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Transcript of Ragan SharePoint Co
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"What's in it for me?" User Adoption & Employee Engagement Strategies for Enterprise Social
Computing Projects(Making SharePoint Sexy)
Prepared for:Ragan SharePoint Conference
October 2012
Jeff Willinger & Caleb Hampton
@jwillie
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About Jeff
Director of Social Computing at Rightpoint.Rightpoint is a Gold Certified and Managed Microsoft Partner with a specialization in MOSS 2010, 2013, Collaboration, Social Computing & Networking. SharePoint & mobile.Regular speaker and evangelist on the value of Social Networking, Social Media and Social ComputingTwitter, Facebook and LinkedIn Expert.I am buying YOU a beer or cocktail TODAY(and giving away books! Follow @jwillie and Tweet this: “ Listening to @jwillie rant and rave about SharePoint, social computing and employee engagement #RaganSHRPT”Oct
2012 Drive Employee Engagement
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LIKE Jeff
Director of Social Computing at Rightpoint.Rightpoint is a Gold Certified and Managed Microsoft Partner with a specialization in MOSS 2007, Collaboration & Social Networking.Regular speaker and evangelist on the value of Social Networking, Social Media and Social ComputingTwitter, Facebook and LinkedIn Expert.I am buying YOU lunch TODAY! Tweet this: “ Listening to @jwillie rant and rave about SharePoint, social computing and employee engagement #aliee ”Oct
2012 Drive Employee Engagement
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6.17.10 Rightpoint Overview
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Employee Engagement starts when you are young
Oct 2012 Drive Employee Engagement
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Session Objectives
Overview: • Discuss why many enterprise social computing projects
miss the mark due to lack of employee engagement and low end-user adoption. Show what is in the social
sphere and what you can do outside your 4 walls.
Key take-away: • Provide a framework that drives employee
engagement & end-user adoption enabling organizations to realize the full benefit of their enterprise social computing return on investment.
Oct 2012 Drive Employee Engagement
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Definition
Social Intranet (sō’shəl) • (ĭn’trə-nĕt’) An intranet that utilizes social technologies to enhance the every day activities and transactions necessary for employees to learn, plan and do their jobs thereby making them more engaged and productive. Increases employee engagement and user adoption if deployed properly(possibly SharePoint 2010).
Oct 2012 Drive Employee Engagement
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Intranet Employee EngagementTop 5 Best Practices
Create an Engaging User Experience
Provide Rich Media (Photos/Videos)
EmployeeRecognition
Incorporate Rich Media
Deliver Targeted Content &Enable Personalization
Integrate Social Computing
Oct 2012 Employee Engagement and Intranets
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Myths
Some of the Employee Engagement Myths
• Size matters• I’m too busy• It won’t pay off• The business won’t care• Should “corporate” or marketing own this?
Oct 2012 Drive Employee Engagement
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Truths Part 1
Your old, standard intranet is one-way communication. A social intranet is two-way communication.
Oct 2012 Drive Employee Engagement
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Truths Part 2
Key Learning’s for building engagement:
• Be clear on where you are different and that it’s the right fit. You must be believable and relevant.
• Start somewhere and keep the message simple.• Make it “personal” to create emotional engagement with
the brand.• Provide “new News” to enhance your recruiting and
retention efforts.• It starts with external activities. Awards are noticed by
the Team, Executives, Employees, Suppliers and Community.Oct
2012 Drive Employee Engagement
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Driving Employee Engagement
Portal & Collaboration Pitfalls & Best Practices
Oct 2012
1. Don’t bite off more than you can chew.• Do: Think big, but start small.
2. Don’t overcomplicate the user interface.• Do: Keep it simple (KISS).
3. Don’t assume user adoption will happen.• Do: “If you build it, they will come” doesn’t necessarily
work. Ensure (1) business goals, (2) end-user goals and (3) technology goals in completely in sync.
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Driving Employee Engagement
Portal & Collaboration Pitfalls & Best Practices
Oct 2012
4. Don’t underestimate the importance of governance and alignment with your culture.• Do: Put a proper governance plan in place day 1 and align
your solution with your culture.5. Don’t “customize” when you can “configure”.
• Do: Leverage out-of-the-box features whenever possible.6. Don’t underestimate the breadth of SharePoint’s capabilities.
• Do: Educate yourself on what is possible with the platform
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Introduction to RightpointOct 2012
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Employee engagement video
Oct 2012 Drive Employee Engagement
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Quick Survey
Oct 2012 Drive Employee Engagement
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Quick Survey
Oct 2012 Drive Employee Engagement
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Our Experience
Oct 2012 Drive Employee Engagement
ExcitedAdopters
(33%)
On the Fence(33%)
Not Going to Adopt
(33%)
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Our Goal
Oct 2012 Drive Employee Engagement
Not Going to Adopt
(33%)Critical Mass:
ExcitedAdopters
(66%)
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Why Do Some Enterprise Social Computing Projects
Miss The Mark?
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Top 3 Reasons Why Some Enterprise Social Computing Projects Miss The Mark
1. Stakeholders don’t start with “Why?”.
2. End-users don’t fully understand “What’s in it for me?”
3. The user experience is not as “engaging” and “intuitive” as mainstream social media tools.
Oct 2012 Drive Employee Engagement
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A Recipe for Failure
Typical enterprise social computing project:
Oct 2012 Drive Employee Engagement
Requirements Definition
Design & Configuration Testing Pilot Launch Training &
Deployment
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A Framework For Success
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How?
A Framework for Success
Oct 2012 Drive Employee Engagement
Why?
What?
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A Framework for Success
Why? What? How?
How?
Why?
What?
Oct 2012 Drive Employee Engagement
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A Framework for Success
Oct 2012 Drive Employee Engagement
Why?
Why are we doing this?1. Accelerate innovation2. Improve expertise discovery3. Enhance knowledge management
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A Framework for Success
Oct 2012 Drive Employee Engagement
What?
What’s in it for me? 1. Communicate how the solution
helps me personally achieve success. 2. Communicate usage best practices
through anecdotes and other methods.3. Identifies the specific behavioral
barriers that will prevent users fromadopting the solution.
‒ Users don't want to be bothered with another system.‒ Are users concerned about having contributions public and uncensored?‒ Do end-users fully understand the benefits?
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A Framework for Success
Oct 2012 Drive Employee Engagement
How?
How do we make it effortless?1. Less is more2. Design an effective user experience3. Enable intuitive features
How do we deploy?• What is the ideal pilot?• How do we educate and train end users?• How do we organically manage our community?
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About Caleb
Overall great guy, husband and father and he works at New Balance…Manages Digital applications and project teamsProgram management role prior to New Balance, managed Digital projects including intranetsIntranet, Associate Engagement, and SharePoint advocate at New BalanceAlso manages ecommerce platform, teams and initiatives
Oct 2012 Drive Employee Engagement
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The Journey at New Balance | NBLink
First launched around 2005; built on FatWire CMSConsensus to rebuild in 2009, but with what technology?
• Selected SharePoint (2007) as Enterprise collaboration / CMS platform • SharePoint was fit for several initiatives• Committed on path of building rich interactive applications as part of this process
For “social” features, did build vs. buy assessment with tools such as Newsgator.
Built custom site using Silverlight and SharePoint; launched in 2010Moved to more out of the box approach with 2010 migrationCurrently looking at next iteration
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unEngaged
Oct 2012 Drive Employee Engagement
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unEngaged part 1
Oct 2012 Drive Employee Engagement
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NBLink (2007 + Silverlight)
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NBLink (2007 + Silverlight)
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NBLink (2010)
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What worked / Didn’t work | NBLink
Some support challenges with custom site in 2007.Underestimated importance of “look and feel” with move to 2010. But out of the box approach has been maintenance-free.Consistently hear that “it’s hard to find things”; intranet I/A is a challenge, no right answer.Have not seen significant use of engagement features. Need more engaging content and more incentive to engage.SharePoint platform overall has been extremely stable. CMS features are good.Justification to invest in intranet is always a challenge. Need executive support; also need to be realistic with overall company priorities.
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The Journey at New Balance | iNB
Major R&D initiative going back to 2008Goal was collaboration and interaction within the global R&D team in the
context of the design process• Content repository• Project management tool• Ideation• Fun, social, place to hang out
Implemented as custom Silverlight application, using SharePoint (2007) wherever possible
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Oct 2012 Drive Employee Engagement
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Oct 2012 Drive Employee Engagement
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Oct 2012 Drive Employee Engagement
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Oct 2012 Drive Employee Engagement
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What worked / Didn’t work | iNB
Partnership between Business and IT on feature set and complexity• Some bells and whistles increase support challenges; need to
compromise on scope A lot of browser and Mac issues with SilverlightA ton of engagement with Idea Palace; but fizzled when ideas went nowhere• Currently thinking about how to make Idea Palace an Enterprise toolFor a project-based application, important that all aspects and members of project are in the applicationFor both projects, finding a good long-term partner was a win!
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Employee Engagement
RequirementsFacilitation
PrioritizeRequirements
Create Employee Engagement
Roadmap
Conduct Initial Pilot
Learn,Measure,
Grow
Employee Engagement
Roadmap
Employee Engagement Roadmap: “Think BIG, Start Small”
1 2 3 4 5
Roadmap• Identify metrics• What’s in it for me?• Identify incentives
Pilot• Choose market• Choose use cases• Monitor activity
Rinse & Repeat• Encourage recognition
real-time.• Promote anecdotal successes• Contests to promote participation
Prioritize• Determine Value• Determine Effort
Understand• Align business goals• Facilitate focus groups • Surface requirements
Oct 2012 Drive Employee Engagement
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Engagement & Productivity Roadmap “Crawl, Walk, Run”
Oct 2012 Engagement & Productivity
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thank you. stay connected: Jeff Willinger 312.622.2300 www.linkedin.com/jeffwillinger www.facebook.com/jeffwillinger www.twitter.com/jwillie www.gplus.com/jeff [email protected] Caleb Hampton [email protected] www.linkedin.com/in/champton
Oct
2012 Drive Employee Engagement