RCCDSB SEA READIRIS Readiris Training Manual

DRAFT – Dec 13-13

RCCDSB

SEA READIRIS

Readiris Training Manual

January 2014

(Instructions based on Version of the App as of January 2014 and prior to the release of iOS 7)

DRAFT - SEA RCCDSB – Dec 13-13

Readiris Table of Contents

Readiris Quick Start Guide Pages 1 - 2

Readiris RCCDSB SEA Training Manual Preamble of App

Sample Document

Importing Documents

Basics for Students to Know

Pages 3 - 4 p. 3

p. 3

p. 4

p. 4

Getting Started Settings

Main zones

Resetting App

Syncing with Virtual Drive

Menubars

Help Menu

Page 5 - 8 p. 5

p. 6

p. 6

p. 7

p. 8

p. 8

Importing Images Import Options

Importing from clipboard

Import from Images

Import by taking picture

Import from Virtual Drive

Importing from another App

Importing from a Web page Processing of Images

Pages 9 – 13 p. 9

p. 9

p. 10

p. 10

p. 11

p. 12

p. 12

p. 13

Modifying and Viewing Pages

Multipage Thumbnail Views

Full page view

Re-ordering of pages

Re-analyzing page

Rotate page

Renaming title Deleting page(s)

Pages 14 – 16 p. 14

p. 14

p. 15

p. 15

p. 16

p. 16

p. 16

Editing Zones Adjusting zones

Selecting zones

Editing options

Pages 17 – 18 p. 17

p. 17

p. 18

Editing Digital Pictures Framing tool

Re-analyze

Page 19 – 20 p. 19

p. 20

Export / Share Document iBooks (PDF)

Pages (DOCX)

Other formats

AirDrop

Pages 21 – 23 p. 21

p. 22

p. 23

p. 23

DRAFT - SEA RCCDSB – Dec 13-13

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RCCDSB Readiris Quick Start Guide

Locate Readiris App on iPad and open it.

Select “?” help for contextual help.

Tap on “+” page icon.

Tap on “Take a picture.”

Line up document.

Hold iPad parallel to the document.

Take picture.

Visually inspect picture and “Retake” or

“Use Photo.”

Allow image to import and analyze.

Document appears in Multi page

Thumbnail view.

SEA RCCDSB Jan 19/14

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Repeat for additional pages if required.

Tap on the title to rename, if required.

Tap on image to open in full page view.

Visually inspect and adjust zones if

necessary.

Tap on arrow to return to multi page

view, repeat for additional pages.

Tap on share button.

Tap on Open in…

Tap on Open in iBooks.

iBooks App opens with new document.


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Readiris RCCDSB SEA Training Manual

Preamble of App

Readiris is an Optical Character Recognition (OCR) App

witch converts “Text to Speech.” This converted file can

then be exported to have the text edited (Pages App) or

to iBooks to be read. Readiris does not “read” the

document within the App, it must be “exported” to another

App; Readiris creates a “Readable” document. In

comparison, Readiris is a “Basic” version of Kurzweil.

Readiris works as a simplified version of Kurzweil. It will analyze the page(s) and

create zones: a text (orange) zone and graphic (blue) zone. Editing in Readiris is

limited to deleting and resizing zones. The better the quality of the original

document reflects on the output that Readiris can convert text to speech.

With Readiris you can take a picture of a book and it will retain the format of the

book, including the colour. Other OCR Apps remove the pictures and “pulls” the

text out of the original document and puts it in a “simplified” text form.

Readiris Sample:

The format of the text and graphic

remain as in the original.

Other OCR Apps Example:

The format of the text is altered and

the graphic has been removed.


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Importing Documents

Documents can be imported using the iPad’s camera (including screenshots), taking

a photo from within the App, Internet downloads (EQAO and W. Ross MacDonald

Library) and scanned images from a photocopier or with a PC scanner. Note: Images

obtained from outside the iPad must be transferred using a Virtual Cloud Drive or

“AirDrop” them from another iPad. In general, files can be imported into Readiris

from anther App and or source when the “Share / Export / Open in…” features

that shows the Readiris App as a choice.

iDevices have limited internal storage and use Virtual Drives as external storage

and to obtain files from outside of an iPad. If a photocopier is used to scan, that

file requires to be sent to a Virtual Drive used on the devices. Files from a

computer can be uploaded or copied and pasted into the Virtual Drive, which then

can be accessed from an iPad with the same Virtual Drive. Images taken from an

external camera can also be used by placing them into the same Virtual Drive from

a computer, much like any other file.

Some Basics on What a Student Needs to Know About Readiris

Most students will be using the iPads camera to take pictures and process them

with Readiris and send the new document to iBooks to have it read aloud.

Therefore to use the Readiris App students will need to know:

1. How to use the iPad’s camera

2. How to import into Readiris (camera and a Virtual Drive)

3. How to re-title the document

4. How to reframe pictures and analyze pages

5. How to identify unnecessary zones and delete or resize them

6. How to delete, re-take and re-arrange the pages

7. How to export the document as a PDF Image / Text and Open in iBooks


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Getting Started

Settings:

The only setting that may need to be changed is “Main zones only.” This will remove

text and graphic zones that are too small and probably do not contain readable

text or usable graphics.

Tap on “Settings,”

Image Analysis:

Language – Vast selection to choose from, default is English.

Auto-analyze image – In most cases leave selected to on. If

using digital pictures that need adjustment this can be turned

off. But remember to turn it back on!

Main Zones only – Default is off. Turning on will allow

unusable smaller zones to be deleted automatically.

Recommend turning this option to on.

Image Import:

Open added pages – Default is off, displaying pages in thumbnail view. Turning on

this setting the imported page will open in full size.

The “Auto-analyze image” may be turned off when importing pictures with no text,

taken with the iPad camera, including from within the App. This is not a necessary

step, for at times you may forget to turn this feature back on. As well, if you wish

to export / share the document to some other Apps, to edit text, the image(s) will

not appear.


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Reset Readiris App to Original Settings

At times it may be required to “reset” the Readiris App to its default settings.

One (un-recommended) way is to delete and re-install the App. Deleting is not

recommended for there may be account and password issues and the App may not

be able to be reinstalled. The recommend way is from the “Settings” on the “iPad”

itself.

Open the iPad settings. Icon located on Home

Screen.

On the left hand (side) bottom pane scroll down

and find “Readiris” and select it.

On the right hand pane slide the “toggle

switch,” beside “Reset application,” to the on

(green showing) position.

Press the Home Button to exit settings and

then access the Apps running on iPad in the

background.

With the one finger swipe up motion, shut down

the Readiris App.

The next time the App is opened the resets

occur. As well the reset application toggle

switch, from settings, will be turned off.


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Syncing with a Virtual Drive

As with many other Apps we are using with the SEA Claims, a Virtual Drive is used

as the iPad’s “external” storage. This will allow access to the same file from other

devices, including PCs, with access to the same “Virtual Drive” account. Once setup,

this setup does not have to be repeated unless the App is deleted reset or signed

out from the Virtual Drive.

Example of Syncing to a Virtual Drive is used:

Tap “Export / Share” icon.

At the very bottom of this new menu tap on Dropbox “Sign

In” to desired drive

If the iPad is signed into a virtual Drive account a window

appears, select allow.

Readiris does not create a folder in a Virtual Drive like

some other Apps.

Note: Google Education Drive will become the Virtual Drive to use for students. At this time the accounts for all students have not been setup.


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The Menu Icons on the Menu Bars

The Menu with Additional Functions from Full Page View

Reframing Tool Rotation Tool

Return to Multipage Thumbnail View Analyze Page Tool

Help Menu

Readiris provides an easy to use contextual help feature. When accessed from any

screen, the information provided is for the screen you are on. Therefore, there is

no need to search pages of information for the help you need.


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Importing “Adding” Images

There are three main methods to import into Readiris. One is from a pictured that

is stored in the iPad’s Camera Roll. The second is from the taking a picture, with

the iPad’s camera, from within the App. The final one is from a Virtual Drive.

Imported files from a Virtual Drive can be pictures as well as various PDF files.

There are other methods that can also be used. One is directly from other Apps

using the Open in and selecting Readiris as the destination. Another is from a Web

Page where “Open In...” appears. One other method is “From Clipboard,” however

this feature does not always work.

Importing Options Views: As a default on the App there are usually just two options: “From Photos” and

“Take a picture.” When a Virtual Drive has been signed in that drive option will

appear. If there is an image that has been “Copied” on the iPad “From Clipboard,”

will also appear. Note: the Copy and From Clipboard do not always work. Depending

on the source and “rights” to perform this function into Readiris the copied image

may or may not appear. Remember the quality of the item being used directly

reflects on the ability for Readiris to process and convert text to speech.

Default shows:

From Photos (camera roll).

Take a picture.

From Clipboard is added. An image has been copied

from the Camera Roll or elsewhere on the iPad.

However nothing seems to paste into Readiris.

Importing Photo From Clipboard: When an image, from another source within the iPad, has

been “Copied,” this image can be inserted into Readiris.

However this feature seldom works. With being unreliable, its

use is not encouraged.

Virtual Drive


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Importing Images

Importing From Photos (iPad’s Camera Roll):

Tap on the icon.

Tap on “From Photos.”

If prompted to “Allow Access,” tap on Allow.

Tap on “Camera Roll” and then on desired

picture. Only one picture can be imported at a

time. Repeat steps until all desired pictures

are imported.

Usage: Great for when all you need is a page or two and the iPad Camera App was used to take pictures. This method will take numerous pictures quicker that using “Take a picture” option and waiting for each photo to process. As well the photo(s) remain in the camera roll.

Importing using Take a picture This replaces using the iPad’s Camera App and importing from the Camera Roll.

Note that the picture is not saved in the camera roll for further uses.

Tap on the icon.

Tap on “Take a picture.”

If prompted “Allow Access to Camera,” tap on Allow.

After taking photo, tap “Use Photo” on bottom right of screen. If photo needs to

be retaken tap on “Retake” on bottom left of screen.

This is an example of a picture that can be used

in Readiris and the results were acceptable.

Although taken in landscape mode the picture

will be rotated when used in Readiris.


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Importing from a Virtual Drive (Dropbox)

Tap on the icon.

Tap on the Dropbox icon with Dropbox account name.

Navigate and select the document to import and tap on it and

“Open.”

For this example the file is located in Dropbox – Scanned to

Dropbox – 09-10-2013.pdf.

If this is a document with a number of pages Readiris will

import all of the pages. The more pages the more time

needed to import and process the document.

All pages will be viewed as thumbnails.

Note: The only restriction to the number of pages seems to

be to that of the memory available on the iPad.

Usage: When you have a number of pages that have been scanned and can be accessed from the Virtual Drive. Or a PDF file has been downloaded from the Inherent (including W. Ross MacDonald Library and EQAO) which require zone editing.


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Import Pages from Another App Into Readiris

Another method of importing is by using the Exporting / Sharing feature from

other Apps into the Readiris App.

When the “Open in...” feature from another App shows the Readiris App, this

method can be used.

At this time, there seems to be a “bug” that sometimes occurs. Readiris may

import the document twice.

Locate the Export / Sharing feature in the App.

This is usually a blue square with an arrow exiting

the top of it. On some Apps it may still be a black

square with a curved arrow exiting it.

From other Apps locate and tap on the

export / share option. Tap on “Open in…”

Look for and tap on “Open in Readiris.”

Importing PDFs from Webpage

After navigating to the Webpage you may notice on the right side under the

Browser’s menu bars an “Open in iBooks and Open in...” option appears. When this

option appears the document can be downloaded to the iPad. This option window will

disappear; just tap back in the right hand corner under the browser’s menu bar.

When Open in iBooks appears there may be no need to bring into Readiris. Unless

you have discovered that the document requires editing prior to reading in iBooks.

For example, in the case of some EQAO documents the paragraph number is read

when opened directly into iBooks. In these cases opening the document into

Readiris allows you to modify the “zone” so that the paragraph numbers are no

longer read as part of the text.


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Processing and Analyzing Image

When images are imported Readiris automatically analyzes them. Text and Graphic

zones are identified; as well orientation and rotation of the page(s) occur. The

more pages being imported extends the processing time of the App.

On the right shows the image being “Analyzed” by the

Readiris App.

The second image that may appear after processing

indicates that borders or small zones were deleted.

When multiple pages are being imported the page

number of total pages being processed will appear,

shows 1 out of 18 pages.

Currently, there has not been an issue where too many pages are being imported. The only limit seems to be the amount of storage available on the iPad.


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Modifying and Viewing Pages

When the “Open added pages” setting is turned off (as previously covered) all

images will appear in a Multipage Thumbnail” view. Tapping twice on a thumbnail

selects and opens that thumbnail picture to the “Full Page” view of that thumbnail.

Two additional icons appear on the menu bar. One, the arrow pointing to the left, is

to return to Multipage Thumbnail view. The other, a CCW circular arrow, is for

manually rotating the document. In Full Page view, you can edit and or modify the

zones created by Readiris.

Thumbnail view of images.

Displays all the imported pages limited only to

the storage space on the iPad.

Full Page view of an image.

This also shows the blue graphic zones and

orange text zones.

In addition take note that the paragraph

numbers are within a text zone. This is a good

example of when Readiris can be used to

resize these zones to not include this number.

Menubar for “Digital” image. Does not apply if a PDF image is used.

Reframing Tool Rotation Tool

Return to Multipage Thumbnail View Analyze Page Tool


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Editing Page Order (not zones)

Re-Ordering Pages:

To re-order the pages in thumbnail view

touch and hold the page to be moved.

Once a vertical grey bar appears to the

right of the page slowly move that page

to the desired location.

The page can only be moved in a

vertical or horizontal direction at one

time, not diagonally.

Usage: When a page(s) is of poor quality and needs to be re-imported. The newly imported page will appear as the last page.

Re-Analyzing Page

Ooopppps!!! – If you deleted too many text zones

you can get them back. Tap on the “Analyze Page”

icon. Readiris will re-analyze the page. Note all

zone modifications will be erased for this page.

This option is available on the Multipage

Thumbnail or single page view only.

Circle analyze page


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Rotating Page:

The majority of the time Readiris will automatically rotate the image during

processing. In a case where this did not happen, then the rotation feature can be

used.

Select the direction you wish to rotate the image. You can

rotate right or left 90° or 180°.

After rotating the image Readiris will automatically analyze

the page for text and graphics.

Renaming Document Title:

Title can be changed in Readiris after importing images. The defaulted title is

usually the first few words on the first image imported.

Touch and hold the existing title. When the white window opens, you can rename it.

There is also an option to name the

document while exporting the document

to Dropbox.

Deleting Pages

From the multipage thumbnail view, all or one page at a time can be deleted. You

are prompted to confirm deletion.

Deleting -Tap “Garbage Can.”

Deleting All –Select “All Pages.” You will be prompted to

confirm deletion.

Delete Page – Select “Selected Page.” Selected page

will be surrounded with a blue border. The thumbnail

you have selected, outlined in blue, will be deleted. You

will be prompted to confirm deletion.


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Editing Zones in Readiris

Once images have been imported zone editing can begin. For text and graphic zones

it is recommend deleting the unnecessary ones. Note that zones cannot be added,

only deleted or adjusted. Joining zones can be done by adjusting them until they

join.

Editing within Readiris is limited to

adjusting two zones.

“Touching and Holding” inside the zone

activates the editing options.

Blue zones are graphics and will not be

read. The orange zones are the text

that will be converted to speech and

read in iBooks.

To select zone tap and hold inside the

highlighted zone until the entire zone

changes colour (as seen). To unselect

tap somewhere outside the zone.

Empty zones, that do not contain text

or graphics, are not necessary and can

be deleted.

Small “outcrops” on zones may be

difficult to edit. Using the “two finger”

zoom feature will enlarge the area you

are working on.

Note: If a graphic zone is deleted and contains an image, that image will not be exported when using DOCX full layout.


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Editing Zone Options:

Tap and hold to edit a zone.

Copy – Selection can be copied to iPad’s

clipboard to be used elsewhere.

Delete – Removes zone permanently.

Resize – Tap on resize and one of the

sides will change to a checked colour

(graphics with yellow, text with blue).

This is the side that can be “slid” to

adjust. Tap on or near the checkered

coloured side and drag that side in or

out.

To select another side tap inside the

selection, the adjustment side moves

clockwise around the zone.

There isn’t a need to adjust graphic zones, for they are not read and could just be deleted. However, if the document is not going directly to iBooks the images must have a blue Graphic Zone around them to appear.


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Editing Digital Pictures:

This feature is used when a picture is taken with the iPad Camera. Under settings

“Auto-analyze image” can be turned off, but is not necessary. Note: If you do turn

it off remember to turn it back on.

The output quality from Readiris depends on quality of the picture taken; many

factures play a role in this: The quality of the document, reflection from the

document, the “roll” of the page if taken from a textbook, lighting and shadows in

the room and the angle from how the iPad was held.

Using Framing Tool. When using a digital picture and the

image is out of “skew.” For example,

being narrower at the top then at

the bottom.

A “skew” occurs when the picture the

iPad was taking, was not held parallel

to the image. The more “out of skew”

the picture is, the poorer the

“pronunciation” of text quality will

result. Even with this correction, it

may be necessary to get a re-take

the picture.

Adjusting Frame.

After tapping on the framing tool a

red borders appear. Move these

borders, by touching and holding the

screen, in (top) or out (bottom) to

compensate for this “skew”.

The smaller red line is the text

border and the larger red line is the

document border.

Using the “Framing Tool” will allow to

correct this “skew” to help character

recognition and equalise the size of text.

The larger red border also crops out

unwanted parts of the image.

After adjusting image tap on “OK” from the menu above. In the modified image you

see that the text from the top to the bottom is more the same size than before.


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After selecting OK Readiris processes the image and “squares” it off.

If in settings “Auto-analyze image”

has been turned off you will have to

tap on “Analyze Page” from the

toolbar.

Zone editing may have to be done

after these steps.

Usage: When the camera wasn’t perfectly parallel to the document.

If you had turned off Auto-analyze image

or wish to re-image the page select the

“Analyze Page” feature from the menu bar.


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Export / Sharing Document for Reading in iBooks

Once the zones are adjusted, the document is ready to be sent to an App to be

read. On the iPad Readiris uses iBooks on the iPad to read. The “Format” used for

iBooks is the “PDF Image / Text” option.

Destination iBooks:

Select the Export / Share feature for the menu bar.

The Format required is PDF Image / Text.

If not, selected tap the “>”and select this format.

Select Open in… and after the document has been

processed a window will appear with Open in options.

Select iBooks.

The iBooks App will open and the newly created

“Book” will be opened. Select “Open in iBooks” App.

Note for use on PCs: This PDF Image / Text can exported to a Virtual Drive

Destination and then used on a PC. Adobe will open the document and WordQ will

read the document.


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Exporting / Sharing Document for the Text to be Edited

Once the zones are adjusted, but you feel the text does not look readable or you

discovered that there is text that needs to be edited. As well you can exchange

names of people or places within the document to other names more familiar to the

student(s). The “Format” used in this case is “DOCX full layout.” With this layout

the document can be opened in and edited in a word-processor App. For this

example the App “Pages” is used. With this option images that do not have a blue

zone will not appear in pages.

Destination Pages App:

The Format required for this option is

DOCX full layout.

Select the Export / Share feature for the

menu bar.

If not selected tap the greater than symbol

“>” and select the DOCX full layout. Once

selected this selection window closes.

Select Open in… and after the document is

processed select “Open in Pages” App.

The Pages App will open and Import the

document into it.

You may receive an Import Warning that

indicates font substitution. Select Done and

document is in the “Documents” folder of

the Pages App.


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Other Exporting Document Formats

Other options for exporting the document are PDF Text, DOCX simplified layout

and Unicode text. The PDF Text is similar to PDF Image/Text however the Text, is

not searchable within iBooks. DOCX simplified pulls the text together and places

the images at the end of the document. Unicode text pulls out only the text and

places it in sentence format.

In our applications used in SEA the PDF Image / Text and DOCX full layout are the

preferred formats to use.

AirDrop Note

In the above exporting examples after selecting sharing you will notice the blue

icon for the “AirDrop” share option.

This caption shows the AirDrop Share

icon with no iDevices available.

This is because no other iDevice is within range or the AirDrop feature is not turned on to everyone.

In this caption the AirDrop icon has

been replaced by 4 icons representing

4 iDevices within range to receive the

file.

AirDrop is covered in another section of the SEA training manual.

RCCDSB SEA READIRIS Readiris Training Manual

Documents

Transcript of RCCDSB SEA READIRIS Readiris Training Manual