Rajasthan Transport Department HSRP Tender …...form of a Demand Draft of Rs. 1,00,000/- drawn in...

Rajasthan Transport Department HSRP Tender Document

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GOVERNMENT OF RAJASTHAN

TRANSPORT DEPARTMENT

TENDER DOCUMENT

FOR

SUPPLYING ANDAFFIXING

HIGH SECURITY REGISTRATION

PLATES

(30 May, 2017)

Cost of Tender Document:Rs 1,00,000/- (Rs One Lac only)


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TRANSPORT DEPARTMENT

TENDER DOCUMENT FOR SUPPLY AND

AFFIXATION OF HIGH SECURITY

REGISTRATION PLATES

TENDER NOTICE

High Security Registration Plate has been introduced by the Government of

India as a highly sensitive product for prevention of counterfeiting and

duplication of Registration Plate and the Government of Rajasthan

intends to implement the aforesaid scheme as prescribed in Rule 50 of the

Central Motor Vehicles Rules, 1989 (hereinafter referred to as “Rules”) and

order issued in this respect by the Government of India in order to

ensure uniformity in size, colour and specification of the High

Security Registration Plate for all type of vehicles being

registered/already registered as per provisions of the Rules. It is therefore

intended to select an eligible Bidder having Type Approval

Certificate from agencies authorized in this behalf by the Government of

India.

The Transport Commissioner, Rajasthan, on behalf of the

Government of Rajasthan invites Bids for selecting a Bidder to create

infrastructure for supplying and affixing of High Security Registration

Plate in entire State of Rajasthan in conformity with the said Rules.

The Bidder implementing the project will establish the necessary

infrastructure for the issuance and affixing of High Security Registration

Plates, maintain and operate the infrastructure, formalities, services and

establishment so created, at his own risks and costs including Site

Implementation and Networking within the State of Rajasthan.


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Tender Document may be downloaded from w e b s i t e o f the

e - p r o c u r e m e n t p o r t a l / S P P p o r t a l G o v t . o f R a j a s t h a n and DIPR

(http://dipr.rajasthan.gov.in), and a demand draft of Rs. 1,00,000.00 (

Rupees One Lac only) issued by any Scheduled Bank payable at Jaipur in

favour of Transport Commissioner Rajasthan will have to be deposited

towards the cost of Tender Document at the time of submission of t h e Bid.

Bid must be accompanied with the Earnest Money Deposit (EMD) of Rs

2,00,00,000/- (Rupees two crore only) in the form of Bank Draft

drawn in favour of Transport Commissioner, Rajasthan payable at Jaipur

and DD of Rs. 1,000 for tender processing fees in favour of RISL. No

Exemption Certificate w i l l be accepted. Tender duly filled and signed

shall be submitted on 20.06.2017 upto 4.00 PM For detailed information

aforesaid websites may be accessed.

Dated: 3 0 . 0 5 . 2 0 1 7

TRANSPORT COMMISSIONERRAJASTHAN


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Note:-1) Bidder (authorised signatory) shall submit their offer on-line in Electronic formats both for technical

and financial proposal. However, DD for Tender Fees, RISL Processing Fees and earnest moneyshould be submitted physically at the office of Transport Commissioner Jaipur as prescribed in NIBand scanned copy of same should also be uploaded along with the technical Bid/ cover.

2) In case any of the bidders fails to physically submit the Banker’s Cheque/ Demand Draft for TenderFee, Earnest money , and RISL Processing Fee as per timelines mentioned in NIB, its Bid shall notbe accepted. The Banker’s Cheque/ Demand Draft for Bidding document fee, earnest money shouldbe drawn in favour of “Transport Commissioner, Government of Rajasthan” and the processing feesshould be drawn in favour of "Managing Director" RISL payable at “Jaipur” from any ScheduledCommercial Bank.

3) To participate in online bidding process, Bidders must procure a Digital Signature Certificate (TypeIII) as per Information Technology Act-2000 using which they can digitally sign their electronic bids.Bidders can procure the same from any CCA approved certifying agency, i.e. TCS, Safecrypt, Ncodeetc. Bidders who already have a valid Digital Signature Certificate (DSC) need not procure a newDSC. Also, bidders must register on http://eproc.rajasthan.gov.in (bidders already registered onhttp://eproc.rajasthan.gov.in before 30-09-2011 must register again).

4) Procuring entity/Authority will not be responsible for delay in online submission due to any reason.For this, bidders are requested to upload the complete bid well advance in time so as to avoid 11thhour issues like slow speed; choking of web site due to heavy load or any other unforeseen problems.

5) Bidders are also advised to refer "Bidders Manual Kit" available at e-Procurement website for furtherdetails about the e-Tendering process.

6) Training for the bidders on the usage of e-Tendering System (e-Procurement) is also being arrangedby DoIT&C on a regular basis. Bidders interested for training may contact e-Procurement Cell,DoIT&C for booking the training slot.

Contact No: 0141-4022688 (Help desk 10 am to 6 pm on all workingdays) e-mail: [email protected] : e-Procurement Cell, RISL, Yojana Bhawan, Tilak Marg, C-Scheme, Jaipur

7) The Transport Commissioner reserves the complete right to cancel the bid process and reject any orall of the Bids.

8) No contractual obligation whatsoever shall arise from the bidding document/ bidding process unlessand until a formal contract is signed and executed between the Transport Commissioner and thesuccessful bidder.

9) Transport Commissioner disclaims any factual/ or other errors in the bidding document (the onus ispurely on the individual bidders to verify such information) and the information provided therein areintended only to help the bidders to prepare a logical bid-proposal.

10) The provisions of RTPP Act 2012 and Rules thereto shall be applicable for this procurement.Furthermore, in case of any inconsistency in any of the provisions of this bidding documentwith the RTPP Act 2012 and Rules thereto, the latter shall prevail.


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Form of Notice

Government of RajasthanTransport Department

Parivahan Bhawan, Sahkar Marg, Jaipur-302 005

No.F.7(366)Pari/Rules/Hq/HSRP/2017/ Date: 30.05.2017

NOTICE FOR INVITATION OF BIDS

Transport Department invites e-tender offers from eligible bidders for the supply andaffixation of High Security Registration Plates in the state of Rajasthan as per details given inthe bid document and as per the schedule given below:

1. Name of the Department Transport Department, Rajasthan

2. Cost of bid document 1,00,000/- (Rs. One lac only)

3. Address for obtaining and submissionof bid document

Bid document can be downloaded fromhttp://sppp.rajasthan.gov.in ,http://eproc.rajasthan.gov. The cost ofthe bid document shall be deposited inform of a Demand Draft of Rs.1,00,000/- drawn in favour of TransportCommissioner, Rajasthan payable atJaipur. A Demand Draft of Rs. 1,000 fortender processing fees in favor of RISLshall also be deposited. The bid shall besubmitted in the manner prescribed inthe tender notice.4. Last date for sale of bid document 19.06. 2017

5. Last date & time of submission ofbids

20.06.2017 upto 4.00 PM

6. Date & Place of pre bid meeting 23.06.2017 at 10.00 AM Room No. 311,Parivahan Bhavan, Sahkar Marg, Jaipur

7. Opening of Technical Bid 02.07.2017 at 10.00 AM

8. Opening of Financial Bid Will be intimated later to the technicallyqualified bidders.

9. Validity of Bid (from the last date ofsubmission)

180 Days

Note:(i) The Transport Department shall not be responsible for any delay postal or otherwise for

non-receipt / non delivery of the bids.

(ii) The bids submitted on the downloaded documents will be required to deposit the cost ofthe bid document at the time of the submission.

Transport Commissioner


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INDEX

SL.NO.

SECTIONNOS.

CONTENTS Page NO.

1 DISCLAIMER 1

2 SECTION-I INSTRUCTIONS TO THE BIDDER 1

3 SECTION-II PREPARATION OF BIDS 1

4 SECTION-III SCOPE OF WORK 1

5 SECTION-IV TERMS AND CONDITIONS 1

6 SECTION-V SIZE & TECHNICALSPECIFICATIONS OF

THE HIGH SECURITY

REGISTRATION PLATES

1

7 SECTION-VI FINANCIAL BID FORMS 1

8 SECTION-VII ANNEXURES 1


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DISCLAIMER

1. The information contained in this Tender Document is provided to

the applicant(s) on the terms and conditions set out in this document.

2. The purpose of this document is to provide interested parties with

information to assist in the formulation of their application

pursuant to this Tender Document. This document includes

statements, which reflect assessments arrived at by the D e p a r t m e n t

in relation to the Project. Such assumptions and statements do not

purport to contain all the information that each applicant may

require. Each applicant should conduct its own investigation and

analysis and should check the accuracy, adequacy, correctness,

reliability and completeness of the assumptions, assessment and

information contained therein.

3. The Department, its employees and advisors make no representation or

warranty and shall have no liability to any person, including any

applicant or Bidder, under any law, statute, Rules or regulations or

tort, principles of restitution or unjust enrichment or otherwise for

any loss, damages, cost or expense which may arise from or be

incurred or suffered on account of anything contained in this

Document, or otherwise including the accuracy, adequacy,

correctness, reliability or completeness of the Document and any

assessment, assumption or information contained therein or

deemed to be part of this Document or arising in any way with pre -

qualification of applicants for participation in the Bidding process.

4. The issue of this Tender Document doe s not imply that the

Department is bound to select and shortlist any or all applications for

further processing, and Transport Commissioner reserves the right to

reject all or any of the applications or Bids without assigning

any reasons whatsoever.

5. Errors and omissions, if any, may be brought to the knowledge of the

department immediately.


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SECTION-I

INSTRUCTIONS TO THE BIDDER

1.1 DEFINITIONS

In this document unless otherwise the context specifies, the

following words and phrases shall mean and include;

1. "Act" shall mean The Motor Vehicle Act, 1988 as amended

from time to time.

2. "Agreement" means an Agreement executed between

Government of Rajasthan a n d the successful Bidder, in

furtherance of the Bid, if accepted.

3. “Arbitration” means arbitration h e l d in accordance with the

Arbitration and Conciliation Act, 1996.

4. "Bid" means the documents in their entirety comprised in the

Bid submitted by the Bidder in response to the tender document in

accordance with the provisions thereof.

5. "Bidder" shall mean an individual or registered firm or

Company or a Corporation or a Joint Venture or a

Consortium, each having a valid Type Approval Certificate in its

own name or in the name of an entity forming part of Joint

Venture/Consortium, and in possession of such qualifications

both technical and financial as are laid down in this bid document.

6. “Consortium" shall mean the association of a minimum of two and

a maximum of four entities and of which one entity is the Lead

Member duly nominated by all other members of that Consortium.

The lead Member shall commit to hold a minimum equity stake of

40 percent in the Consortium. Rest of the members may possess

remaining equity share but not less than l5 percent individually and

such member shall not be a part of any other bidding entity for the

purpose of this bid. Such consortium should possess Type Approval

Certificate in its own name or in the name of one of the entities

forming the Consortium.


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7. “Contractor” shall mean the Bidder to whom contract is

awarded.

8. "Conformity of Production (COP)" is a procedure of

periodic evaluation, testing and certification as defined and

certified by the Respective Test Agencies.

9. "Department" shall mean the Transport Department of

Government of Rajasthan.

10. “EMD” means Earnest Money Deposit as mentioned in Clause

2.3.2 of this Tender Document

11. "Embossing Station" means unit for Embossing of the

Characters and other designated word attached / assigned to the

Registering Authorities.

12. "Financial Capability" means financial worthiness of Bidders as

per the terms of the Tender Document.

13. "Government" shall mean both the State Government of

Rajasthan and Central Government of India as the case may be.

14. "High Security Registration Plates" or “HSRP” shall mean

the registration mark as specified under the provisions of

Central Motor Vehicle Rules, 1989 with special emphasis on

Rule 50 thereof and MOTOR VEHICLES (NEW HIGH

SECURITY REGISTRATION PLATES) ORDER, 2001 as

amended from time to time by the Government of India.

15. "Invitation of Bid" means the advertisement published in

accordance with the legal requirements or public notice or by

other means to prospective Bidders of the forthcoming

opportunity to Bid.

16. "Joint Venture", duly incorporated under provisions of the

Companies Act, 1956 shall mean the combination of a

minimum of two and a maximum of four entities, of which one

entity is the Lead Member, duly nominated by all

other members of that Joint Venture. The Lead Member shall

commit to hold a minimum equity stake of 40 percent in


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the Joint Venture. Rest of the members, if any, may possess

remaining equity share but not less than 15 percent

individually, One member of such Joint Venture must hold a Type

Approval Certificate and such member shall not be a part of any

other bidding entity for the purpose of this bid. Each entity either

individually or one of its constituent partners /members should

hold a valid Type Approval Certificate, as the case may be.

17. "Letter of Intent" or “LOI” means the letter communicating

intention of formal acceptance of the Bid by the Government of

Rajasthan.

18. "Manufacturer" shall mean individual / firm or the corporate

entity engaged in carrying out the manufacturing activity of the

High Security Registration Plates.

19. "Notification" shall mean and include all orders, directives

and intimations issued by the Government in Official Gazette.

20. "Payment" means the amount payable by the vehicle owner to the

contractor.

21. "Period" means entire period o f contract i.e. 5 year from date

of signing agreement.

22. “Power of Attorney” means a d o c u m e n t e x e c u t e d o n

the prescribed non-judicial stamp paper, duly notarized, as per the

law in the respective state / country.

23. “Purchase Committee” shall mean Committee constituted byGovernment of Rajasthan for the evaluation of the Bid.

24. "Registering Authority" shall mean the transport authorities of

the Government of Rajasthan and such of the motor vehicle

dealers who have been empowered to issue registration

certificates.

25. “Receipt” shall mean the date on which the information / letter

from the Department has been served on the Bidder, and for the

purposes of this document, shall mean the date on which the

above information / letter has been faxed to the Bidder and such date shall be


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deemed to be the date of receipt.

26. "Registration Mark" shall mean the marks mentioned in sub -

section 6 of Section 41 of Motor Vehicles Act, 1988 andspecified under various provisions of Central Motor Vehicle

Rules, 1989 with special emphasis on Rule 50 thereof as

amended from time to time.

27. “Registration Premises” mean the places where the works ofregistration take place and include office premises of RegisteringAuthorities and any other premises declared by the RegisteringAuthorities as Registration premises for the purpose of fitment ofHigh Security Registration Plates.

28. “RISL” s h a l l m e a n Rajcom Info. Service Ltd.

29. “RTPP A c t . 2 0 1 2 ” s h a l l m e a n Rajasthan Transparency inPublic Procurement 2012

30. “Royalty” means a periodic payment made by the successful Bidder tothe Government in pursuance of the Bid.

31. "Rules" shall mean the Central Motor Vehicles R u l e s , 1989 andRajasthan Motor Vehicles Rules, 1990 as amended from time totime.

32. "Security Deposit" means the amount in form of DD/unconditional

Bank Guarantee that provides protection to the Government of

Rajasthan for the completion of the contract.

33. “Successful Bidder” Prior to the signing of Agreement, the

Bidder whose Bid has been accepted by the Government of

Rajasthan, shall be known as successful Bidder.

34. "Tender Document" means this tender document.

35. "Type Approval" shall mean the approval accorded by the

designated Test Agencies as per Test procedure prescribed and to

be submitted as mentioned in the Tender Document.

36. "Testing Agencies" shall mean Central Road Research Institute, New

Delhi and such institutes / testing agencies as are authorized by

Central Government under Rule 126 of Central Motor Vehicle

Rules, 1989 to test and approve the manufacture of High

Security Registration Plates and issue and grant of the Type


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Approval and Certification of Conformity of Production (COP).

37. “Transport Commissioner” shall mean Transport Commissioner,Government of Rajasthan.

38. "Weighted Rate" means the average rate, arrived by thefollowing formula:

Weighted

Sum total amount mentioned in Column 6 ofFinancial Bid Form 1 of Successful Bidder

Rate = _______________________________________5

1.2 OBJECTIVE OF SCHEME

1.2.1 Objective of this Scheme is to implement in the state of

Rajasthan, the Central Motor Vehicle Rules, 1989 with special

emphasis on Rule 50 thereof regarding affixing of High

Security Registration Plate and order issued by the Central

Government in this regard from time to time and to ensure

uniformity in size, colour and specifications of the High

Security Registration Plates all over India to all types of

Vehicles being registered/already registered as per provision of

the Rules.

1.2.2 High Security Registration Plates and the 3rd Registration Plate

( Sticker to be affixed on the wind screen of the vehicle) in the form of

a self destructive type chromium based hologram sticker shall be

issued and fixed strictly in the manner prescribed and in

accordance with the provision specified in Central Motor

Vehicle Rules, 1989 with special emphasis on Rule 50 thereof

and MOTOR VEHICLES (NEW HIGH SECURITY

REGISTRATION PLATES) ORDER, 2001 as amended from

time to time, at the premises of the Registering Authority.


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1.2.3 OBJECTIVE OF THIS BIDDING PROCESS

Objective of the Bidding process is to select the Contractor and

to ensure that Bidder selected by the Government of

R a j a s t han complies with the overall objective of the

Central Motor Vehicle Rules, 1989 with special emphasis on

Rule 50 thereof and MOTOR VEHICLES (NEW HIGH

SECURITY REGISTRATION PLATES) ORDER, 2001 as

amended from time to time and has capability and capacity to

invest and build necessary infrastructure, so that the Scheme

becomes operational from the date as specified in the Agreement

to be signed with the Successful Bidder. Since High Security

Registration Plate has been introduced by the Ministry of

Road Transport & Highways as a highly sensitive product,

for prevention of counterfeiting the duplication of High

Security Registration Plates, it is intended to select an eligible

bidder so that the security objective of the Scheme is not

diluted or vitiated. In view of the strict adherence to High

Security features and to ensure accountability of the Successful

Bidder, no subletting/outsourcing/subcontracting/ appointment of

franchisee of the project work will be allowed by the

Government of Rajasthan under any circumstances. However, the

Contractor s h a l l be allowed to deploy its own authorized

employees.


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1.3 SCOPE OF BID

1.3.1 The Transport Commissioner, on behalf of the Government of

Rajasthan invites Bids for selecting bidder to create

infrastructure and supplying and affixing of High Security

Registration Plates to all types of vehicles in the entire State of

Rajasthan in conformity with the Central Motor Vehicle Rules,

1989 with special emphasis on Rule 50 thereof as amended

upto date and orders issued by Ministry of Road Transport

& Highways, Government of India vide various notifications

hereinafter referred as "said notifications" and Central Motor

Vehicle Rules, 1989 amended from time to time, with special

emphasis on Rule 50.

1.3.2 The scope of the work includes establishing and creating complete

infrastructure to provide and fix High Security Registration

Plate to all the vehicles in the State of Rajasthan in conformity

with technical parameters contemplated in “said notifications”

and Central Motor Vehicle Rules, 1989 amended from time

to time, with special emphasis on Rule 50. The work shall

be carried out in accordance with the specifications detailed in

this Tender Document including inter alia the Section -V of this

document titled "Size & Technical Specifications of the High

Security Registration Plates".

1.3.3 The approximate details of vehicles already registered up to

31.3.2016 are annexed at Annexure no. I. The number of vehicles

registered during 2016-17 is annexed at Annexure No. II.

However the Government of Rajasthan is not responsible in any

way for increasing or decreasing trends during subsequent years.


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1.4 PROJECT IMPLEMENTATION

1.4.1 The Successful Bidder shall set up, install, operate and

establish complete infrastructure within the stipulated period.

1.4.2 The Successful Bidder implementing the project will assemble,

establish, procure technology, design, develop, produce, emboss

supply and affix the High Security Registration Plates. The

Successful Bidder will also maintain and operate the

infrastructure, facilities, services and establishment so created at

his own risks and costs. Successful Bidder will also be

responsible for establishing Embossing Stations, Site

implementation and Networking within the State of Rajasthan and a

centralized ‘Blanks’ manufacturing Unit in the territory of India.

1.5 ELIGIBLE BIDDERS

This invitation for Bid is open to all the Bidders who fulfill all

the following criteria on cumulative basis:

1.5.1 The Bidder must be in possession of a valid “Type Approval

Certificate” and a manufacturing unit of HSRP in India in its own

name, or in case of a Joint Venture/ Consortium in the name of one of

the members of the Joint Venture/Consortium. TAC must be obtained

from Central Road Research Institute, New Delhi or any of the

testing agencies as authorized under Rule 126 of Central

Motor Vehicle Rules, 1989.

1.5.2 The Bidder shall submit an affidavit as per Annexure X

(which relates to the requirements laid down by GoI). The

Bidder or any of the Directors of Bidder or its constituent

entities or their Directors must not have been-

(a) Convicted of a cognizable offence by any Court of law.

(b) Imposed a penalty of rupees one crore or more for

violation of the provisions of the Foreign Exchange

Regulation Act, 1973 (46 of 1973) (since repealed) or

the Foreign Exchange Management Act, 1999 (42 of

1999); or

(c) Detained under the National Security Act, 1980 (65 of


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1980) or the Narcotic Drugs and PsychotropicSubstances Act, 1985 (61 of 1985); or

(d) adjudged guilty by the Stock Exchange Board of India or

any other such Financial Regulatory Boards or Tribunals

or Agencies; or

(e) found to be associated in any manner with an organizedcrime syndicate or its associate or with any AssociationDeclared unlawful under the Unlawful

Activities (Prevention) Act, 1967 (37 of 1967) or anyother law for the time being in force; or

(f) found to be connected with activities prejudicial to theNational Security.

1.5.3 The Bidder company/Joint Venture/ Technical member in thecase of consortium must have Technical Experience in executingHigh Security Registration Plate Project for at least 1 (one)State/ Union Territory in India for a minimum period of oneyear, as on the date of submission of the Bid. The scope of suchcontract should be for implementing HSRP in all registeringauthorities of the respective State/ Union Territory.

1.5.4 If the Bidder Company/ Joint Venture/ any member of theConsortium had been involved in sub-contracting/ assigning theJob Work/ Outsourcing activities, have abandoned or rescindedthe HSRP project in any State/ Union Territory in Indiasubsequent to the Gazette Notification S/O/ 2091 (E), dated:16.09.2011, their Bid shall be summarily rejected.

1.5.5 The Bidder Company/ Joint Venture Company/ Any Member ofthe Consortium should have supplied and installed at least1,00,000 HSRP plates in a single year in any State during anyyear in the last three financial years. The certificate from theconcerned authority of the Government Department shall beenclosed for proof.

1.5.5 A PRE BID MEETING

(a) The bidder or his official representative is invited to attend a

pre-bid meeting which will take place at 10.00 AM on

12.06.2017

(b) The purpose of the meeting will be to clarify issues and to

answer question on any matter that may be raised at that stage.

(c) The bidder is requested to submit any question in writing in

person or send by email at [email protected] to

reach the Transport Commissioner before the meeting.


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(d) Any suggestions, including the text of the questions raised

and the responses given will be transmitted without delay to

all purchasers of the bidding documents. Any modification

of the bidding documents which may become necessary as a

result of the pre-bid meeting shall be made by the Transport

Commissioner.

(e) Non-attendance at the pre-bid meeting will not be a cause

for disqualification of a bidder.

1.5.3 Financial Capabilities:

i) The Bidder must have a minimum net worth, equivalent to

Rs 25 crores (Certificate from the Chartered Accountant to

be attached with the Bid).

ii) The Bidder must have a minimum annual turnover of

Rs. 25 crores in any two of the immediately preceding

three years. Certificate along with the balance sheets for

any two of the three preceding financial years, 2014-15,

2015-16 and 2016-17, confirming the above will have to be

provided, duly attested by a Chartered Accountant in

support of fulfillment of this condition. Income Tax Returns/

PAN for the above mentioned financial years must also be

attached, verified by the Chartered Accountant.

iii) The Bidder must attach a solvency certificate of minimum

Rs. 25 crores from scheduled bank, to prove his financial

soundness to execute and invest in this project.

1.5.3.1 For the purpose of above evaluation, if the Bidder is a Joint Venture,

the financial capabilities of its constituent entities shall be considered

in the ratio of their share holding in the JV.


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1.5.3.2 In case the Bidder is a Consortium. it shall comply with the followingadditional requirements as the case may be :

a. The member of a Consortium shall form an appropriate SPVregistered under the Indian Companies Act 1956 after issuance ofLOI but before signing of agreement, to execute the Project, ifawarded to the Consortium

b. The joint bidding agreement should include a brief descriptionof the roles and responsibilities of individual members. particularlywith reference to financial, technical and O&M obligation.

c. Members of the Consortium shall nominate one member asthe lead member (the "Lead Member"), who shall have an equityshare holding of at least 40% (forty percent) of the paid up andsubscribed equity of the SPV and 15% equity share for rest of themembers individually. The nomination(s) shall be supported by aPower of Attorney signed by all the other members of theConsortium.

d. The Application should contain a ll the information asrequired in this bid for each member of the Consortium.

e. An individual Bidder cannot at the same time bemember of a Consortium. Further, a member of a particularBidder Consortium cannot be member of any other Bidder

Consortium for this bid.

1.5.4 Requirement of the Bid proposal:

1.5.5 The Bidder must provide complete set of Samples of each size

of High Security Registration Plate, including third registration

plate and snap lock, for all types of vehicles, strictly as per

specifications, conforming to provisions of Central Motor

Vehicles Rules, 1989 as amended from time to time, withspecial emphasis on Rule 50, and shall be duly marked and

sealed along with the Bid documents in a separate envelope.

1.5.6 No Subletting Etcetera

Being a high Security Project, the Successful Bidder shall be

required to implement the Project by himself. Sub -contracting /

sub-letting / Franchisee will not be allowed under any

circumstances. An undertaking to this effect must be enclosed

with the Technical Bid that the project will be implemented by

the Bidder himself. However, the Contractor shall be allowed to

deploy its own authorized employees.


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1.6 Signing of the Bid

1.6.1 If a limited company or a corporation submits the Bid, a duly

authorized person holding power of attorney for signing the Bid

document, in which case a certified copy of the power of

attorney shall accompany the Bid, shall sign it.

1.6.2 If the Bid is submitted by a Joint Venture/ Consortium the

authorized representatives shall sign it. A certified copy of

Power of Attorney in favour of the authorized representative,

signed by legally authorized signatories of all the partners

of a Joint Venture/ Consortium, shall accompany Bid

document. All partners of a Joint Venture/ Consortium shall

be jointly and severally liable for execution of the

contract in accordance with the terms and conditions laid down

in the Bid. The ownership or the composition or the

constitution of the Company / Corporation /Joint Venture /

Consortium shall not be altered without the prior consent of

the Government of Rajasthan for the period of project.

1.6.3 The original Bid shall be printed, typed or ink written, and

shall be signed by a person or persons duly authorized to sig n on

behalf of the Bidder. All pages of the Bid, and where

corrections or amendments have been made, shall be initialed

by the person or persons signing the Bid.

1.6.4 The Bid shall ordinarily contain no alterations or additions. In

case there is any alteration or addition, the same should be

initialed by the person authorized to sign the Bid before

submission of the Bid.

1.6.5 All witnesses and sureties shall be persons of status and probity.

Their full names, occupations and addresses shall be provided

below their signatures. All signatures shall be dated.

1.6.6 The Bidder should submit Memorandum of Association and

Articles of Association of the Company / Corporation

/ Joint Venture/ Consortium along with the latest details of

Board of Directors of the Company/ Corporation/ Joint Venture/


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Consortium. In case of signing of Bid by a person other than

Managing Director (MD) or Company Secretary of the

Company/ Corporation/ Joint Venture/ Consortium, a copy of

resolution duly authenticated and resolved by the Board of

Directors or proper legal authority issued by the MD/Chief

Executive Officer authorizing the signatory in the matter should be

submitted.

1.7 THE BID DOCUMENT

1.7.1 The cost of the Bid document will be Rs. 1,00,000/- (Rupees

One Lac) only. Only the Bidder, in whose name the Bid document

has been purchased, shall submit the Bid document. If Bid

document is downloaded from Government of Rajasthan web site

http/sppp.rajasthan.gov.in, the Bidder at the time of submission

of Bid document shall deposit the cost of Bid document in

the form of Bank Draft in the name of Transport

Commissioner, Rajasthan, payable at Jaipur.

1.7.2 The Bid Document downloaded from website is not

transferable.

1.7.3 Intending Bidders are required to carefully go through the

instructions included in the Tender Document and furnishcomplete information, necessary documents all duly filled in.

1.7.4 The Bidder shall bear all cost(s) associated with the preparation

and submission of Bid and the Government of Rajasthan will in

no case be responsible or liable for such cost.


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SECTION-II

PREPARATION OF BIDS

2.1 LANGUAGE OF BID

The Bid and all correspondence and documents relating to

the Bid exchanged between the Bidder and the Government

shall be in Hindi / English Language only.

2.2 MANNER OF SUBMISSION OF DOCUMENTS

Bidder must submit their bids on line at e-procurement portal i.e.

http://eproc.rajasthan.gov.in. All the documents uploaded should

be digitally signed with the DSC (Digital Signature Certificate) of

authorized signatory. A single stage two part/cover system shall be

followed for the bid-

(a) Technical bid including fee details, eligibility and technical

documents.

(b) Financial Bid.

2.3 Technical Bid:

Must contain the following:

2.3.1 R e c e i p t in respect of purchase cos t of Tender

document.

OR

In case the Tender document has been downloaded from the

website, a crossed Bank Draft issued by scheduled Bank

for Rs 1,00,000/- towards the cost of the Tender Document,

drawn in the name of the Transport Commissioner,

Rajasthan, payable at Jaipur and DD of Rs. 1,000 for tender

processing fees in favoure of RISL.

2.3.2 The Earnest Money Deposit (EMD) of Rs. 2,00,00,000 (Two

crore) only shall be in the form of Bank Draft issued by Scheduled

Bank, drawn in the name of the Transport Commissioner,

Rajasthan, payable at Jaipur. Scanned copy of the DD shall be

attached.


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2.3.3 Attested "Type Approval Certificate" for each size and type of

High Security Registration Plates issued by Testing Agencies

authorized by the Government of India to supply the High

Security Registration Plate (original shall be produced at the

time of opening of Bid).

2.3.4 The envelope shall also contain application on the letter head

of the Bidder as per Annexure No. IV, which shall be signed in

ink by the Authorized Signatory, and shall be accompanied

with:

a General Information As per Annexure-V

b List of Directors s e l f certifieda l o n g w i t h a n a f f i d a v i t andpreferably a documentary proof likean extract from website of Ministry ofCompany Affairs.

As per Annexure-VI

c Certificate of Incorporation As per Annexure-VII

d Details of Turnover and other

documents as required under

Clause 1.5.3

(ii) and accompanied with As per Annexure-VIII

documents in support of

Balance sheet and Turnover

as mentioned therein.

e Original Certificate from aChartered Accountant havingminimum Net Worth of Rs. 25crores.

-

f Experience record in the field of HighSecurity Registration Plates in India.Attested copies of the certificates issuedby respective User Agencies shall alsobe submitted.

As per Annexure-VIII(A)

g Affidavits (2) As per Annexure-IX and X

h Undertaking As per Annexure-XI

2.3.5 Bank Solvency Certificate equivalent to Rs 25 crores of theBidder.

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2.3.6 All the documents mentioned in Clause 2.3 shall be submitted

at the time of submission of Bid document, and any Bid not

accompanied by any of the said documents, and in the manner

specified, shall be rejected by the Authority, without

entertaining any correspondence whatsoever.

2.3.7 Profile and constitution of the Bidder and Memorandum

and Articles of Association, which includes business related to

High Security Registration Plate as one of the objects.

2.3.8 Power of Attorney authorizing signatory of the Bid.

2.3.9 A brief write up on the overall understanding of the concept of

High Security Registration Plate Scheme and method of

implementation in the State of Rajasthan.

2.3.10 A comprehensive and complete solution, on how the High Security

Registration Plate Project would be implemented, including

integration of end-to-end IT requirements. The Bidder should

give the Data Flow Diagram for the entire system enumerating the

Data Information Flow, Implementation, and Operational Flow

Chart etc. along with its understanding of the project. The Bidder

should also invariably give the details of ‘ON LINE’ management

information system and access method relating to the issuance of

High Security Registration Plates.

2.3.11 The Bidder shall give complete break up

of infrastructure and facilities to be created for

covering different Registering Authorities in Rajasthan,

with the logistics plan and delivery mechanism and the

number of additional embossing stations, if any, proposed in the

State of Rajasthan in addition to the mandatory locations

given in Annex XII of this document, and broad details of

equipments / facilities & manpower to be installed in each

embossing station. The Bidder shall ascertain all relevant facts

regarding the State of Rajasthan at his own cost and expenses.

2.3.12 Bidder shall have to submit copy of Income Tax Return

bearing Permanent Account Number (PAN) submitted to the

Income Tax Officer of the concerned circle, for the previous

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three financial years i.e. 2014-15, 2015-16 and 2016-17 and TIN

number issued by concerned Sales Tax / Trade Tax Office and

service tax registration certificate, along with the Bid.

2.3.13 Details of all major orders executed and in execution stage must be

mentioned with Areas / products or services, with special reference

to High Security Registration Plates projects backed with related

Information Technology Projects executed and under execution in

the Transport and other sectors.

2.3.14 The Bidder should enclose documents relating to the tie-up

for sourcing of the following:

Reflective Sheeting

Aluminum Plates

Hot Hot Stamping

Foils Holograms

Laser Printing

Snap Locks

Blank Processing Units

Embossing Stations.

2.3.15 The Bidder shall provide the following details of the

manufacturing facility; which shall be liable for inspection as

contemplated.

Location of the main unit.

Area of Land.

Production Capacity.

Details and make of equipments installed.

Date by which the unit has/will become operational.

Copies of necessary approvals & Factory Licenses.

Details of Technology being used and system characteristics.

2.3.16 The Bidder must provide a complete set of Samples of each size of

High Security Registration Plate, including third registration plate

(sticker) and snap lock, strictly as per specifications, duly marked

and sealed with the Bid document in a separate envelope, at the

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time of opening of Technical Bid.

2 . 3 . 1 7 An undertaking by the Bidder that it would implement

the project themselves and would not franchise/ sublet/

subcontract the project, if awarded to them, under any

circumstances, as per Annexure XI.

2.3.18 The Bidder shall submit Bid document duly signed on each

page in token of acceptance of terms and conditions. The

Bid so submitted should also be duly indexed, bearing

page numbers.

2.3.19 Any Bid not accompanied with any of the documents mentionedi n Clauses above 2.3.1, 2.3.2, 2.3.3, 2.3.4, 2.3.5, 2.3.6, 2.3.7,2.3.8, 2.3.9, 2.3.11, 2.3.12, 2.3.13 2.3.16, 2.3.17 and documentsrequired as per Annexure IV, Annexure VI, AnnexureVII, Annexure VIII, VIII(A), Annexure IX and Annexure X,Annexure XV and a net worth certificate as per sub-clause (e)under Clause 2.3.4 hereinabove, and in the manner specified,shall be rejected by the Authority without entertaining anycorrespondence whatsoever.

2.4 Financial Bid.

"Financial Bid" shall contain the following:

Nota Bene: FINANCIAL BID SHOULD ONLY

INDICATE PRICES.

2.4.1 The rates are to be offered (inclusive of all

Taxes/charges/duties/impact of GST etc.) in the Financial Bid

Form I. Offered rate will be valid for the contract period and the

all inclusive rates offered in the bid shall not be increased on

any account including any changes in Taxes/charges/duties etc.

throughout the contract period. Rates should be offered in the

Tender Document, without any assumption and without any

condition, qualification or reservation or any variation,

both in respect of form and content. No column or row

should be added or excluded.

2.5 BID RATES

2.5.1 The Bidder shall fill in rates and prices both in figures and

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words in Financial Bid Form. Rates should be quoted as basic

price+ VAT (as chargeable under Rule) + Service Tax (as

chargeable under rule) + all duties, taxes and charges, by

whatever name they may be called, imposed by the

State/Central Government prevailing at the time of

submission of the Bid. The Tender Committee will however

decide the acceptability of tender rates taking into

consideration the total only. The Bidder shall be solely

responsible for any discrepancy or errors in calculating the

taxes chargeable against the basic price. Where there is a

discrepancy between the rates quoted in figures and in

words, the rates quoted in words shall be taken into

consideration.

2.5.2 The Bidder shall quote item wise rates in Financial Bid

Form I for supplying and fixing complete set of

Registration Plates, including 3rd Registration Plate

(wherever required) and Snap Lock, for each category of

vehicle.

2.5.3 REPLACEMENT OF REGISTRATION PLATE.

(i) In case any vehicle already provided with High Security

Registration Plate needs to be replaced with either or both of

the Registration plates or the 3rd registration mark sticker, these

replacements shall be done by charging cost as per item

wise rates approved by the department from the vehicle

owner only upon receipt of documentary evidence in proof

thereof issued by the registering authority.

(ii) In case of any manufacturing defect of permanent

nature on account of hot stamping of reflective sheet within five

years period, the plate shall be replaced free of cost on the

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advice of the Registering Authority.

2.5.4 The rates quoted by the Bidder shall be the actual price

which shall be uniformly charged from a vehicle owner in

the entire State, for each category of vehicles and shall be

inclusive of all duties, taxes and charges, by whatever

name they may be called, during the contract period.

2.6 PAYMENT:2.6.1 In consideration of the Services rendered by the

Successful Bidder under the Contract, the Government of

Rajasthan shall by an order, authorize the Contractor to

charge s u c h amount as approved by Government of Rajasthan

on the basis of stipulations in Clause 2.5. The Vehicle Owners

s h a l l d e p o s i t t h e a p p r o v e d c h a r g e s w i t h r e g a r d

t o a f f i x a t i o n o f High Security Registration Number Plates,

in the manner as prescribed by Transport Department,

Government of Rajasthan which may include online payment

or other payment gateway. The Bidder will not receive any

amount from the vehicle owners directly on account of

supplying and a f f i x a t i o n o f High Security Registration

Number Plates.

2.6.2 ROYALTYThe Contractor shall pay on a daily basis to the State Government as

Royalty, a sum equivalent to 10% of the amount deposited on sale of

High Security Registration Plates by the Vehicle Owners.

This amount of Royalty shall directly be transferred from the escrow

account and shall be credited to the account of Transport Department,

Government of Rajasthan.

2.6.3 Payment Terms and Schedule

a) An Escrow account shall be opened in the name of the bidder and

the Commissioner Transport Department. All the amount charged

from the vehicle owners on account of supplying and

a f f i x a t i o n o f High Security Registration Number Plates

will be deposited directly in this account which may include on

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Rajasthan Transport Department HSRP Tender Documentline payment or other payment gateway for which a separate order

will be issued by the Transport Department. The amount deposited

in this account will be transferred to the concerned in the manner

prescribed below :-

1. 80% of the fee credited in this account shall be transferred

automatically on the next working day into the account of the

Contractor.

2. 10% of the amount credited in this account shall be transferred

automatically in the revenue head of the Transport Department.

(On account of royalty)

3. Remaining 10% amount lying in this account will be released to

the Contractor on the last day of every month after adjustment of

all dues to be recovered from the Contractor by Transport

Department i.e. penalty, interest if any, unpaid Electricity & Water

charges etc.

b) The approved price shall be as approved and notified by the

Transport Department.

2.6.4 The successful Bidder will be liable to pay all the taxes, duties,

cess, statutory charges etc as applicable under law for time being in

force.

2.7 BID VALIDITY

2.7.1 Bid shall remain valid for a period of 180 days from the date

of opening of the Financial Bid.

2.7.2 Bids, which are valid for a shorter period than

that required by the Government of Rajasthan or fail to

mention the validity shall be treated as non -responsive and

rejected.

2.7.3 In exceptional circumstances, the Government of Rajasthan

may ask the Bidders to extend the period of validity for a

specified additional period. The request and the Bidders

response shall be made in writing. Refusal of the Bidder to

extend t h e v a l i d i t y period will not entail forfeiture

of his EMD. A Bidder agreeing to the request will not be

29 | P a g e


permitted to modify his Bid, but will be required to extend the

validity of t h e offer and EMD on t h e request o f t h e

G o v e r n m e n t of R a j a s t h a n .

2.8 EARNEST MONEY DEPOSIT

2.8.1 The Bidder shall furnish, as part of his Bid, an EMD

for the amount as mentioned in "Invitation for Bids" for

this particular project and in the form as per Sub Clause 2.3. 2.

2.8.2 The EMD of unsuccessful Bidders who do not qualify

for opening of their Financial Bid will be released after

signing of the Agreement but in any case not later than

ninety (90) days.

While EMD of other unsuccessful Bidders will be released

as promptly as possible but not before the Successful Bidder

has entered into the Agreement with the Government of

Rajasthan, no interest whatsoever is payable to the

Bidder by the Government of Rajasthan, on the EMD.

2.8.3 The EMD of Successful Bidder will be released without interest

within 15 days after the Successful Bidder has furnished

the required Security Deposit and signed the Agreement.

2.8.4 The EMD may be forfeited:

(a) If the Bidder withdraws the Bid after opening of the

Bid, while the Bid is still valid.

(b) In the case of Successful Bidder, if he fails within

the specified time limit to:

(i) Furnish the required Security Deposit, or

(ii) Sign the Agreement.

2.9 PROPOSALS BY BIDDERS

Bidder shall submit offer that fully complies with

the requirements of the Tender Documents, including

the conditions of contract, basic technical design as indicated

in the specification part. Conditional offers or alternative offers

30 | P a g e


will not be considered in the process of Bid evaluation and

shall be rejected as non-responsive.

2.10 SIGNING OF THE BID

2.10.1 The original Bid shall be printed, typed or ink written and

shall be signed by a person or persons duly authorized to

sign on behalf of the Bidder. All pages of the Bid and where

corrections or amendments have been made shall be initialed

by a person or persons signing the Bid. Photocopy of any

document shall be acceptable if attested by the person who

is authorized to sign the Bid document except where the

attestation by Gazetted officer or Chartered Accountant is

required in the Tender Document. In case of detection of any

forgery, the Bid shall summarily be rejected & EMD shall be

forfeited. The Government of Rajasthan may also resort

to legal action against the Bidder.

2.11 Modification of the Tender DocumentThe Government of Rajasthan reserves the right to modifythe Tender Document or to extend the deadline for submission ofthe Bid till the last date of submission of the Bid.

2.12 PROCEDURE FOR SUBMISSION OF THE BIDS

Bidder (authorised signatory) shall submit their offer on-line in

Electronic formats both for technical and financial proposals. However,

DD for Tender Fees, RISL Processing Fees and earnest money should

be submitted physically at the office of Transport Commissioner Jaipur

as prescribed in NIB and scanned copy of same should also be uploaded

along with the technical Bid/ cover.

2. 13 LATE BIDS

Bids received after the deadline will not be accepted and

will be returned unopened to the Bidder.

2.14 REVELATION OF PRICES

Prices in any form or by any reason in Technical Bid or

before opening the Financial Bid should not be revealed,

failing which the offer shall be liable to be rejected.

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2.15 MODIFICATION OF BIDS

2.15.1 No Bid will be allowed to be modified after its submission ofthe Bids, except as provided in this Tender Document.

2.15.2 Withdrawal or modification of Bid, after submission of

Bid, shall result in the forfeiture of the EMD and shall

disqualify the Bidder for future bidding, except as provided in

this Tender Document.

2.16 LOCAL CONDITIONS

It will be imperative on each Bidder to fully acquaint himself

with the local conditions and factors, which would have

any effect on the performance of the Contract and/or the cost.

2.17 ADDRESS FOR CORRESPONDENCE

The Bidder shall designate the official mailing address

and place to which all correspondence shall be sent by

the Department.

2.18 OPENING OF BIDS AND EVALUATION

On the date specified in the Notice following procedure shall

be adopted for the opening of the Bids.

2.18.1 TECHNICAL BID

2.18.1.1 The Technical Bid will be opened on 0 2 . 0 7 . 2 0 1 7 at 10.00AM in Room No. 311 in the presence of the Bidders or theirauthorized representatives who wish to be present at the timeof opening, to verify its contents as per the requirement.

2.18.1.2 The contents of T e c h n i c a l b i d will be evaluated strictly

in accordance with the requirements of the Tender Document

and no missing/incomplete information will be allowed to be

supplied during evaluation of the Technical Bid, except as

provided in this Tender Document . However, the Tender

32 | P a g e

Rajasthan Transport Department HSRP Tender DocumentCommittee/Department may seek clarification(s) from the

Bidder(s).

2.18.1.3 In case any one of the required documents is not submitted/

furnished/ attached by the Bidder together with the Technical Bid

or does not meet the requirement of the Bid, the Bid shall

be summarily rejected without asking for any clarification.

No document/ annexure / certificate, in any case and under any

circumstances, shall be accepted after submission of Bid, except as

provided in this Tender Document.

2.18.1.4 Photocopy of any document shall be acceptable if attested by

the person who is authorized to sign the Bid document

except where the attestation by Gazetted officer or

Chartered Accountant is required in the Tender Document.

In case of detection of any forgery, the Bid shall be

summarily rejected and EMD shall be forfeited and

Government of Rajasthan will also resort to legal action a

against the Bidder.

2.18.1.5 Financial Bids of the Bidders who qualify in Technical

Evaluation shall be opened on a date which will be intimated to

the technically qualified bidders in room no. 311 in the presence

of only those Bidders or their authorized representatives.

2.18.2 FINANCIAL BID.

Financial bid of only those Bidders who have been found qualified

in the Technical Bid shall be opened in the presence of such

Bidders or their authorized representative who choose to attend at

the time and place communicated to them in advance. The rates

quoted in the Financial Bid shall be read out to the Bidders present at

the time of opening.

2.18.3 The Financial Bids shall be evaluated strictly in accordance

with the criteria mentioned in the Financial Bid Forms and

detailed system given in this bid document.

Criteria for evaluation of the Financial Bid received will be on the

basis of lowest sum total of the weighted rates received in Financial

33 | P a g e


Bid in Form I which shall be calculated as follows, and mentioned

by the Bidder in column no.6:

For all Items at S. Nos. l to 5 of Financial Bid Form-I

: Col No 3 X Col No 5

The sum total amount in Column no. 6 of Row 7 of Form I

shall be considered to adjudge the Lowest Bidder.

2.19 PROCESS TO BE CONFIDENTIAL

Information relating to the process of examination,

clarification, evaluation, and comparison of Bids and

recommendations for the award of contract shall not be

disclosed to Bidders or any other persons not officially

concerned with such process . Any effort by a Bidder to

influence the Government's processing of Bids or award decisions

may result in the rejection of his Bid.

2.20 CORRECTION OF ERRORS

2.20.1 Where there is any discrepancy in the Financial Bid between

the amount in figures and in words, the amount in words

w ill prevail.

2.20.2 The prices stated in the Bid will be adjusted in

accordance with the procedure as per Sub-clause 2.20.1 for the

correction of errors and shall be considered as binding upon the

Bidder. If the Bidder does not accept the corrected Bid,

the Bid will be rejected, and the EMD shall be forfeited.

2.21 CURRENCY FOR BID EVALUATION

2.21.1 The unit rates and the prices shall be quoted by the Bidder in

Indian Rupees Only.

2.21.2 Bid will be evaluated on the basis of all calculations in Indian

Currency only.

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2.22 EVALUATION AND COMPARISON OF BIDS

2.22.1 The purchase committee of the department shall open the Bids

and prepare factual statement.

2.22.2 Purchase Committee constituted by the Transport Department ,

Govt. of Rajasthan for this purpose shall evaluate and finalize

the bid.

2.23 ISSUE OF LETTER OF INTENT

2.23.1 The lowest Bidder adjudged as per Para 2.18.3 shall be the

Successful Bidder.

2.23.1.1 In the event that two or more Bidders quote the same

Price, Govt. of Rajasthan may invite fresh Price Proposals in

sealed envelope only from the Bidders quoting the same price,

which shall not be more than the price quoted by them in the

original Bid.

2.23.2 Government of Rajasthan shall issue “Letter of Intent” to the

Successful Bidder by facsimile, followed by registered letter

/ Speed Post. On receipt of information by FAX / Speed Post,

the Successful Bidder shall intimate the Government of

Rajasthan of his acceptance of the offer in writing within

seven days from the date of receipt of letter of intent issued

by the Government of Rajasthan. In case the lowest

Bidder does not accept the offer, the same shall be passed

on to the next lowest Bidder and EMD of the lowest

Bidder shall be forfeited by the Government of Rajasthan.

2.24 GOVERNMENT'S RIGHT TO ACCEPT ANY BID AND TO

REJECT ANY OR ALL BIDS

2.24.1 The decision of the Govt. of Rajasthan regarding the evaluation,

qualification, opening and award of the Bid shall be final

and binding on all the Bidders.

2.24.2 The Government of Rajasthan reserves the right to reject

35 | P a g e


any or all offers received from the Bidders without assigning

any reasons.

2.24.3 In case of detection of any fraud or misrepresentation prior

to finalization of Tender, the Bid shall be rejected after due

opportunity of hearing and the EMD shall be forfeited. If the

same is detected before signing of the Agreement, the security

deposit and / or the EMD whichever is available with the

Department, shall be forfeited

and the Bid / LoI shall be cancelled after due opportunity of

hearing, in addition to any other legal recourse that may be taken by

the Government of Rajasthan. In case it is detected after signing

of the Agreement, in addition to any other legal recourse that may

be taken by the Government of Rajasthan, the Agreement shall

be cancelled after due opportunity of hearing, and security

deposit shall be forfeited.

2.25 SECURITY DEPOSIT

2.25.1 Within 15 days of receipt of the Letter of Intent, the successful Bidder

shall furnish a security deposit or Performance Guarantee of Rs 5.00

Crores (Rs Five Crores only) comprising of (i) Bank Draft of Rs 1.00

Crore (Rs One Crore only) and (ii) a bank guarantee of the amount

equivalent to Rs 4.00 crores (Rs Four Crores only). The bank guarantee

would be from one of the scheduled banks, duly reconfirmed by the said

bank. The Bank Guarantee should be in favour of Transport

Commissioner, Rajasthan. The Performance Guarantee shall be valid for

another one year i.e. total six year from date of agreement.

2.25.2 Failure of the Successful Bidder to deposit the

security deposit as per Clause 2.25.1 shall lead to

cancellation of the Letter of Intent and forfeiture of the

EMD.

2.26 SIGNING OF AGREEMENT

2.26.1 On receipt of letter of intent the Successful Bidder will sign

the formal Agreement with the Government of Rajasthan, on

non judicial stamp paper on a date to be notified by the Govt. of

36 | P a g e


Rajasthan. The signing of the Agreement shall take place

only after furnishing of Security Deposit by the Successful

Bidder as per Clause 2.25 and submission of the required

documents not submitted with the Bid by the Successful

Bidder as per Clause 2.3.19.

2.26.2 The Agreement will be signed by the legally authorized

representative of the Successful Bidder within 15 days from

the date of receipt of Letter of Intent, unless the same is

extended in writing by the Government of Rajasthan.

Before signing of the Agreement, the Successful Bidder shall

provide the Resolution of the Board of Directors

aulhorizing signatory of the Agreement in case Bidder is a

Company, Corporation or Joint Venture or Consortium. If the

Successful Bidder fails to sign the Agreement as per Clause

2.26. l in the specified period, the Earnest Money Deposit

(EMD) shall be forfeited.

2.27 CORRUPT OR FRAUDULENT PRACTICES

2.27.1 The Government of Rajasthan requires that all the Bidders should

observe the highest standard of ethics, and Each Bidder or

each of its constituent entities ( in case of JV/Consortium )

shall be required to give an undertaking with respect to the

below as in Annexure XI.

2.27.2 For the purposes of this Tender Document:

i) "Corrupt Practice" means behaviors on the part

of Bidder or his representative by which they

improperly and unlawfully enrich themselves and/or

t hose close to them, or induce others to do so,

by misusing the position in which they are placed,

and it includes the offering, giving, receiving, or

soliciting of anything of value.

ii) "Fraudulent Practice" means a misrepresentation

of facts, in order to influence evaluation

process or execution to the detriment of the

37 | P a g e

Rajasthan Transport Department HSRP Tender DocumentGovernment of Rajasthan, and includes collusive

practice among Bidders (prior to or after Bid

submission) designed to establish Bid price at

artificial non-competitive level and to deprive the

Government of Rajasthan of the benefits of free

and open competition.

2.27.3 Government of Rajasthan will reject a proposal for award if itdetermines that the Bidder recommended for award has

engaged in corrupt or fraudulent practices in competing for

the contract in question.

2.27.4 Govt. of Rajasthan will declare a Bidder ineligible,

either indefinitely or for a stated period of time, if it at

anytime determines that the Bidder has engaged in

corrupt or fraudulent practice in competing for, or in

executing, this project.

2.28 Indemnity Clause

The Successful Bidder will be responsible for affixing any High

Security Registration Plate, that may not b e in conformity

with the provisions of the Central Motor Vehicle Rules,

1989 with special emphasis on Rule 50 thereof and

MOTOR VEHICLES (NEWHIGH SECURITY REGISTRATION

PLATES) ORDER, 2001 as amended from time to time, or

for affixing stolen High Security Registration Plate. If any legal

and financial liabilities arise due to the above, in no case

Registering Authority/ Transport Commissioner/ Government of

Rajasthan will be responsible.

2.29 Non Collusion of Bidders / Members of Joint Venture

i) No bidder applying individually, or as a member of a

Joint Venture, can be member of another Joint

Venture for this project.

ii) No bidder shall submit more than one Bid.

38 | P a g e

Rajasthan Transport Department HSRP Tender Documentiii) Any bidder or constituent of Joint Venture, who

submits or participates in more than one Bid, will be

disqualified and will also cause the disqualification of

the Joint Venture for this project.

iv) Each bidder and each member of the Joint Venture

shall submit a certificate / affidavit confirming that in

the preparation and submission of the Proposal, no

Bidder or any member of the Joint Venture has acted

in concert or in collusion with another Bidder/s and

also done any act, deed or thing which is or could be,

regarded as anti-competitive.

39 | P a g e


SECTION-III

SCOPE OF WORK

3.1.1 The registration of motor vehicle is documented in the State

of Rajasthan at 53 Registering Authorities (DTO) offices at

location given in Annexure No. XII and Motor Vehicle Dealers

Authorized as Registering Authority by the Govt. of Rajasthan.

All vehicles registered on or after commencement of scheme will

be issued and affixed with the High Security Registration

Plate. The existing vehicles will also be covered with fitment of

the High Security Registration Plate within two years. (The number

of vehicle already affixed with HSRP is annexed as Annexure XV)

3.1.2 It will be binding on the Contractor to provide the services:-

a) Within 15 days of notice by Transport Commissioner for

new offices, if the same come into existence during the

period of contract.

b) Within 7 days of notice in case a registeringauthority declares any new place as place for registration.

3.2 Supply and Affixation of Registration Plate

a) The Contractor will have to supply and affix the Registration

Plates as per the specifications laid down in the

“said notifications” and carry out the finishing process for

each High Security Registration Plate according to

individual numbers and alphabets as allotted by the Registering

Authority. The Contractor shall set up individual embossing

stations in or in proximity of the Registering Authority as per list

provided in Annexure XII and Motor Vehicle Dealers Authorized

as registering authority by the Govt. of Rajasthan to ensure proper

and easy availability of the High Security Registration Plates.

b) The Registration Plates and the third Registration Plate (sticker)

will be affixed in the premises of the Registering Authority or

the place declared by the Registering Authority only by

authorized employees of the Contractor, and the old plates

removed from the existing vehicles shall be deposited with the

40 | P a g e

Rajasthan Transport Department HSRP Tender DocumentRegistering Authority.

c) The Contractor shall clear on a daily/weekly/fortnightly/

monthly basis as may be necessary, the accumulated old Number

Plates removed from the existing vehicles from the

premises of the Registering Authority which will be destroyed in

presence of the Registering Authority and disposed of/auctioned in a

manner prescribed by the Registration Authority. Any amount so

collected from auction will be deposited in revenue head of Transport

Department. Destruction and disposal of old number plates will

be so done as not to cause any environmental risks and all

guidelines of the Government with regard to environmental

consideration will be followed.

3.3 Time limit for affixation

In the case of new vehicles, HSRP shall be affixed on the sameday of registration provided payment is made by the customer , thetime for affixing of High Security Registration Plates on oldMotor Vehicle will be 2 (two) working days, after the dayof authorization by the Registering Authority and uponpayment being made by the customer to the contractor. Thecontractor shall receive the documentary evidence in the formof copy of Form 20 under rule 47 of Central Motor VehicleRules 1989 or relevant authorization document, from theRegistering Authority authorizing the Contractor to affixnew/replacement HSRP.

3. 4 Embossing & Affixing

The High Security Registration Plate will be embossed and

be affixed to the Vehicle as per the process laid down in

t h e said notification and Central Motor Vehicle Rules, 1989

amended from time to time, with special emphasis on Rule 50,

only upon the receipt of authentic documentary evidence

from the Registering Authority. No Security Registration

Plates or 3 rd Registration Plate or Snap Lock will be

issued to anybody without proper authorization and any

incidence of this nature would directly lead to termination of

the Agreement.

3. 5 Existing Vehicle

41 | P a g e

Rajasthan Transport Department HSRP Tender DocumentOn existing registered vehicles also, the High Security

Registration Plates will be individually embossed and affixed

only upon receipt of the authentication document from

the vehicle owner and the verification by Registering

Authority. However, Contractor shall ensure that the old

number / Registration plates will be collected back and duly

destroyed as per the norms indicated in this Tender Document.

3.6 Replacement of Registration Plate

i) In case any vehicle already provided with High Security

Registration Plate needs to be replaced with either or both of the

Registration Plate or the third Registration Plate/Mark in the

form of self destructive hologram sticker, these replacements

shall be done by charging item w i s e costs a s p e r rate

approved for r e p l a c e m e n t from the vehicle owner, only

upon receipt of documentary evidence by the Registering

Authority. Item wise rates as quoted in Form-I (Financial Bid) by the

successful bidders shall be the approved rates for replacement of that

particular item.

ii) In case of any manufacturing defect of permanent nature

on account of hot stamping of reflective sheet within five years

period, the plate shall be replaced free of cost on the

instructions of the Registering Authority.

3.7 Maintenance of Supply Unit

Contractor should maintain his supply unit/units well in

order and in no case the supply be obstructed because of it.

3.8 Electricity Generators

Contractor should maintain, backup generators, i f so req uired ,

so that the supply may not be affected because of electricity

failure.

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3.9 Right type of Registration Plate, Responsibility of Contractor

Providing the right type of High Security Registration Plate

and fixing to the vehicle shall be the sole responsibility of

the Contractor. The Department shall hold the

Contractor responsible for any failure. In case of any complaint

received by the Government of Rajasthan about quality and

specifications of plates, Government of Rajasthan may get

these tested by the Testing Agencies authorized by the

Government of India as per rule 126 of Central Motor

Vehicles Rules, 1989. In case of non conformity of standard

found by Testing Agencies, sub-standard plates so supplied by

the Contractor shall be replaced by him at his own cost.

3.10 Provision of space in the premises of Registering Authority

3.10.1 The Registering Authorities will allow the affixation of

High Security Registration Plate in their premises. Minimum

space required for the purpose will be provided in the premises of

Registering Authority.

3.10.2 Charges for utilities like electricity and water etc will

be payable on actual basis by the Contractor for availing the

facilities mentioned in clause 3.10.1.

3.10.3 The Space provided to the Contractor will be solely for the

purpose of pursuing the objects of this Scheme, and would

not bestow on them any right to own, lease, rent or use the

premises for any purpose other than the purpose of this

Scheme. For avoidance of doubt it is further made clear that

the Contractor shall not have any right, title or interest in any

form whatsoever, in the Space so provided to the C ontractor.

Immediately on the termination of the contract awarded to the

Contractor, the said Space will be vacated by him and handed

back to the concerned authority.

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3.11 Facility Inspection

3.11.1 The Government of Rajasthan or their nominated /

delegated authority individually or jointly with any other

agencies/authorities including Testing Authorities reserves

the right to inspect, supervise, assess, all the equipments

installed at the premises of Contractor to ensure the

effectiveness of the installations established after giving prior

intimation in writing or by way of surprise check.

3.11.2 The Registering Authority reserves the rights to inspect

the embossing stations and other infrastructural arrangements

of the Contractor under it s jurisdiction at any time. In

the event of any irregularity, the Government of

Rajasthan can take an appropriate action against the

Contractor as specified in Clause 4.15 of the Tender

Document.

3.11.3 The Department will have the right to appoint

independent Auditors to have the books, premises and operations

examined at intervals of not shorter than a year at the cost of

the Contractor.

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SECTION-IV

TERMS AND CONDITIONS

START AND PERIOD OF CONTRACT

4.1 The Contract shall come into force only after signing

of the Agreement and will be for a period of 5

years commencing from the date of signing of the

Agreement. However, the contract may be extended by

the State Government for a period up to six months.

The Registering Authority shall not send copies of

Form-20 or relevant documents as per clause 3 .3 before

and up to 30 days from signing of Agreement, but shall send

the same immediately after 60 (sixty) days of signing of

the Agreement. The Contractor shall ensure that necessary

infrastructure for embossing, supply and affixing of HSRP

is duly installed and made operational on or before the

30th day from signing of Agreement, at all the

locations of Registering Authorities in the State of

Rajasthan.

4 .2 RATES OF HIGH SECURITY REGISTRATION PLATE

4.2.1 The Contractor shall affix the High Security Registration Plates

to the Vehicles, against Authorization Document from

the Registering Authority for affixing High Security

Registration Plates at the rates as approved in the Agreement.

4.2.2 The prevailing approved rates shall be displayed by the

Contractor at all embossing stations / affixing places duly

signed by the respective Registering Authorities.

4.3 SAMPLES AND PERFORMANCE WARRANTY OFPLATES

4.3.1 The Contractor shall provide samples of High Security

Registration Plates required for all categories of vehicles duly

certified from authorized Testing Agencies. The samples will

be made available to all the Registering Authorities within

15 (Fifteen) days from signing of the Agreement, in order to

check / compare supplies of High Security registration Plate.

45 | P a g e


In case the samples are not supplied to any Registering

Authority, work of supply and affixing of HSRP will not be

allowed to start at that location till such samples are

received.

4.3.2 The Contractor must provide Field Performance Warranty

for p e r m a n e n t nature of hot stamping o f reflective sheet

and for the High Security Registration Plate for a period of 5

years. Such warranty shall be affixed / mentioned in the receipt to the

consumers.

4.3.3 The Contractor must provide such further service levels as may

be notified by the Government of Rajasthan/ Government

of India from time to time.

4.4 REPORTS

4.4.1 The following reports will be submitted by the Contractor in

the format enclosed:

a) Daily Compliance Report to each Registering Authority

and a combined report of the whole District to the concerned

District Transport Office as per Annexure-XIII and XIII-A

respectively.

b) District Transport Office wise Monthly Compliance Report

to the Transport Commissioner as per the Format at

Annexure XIV.

c) Submission of COP within 03 (three) months of signing

of Agreement, and thereafter as per Norms which

may be notified by Ministry of Road Transport

and Highways, Government of lndia or earlier as

may be required by the Transport Department,

Government of Rajasthan from time to time for

reasons to be intimated in writing.

4.4.2 The Contractor should also invariably give the details of and

set up ON LINE Management Information System and access

46 | P a g e


method relating to the issuance of High Security

Registration Plates (As per Clause 4.4.3).

4.4.3 (a) The Contractor will ensure support by a n enterprise

resource planning and management system in a secure mode, to

enable access of information relating to the

issuance of High Security Registration Plates in an "ON

LINE" real time environment and at the same time provide

this information to the Transport Commissioner and at all

the locations of Registering Authority by installing required

systems and other peripherals at his own cost.

(b) The detailed networking plan shall also meet requirements

of Clauses 4.4.2, 4.4.4, 4.4.5 and 4.4.6. The Contractor shall

set up and operationalize the above state-wide network

including allocations of Registering Authorities and the

Transport Commissioner's office within 60 (Sixty) days from

signing of Agreement. Department may use the network

established by the Contractor for its own purpose.

4.4.4 Centralized connectivity terminal would be provided by the

Contractor to the Department with access code at designated

place to enable the Department to access the information of the

State of Rajasthan.

4.4.5 Contractor will upgrade the necessary data and supply it

to Registering Authority as per directions issued

by Transport Commissioner from time to time.

4.4.6 Contractor should use only legal Licensed Versions of

Operating System.

4.5 TRAINING

The Contractor shall undertake to impart training on High

Security Registration Plate to designated staff/officers of

the Department, Police etc. However, the cost of

transportation of such government staff / officers shall

be borne by the Government of Rajasthan.

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4.6 DETAILS TO BE CONFIDENTIAL

Confidentiality of the process and system including the

security features of the High Security Registration Plates

are very important, which has to be maintained, and any

divulgence will have a serious penal and legal action

including action under clause 4.15, and the Contractor shall

treat the details of the contract as private and confidential,

save in so far as may be necessary for the purposes

thereof, and shall not publish or disclose the same or any

particulars thereof in any trade or technical paper or

elsewhere without the previous consent in writing of the

Transport Commissioner. If any dispute arises as to the

necessity of any publication or disclosure for the purpose of

the Contract the same shall be referred to the Transport

Commissioner whose decision shall be final.

The Contractor or his representative should neither disclose

the data of vehicles nor sell the data or use it for

commercial exploitation or research work without the written

permission of the Transport Commissioner.

4.7 TRANSFER OF RIGHTS

The Contractor cannot transfer the contract to anybody

under any circumstances.

4.8 LANGUAGE AND LAW

The Language of the contract is English and the Law governing

the contract is that in force in India.

4.9 DECISIONS AND INTERPRETATIONS

Except where otherwise specifically stated, the Transport

Commissioner will decide the contractual matter between the

Department and the Contractor.

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4.10 COMMUNICATION

Communications between parties, which are referred to in

the conditions, are effective only when in writing. A notice

through registered post/speed post / e-mail shall be effective

from the date of issue.

4.11 ACCESS TO THE PREMISES

The Contractor shall allow the Transport Commissioner and

any person so authorized by the Transport Commissioner,

access to the premises of the work places.

4.12 INSTRUCTIONS

4.12.1 The Contractor shall carry out all instructions of Transport

Commissioner /his authorized representative, which comply

with the applicable Laws where the embossing stations are

located.

4.12.2 The Contractor shall permit the Transport Commissioner

/his authorized representative to inspect the

Contractor’s accounts and records relating to the fabrication

and finishing of the High Security Registration Plates at

the embossing stations and other installations.

4.13 DELAYS IN THE PERFORMANCE

4.13.1 Performance of the Contract shall be made by the Contractor in

accordance with the time schedule as per this Tender

Document and as further specified by the Government of

Rajasthan.

4.13.2 A delay by the Contractor in the performance of its contractual

obligations shall render the Contractor liable to any or all of

the following sanctions:

i) Forfeiture of its security deposit,

ii) Imposition of Liquidated Damages; and/or

iii) Termination of the Contract for default.

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4.13.3 If at any time during performance of the contract, the

Contractor should encounter difficulties impeding timely

completion of the services under the contract and

performance of services, the Contractor shall promptly

notify the Transport Commissioner in writing of the fact ofthe delay, it's likely duration, and its causes within 24 hours.

As soon as practicable , after receipt of the Contractor's

report, the Transport Commissioner of Rajasthan shall

evaluate the situation and may at its discretion

extend time for performance in which case the extension shall

be ratified by the parties by amendment of the Contract.

4.13.4 FORFEITURE OF SECURITY DEPOSIT:

The liquidated damages under the subsequent clauses shall

be payable in cash within 15 days from the date of

imposition thereof, and in case of failure to do so, the security

deposit may be forfeited and encashed to that extent, in

which case the Contractor will have to make good the

same amount by a supporting bank guarantee within 7

days of the encashment. Similarly, delay in payment of

User Charges as per Clause 3.10.2 or delay in compliance of any

other schedule or requirement of this Tender may also lead to

forfeiture of security deposit as per Clause 4.13.2. The

security deposit may also be forfeited by Govt. of Rajasthan as

per provisions of Clause 4.15 relating to termination of the

Contract.

4.14 LIQUIDATED DAMAGES

4.14.1 Time is the essence of the contract. High Security Registration

Plates are to be affixed on the newly registered motor vehicles

in State of Rajasthan from the date of commencement of Scheme

and old registered vehicles at the earliest and within two years.

Therefore Contractor is required to install necessary

infrastructure at all locations in the State of Rajasthan as has

been mentioned in Annexure No XII. Number of

Registering Authorities may increase in future and the

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Contractor is bound to install necessary infrastructure in order

to provide High Security Registration Plates without any

additional claims under this contract and to make

operational at all locations. Concerned Registering

Authorities would ensure compliance after physical verification

of the infrastructure installation.

4.14.2 If necessary infrastructure is not installed or not made operational

at any of the locations of Registering Authorities in the State of

Rajasthan on the date indicated by the Department as per

Agreement, it would be considered delay in the commencement

under the contract. It would result in the recovery of liquidated

damages at the rate of Rs. 25,000/- (Rupees twenty five

thousand) only for each day subject to a maximum of Rs. 25.00 Lac

(Rupees Twenty Five lacs) only. Delay in commencement will not

in any case exceed by hundred days (100 days).

4.14.3 After commencement of the project, it would be the foremost

responsibility of Contractor to provide High Security

Registration Plates as per Clause 3.3 on the date of registration

in case of new vehicles and within 2 ( two) working days from

the date of receipt of documentary evidence / order from the

Registering Authority for the existing vehicles. Delay in supply

and affixation of registration plates would cause inconvenience

to the vehicle owners, therefore, in such cases of delay,

Contractor shall be liable for liquidated damages eg. If

the documents are received on 23rd, the plates have to be

affixed latest by 25th, otherwise damages become chargeable.

4.14.4 For the purpose of Clause 4.14.3, each Registering Authority

would be considered one unit. During the contract period, the

Contractor must ensure the supply and affixation of plates

within stipulated time. If he fails to do so, 10% of

amount of cost of plates supplied and affixed in a

calendar month’s period would be recovered from the

Contractor as liquidated damages. For individual cases of

51 | P a g e


delay beyond stipulated days, an amount not exceeding Rs. 5000

imposed by Transport Commissioner will be recovered as liquidated

damages. Each Registering Authority would calculate the delay

in supply on monthly basis and communicate the amount

of liquidated damages f o r t h e p r e c e d i n g m o n t h b y 1 0 t h

o f e v e r y m o n t h . The Contractor shall deposit amount of

liquidated damages within a period of 7 days by way of

Demand Draft / Bankers Cheque to the concerned Registering

Authorty.

4.15 TERMINATION OF THE CONTRACT

The Government of Rajasthan will have a right to cancel the

contract if the Contractor commits breach of any or

all conditions of the Contract. Breach of Contract includes,

but is not limited to the following:

a) It is found that the schedule of implementation ofthe Scheme is not being adhered to,

b) The Contractor stops work & such stoppage has not been

authorized by the Transport Commissioner,

c) The Contractor becomes bankrupt or goes into

liquidation,

d) The Transport Commissioner gives notice to correct a

particular defect / irregularity and the Contractor fails

to correct such defects / irregularity within a

reasonable period of time determined by the

Transport Commissioner.

e) In case it is found that the Contractor has failed to make

the supplies as per the requirement of the Government of

Rajasthan and as per the approved specifications.

f) In case it is found that the Contractor is involved

in distribution of duplicate High Security Registration

Plate and/or is leaking the security features,

g) Fails to submit valid "Conformity of Production

52 | P a g e


Certificate" periodically as per the guidelines of the

Testing Agencies or as per Clause 4.4.1 (c), to

the Department,

h) Fails to replenish by way of bank guarantee the amount

of security deposit deducted in lieu of payment of

liquidated damages under Clause 4.14.2 or 4.14.4 or

deducted in lieu of User Charges payable under Clause

3.10.2, and

i) In case of detection of any fraud or misrepresentation at

any stage as per Clause 2.24.3

Because of breach of contract by the Contractor for any of the

above reasons, the Government of Rajasthan shall have the

right to terminate the contract by giving 15 days notice to the

Contractor, and forfeit the Performance Security and shall

have the right to supersede and take over the entire

infrastructure and operation on "as is where is basis" at the

risk and cost of the Contractor.

4.16 FORCE MAJEURE

4.16.1 Notwithstanding the provision of Clause 4.13, 4.14 and 4.15,

the Contractor shall not be liable for forfeiture of its

Security Deposit, liquidated damages or termination for

default, if and to the extent that, its delay in performance

or other failure to perform its obligation under the contract

is the result of an event of Force Majeure.

4.16.2 For purpose of this Clause, "Force Majeure" means

an unforeseeable event beyond the control of the Contractor and

not involving any fault or negligence on the part of the

contractor. Such events may include, but are not restricted to,

acts of the Government of Rajasthan either in its sovereign or

contractual capacity, wars or revolution, fires, floods ,

epidemics, quarantine restrictions and freight embargoes. But

it does not include failure of electricity, connectivity or

printing system as a cause beyond control.

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4.16.3 If a Force Majeure situation arises, the Contractor shall

promptly notify the Transport Commissioner in writing of

such conditions and the cause thereof. Unless otherwise

directed by the Transport Commissioner in writing, the

Contractor shall continue to perform its obligations u nder the

contract as far as is reasonably practical, and shall seek all

reasonable alternative means for performance not prevented

by the Force Majeure event. The Government of Rajasthan

may terminate this contract, by giving a written notice of

minimum 30 days to the Contractor, if as a result of Force

Majeure the Contractor is unable to perform a material

portion of the services for a period of more than 60 days.

4.17 ARBITRATION

4.17.1 The Department and the Contractor shall make every effort to resolve

amicably by direct negotiations any disagreement or dispute, arising

between them under Contract.

4.17.2 If after 30 days from the commencement of such direct negotiations,

the dispute is not resolved it shall be finally settled by binding

arbitration under "The Arbitration and Conciliation Act, 1996". The

Arbitrator shall be one man Arbitrator nominated by the Govt. of

Rajasthan.

4.17.3 "The Indian Arbitration and Conciliation Act 1996", the rules made

thereunder and any statutory modification or re-enactments thereof,

shall apply to the arbitration proceedings.

4.18 PASSING OF PROPERTY

4.18.1 No right, title or interest in the site (if allotted by the

Department to the Contractor) shall pass to the Contractor. The

ownership of the hardware/equipment & infrastructure

created by the Contractor shall not pass to the Department and

shall remain the property of the Contractor even after the

expiry of the Contract , provided the Contract is successfully

completed and the Contractor vacates such site within the stipulated period,

as per Clause 4.18.2.

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4.18.2 The Contractor shall vacate site allotted by the Department

within 7 (seven) days of the expiry of the contract period,

failing which, amount of security deposit shall not be

refunded as per Clause 4.24, and action may be taken as per

law considering unauthorized occupancy of the Contractor.

4.19 "NO CLAIM" CERTIFICATE

4.19.1 The Contractor shall not be entitled to make any claim,

whatsoever, against the Government of Rajasthan, under or by

virtue of or arising out of this Contract, nor shall the

Government of Rajasthan entertain or consider any such

claim, if made by the Contractor and the Contractor shall sign

a "No Claim" Certificate in favour of the Government of

Rajasthan in such forms as shall be required by the

Government of Rajasthan after the works are finally accepted.

4.20 SUSPENSION

4.20.1 The Government of Rajasthan may, by a written notice of

suspension to the Contractor, suspend the Contract if the

Contractor fails to perform any of its obligations under

the contract (including the carrying out of the services)

provided that such failure is of a nature beyond the scope of

Clause 4.1 3, 4.14 and 4.15, but is also not covered by the

scope of Clause 4.16, and further provided that such notice of

suspension:

i) Shall specify the nature of the failure and

ii) Shall require the Contractor to remedy such failure

within a specified reasonable period from the date of

receipt of such notice of suspension by the Contractor.

4.21 CESSATION OF RIGHTS AND OBLIGATIONS

4.21.1 Upon termination of the Contract pursuant to any of the Clauses4.13, 4.15, and 4.16 above, or upon expiration of this contract,

all rights and obligations of such parties shall cease, except:

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i) Such rights and obligations as may have accrued on

the date of termination or expiration,

ii) The obligation of confidentiality set forth,

iii) Any right which a party may have under the

applicable law.

4.22 CESSATION OF SERVICES UPON TERMINATION

Upon termination of the Contract pursuant to any of theClauses 4.13, 4.15, and 4.16 above, the Contractor shall,immediately upon dispatch or receipt of such notice, take allnecessary steps to bring the services to a close in a prompt andorderly manner.

4.23 COMPLETION OF CONTRACT

4.23.1 Unless terminated earlier, pursuant to Clauses 4.1 3, 4.15, and 4.16, the

contract shall terminate on the completion of 5 Years from the date of

signing of the agreement. Upon completion of the 5 year contract, the

term of the Contract may further be extended for a period not

exceeding up to twelve months on same terms and conditions.

However, the contractor shall not abandon work even after five

years except in the manner laid down in this document.

4.24 REFUND OF SECURITY DEPOSIT

Within a period of three months on successful completion of period of

contract, the Contractor will be entitled to get refund of 50% of the

security deposit subject to receipt of No Objection Certificate from all

Registering Authorities of the State. Balance 50% security deposit

will be refunded to the Contractor after another 5 years or

extended period of six months as the case may be from the date of

completion of contract period . This is necessary as it will be a

security in lieu of future guarantee for the quality of the High

Security Registration Plates.

4.25 EXIT MANAGEMENT

If on account of unavoidable circumstances beyond the control of the

Transport Department, Govt. of Rajasthan, the Department is unable to

56 | P a g e


award a new contract to a new contractor, the operation or affixation of

HSRP by the Contractor shall be continued on the written instructions

from the Department, for such period as may be necessary but not for more

than six months, on the same terms and conditions. The contractor shall

manage the project during the contract keeping in mind fair play and best

practices of the Industry so that at no stage even after completion of five

years or extended period the project is abandoned, reduced in scale of

operation or in any manner prejudiced in fulfillment of the objectives of the

project.

4.26 LEGAL JURISDICTION

Any dispute arising out of the contract shall be subject to the

jurisdiction of Courts of Law located at Jaipur C i t y only.

4.27 PENALTY

Notwithstanding anything contained in another clauses of this bid

document, Transport Commissioner may impose a penalty up to

Rs. 5 lac, if contractor is found involved in malpractices of charging

money above than the approved price, not maintaining quality of high

security number plate or breach of any statutory condition of the bid

document, after giving an opportunity of hearing to the contractor.

The imposition of three consecutive penalties, as per the discretion of

the Transport Commissioner, may invoke termination of the Contract

Agreement under clause 4.15.

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SECTION-V

SIZE AND TECHNICAL SPECIFICATIONS

OF THE HIGH SECURITY

REGISTRATIONPLATES

The Size and Technical Specifications of the High Security

Registration Plates shall be as per the provision of

Central Motor Vehicle Rules, 1989 with special

emphasis on Rule 50 thereof, as amended from time to

time.


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Sl.

ItemWeight

attachedUnit

Item wise break upRate in Rupees

Total(3 x 5)

Type/Size Figures Words1 2 3 4 5 61.

Complete set of Registration Platesinclusive of Snap Lock and fixingfor two-wheelers.

0.7524

Piece 200mmx100mmPiece 285mmx45mmPair Snap Lock

Set TOTAL - A2.

Complete set of Registration Platesinclusive of Snap Lock, 3rd

Registration Plate and fixing forthree-wheelers (Passenger andgoods) and invalid carriages.

0.0179

Piece 200mmx100mmPiece 200mm x 100mmPiece 3rd registration plate/stickerPair Snap LockSet TOTAL – B

3.


Registration Plate and fixing forLight Motor Vehicles/ PassengerCars. (excluding tractors)

0.0950

Piece 500mm x 120mmPiece 340mm x 200mmPiece 3rd registration plate (sticker)Pair Snap LockSet TOTAL - C

FINANCIAL BIDFORM - I

HIGH SECURITY REGISTRATIONPLATE

1. NAME OF THE BIDDER2. ADDRESS3. BID VALIDITY PERIOD4. TENDERED RATES


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4 Complete set of Registration Platesinclusive of Snap Lock ,3rd

Registration Plate and fixing fortractors.

0.0711

Piece 285mm x 45mmPiece 200mm x 100mmPiece 3rd registration plate/stickerPair Snap Lock

Set TOTAL - D5.


Registration Plate and fixing forMedium Commercial Vehicles/Heavy Commercial Vehicles/Trailer combination. 0.0636

Piece 340mm x 200mmPiece 340mm x 200mmPiece 3rd registration plate/stickerPair Snap Lock

Set TOTAL - E6 Total No. of vehicles in ratios. 1.0000

7. Sum Total amount (A+B+C+D+E)

In Figures:In Words:

I agree with the terms and conditions of the tender document. However specific agreement will be signed upon award of contract.

NOTE:1. The above rates are chargeable from vehicle owners and are for providing and fixing High Security Re gi s t r a t ion Plate on the vehicles.2. The rate is inclusive of all taxes, levies and all other charges.3. Weights attached have been arrived at by the department on the basis of % of types of vehicles registered in the State as on 31.3.2016.4. Item wise Rates shall not be considered for evaluation.5. For working out the weighted averages the total rate quoted in column no. 5 corresponding to the title "Total" in column no. 4 will be taken into

consideration.6. Replacement of Plates will be done on the item wise approved rate quoted in column no. 5 corresponding to the name of item mentioned in column

no. 4 only for the item replacement.

SIGNATURE & STAMP OF BIDDER


ANNEXURE I (See clause 1.3.3)

NUMBER OF TOTAL REGISTERED MOTOR VEHICLES AS ON 31-3-2016 IN RAJASTHAN

REGISTRATION OF VEHICLES IN RAJASTHAN

S.No. District M.

Ricks.Two

WheelerAuto

Ricksha

TempoCar Jeeps Tractors Trailers Taxi/Maxi

Cabs Buses Trucks Others TotalPass. Goods

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

1 Jaipur (S)55 1768999 27193 6008 14578 332947 70823 48424 2911 31801 24292 82901 5738 2416670

2 Dudu0 16284 5 2 0 940 685 820 0 137 76 764 69 19782

Total 55 1785283 27198 6010 14578 333887 71508 49244 2911 31938 24368 83665 5807 2436452

3 Jaipur (N)0 4514 255 120 33 640 795 72 0 138 46 361 4 6978

4 Kotputli0 66427 148 70 959 4579 4906 7718 136 1981 2137 14326 628 104015

5 Chomu0 20622 6 3 0 1086 1940 1444 4 204 170 1167 96 26742

6 Shahpura0 12179 0 0 13 610 388 1060 33 87 38 1779 33 16220

Total 0 103742 410 193 1005 6915 8029 10294 173 2410 2391 17633 761 153955

7 Dausa0 174930 1254 436 225 6263 5515 16212 119 2372 1395 5403 468 214592

8 S.Madhopur0 149308 703 388 187 5034 4103 24572 824 2347 2305 4879 489 195139

9 Karouli0 100653 1401 638 13 2252 3145 12018 116 1389 802 1953 75 124455

Total 0 424891 3358 1462 425 13549 12763 52802 1059 6108 4502 12235 1032 534186

10 Sikar0 243492 5848 1318 312 18129 16509 26859 449 3186 3944 15657 944 336647

11 Jhunjhunu0 197513 3363 1064 620 16338 14666 20426 443 3464 5623 13076 1032 277628

12 Churu15 90776 7552 1171 259 7219 7588 20043 76 1650 2549 9435 275 148608

13 Sujangarh 0 15364 75 36 9 981 573 1161 0 148 89 726 57 19219

Total 15 547145 16839 3588 1200 42667 39336 68489 968 8448 12205 38894 2308 782102

14 Alwar2 528737 1992 901 1295 33442 9479 60833 1717 2442 3142 22137 1203 667322

15 Shanjahapur0 0 0 0 0 0 0 0 0 0 0 0 0 0

16 Bhiwadi 0 25210 231 108 111 2586 1048 2260 0 140 287 893 185 33059

Total 2 553947 2223 1009 1406 36028 10527 63093 1717 2582 3429 23030 1388 700381

17 Bharatpur2 268078 1542 455 570 11142 10333 48993 1834 1248 2242 16731 737 363907

18 Dholpur0 95489 682 355 83 2899 3763 15860 78 897 926 8520 193 129745

Total 2 363567 2224 810 653 14041 14096 64853 1912 2145 3168 25251 930 493652

19 Ajmer0 493420 5313 1563 4936 39220 13821 20580 1532 4870 3439 18393 1300 608387

20 Beawar0 110549 1846 535 1455 4044 3765 2603 54 1215 744 3036 649 130495

21 Nagour0 214473 1683 297 1199 12712 15233 97715 1061 2935 2074 14338 1033 364753

22 Didwana 0 117372 881 273 275 5618 4274 7220 13 667 469 4312 597 141971

23 Tonk 0 193433 459 150 218 4735 3908 21084 884 1176 1339 4687 361 232434

24 Kishangrah0 23707 148 69 133 1493 893 1235 0 73 42 886 92 28771

25 Kekri0 13568 20 9 44 222 479 1331 35 38 14 291 80 16131

Total 0 1166522 10349 2897 8260 68044 42373 151768 3579 10974 8121 45943 4112 1522942

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26 Jodhpur0 696293 12854 2316 10273 74551 28758 64339 8679 11289 7905 56782 3155 977194

27 Barmer0 131320 2935 1094 954 6100 5925 16320 764 5481 1363 14446 719 187421

28 Jaisalmer0 43120 1960 508 349 2686 2382 8541 186 2249 537 5653 591 68762

29 Balotra 0 24645 381 179 137 1293 909 1281 23 288 53 1256 92 30537

30 Phalodi 0 14169 40 19 106 557 442 4048 0 121 80 1525 118 21225

Total 0 909547 18170 4116 11819 85187 38416 94529 9652 19428 9938 79662 4675 1285139

31 Pali0 345936 2716 1010 2901 12663 6550 17818 2440 4523 1584 7613 878 406632

32 Sirohi 0 114420 3695 883 1097 5014 5023 10080 1194 3386 1060 3457 465 149774

33 Jalore 0 113276 2696 695 1127 5618 7552 22552 1706 3142 954 4708 338 164364

34 Abu Road0 16404 378 178 112 1374 328 602 0 348 37 539 53 20353

35 Bhinmal0 23123 267 126 53 690 974 3103 4 120 88 1350 62 29960

Total 0 613159 9752 2892 5290 25359 20427 54155 5344 11519 3723 17667 1796 771083

36 Udaipur 1 576909 7596 3074 3022 66478 18792 17163 5005 8690 5912 30431 1903 744976

37 Dungarpur0 166767 2774 677 866 6395 5059 7687 3450 2214 1649 4017 502 202057

38 Ratanpur0 0 0 0 0 0 0 0 0 0 0 0 0 0

39 Banswara2 221595 3271 855 983 9098 6542 8559 4004 2055 1711 4715 224 263614

40 Rajsamand0 155844 1693 679 1385 7519 4773 8463 2290 1802 1027 5276 135 190886

Total 3 1121115 15333 5286 6256 89490 35166 41872 14749 14761 10299 44439 2764 1401533

41 Chittorgarh1 287703 3643 1377 3795 15293 12241 30148 7992 2537 1982 13546 636 380894

42 Pratapgarh0 60984 138 79 135 1315 2260 6390 673 499 347 1180 147 74147

43 Bhilwara0 452162 3828 1179 3226 33574 15978 35089 4778 2583 2629 17467 2801 575294

44 Shahpura 0 22206 23 11 27 325 944 2482 0 26 45 377 77 26543

Total 1 823055 7632 2646 7183 50507 31423 74109 13443 5645 5003 32570 3661 1056878

45 Kota4 558021 9749 3366 1872 56609 16816 26733 8618 3986 3773 19664 1465 710676

46 Bundi0 178323 1143 476 711 7288 4416 21959 2622 1407 640 4300 852 224137

47 Jhalawar 0 166527 768 309 683 5929 8502 19740 3676 1219 1206 5566 519 214644

48 Baran 0 162116 601 261 381 4838 5762 24414 1670 1471 787 2014 260 204575

49 R.Mandi0 62000 64 38 80 3241 1521 3369 281 153 221 2254 194 73416

Total 4 1126987 12325 4450 3727 77905 37017 96215 16867 8236 6627 33798 3290 1427448

50 Bikaner 0 279140 9419 1599 2326 20591 11947 37563 917 4879 3215 29240 1086 401922

51 Ganganagar 8 287777 4866 1074 379 22075 17171 77257 3404 1964 3971 21820 614 442380

52 H.Garh0 132681 1360 444 422 11294 5432 28228 12 790 1632 10017 526 192838

53 Nohar0 13842 68 32 26 1296 654 3549 0 34 165 987 30 20683

54 Nokha0 5609 50 24 4 472 287 1267 0 51 61 753 24 8602

Total 8 719049 15764 3172 3157 55728 35491 147864 4333 7718 9044 62817 2280 1066425

G. Total 90 10258009 141576 38531 64959 899307 396572 969287 76707 131912 102818 517604 34804 13632176

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ANNEXURE II

(See clause 1.3.3)

NUMBER OF NEWLY REGISTERED MOTOR VEHICLES DURING THE YEAR 2016-2017IN RAJASTHAN

REGISTRATION OF VEHICLES IN RAJASTHAN

During The Year 2016-17

S.No. District M. Ricks. Two

WheelerAuto

Ricksha

TempoCar Jeeps Tractors Trailers Taxi/Maxi

Cabs Buses Trucks Others Total

Pass. Goods

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

1 Jaipur0 109073 2630 1237 333 28669 4251 1605 139 4976 642 5087 531 159173

2 Dudu0 7305 7 3 2 459 252 352 1 110 18 654 21 9184

3 Kotputli 0 7399 29 14 3 595 363 192 0 88 122 1745 55 10605

4 Chomu0 9113 0 0 0 863 453 419 0 109 67 489 59 11572

5 Shahpura0 7672 1 0 1 433 177 389 0 53 30 1119 38 9913

Total 0 140562 2666.3 1255 339 31019 5496 2957 140 5336 879 9094 704 200447

6 Dausa 0 16444 129 61 35 1057 552 865 462 206 56 713 96 20676

7 S.Madhopur0 16226 62 29 14 752 386 1180 1438 318 280 981 52 21718

8 Karouli0 11967 186 87 0 420 293 940 369 112 42 175 3 14594

Total 0 44637 377 177 49 2229 1231 2985 2269 636 378 1869 151 56988

9 Sikar 0 40013 311 146 10 2945 1364 1773 0 262 298 1172 130 48424

10 Jhunjhunu0 28791 172 81 108 3232 1073 1276 0 319 505 1520 178 37255

11 Churu0 11179 128 60 4 919 603 1398 4 79 127 981 33 15515

12 Sujangarh0 7318 54 25 1 495 216 491 0 60 41 329 26 9056

Total 0 87301 664 313 123 7591 3256 4938 4 720 971 4002 367 110250

13 Alwar0 48002 179 84 73 4136 786 2947 0 367 197 1346 153 58270

14 Shanjahapur0 0 0 0 0 0 0 0 0 0 0 0 0 0

15 Bhiwadi0 9271 76 36 44 1505 165 605 0 62 92 338 73 12267

Total 0 57273 255 120 117 5641 951 3552 0 429 289 1684 226 70537

16 Bharatpur0 28889 233 109 47 1651 620 1219 21 95 96 648 73 33701

17 Dholpur0 11026 276 130 65 476 287 547 1 23 36 517 33 13417

Total 0 39915 509 239 112 2127 907 1766 22 118 132 1165 106 47118

18 Ajmer 0 26104 162 76 367 1251 978 485 0 182 189 1541 79 31414

19 Beawar0 12847 101 47 114 790 307 344 0 74 45 557 72 15298

20 Nagour0 25498 60 28 49 1322 741 3495 0 114 68 1359 174 32908

21 Didwana0 21451 56 27 80 1012 525 708 0 89 90 635 77 24750

22 Tonk0 13796 25 12 44 822 319 1261 166 100 57 399 74 17075

23 Kishangrah0 7528 46 21 27 633 244 259 0 10 12 380 23 9183

24 Kekri 0 5437 6 3 44 281 130 650 0 17 7 223 25 6823

Total 0 112661 456 214 725 6111 3244 7202 166 586 468 5094 524 137451

This data is only for indicative purpose & may not give actual number for fitment of HSRP onexisting vehicles.

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25 Jodhpur0 59393 580 273 500 1746 4427 3115 0 590 426 3283 287 74620

26 Barmer0 11740 273 129 197 629 557 2321 22 156 76 1166 41 17307

27 Jaisalmer0 6371 182 86 27 355 190 1334 9 120 20 462 74 9230

28 Balotra0 9514 153 72 88 525 260 462 0 42 42 527 42 11727

29 Phalodi0 5246 30 14 9 246 158 1460 0 37 16 590 38 7844

Total 0 92264 1219 573 821 3501 5592 8692 31 945 580 6028 482 120728

30 Pali0 37021 165 78 184 1637 597 1461 104 148 81 575 125 42176

31 Sirohi0 8741 129 61 31 483 118 506 54 67 38 201 36 10465

32 Jalore0 8758 137 64 38 547 436 764 2 45 31 222 26 11070

33 Abu Road 0 6117 133 63 13 486 114 200 16 91 35 231 58 7557

34 Bhinmal0 11261 128 60 36 406 369 1478 0 27 39 481 52 14337

Total 0 71898 692 326 302 3559 1634 4409 176 378 224 1710 297 85605

35 Udaipur0 55461 461 217 179 7013 1578 1132 112 547 358 2192 264 69514

36 Dungarpur 0 20318 273 128 24 1005 478 696 54 130 75 279 62 23522

37 Ratanpur0 0 0 0 0 0 0 0 0 0 0 0 0 0

38 Banswara0 17103 258 122 35 1094 526 838 89 128 130 302 115 20740

39 Rajsamand0 14873 76 36 59 676 695 650 9 132 94 431 76 17807

Total 0 107755 1068 503 297 9788 3277 3316 264 937 657 3204 517 131583

40 Chittorgarh0 27587 238 112 1113 2428 903 2474 126 67 427 1639 216 37330

41 Pratapgarh0 9408 26 12 22 10 423 818 0 32 25 92 60 10928

42 Bhilwara0 27883 141 66 217 2573 1282 1309 49 92 118 1726 250 35706

43 Shahpura0 11591 11 5 6 196 613 1171 8 30 33 302 42 14008

Total 0 76469 415 196 1358 5207 3221 5772 183 221 603 3759 568 97972

44 Kota0 42063 435 205 196 2888 5580 475 0 134 92 761 185 53014

45 Bundi0 18385 80 38 23 1147 568 1318 8 88 7 299 58 22019

46 Jhalawar0 17812 114 53 33 69 1796 1983 9 54 78 576 121 22698

47 Baran0 17636 87 41 29 1202 423 1771 0 76 37 278 63 21643

48 R.Mandi 0 4839 23 11 7 314 138 281 0 7 7 134 19 5780

Total 0 100735 739 348 288 5620 8505 5828 17 359 221 2048 446 125154

49 Bikaner0 21329 586 276 43 1866 293 3915 0 227 135 2045 147 30862

50 Ganganagar0 20160 50 23 11 2405 540 2213 39 155 150 571 57 26374

51 H.Garh 0 9456 71 33 6 1550 271 897 21 52 63 218 31 12669

52 Nohar0 5771 28 13 0 563 172 1312 0 26 72 486 11 8454

53 Nokha0 2879 46 22 0 236 170 535 0 25 38 566 25 4542

Total 0 59595 781 367 60 6620 1446 8872 60 485 458 3886 271 82901

G. Total 0 991065 9841 4631 4591 89013 38760 60289 3332 11150 5860 43543 4659 1266734


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ANNEXURE-IV(Clause 2.3.4)

(Letterhead of the Bidder, including full postal address, telephone number, fax number and e-mail address)

Date:To,

The Commissioner,Transport Department,Parivahan Bhawan,Sahkar Marg, JaipurRajasthan.

Ref.: Supply of High Security Registration Plates in State of Rajasthan.

Sir,

1. Being duly authorized to represent and act on behalf of ……………………………………… and having reviewed and fully understood all the requirements andinformation provided, the undersigned hereby Bid for the contract of implementation of HighSecurity Registration Plate Tender.2. Attached to this letter or attested certified copies of original documents defining(*)

(a) Bidders Legal Status;(b) Principal Place of Business;(c) Place of Incorporation (for Bidders who are corporations or companies); and(d) Authority letter(s) for signatory (ies)

3. The Government of Rajasthan and its authorized representatives are herebyauthorized to conduct any inquiries or investigations to verify the statements made in Biddocuments and information submitted in connection with this Bid and to seek clarificationfrom our bankers, clients regarding any financial and technical aspects. This application willalso serve as authorization to any authorized representative of Government of Rajasthan toseek information from supporting institution and the supporting institution to provide suchinformation as may be deemed necessary and requested by yourselves to verify statementsand information provided in this application such as the resources, experience andcompetence of the Bidders.

(*) For applications by Joint Venture/consortium , all the information requested in the Biddocuments is to be provided for the Joint Venture/ consortium, if it already exists, and foreach party to the Joint Venture/ consortium separately. The Lead Member should be clearlystated. Each partner in the Joint Venture/consortium shall sign the letter.4. The Government of Rajasthan and its authorized representatives may contactfollowing persons for further information (**)

General inquiriesContact 1 Address and Communication Facilities (Telephone, Fax No. & e-mail address

etc.)Contact 2 Address and Communication Facilities (Telephone, Fax No. & e-mail address

etc.)

Personnel inquiriesContact 1 Address and Communication Facilities (Telephone, Fax No. & e-mail address

etc.)Contact 2 Address and Communication Facilities (Telephone, Fax No. & e-mail address

etc.)

Technical inquiries


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Contact1

Address and Communication Facilities (Telephone, Fax No. & e-mail addressetc.)

Contact2


Financial inquiriesContact1


Contact2


5. This application is made in the full understanding that;

(a) Bids will be subject to verification of all information submitted at the time of Bidding(b) The Government of Rajasthan reserves the right to;

Amend the scope and value of contract to the Bid under this documentReject or accept any application, cancel the process.

(c) The Government of Rajasthan shall not be liable for any such action.(**) Application by Joint Venture/consortium should provide on separate sheet, similarinformation for each party to the application.

6. Appended to the application, we give details of the participation of each party providingcapital contribution and profit/loss agreements in the Joint Venture/consortium. We alsospecify the financial commitments and responsibilities of each party in execution of thecontract.

7. (a) We confirm that the Bid, as well as any resulting contract, shall be deemed to havebeen signed by and legally binding on all the partners, jointly and severally;

(b) We confirm that the Bid document is accompanied with joint binding ventureagreement providing the joint and several responsibilities of all partners in the event thecontract is awarded to us;

8. The undersigned declare that the statements made and the information provided in theduly completed application are complete, true and correct in every detail.

Signed SignedName NameFor and on behalf of (name ofBidder/partner in charge of a JointVenture/consortium)

For and on behalf of (name of partner)

Signed SignedName NameFor and on behalf of (name of partner) For and on behalf of (name of partner)

Signed SignedName NameFor and on behalf of (name of partner) For and on behalf of (name of partner)



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General information

ANNEXURE-V(Clause 2.3.4)

All individual Bidders and each partner of a Joint Venture/consortium applying arerequested to complete the information in this form. Nationality information to beprovided for all Directors, if the Bidder is Company or Corporation or Joint VentureCompany.

1 Name of Bidder2 Head Offices Address3 Telephone Contact4 Fax website e-mail5 Place of incorporation/registration Year of incorporation /registration

Nationality of Directors/Owners (*)Name Nationality123

(*) To be completed for all(a) Directors, if the Bidder is Company or Corporation or Joint Venture Company/consortium



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ANNEXURE-VI(Clause 2.3.4)

List of Directors self certified along with an Affidavit andpreferably a documentary proof like an extract from website ofMinistry of Company Affairs"

(to be submitted separately for each constituent entity)



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Certificate of Incorporation

ANNEXURE VII(Clause 2.3.4)



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ANNEXURE VIII(Clause 2.3.4)

TURN OVER DETAILS

A. Annual Turnover of Bidder (From all sources if Bidder is Company or Corporation)

Financial Year Turn over (in Rs.)1. 2014-20152. 2015-20163. 2016-2017

B. i) Joint Venture/consortium / Partnership firm Summary

Name of all partners of the Joint Venture/consortium / Partnership firm % share holding in “Bidder entity”1. Member / Partner (A)2. Member / Partner (B)3. Member / Partner (C)4. Member / Partner (D)5. Member / Partner r (E)

ii) Annual Turnover (In Rs.)

Partner Year 1(2014-15)

Year 2(2015-16)

Year 3(2016-17)

1 Member / Partner (A)2. Member / Partner (B)3.Member / Partner r (C)4. Member / Partner r (D)5. Member / Partner r (E)TOTAL

C. Name, address and Contact Number (Telephone and Fax) of Bankers to the Bidder:D. Details regarding financial responsibility and participation (percentage share in

the total) of each Company in the Joint Venture/consortium. Attach aMemorandum of Understanding for the proposed agreement of JointVenture/consortium, which should lay down responsibility regarding work andfinancial arrangements in respect of each of the Company in the JointVenture/consortium.

E. Documents as required in the clause 1.5.3 are being attached.

SIGNATURE & STAMP OFBIDDER


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ANNEXURE VIII (A)(Clause 2.3.4 (f))

Experience record in the field of High Security Registration Plate in India

Name of the Department in the State/Union territory of India where the Bidderhas been working in the field of HSRP

S.No. Name oftheDepartment

State/UnionTerritoryof India

Date on whichthe work ofaffixingHSRP onvehicle hasactuallystarted.

Remarks on thecurrent status ofthe project.

Number of HSRPplates affixedduring theexecution

Number of cycles ofCOP

1

2

3

4

5

Etc.

Details of manufacturing unit in IndiaLocation of the Unit Number of HSRP Blanks during proceeding 3 years

2014-20152015-20162016-2017

NOTE:(1) In support of the experience detailed above, please enclose a certificate issued by the User

Agency. This certificate should have been issued not more than six months earlier from

the date of submission.

(2) Any fraudulent or forged information submitted shall lead to cancellation of Bid/contract.



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ANNEXURE IX(Clause 2.3.4)

AFFIDAVIT

(In case of Joint Venture/consortium, to be given separately by each partner) Before

the Authority,

I ………………., aged about….., son of ….. , resident of ….., do hereby solemnlyaffirm and state on oath as under;.

1. I have been duly authorized to swear this affidavit on behalf of M/s……………………………….

2. I also hereby certify that neither M/s nor any of its Directors /constituent partners have abandoned any work on High Security Registration Plates inIndia , nor any contract awarded to us for such works has been rescinded during lastfive years prior to the date of submission of the Bid. (If yes, specify reasons for thesame)

3. I hereby authorize and request any authority, bank, person, firm or corporation to furnishpertinent information on the intimation deemed necessary and requested byGOVERNMENT OF RAJASTHAN to verify this statement or any or all informationsubmitted by me / us in this Bid, or regarding my competence and general reputation.

4. I understand and agree that further qualifying information may be required, and agree tofurnish any such information on the intimation of the Transport Commissioner.

5. All the statements made or information supplied in the Bid document are true and correct.

Deponent

Verification

I, the above named_ do hereby verify on oaththat the contents of paras-1 to 5 of my above affidavit are true and correct to my personalknowledge. Nothing has been concealed there from and no part of it is false.

So help me God.

DeponentDate:…………….

To be given on Non-judicial stamp paper of Rs. 100 /- duly attested by public notary.



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ANNEXURE X(Clause 1.5.3.1)

AFFIDAVIT

(In case of Joint Venture /consortium to be given separately by each partner) Before the

Authority,I ………………., aged about….., son of …………….. , resident of ….., do hereby solemnlyaffirm and state on oath as under;.

2. That I have been duly authorized to swear this affidavit on behalf of M/s……………………………….

3. That Bidder or any of its Directors have not been:-

i. convicted of a cognizable offence by any Court of law.ii. imposed a penalty of rupees one crore or more for violation of the provisions of

the Foreign Exchange Regulation Act, 1973 (46 of 1973) (since repealed) or theForeign Exchange Management Act, 1999 (42 of 1999); or

iii. detained under the National Security Act, 1980 (65 of 1980) or the NarcoticDrugs and Psychotropic Substances Act, 1985 (61 of 1985);or

iv. adjudged guilty by the Stock Exchange Board of India or any other FinancialRegulatory Boards or Tribunals or Agencies; or

v. found to be associated in any manner with an organized crime syndicate or itsassociate or with any Association declared unlawful under the UnlawfulActivities (Prevention) Act, 1967 (37 of 1967) or any other law for the timebeing in force; or

vi. found to be connected with activities prejudicial to the National Security.

4. That all the statements made or information supplied in the Bid document are true and correct.

Deponent

Verification

I, the above named_ do hereby verify on oath that thecontents of paras-1 to 5 of my above affidavit are true and correct to my personal knowledge.Nothing has been concealed there from and no part of it is false.

So help me God.

DeponentDate:…………….

To be given on Non-judicial stamp paper of Rs. 100/- duly attested by public notary.



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UNDERTAKING

ANNEXURE XI(Clause 2.3.4)

I ………………., aged about….., son of ….. , resident of ….., do hereby solemnly affirm andundertake as under;

1. that the infrastructure required and necessary for carrying out the work as prescribed under the

scope of the Bid document shall be made operational within the period stipulated under the

clause 3.1.1 of the Bid document.

2. that the Bidder shall implement the project themselves and shall not franchise / sublet / sub

contract it, if awarded to them.

3. that the Bidder shall ensure the affixing of High Security Registration Plates on

new vehicles on the same day and on existing vehicles within 2 (two) working days after the

day of authorization by the RA and payment by the customer is made as per procedure.

The contractor shall receive the documentary evidence in the form of copy of Form 20

under rule 47 of Central Motor Vehicles Rules 1989 or relevant authorization

document, from the Registering Authority authorizing the Contractor to affix new/

replacement HSRP as per clause 3.3.

4. that the Bidder shall provide the services within 15 days of notice by the Transport

Commissioner for the new offices as per clause 3.1.2.

5. that the Bidder shall provide the services within 7 days of notice in case the Registering

Authority declares any new place as place for registration.

6. that the Bidder shall comply with, and observe at all times, the directions and orders issued by

the Government from time to time.

7. that in the preparation and submission of this Tender, we have not acted in concert or in

collusion with any other Bidder or other person(s) and also not done any act, deed or thing

which is or could be regarded as anti-competitive.

8. We further confirm that we have not offered nor will offer any illegal gratification in cash or kind

to any person or agency in connection with the instant Proposal.

9. We further undertake that we, or any of our Directors have not indulged in any corrupt, fraudulent

or collusive practice, as per 2.27.1 (a). We further confirm that in case Govt. of Rajasthan

determines otherwise, the Government of Rajasthan shall be free to act as per provisions of 2.27.3

and 2.27.4.

Signed by Bidder

Name of Bidder

Date:


To be given on Non-judicial stamp paper of Rs. 100/- duly attested by public notary.


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ANNEXURE XII(Clause 3.1.1)

LIST OF DISTRICT/TRANSPORT DISTRICTS(Locations where embossing stations to be setup)

S.No. Name of District Headquarter1 District Transport Officer, Jaipur Jhalana Dungri

2 District Transport Officer, Jaipur Jagatpura

3 District Transport Officer, Chomu Chomu4 District Transport Officer, Shahpura Shahpura5 District Transport Officer, Dudu Dudu

6 District Transport Officer, Vidhyadhar Nagar Vidhyadhar Nagar

7 District Transport Officer, Kotputli Kotputli

8 District Transport Officer, Dausa Dausa

9 District Transport Officer, Karuali Karuali

10 District Transport Officer, Sawai Madhopur Sawai Madhopur11 District Transport Officer, Sikar Sikar12 District Transport Officer, Jhunjhunu Jhunjhunu

13 District Transport Officer, Churu Churu

14 District Transport Officer, Sujangarh Sujangarh

15 District Transport Officer, Alwar Alwar

16 District Transport Officer, Bhiwadi Bhiwadi17 District Transport Officer, Bharatpur Bharatpur18 District Transport Officer, Dholpur Dholpur19 District Transport Officer, Ajmer Ajmer

20 District Transport Officer, Beawar Beawar

21 District Transport Officer, Naguar Naguar

22 District Transport Officer, Deedwana Deedwana

23 District Transport Officer, Tonk Tonk24 District Transport Officer, Kekri Kekri25 District Transport Officer, Kishan Garh Kishan Garh

26 District Transport Officer, Jodhpur Jodhpur

27 District Transport Officer, Barmer Barmer28 District Transport Officer, Jaisalmer Jaisalmer29 District Transport Officer, Balotra Balotra30 District Transport Officer, Phalodi Falodi31 District Transport Officer, Pali Pali32 District Transport Officer, Sirohi Sirohi33 District Transport Officer, Jalore Jalore34 District Transport Officer, Bhinmal Bhinmal

35 District Transport Officer, Abu Road Aboroad36 District Transport Officer, Udaipur Udaipur37 District Transport Officer, Dungarpur Dungarpur38 District Transport Officer, Banswara Bansawar39 District Transport Officer, Rajsamand Rajsamand40 District Transport Officer, Chittorgarh Chittorgarh41 District Transport Officer, Pratapgarh Pratapgarh41 District Transport Officer, Bhilwara Bhilwara43 District Transport Officer, Shahpura Shahpura44 District Transport Officer, Kota Kota45 District Transport Officer, Jhalawar Jhalawar46 District Transport Officer, Bundi Bundi

47 District Transport Officer, Baran Baran


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48 District Transport Officer, Ramganj Mandi Ramganj Mandi

49 District Transport Officer, Bikaner Bikaner50 District Transport Officer, Ganganagar Ganganagar

51 District Transport Officer, Hanumangarh Hanumangarh

52 District Transport Officer, Nokha Nokha

53 District Transport Officer, Nohar Nohar


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SECTION-VII

ANNEXURE-XIII

(Clause 4.4.1(a)

Daily Report from Embossing Stations to Registering Authority

Date :

S.

N

Appli-

cation

No.

Vehicle

Type

Owners

Name

Laser

Identification No.

RP Size 3rd RP

(Sticker)

Y/N

Colour

Background

Re

marks

Front Rear Front Rear Yellow White


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ANNEXURE-XIII-A

(Clause 4.4.1(a))

Daily Combined Report from Embossing Stations to Registering Authority

DTO and Motor Vehicle Dealer Registering AuthorityDate :

S.

N

Appli-

cation

No.

Vehicle

Type

Owners

Name

Laser

Identification No.

RP Size 3rd RP

(Sticker)

Y/N

Colour

Background

Re

marks

Front Rear Front Rear Yellow White


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ANNEXURE-XIV

(Clause 4.4.1(b)

Monthly Report from Approved Contractor to Transport Department(District Transport Officer Wise)

ApplicationsReceived.

RP Supplied BackLog if

any

Remark

Registration AuthorityRegistration

Reame

of

District

NewRegistration

Existing NewRegistration

Existing

District Transport Officer,Jaipur

District Transport Officer,Jaipur

District Transport Officer,Chomu

District Transport Officer,Shahpura

District Transport Officer,Dudu

District Transport Officer,Vidhyadhar Nagar

District Transport Officer,Kotputli

District Transport Officer,Dausa

District Transport Officer,Karuali

District Transport Officer,Sawai Madhopur

District Transport Officer,Sikar

District Transport Officer,Jhunjhunu

District Transport Officer,Churu

District Transport Officer,Sujangarh

District Transport Officer,Alwar

District Transport Officer,Bhiwadi

District Transport Officer,Bharatpur

District Transport Officer,Dholpur

District Transport Officer,Ajmer


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District Transport Officer,Beawar

District Transport Officer,Naguar

District Transport Officer,Deedwana

District Transport Officer,Tonk

District Transport Officer,Kekri

District Transport Officer,Kishan Garh

District Transport Officer,Jodhpur

District Transport Officer,Barmer

District Transport Officer,Jaisalmer

District Transport Officer,Balotra

District Transport Officer,Phalodi

District Transport Officer,Pali

District Transport Officer,Sirohi

District Transport Officer,Jalore

District Transport Officer,Bhinmal

District Transport Officer,Abu Road

District Transport Officer,Udaipur

District Transport Officer,Dungarpur

District Transport Officer,Banswara

District Transport Officer,Rajsamand

District Transport Officer,Chittorgarh

District Transport Officer,Pratapgarh

District Transport Officer,Bhilwara

District Transport Officer,Shahpura


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District Transport Officer,Kota

District Transport Officer,Jhalawar

District Transport Officer,Bundi

District Transport Officer,Baran

District Transport Officer,Ramganj Mandi

District Transport Officer,Bikaner

District Transport Officer,Ganganagar

District Transport Officer,Hanumangarh

District Transport Officer,Nokha

District Transport Officer,Nohar


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ANNEXURE-(XV)

Power of Attorney for Lead Member of Consortium(Refer 1.6.2)

Whereas the Transport Commissioner, Government of Rajasthan ("the Procuringentity/Authority"), has invited Bids from interested parties for the work of ………………………..

Whereas, .................... and .......................... (collectively the "Consortium") being Membersof the Consortium are interested in bidding for the Project in accordance with the terms andconditions of the Request for Proposal document (RFP),and other connected documents inrespect of the Project, and

Whereas, it is necessary for the Members of the Consortium to designate one of them as theLead Member with all necessary power and authority to do for and on behalf of the Consortium,

Project and its execution.

NOW, THEREFORE, KNOW ALL MEN BY THESE PRESENTS

We, M/s ............................ having our registered office at ......................................M/s........................................ having our registered office at .............................., and M/s............................... having our registered office at ............................, (hereinafter collectivelyreferred to as the "Principals") do hereby irrevocably designate, nominate, constitute, appointand authorise M/s .............................. having its registered office at .............................., beingone of the Members of the Consortium, as the Lead Member and true and lawful attorney of theConsortium (hereinafter referred to as the "Attorney"). We hereby irrevocably authorise theAttorney (with power to sub-delegate) to conduct all business for and on behalf of theConsortium and any one of us during the bidding process and, in the event the Consortium isawarded the concession/ contract, during the execution of the Project and in this regard, to doon our behalf and on behalf of the Consortium, all or any of such acts, deeds or things as arenecessary or required or incidental to the qualification/ short-listing of the Consortium andevaluation of its bid for the Project, including but not limited to signing and submission of all bidsand other documents and writings, participate in bidders and other conferences, respond toqueries, submit information/ documents, sign and execute contracts and undertakingsconsequent to acceptance of the bid of the Consortium and generally to represent theConsortium in all its dealings with the Procuring entity/Authority, and/ or any other GovernmentAgency or any person, in all matters in connection with or relating to or arising out of theConsortium's bid for the Project and/ or upon award thereof till the Concession Agreement isentered into with the Procuring entity/Authority.

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AND hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deedsand things done or caused to be done by our said Attorney pursuant to and in exercise ofthe powers conferred by this Power of Attorney and that all acts, deeds and things done byour said Attorney in exercise of the powers hereby conferred shall and shall always bedeemed to have been done by us/ Consortium.

IN WITNESS WHEREOF WE THE PRINCIPALS ABOVE NAMED HAVE EXECUTEDTHIS POWER OF ATTORNEY ON THIS ....................... DAY OF .........., 20 ...........

For(Signature)

(Name & Title)

For(Signature)

(Name & Title)Witnesses: 1

Witnesses: 2

.....................................................(Executants)(To be executed by all the Members of the Consortium)

Notes:

The mode of execution of the Power of Attorney should be in accordance with the procedure,if any, laid down by the applicable law and the charter documents of the executant(s) andwhen it is so required, the same should be under common seal affixed in accordance with therequired procedure.

Also, wherever required, the Bidder should submit for verification the extract of the charterdocuments and documents such as a board or shareholders' resolution/ power of attorney infavour of the person executing this Power of Attorney for the delegation of power hereunder onbehalf of the Bidder.

For a Power of Attorney executed and issued overseas, the document will also have to belegalised by the Indian Embassy and notarised in the jurisdiction where the Power of Attorney isbeing issued. However, the Power of Attorney provided by Bidders from countries that havesigned the Hague Legislation Convention, 1961 are not required to be legalised by the IndianEmbassy if it carries a conforming Appostille certificate.

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ANNEXURE-XVINUMBER OF VEHICLES ALREADY FITTED WITH HSRP

(As on 30-04-2017)

CATEGORY 2W 3W LMV HMV TRACTOR TOTAL

TOTAL VEHICLE 3764479 67199 613545 249589 258132 4952944

Location 2M 3W LMV HMV TRACTOR Total

ABU ROAD 23096 856 2604 1792 831 29179

AJMER 116204 2830 17211 7136 4318 147699

ALWAR 164768 743 20312 8043 14185 208051

BALOTRA 32890 920 3414 2312 1424 40960

BANSWARA 66304 1473 7047 2706 1620 79150

BARAN 61030 502 6045 1639 7682 76898

BARMER 41722 1566 6948 6045 6792 63073

BEAWAR 47015 1036 4458 2274 1093 55876

BHARATPUR 99217 1294 10504 4579 5516 121110

BHILWARA 120158 1974 23627 3978 7364 157101

BHINMAL 24676 687 2723 2147 2167 32400

BHIWARI 35987 552 6372 2268 2222 47401

BIKANER 51217 3148 11283 9931 14259 89838

BUNDI 75381 570 7174 2143 6193 91461

CHITTORGARH 114407 990 13962 10576 11064 150999

CHOMU 33569 53 5148 2565 1445 42780

CHURU 39279 919 5973 3553 5670 55394

DAUSA 68413 544 6654 3344 3476 82431

DHOLPUR 46836 1017 3554 3762 2737 57906

DEEDWANA 68314 430 5650 2425 2915 79734

DUDU 19845 43 2925 2038 1188 26039

DUNGARPUR 60333 1353 5751 2657 2142 72236

HANUMANGARH 46244 472 9262 2537 6589 65104

JAGATPURA 54 14981 161 29099 2146 46441

JHALANA 69729 11 53634 13160 365 136899

JAIPUR NORTH 23835 1023 6068 2112 1162 34200

JAISALMER 23273 1058 2658 3192 3973 34154

JALORE 29416 991 5163 1672 3587 40829

JHALAWAR 59234 718 8301 1689 7397 77339

JHUNJHUNU 99724 1699 17214 8015 6021 132673

JODHPUR 48013 5689 28333 26289 23302 131626

KARAULI 46167 944 3107 1667 3562 55447

KEKRI 19785 156 1367 852 1793 23953

KISHANGARH 26265 305 2584 1100 1230 31484

KOTA 30462 3977 11308 5388 3310 54445

KOTPUTALI 24134 76 5334 8393 2237 40174

NAGAUR 90827 575 11747 4168 12576 119893

NOHAR 21599 188 2736 1324 4548 30395

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NOKHA 8485 169 1098 1889 1680 13321

PALI 110050 1902 10354 5907 6470 134683

PHALODI 18273 205 2560 1828 4605 27471

PRATAPGARH 30499 104 2192 1055 3344 37194

RAJSAMAND 57924 775 6071 3352 2631 70753

RAMGANJ MANDI 23461 111 2418 691 1684 28365

S. MADHOPUR 60989 441 4446 4294 4696 74866

SHAHPURA BHILWARA 34696 77 2356 1064 2836 41029

SHAHPURA 16912 7 1871 3669 1861 24320

SIKAR 128542 1730 17405 6497 7098 161272

SIROHI 34712 945 3328 1802 2539 43326

SRIGANGANAGAR 79962 505 14571 3676 10049 108763

SUJANGARH 24041 270 2735 1269 1466 29781

TONK 81788 273 4748 2466 5702 94977

UDAIPUR 78547 3322 25041 11534 4414 122858

RAJASTHAN DEALER 906176 0 164035 26 6956 1077193

TOTAL 3764479 67199 613545 249589 258132 4952944

Rajasthan Transport Department HSRP Tender …...form of a Demand Draft of Rs. 1,00,000/- drawn in...

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Transcript of Rajasthan Transport Department HSRP Tender …...form of a Demand Draft of Rs. 1,00,000/- drawn in...