Notes 2018.01

RELEASE NOTES .

NZ Xcede Sheets

April 2018

Reckon Limited | NZ Xcede Sheets April 2018

Reckon Limited | PAGE 2 OF 55

Author

Created and Published by Reckon Limited Level 7, 65 Berry Street North Sydney NSW 2060 Australia ACN 003 348 730 All Rights Reserved Copyright © 2018 Reckon Limited

Copyright & Trademarks No part of these materials may be reproduced or transmitted in any form or by any means, including photocopying, without written permission of Reckon Limited.

Every effort has been made to ensure the accuracy and completeness of this manual. However, neither Reckon Limited, its subsidiaries, employees and agents, are liable for any errors or omissions. This document should not be relied on as a detailed specification of the system. In addition, Reckon Limited reserves the right to issue revisions, enhancements and improvements to Reckon APS software or any other Reckon software at any time without notice. Every effort will be made to ensure that the manual is updated concurrently and that the user is not inconvenienced as a result of any change.

Reckon, Reckon logos, R logos, Reckon APS, Advance and Accountable Technology are trademarks of Reckon Limited.



Contents

Introduction ............................................................................................................................ 6 Appendix .......................................................................................................................................... 6 Known Issues ................................................................................................................................... 6 Online Help ...................................................................................................................................... 6 Pre-requisites ................................................................................................................................... 7 Financial Reporting Field Codes ...................................................................................................... 7

Primary Statements................................................................................................................ 7 Divisional Income Statements .......................................................................................................... 7 Livestock Trading Statement ............................................................................................................ 7 NZIFRS Income Statement .............................................................................................................. 8 Statement of Movements in Equity ................................................................................................... 8 Balance Sheets ................................................................................................................................ 8

Policies .................................................................................................................................... 8 Effective New and Revised NZ IFRS ............................................................................................... 8 Policy Contents – General ................................................................................................................ 8 Policy Contents – Specific ................................................................................................................ 8 Trade Receivables ........................................................................................................................... 8

Other Reports ......................................................................................................................... 8 Annual Report .................................................................................................................................. 8 Budget Generator ............................................................................................................................. 9 Cashflow Statement ......................................................................................................................... 9 Divisional Management Income Statements .................................................................................... 9 Management Income Statements .................................................................................................... 9 NZIFRS Tag Set and User Field Check Report ................................................................................ 9 Index ........................................................................................................................................ 10 Index_JobOrder ............................................................................................................................. 10 Style Sheet ..................................................................................................................................... 10

Value Add Reports ............................................................................................................... 10 VA - Profit and Loss Variance Report (VA_PLAnalysis) ................................................................. 10 VA – Livestock SnapShot Dashboard (VA_LSSnapShot) .............................................................. 10 VA – Dairy Produce SnapShot Dashboard (VA_DairyProdSnapShot) ........................................... 11 VA - 5 Year Expenses Per Unit (VA_PrimaryProd) ........................................................................ 11

Notes to the Accounts ......................................................................................................... 11 Financial Instruments (2n-FinancialInstrument.xlsx) ...................................................................... 11 Term Investments (2n-NCA_Investments) ..................................................................................... 11



Property Plant and Equipment (2n-Fixed Assets.xlsx) ................................................................... 11 Intangibles Note (2n-Intangibles) ................................................................................................... 12 Reserves (2n-reserves.xlsx) ........................................................................................................... 12 Other Non-Current Liabilities (2n-OtherNCL.xlsx) .......................................................................... 12 Reconciliation of Liabilities Arising from Financing Activites (2n-NZIFRSFinancing Activities.xlsb) ................................................................................................................................ 13 Rental Schedule (2n-RentalSchedule.xlsx) .................................................................................... 13 NZIFRS Revenue Tag Note (2n-NZIFRSRev.xlsb) ........................................................................ 13 NZIFRS Income and Expense Tag Notes (2n-NZIFRSIncExp1.xlsb to 2n-NZIFRSIncExp15.xlsb) ................................................................................................................... 13 NZIFRS Profit and Loss Items Note (2n-NZIFRSPandLItems.xlsb) ............................................... 13 NZIFRS Finance Income and Expenses Note (2n-NZIFRSFinanceIncandExp) ............................. 13 NZIFRS Other Financial Items Note (2n-NZIFRSOtherFinItems.xlsb) ........................................... 14 NZIFRS Employee Benefits Note (2n-NZIFRSEmployeeBenefits.xlsb) ......................................... 14 User Defined Note Table Format Tables M1to M5 (2n-UserTableM1-M5.xlsx) .............................. 14

New Sheets ........................................................................................................................... 15

New and Amended Jobstreams .......................................................................................... 15

Financial Reporting Fields .................................................................................................. 16 New Fields for New Reports ........................................................................................................... 16 New Fields in Existing Notes .......................................................................................................... 17 Amended Fields ............................................................................................................................. 18 Version Changes ............................................................................................................................ 18 Label Changes ............................................................................................................................... 19 Relocated to New Group ................................................................................................................ 19 Value Add Reports - Amended Sections and Group Labels........................................................... 20 Account User Fields ....................................................................................................................... 20

APPENDICES ........................................................................................................................ 23

Appendix 1. Property, Plant and Equipment Note ............................................................ 23

Appendix 2. Intangibles Note .............................................................................................. 26

Appendix 3. Reconciliation of Liabilities Arising from Financing Activities ................. 30

Appendix 4. NZIFRS Revenue Tag Note ............................................................................ 35

Appendix 5. NZIFRS Income and Expense Tag Notes ..................................................... 40

Appendix 6. NZIFRS Profit or Loss Items Note ................................................................. 43

Appendix 7. NZIFRS Finance Income and Expenses Note .............................................. 46



Appendix 8. NZIFRS Other Financial Items Note .............................................................. 48

Appendix 9. NZIFRS Employee Benefits Note .................................................................. 50

Appendix 10. NZIFRS Tag Set and User Field Check Report .......................................... 51

Appendix 11. Expenses Per Unit - 5 Year (VA_PrimaryProd) .......................................... 53



Introduction

This release of the Reckon APS XPA Xcede Standard Sheets offers some enhancements, standardisations and corrections. The main development focus for the April 2018 release has been the notes to NZIFRS reports.

IMPORTANT! Consideration is required BEFORE the installation of the Reckon APS XPA Master templates and sheets.

Appendix

There are Appendices to these release notes that explain the coding and functionality in more detail where necessary.

The following convention is used throughout the document:

Enhancement

Correction

Known Issues

A knowledge base article 18181, has been created to advise users of any new known issues as a result of this sheets release.

As new known issues are identified with this release, they will be summarised in a knowledge base article and each issue will be linked to a detailed knowledge base article.

To review knowledge base article 18181, visit MyAPS Portal, enter the article number and press the search button.

MyAPS Portal – http://myaps.aps-advance.com/vsm_prod/ServiceManager.aspx?lite

Online Help

The Reckon APS Xcede sheets Configuration Guide is available with this release. This online help document can be included as a Windows Help file and made available to all users through the Advance Central Console, Help menu. Please read the accompanying Upgrade and Installation document for instructions on installing the Configuration Guide.

http://myaps.aps-advance.com/vsm_prod/ServiceManager.aspx?lite



Pre-requisites

This release is only applicable to users on XPA version 10.1 and above and includes Excel sheets that can be generated in Xcede 9 and 10.

For-Profit entities For NZ IFRS reporting only, sheets must be generated in Xcede 10 using the NZ IFRS tag set provided in the Reckon APS Tag Set Template. Xcede 9 sheets are not supplied for NZ IFRS.

Financial Reporting Field Codes

In this document, new and existing financial reporting fields (FRFs) will be referred to using the field code label e.g. <FirstYear>.

To view the field code, click on the Financial Reporting Field icon in XPA. In the Financial Reporting Fields window, click the spanner icon to view the maintenance column on the right side of the screen where the field codes can be identified.

Note: This document may also refer to financial reporting fields as ‘FRFs’ where applicable.

Primary Statements

Divisional Income Statements

#XCED-676 / KB17912. Added a fat row between each division to allow for a clear distinction between each division - all Divisional Income Statements.

Livestock Trading Statement

#XCED295 / KB16523. The following statements have had blank pages printing after the reports removed.

• 2LSFarm1

• 2LSFarm2

• 2LSFarm4

• 2LSFarm5

• 2LSFarmHO



NZIFRS Income Statement

A number of new NZIFRS Profit and Loss notes are called from the Income Statement

Refer to the Appendices for further detail on each note.

Statement of Movements in Equity

#XCED-294 / KB16557. Incorrect values displayed when financial reporting field <Show Trust Capital movements in detail> was set to No, have been resolved.

Balance Sheets

A new note “Reconciling Liabilities Arising from Financing Activities” is called.

Refer to Appendix 3 for further information.

Policies

Effective New and Revised NZ IFRS

New standards effective for the previous year have been removed and new standards effective for March 2018 have been added. Included is one financial reporting field which is valid for Not-for-Profits only : 2016 Omnibus Amendments to PBE Standards <PC-ER187T>

Policy Contents – General

#Xced-530 / KB17936. Where the Compilation report and Statement of Compliance for a special purpose ledger were not consistent with reference to “internal use”, has been fixed.

Policy Contents – Specific

Trade Receivables

#XCED-535 / KB17935. This policy note has been fixed to display the correct user defined policy heading where this heading is customised.

Other Reports

Annual Report

KB#14683. Blank reference numbers displayed with no text have been removed.



Budget Generator

#XCED-1073 / KB18014. Account code 290 has been included in this sheet.

#XCED-1074 / KB18062. The budget figures uploaded to the budget field for account 101 to 119 showing the incorrect sign (negative values) has been fixed.

Cashflow Statement

#XCED-1172 / KB18090. Inconsistent row heights have been fixed.

#XCED-257 / KB17292. Swinging title for Net Increase/Decrease in Cash Held is fixed; the title is correctly based on current year’s values.

Divisional Management Income Statements

#XCED-356 / KB17800. The comparative YTD figures picked up the Comparative YTD surplus/deficit value from the first division for all subsequent divisions.

#XCED-78 / KB17507 / KB17800. Performance has improved significantly in the following sheets during report generation:

• 2Division_IncomeStmt_Mgmt

• 2Division_IncomeStmt_Mgmt_L

• 2Division_IncomeStatement

• 2Division_IncomeStatement13P

• 2Division_Cashflow13P

Management Income Statements

The style in cell M590 has been amended from "normal" to "Hide Data". This has fixed the ‘TRUE’ appearing in the following generated sheets. .

• 2IncomeStmt_Mgmt

• 2IncomeStmt_Mgmt_L

NZIFRS Tag Set and User Field Check Report

The following reports are designed as an internal aid to 2IncomeStatementNZIFRS and the associated notes:

• NZIFRS_TagCheck.xlsb

Enhanced to include selected Account User Fields

• NZIFRS_AccountUserFieldCheck.xlsb

A new report that identifies which accounts have been ticked with an Account User Field.

See Appendix 10 for further information.



Index

#XCED-1204 / KB18089. The following Index sheets have been fixed for the word ‘Statement’ appearing twice in the description ‘Dairy Produce Trading’. • 2Index

• 2Index_JobOrder

Index_JobOrder

The following new reports have been included in the 2Index_JobOrder sheet.

• VA_EXPPerHa5yr Expenses per Hectare - 5 Year • VA_EXPPerKg5yr Expenses per Kg Milk Solid - 5 Year • VA_EXPPerUnit5yr Expenses per Stock Unit - 5 Year • NZIFRS_AccountUserFieldCheck • NZIFRS_TagCheck

Style Sheet

#XCED-1085 / KB18054. The style ‘Total 13P Text’ is now available in the style sheets.

New Style Sheets using new style

VA Expenses Unit NR (Small) Expenses per Hectare (VA_EXPPerHa5yr.xlsb) Expenses per Kg Milk Solid (VA_EXPPerKg5yr.xlsb) Expenses per Stock Unit (VA_EXPPerUnit5yr.xlsb).

Total Text Wrap NZ IFRS Income Expense notes

(2n-NZIFRSIncExp1.xlsb to 2n-NZIFRSIncExp15.xlsb)

Details Text 13P_Plus Center NZIFRS_AccountUserFieldCheck.xlsb

QTotal2 Col1

QTotal2 Col2

Table M1 to M5 Movements notes

2n-UserTableM1 to 2n-UserTableM5

Value Add Reports

VA - Profit and Loss Variance Report (VA_PLAnalysis)

#XCED-1283 / KB18215. Missing titles in the Bar Graphs have been reinstated.

VA – Livestock SnapShot Dashboard (VA_LSSnapShot)

Costs and Gross Farm Income per unit amended to show to 2 decimal places

Stock units (quantity) can be customised for 5 years <VA_PPdStk>.



See VA_PrimaryProd – User Defined Fields for further information.

VA – Dairy Produce SnapShot Dashboard (VA_DairyProdSnapShot)

Costs and Milk Solids per unit amended to show to 2 decimal places

Cows Milked can be customised for 5 years of quantity < VA_PPdDStk>.

Milk Solids can be customised for 5 years of quantity < VA_PPdMilk>

See VA_PrimaryProd – User Defined Fields for further information.

VA - 5 Year Expenses Per Unit (VA_PrimaryProd)

Three new reports that provide a breakdown of expenses per defined unit over 5 years:

• Expenses per Hectare (VA_EXPPerHa5yr.xlsb) • Expenses per Kg Milk Solid (VA_EXPPerKg5yr.xlsb) • Expenses per Stock Unit (VA_EXPPerUnit5yr.xlsb)

The reports are based on the ‘VA_PrimaryProd’ tag set. They display the costs for each tag and the cost per unit over 5 years. Each report has a customisable heading and unit title.

The new sheets have been added to 2Index_JobOrder.xlsb.


Notes to the Accounts

Financial Instruments (2n-FinancialInstrument.xlsx)

#XCED-349 / KB17789. The comparative year column for ledgers set to ‘First Year of Trading’, has been removed

Term Investments (2n-NCA_Investments)

#XCED-1072 / KB17997. The ‘bold’ print has been removed for additional information entered in the user defined financial reporting fields for accounts 841-843.

Property Plant and Equipment (2n-Fixed Assets.xlsx)

#XCED-358 / KB17830. The ‘bold’ style used for additional information entered in the user defined financial reporting field for this note has been removed.

This note has been enhanced for the following:

o Provide for For-Profit Tier 2 disclosure. This disclosure is available for any reporting framework with the override option ‘FP2’.

o Valuation and Donated Assets are now available for any ledger’s reporting base. There are 2 additional FRF’s that print at the end of the note.



CAUTION! For the ‘NFP3’ PPE note, the user defined paragraphs have been repositioned to display BEFORE the ‘Valuations’ and ‘Donated Assets’ sections.

IF disclosure is required after these sections, copy the text into the new user defined FRF’s in the group ‘Property, Plant and Equipment Note – Additional Information’.

Changes were also made to the Property Plant and Equipment financial reporting fields. Two existing groups have been relabelled and four new groups have been created. Some of the existing fields have been re-positioned. Review the section on Financial Reporting Fields for further details.


Intangibles Note (2n-Intangibles)

The note has been enhance to provide 2 note outputs dependant on the ledger basis, with the option to select the alternative layout:

o Special Purpose ledger (“SP”)

o Tier 2 Ledger (“FP2”). – detailed movement


Reserves (2n-reserves.xlsx)

#XCED-1113. 2 new financial reporting fields have been created to provide for the following:

o Print quantity values which include a closing balance quantity

o Ability to customise the heading for the quantity column

NOTE! Users will need to update the Chart of Accounts quantity setting for reserve accounts to enable this functionality.

Other Non-Current Liabilities (2n-OtherNCL.xlsx)

#XCED-1084 / KB18034. Multiple blank pages generating at the end of the notes page due to this note printing, have been removed.



Reconciliation of Liabilities Arising from Financing Activites (2n-NZIFRSFinancing Activities.xlsb)

This note is called from the Balance Sheet and available to all ledger bases.


Rental Schedule (2n-RentalSchedule.xlsx)

#XCED-836 / KB17949. “Income” has been added into “Rental Income Schedule”

NZIFRS Revenue Tag Note (2n-NZIFRSRev.xlsb)

A new Revenue tag note has been created for the NZIFRS Income Statement report. It uses the NZIFRS revenue tags and the option to select which accounts are displayed, or to display all accounts per tag.

The sheet includes new functionality:

• Account user fields are used to select which accounts are displayed in the detail: main, control or selected sub accounts

• A summary table of the tags, followed by sub notes for each tag.

.


NZIFRS Income and Expense Tag Notes (2n-NZIFRSIncExp1.xlsb to 2n-NZIFRSIncExp15.xlsb)

The new Income and Expense tag notes (15 notes) have been created for the NZIFRS Income Statement report. The notes will show the detail of all accounts tagged to the NZIFRS IncExp Category tags, including the option to suppress sub accounts.

The sheet also includes User Defined FRFs disclose for further information that that displays at the end of each note.


NZIFRS Profit and Loss Items Note (2n-NZIFRSPandLItems.xlsb)

The new Profit and Loss Items note has been created for the NZIFRS Income Statement. It will list accounts selected, using the Account User Fields and Financial Reporting Fields.

The default title and layout is dependent on analysis used for the Income Statement. By Function will generate an “Expenses by Nature” note. By Nature will generate a “Material Profit and Loss Items” note.


NZIFRS Finance Income and Expenses Note (2n-NZIFRSFinanceIncandExp)

The new Finance Income and Expenses note has been created for the NZIFRS Income Statement report.



Row detail is sourced from Account User Fields and financial reporting fields. Account User Fields define where an account will display on the note, in the Finance Income section or the Finance Expense section.

There are 2 user defined paragraphs for additional information at the end of the note.


NZIFRS Other Financial Items Note (2n-NZIFRSOtherFinItems.xlsb)

The new Other Financial Items note has been created for the NZIFRS Income Statement report.

The note shows the detail of selected accounts using the Account User Field “Other Financial Items”, followed by 3 rows of detail which can be added by financial reporting fields.

The sheet also includes two User Defined FRFs to disclose further information.


NZIFRS Employee Benefits Note (2n-NZIFRSEmployeeBenefits.xlsb)

The new Employee Benefits note has been created for the NZIFRS Income Statement report.

The note prints 2 rows of detail in a table format with comparatives.

There is 1 FRF for additional information.


o

User Defined Note Table Format Tables M1to M5 (2n-UserTableM1-M5.xlsx)

The movement tables M1-M5 have been extended to provide:

o Quantity columns for current and comparative years

o 2 extra user defined fields in each table.

NOTE! The quantity column is not visible if the quantity field is blank.



New Sheets

Sheet name Sheet description

2n-NZIFRSEmployeeBenefits NZ IFRS Employee Benefits

2n-NZIFRSFinanceIncandExp NZ IFRS Finance Income and Expenses

2n-NZIFRSFinancingActivity NZ IFRS Liabilities Arising from Financing Activities

2n-NZIFRSIncExp1 to 2n-NZIFRSIncExp15

(15 sheets)

NZ IFRS Income Expense notes

2n-NZIFRSOtherFinItems NZ IFRS Other Financial Items

2n-NZIFRSPandLItems NZ IFRS Material Profit and Loss Items note

NZ IFRS Expense by Nature note

2n-NZIFRSRev NZ IFRS Revenue note

NZIFRS_AccountUserFieldCheck NZIFRS Account User Fields

VA_EXPPerHa5yr Expenses per Hectare - 5 Year

VA_EXPPerKg5yr Expenses per Kg Milk Solid - 5 Year

VA_EXPPerUnit5yr Expenses per Stock Unit - 5 Year

New and Amended Jobstreams

Jobstream Name

Jobstream Description

Sheets Included Report names

IFRSCheck NZ IFRS Tag Set and Account User Field Check

NZIFRS_TAGCHECK

NZIFRS_ACCOUNTUSERFIELDCHECK

NZ IFRS Tag Set Check

NZ IFRS Account User Field Check



ValueAdd

Value Add Reports

VA_SNAPSHOT

VA_PLANALYSIS

VA_PLTREND

VA_PLTRENDPERIOD

VA_PLTRENDPERIOD%

VA_DAIRYPRODSNAPSHOT

VA_LSSNAPSHOT

VA_EXPPERHA5YR

VA_EXPPERKG5YR

VA_EXPPERUNIT5YR

VA_INCOMESTATEMENT5YEAR

VA_INCOMESTATEMENT5YEAR_L

VA_BALANCESHEET5YEAR

VA_GROUPPERFORMANCESUMMARY

VA_CUSTOMTREND5YEAR

SnapShot Dashboard

Profit and Loss Analysis

Profit and Loss Trend

Profit and Loss Periodic Trend

Profit and Loss Periodic Percentages Trend

Dairy Produce SnapShot Dashboard

Livestock SnapShot Dashboard

Expenses per Hectare - 5 Year

Expenses per Kg Milk Solid - 5 Year

Expenses per Stock Unit - 5 Year

Income Statement - 5 Year

Income Statement - 5 Year Landscape

Balance Sheet - 5 Year

Group Performance Summary

Custom 5 Year Trend Dashboard

Financial Reporting Fields

New Fields for New Reports

Section

Group Description

Notes to the Financial Statements


Stop Print Notes? (Yes to stop print)



Section

Group Description

Value Add Reports – VA_PrimaryProd Tag Set

Value Add Reports – VA_PrimaryProd Tag Set

New Fields in Existing Notes

Section

Group Description Label description

Code

Notes to the Financial Statements Intangibles Note (SP, PT-Blank, NFP3, NFP4)

Print alternate Intangibles Note (enter FP2)

N-IntanSP

Notes to the Financial Statements Reserves Note Show the Quantity column in Reserves Note?

N-ResQty

Notes to the Financial Statements Reserves Note Quantity column - customise heading N-ResQtyH

User Defined Note Table Format Table M1 – movement note to

Table M5 – movement note

Column 1 heading (Quantity) - customise

Table 1 Opening Balance - quantity

Row 1 column 1 – quantity to Row 10 column 1- quantity

TM1QuanH

TM1OPQ

TM1Quan1 to TM1Quan10



Amended Fields

Section Group Description Label description Data Code

Notes General Hide NZIFRS Income Statement notes except policy contents?

Hide NZIFRS Income Statement notes except policy contents?

Yes to No

Default for this field has changed from ‘Yes’ to ‘No’.

SP-IncNote

WARNING! The default on the Reckon APS XPA Master Template has been amended for the above field <SP-IncNote>, so all notes print for NZ IFRS Income Statement.

Please review your practice settings. Set to ‘Yes’ if the notes triggered by this report are not required for new ledgers, otherwise set to ‘No’. Ledgers already created may need this FRF set to No to generate the NZIFRS Income Statement notes .

A new FRF ‘Stop Print Notes’ group has been created that is specific to the notes triggered by 2IncomeStatementNZIFRS. These stop prints are located in a separate FRF group.

Some of these fields have been replicated from the previous Stop Print Notes > Income Statement section.

Version Changes

Section Group Old financial reporting field/code

New financial reporting field/code

General Template Version Release5 Release6



Label Changes

Section Old Group Label New Group Label


Property, Plant and Equipment Note (SP, FP3, PT-Basis blank)

Property, Plant and Equipment Note (SP, PT-Basis blank)


Property, Plant and Equipment Note (FP1, FP2, NFP1, NFP2)

Property, Plant and Equipment Note (NFP3, NFP4)

\

Section Group Old Label New Label Code


Property, Plant and Equipment Note – Donated Assets

Significant Donated Assets Recorded - user defined field

Significant Donated Assets Recorded - user defined paragraph 1

N-FADonRC

Relocated to New Group

Old Group

New Group

Code

Property, Plant and Equipment Note (NFP3, NFP4, FP1, FP2)

Property, Plant and Equipment Note - Valuations



Value Add Reports - Amended Sections and Group Labels

The old section ‘Reckon APS Value Add Reports’ has been split into 3 new sections.

• Value Add Reports – VA_Custom Tag Set • Value Add Reports – VA_PrimaryProd Tag Set • Value Add Reports – VA_Report Tag Set

These sections now include new and/or existing groups.

#XCED-1104. The FRF tag titles in VA_Reports – User Defined Fields have been amended for consistency.

Account User Fields

There are some notes where the user can select which accounts will display in the note. The table below identifies which sheets support this functionality.

To check if an account has an Account User Field selected, generate NZIFRS_AccountUserFieldCheck.



Account User Field Notes Impacted Sheet name

Show Account Revenue 2n-NZIFRSRev.xlsb

Show All Sub Accounts Revenue 2n-NZIFRSRev.xlsb

Profit and Loss Items Material Profit and Loss Items / Expenses by Nature

2n-NZIFRSPandLItems.xlsb

Other Financial Items Other Financial Items 2n-NZIFRSOtherFinItems.xlsb

Finance Income 1

Finance Income 2

Finance Income 3

Finance Expense 1

Finance Expense 2

Finance Expense 3

Finance Income and Expenses 2n-NZIFRSFinanceIncandExp.xlsb

The level of detail displayed for control accounts and sub accounts depends on which level the account is ticked.

RULES FOR TICKING ACCOUNT USER FIELDS

Scenario 1: Main account ticked

185 Consulting 56,000

Scenario 2: Control account ticked (sum of all sub accounts show on 1 row)

188 Professional services 65,677

Scenario 3: Control account NOT ticked and a sub account ticked (the sub account will be displayed under the control account title)

188 Professional services

188/002 Accountancy fee 40,677



In the example below, sub account 180/001 is displayed in Profit and Loss Items note.



APPENDICES

Appendix 1. Property, Plant and Equipment Note

Sheet name: 2n-FixedAssets

Trigger: Balance in account 730:819

Stop the notes from printing:

Variations:

The note has three different layout options with their own set of financial reporting fields. By default, the note applicable for the ledger’s reporting basis will generate. In addition there is a group of financial reporting fields that are applicable across all layout options.

PPE Layout Options

The Property, Plant and Equipment note has three different layout options. Each reporting basis has its own default layout with the option to select an alternative layout.

Alternative layout code

Default reporting base

Disclosure

SP Special Purpose

Financial reporting field options include:

• Print asset group totals or show the detail • Show Impairment movement per asset class in a separate table.



NFP3 Not-for-Profit Tier 3 or 4

Financial reporting field options include:

• Print asset group totals or show the detail.

FP2 For-Profit and Not-for-Profit Tier 2 reporting

Financial reporting field options are described in detail below.

To select an alternative layout, enter the associated override code within the ledgers default PPE note section. E.g.: a special purpose ledger requiring the layout of NFP3:

FP2 Layout - Financial Reporting Field Options

Three optional asset groups can have an additional 2 rows of detail with values presented in the ‘Cost or Valuation’ column. Positive values are adjusted against the calculated ‘Additions’ amount and Negative values are adjusted against the ‘Disposal’ calculated value.



Financial Reporting Fields for All Layout Options

FRFs are available to provide additional information regarding Valuations, Donated Assets and Additional information:



Appendix 2. Intangibles Note

Sheet name: 2n-Intangibles

Note Trigger: This note is triggered from the balance sheet where there is a value in any of the account codes.


Accounts 865 to 874 are reserved for Intangible Assets and Accumulated Amortisation. For each intangible asset, there is a paired Accumulated Amortisation.

To record an impairment of these assets, the sub code of account 879 must match the main account of the intangible asset being impaired.

Dr Impairment Expense

Cr Impairment Code 879/(865:874)

Note Layout

There are 2 note outputs dependant on the ledger basis, with the option to select the alternative layout

Special Purpose ledger (“SP”) or Tier 2 Ledger (“FP2”).



Special Purpose (“SP”) Layout

Tier 2 (“FP2”) Layout

This layout is designed as a movement note displaying Opening Balance, Movements and Closing Balance for ‘Cost or Valuation’, ‘Amortisation and Impairment’ and ‘Carrying Amount’.

There are two coding options – main account or sub-account. Each paired account must use the same option i.e. 865 and 866 are both at either main account or sub-account; 867 and 868 are both at either main account or sub-account.

Where the accounts are sub-accounted, they must be set to close off to the Opening Balance acccount xxx/000.

Where the account is coded as a main account, financial reporting fields provide the ability to select 2 assets to show 2 additional rows of detail. The value of the additional rows of detail are offset against the trial balance value.

Financial Reporting Fields and Sample Intangible notes

The following trial balance extract and financial reporting fields have been used for the example:



Appendix 3. Reconciliation of Liabilities Arising from Financing Activities

Sheet name: 2n-NZIFRSFinancingActivity.xlsb

Note Trigger: The note is triggered from 2BalanceSheet when there is an activity title in one of the 5 available activities

Stop the note from printing

Note Layout

For each activity, there is a reconciliation from opening balance to closing balance, which is driven by financial reporting fields.

2 additional user defined paragraphs can be included at the end of the note.

Number of Activities

Layout

1 activity



2 to 4 activities



5 activities


The note relies on the following financial reporting fields to:

Where the start date is prior to 1/1/2018, the option to hide comparatives

Customise the note heading

Enter table row detail

2 x User defined paragraphs



Depending on the setting of the ‘Cashflow’ amount, the sheet can automatically calculate the ‘Cashflow’ amount or the ‘Closing Balance’

Where ‘Cashflow’ = $0 : Cashflow amount is a balancing value (Closing balance less Opening balance less detailed rows)

Where ‘Cashflow’ has a value entered : the Closing balance can be automatically calculated

Where both “Cashflow” and “Closing balance” have a value, the sheet will test the note adds.

Across the 5 activities, there are 5 rows of detail available. Each activity can enter a value associated to any of the rows of detail.

Sample Reconciliation of Liabilities Arising from Financing Activities note:

1. 5 title rows available for up to 5 activities

2. Balancing amount options:



Where ‘Cashflow’ FRF is left at $0, the note will calculate the Cashflow value based on the Opening and Closing balance and the detailed movements

Where ‘Cashflow’ FRF has a value and ‘Closing Balance’ FRF is left at $0, the note will calculate the Closing Balance based on the Opening Balance and the detailed movements



Appendix 4. NZIFRS Revenue Tag Note

Sheet name: 2n-NZIFRSRev.xlsb

Tag Set: NZIFRS

Tag Names: Rev_Category1, Rev_Category2 to Rev_Category5

Note Trigger: The note is triggered from 2IncomeStatementNZIFRS where there is a value in the tags.Stop the note from printing:

Account User Fields: Account User Fields are used with the sub note layout - Option 2. These allow selected accounts to print in the sub note, with the remaining unselected accounts showing as one total within the sub note.

Show account - displays the selected account as 1 row (main, control or sub account)

Show all sub accounts – displays the Control account title and list all sub accounts




Scenario 1: Main account ticked ‘Show account’


Scenario 2: Control account ticked ‘Show account’ AND no tick on ‘Show all sub accounts’


Scenario 3: Control account ticked ‘Show all sub accounts’


188/001 Audit fee 15,000


188/003 Financial service 10,000

Scenario 4: Control account NOT ticked and a sub account ticked 'Show account’



Note Layout

The total of each tag is displayed in a summary table followed by optional sub notes for each tag. Each sub note has a financial reporting field to display additional text. After the sub notes 2 additional user defined paragraphs can be included, with an optional title.

Sub Note Layout:

There are 2 options for displaying the detail in each sub note; either show all accounts or show only selected accounts.



Sub note layout option

Financial reporting fields / Account User Fields

Sub note layout

Option 1 All tagged accounts will show in the sub note, with the option to suppress sub accounts.

To use this option, set the following financial reporting field to “Yes”.

Notes to the Financial Statements > NZ IFRS – Revenue Note:

1a Suppress sub account detail for revenue sub note < N-IFRevUFS> Yes

1b Suppress sub account detail for revenue sub note < N-IFRevUFS> No

Option 2 Only selected accounts, using Account User Fields, will show in the sub note. The balance of accounts not selected, will show in “Other <tag name>”.

To use this option, set the following financial reporting field to “No”.

Notes to the Financial Statements > NZ IFRS – Revenue Note:

2a Show 1 row of detail for a selected main or control account:

Select “Show account” against the account.



2b Show only selected sub accounts:

Select “Show account” against the sub accounts.

1: 1 row for each selected sub account

2: Unselected subs are added into “Other Sale of Goods”.

2c Show all sub accounts for a selected control account:

Select “Show all sub accounts” against the control account.


The notes rely on a number of financial reporting field groups.

1. To set the name for the tags and the note:

2. To customise the introductory paragraph, select the layout option, narrate user-defined paragraphs and control the hide / show of sub notes.



Sample Revenue note:

1: The introductory paragraph will refer to discontinued operations where there is a value in the ‘DiscontinuedOperations’ tag.

2: Sub notes are displayed for each tag, with the option to hide the sub note.

3: Titles for each tag are defined in FRFs:



Appendix 5. NZIFRS Income and Expense Tag Notes

Sheet name: 2n-NZIFRSIncExp1.xlsb to 2n-NZIFRSIncExp15.xlsb

Tag Set: NZIFRS

Tag Names: IncExp_Category1 - IncExp_Category15

Note Trigger: The note is triggered from 2IncomeStatementNZIFRS where there are values in the tags. There is one note per IncExp_Category tag.


Notes Layout

A note will show for each IncExp_Category tag. All tagged accounts will show in the notes, with the option to suppress sub accounts. At the end of each note, is option to enter a user defined paragraph.

The display of values in the note are dependant on the grand total of the current year Ie Where the grand total would be a credit balance (ie Revenue), all credit values will be shown as positives and debit values in brackets.

Suppress sub account detail for Income Expense notes < N-IFInE1S to N-IFInE15S > Yes

Suppress sub account detail for Income Expense notes < N-IFInE1S to N-IFInE15S > No




The notes rely on the following financial reporting field groups.

1. To set the name for the tags and the notes:

2. To select the layout option and populate the user-defined paragraphs:



Sample Income Expense notes:

Titles for each note are defined in FRFs < IFTIncEx1 - IFTIncEx15 >:

All tagged accounts will show in the relevant notes:

1: Select Yes to the FRFs < N-IFInE1S - N-IFInE15S > to suppress the sub accounts 2: Select No to the FRFs < N-IFInE1S - N-IFInE15S > to the sub accounts.



Appendix 6. NZIFRS Profit or Loss Items Note

Sheet name: 2n-NZIFRPandLItems.xlsb

Sheet purpose: To display accounts that are significant by nature or amount or are required to be displayed to meet disclosure requirements. The amounts displayed can be selected using an account user field and/or by entering values manually in the financial reporting fields.

This note default title and layout is dependent on which analysis is used for the Income Statement:

By function – Nature of Expenses note

By nature – Material Profit and Loss note

Note Trigger: The note is triggered from 2IncomeStatementNZIFRS and will always print unless it is set to stop print.


Account User Fields: Determine the accounts that print on the note.

Profit and Loss Items - The selected accounts display as 1 row on the note (main, control or sub account).


Scenario 1: Main account ticked ‘Profit and Loss Items’




Scenario 2: Control account ticked ‘Profit and Loss Items’


Scenario 3: Control account NOT ticked and a sub account ticked ‘Profit and Loss Items’



Note Layout

A row is displayed for each account that has the User Defined Field < Profit and Loss Items> selected.

Financial reporting fields also provide the option for entering manual rows of detail.

Additional user defined paragraphs can be included at the end of the note, with optional titles.

Presentation Method for the Income Statement and Note Title

Financial Reporting Field data entry

Account User Defined Values

1 – by function

“Expenses by Nature”

Expenses = Positive

Income = Negative

Debit balance = Positive

Credit balance = Negative

2 – by nature

“Material Profit and Loss Items”

Income = Positive

Expenses = Negative

Credit balance = Positive

Debit balance = Negative


The notes rely on the following financial reporting field group to customise the introductory paragraph and populate the user-defined amounts and paragraphs.



Sample Profit and Loss Items note:

Material Profit and Loss Items Note:

Expenses by Nature Note:

1: The text in the introductory paragraph is based on whether Material Profit or Loss Items have been identified or not. Where there are no values to print : “The company has identified no item material due to the significance of their nature and/or amount.”

2: A row is displayed for each account (main, control or sub account) that has the User Defined Field < Profit and Loss Items > selected.

3: 5 financial reporting fields for additional user defined rows of detail.

4: 5 financial reporting fields for additional user defined information can be included, with headings.



Appendix 7. NZIFRS Finance Income and Expenses Note

Sheet name: 2n-NZIFRSFinanceIncandExp.xlsb

Note Trigger: The note is triggered from 2IncomeStatementNZIFRS where there are values in the accounts assigned to the Account User Fields or amounts entered in the Financial Reporting Fields.

Account User Fields:

“Finance Income 1” to “Finance Income 3”

“Finance Expense 1” to “Finance Expense 3”

Stop the note from printing:

Note Layout

The note is split into two main sections; Finance Income and Finance Expenses. Within each main section are 3 predefined sub sections which print an optional sub total.

The accounts assigned to the Account User Fields print in the sub sections of the note. Where the sub totals are not printed, the accounts assigned to the Account User Field will be as lists within the two main sections.

There is an option to print a Grand total after the two main sections.

2 user defined paragraphs print at the end of the note.


The notes rely on the following financial reporting field group to:

• Customise headings and total titles • Hide / show sub section totals • Manually enter table row detail (Positive values will be displayed as a positive

amount for both Finance Income and Finance Expenses) • User defined paragraphs.

Sample Finance Income and Expenses note

Row detail is sourced from Account User Fields and Financial Reporting Fields. Account User Fields define where an account will display i.e. in Finance Income section 1, 2 or 3 or Finance Expense section 1, 2 or 3.



1: Each section (Finance Income and Finance Expenses) has the option to show detail in a list format or show sub totals. Where a sub total is shown, a user defined title for the row is optional.

2: Grand total of the two sections is optional



Appendix 8. NZIFRS Other Financial Items Note

Sheet name: 2n-NZIFRSOtherFinItems.xlsb

Note Trigger: The note is triggered from 2IncomeStatementNZIFRS where there are values for the Account User Field or amounts entered in the financial reporting fields.

Account User Field: Other Financial Items

Stop the note from printing:

Note Layout

The note prints the detail of selected accounts using the Account User Field “Other Financial Items”, followed by 3 rows of detail which can be added by financial reporting fields.

2 user defined paragraphs print at the end of the note.


The note relies on the following financial reporting field group to:

• Customise the heading • Manually enter table row detail (Positive values will be displayed as a positive

amount) • User defined paragraphs.

Sample Other Financial Items note

Row details are sourced from Account User Field ‘Other Financial Items’ and financial reporting fields.



1: Selected accounts are displayed using Account User Fields

2: 3 x financial reporting fields to enter manual rows of detail.



Appendix 9. NZIFRS Employee Benefits Note

Sheet name: 2n-NZIFRSEmployeeBenefits

Note Trigger: The note is triggered from 2IncomeStatementNZIFRS where there are amounts in the FRFs.


Note Layout

The note prints 2 rows of detail in a table format with comparatives. There is 1 FRF for additional information.


The notes rely on the following financial reporting field group to:

• Customise the note heading • Manually enter the rows of detail • User defined paragraph.

Sample Employee Benefits note

1: FRFs are used for row detail. Enter expenses as a positive value.



Appendix 10. NZIFRS Tag Set and User Field Check Report

These reports are designed as an internal aid to 2IncomeStatementNZIFRS and the associated notes. They can be generated on their own or in a jobstream.

Sheet names: NZIFRS_TagCheck.xlsb and NZIFRS_AccountUserFieldCheck.xlsb

NZIFRS Tag Set Check Report (NZIFRS_TagCheck.xlsb)

Provides detail of accounts tagged to the ‘NZIFRS’ tag set. Where a note is dependent on tagging and Account User Field selection, the account user fields are included.

1: Tag titles are defined by a FRF under “Income Statement NZ IFRFS”. A warning displays where the FRF is blank.

2: ’Yes’ is displayed where an Account User Field is selected against an account.



The tag name is repeated in a separate column for where a user wants to set a filter on the report, they can select an account code to see if it appears in multiple tags:

NZIFRS Account User Fields Report (NZIFRS_AccountUserFieldCheck.xlsb)

This report identifies which accounts have been ticked with an Account User Field. This report will print all accounts with a balance and display ‘Yes’ where the account user field is ticked.



Appendix 11. Expenses Per Unit - 5 Year (VA_PrimaryProd)

Three reports provide a breakdown of expenses per defined unit:

• Expenses per Hectare (VA_EXPPerHa5yr.xlsb) • Expenses per Kg Milk Solid (VA_EXPPerKg5yr.xlsb) • Expenses per Stock Unit (VA_EXPPerUnit5yr.xlsb)

The reports are based on the ‘VA_PrimaryProd’ tag set. They display the costs for each tag and the cost per unit over 5 years. Each report has a customisable heading and unit title.

Sample Reports

Expenses per Hectare



Expenses per Kg Milk Solid

1: Kg Milk Solids is the sum of tags DairyProdIncome, DairyProdMilkFat and DairyProdMilkProtein with the option to customise using the financial reporting field < VA_PPdMilk>.

Expenses per Stock Unit

1: Stock Units is the sum of tags LSCloseStock and LSDairyCloseStock with the option to customise using the financial reporting field < VA_PPdStk>.



Report Options

VA_PrimaryProd – User Defined Fields

User defined titles for all the tags can be set in the financial reporting fields.

The number of units for the 5 years can be customised. To customise values over a 5 year period, enter the units in the current year financial reporting field. Each year is separated by a comma. The first value represents the current year.

Example: 2020,2019,2018,2017,2016

Expenses Per Unit – 5 year Titles

Financial reporting fields specific to the 3 reports allow the report heading and unit title to be customised.

Reckon APS Xcede Sheets Release Notes 2018.01

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