REVISTA INSTITUCIONAL DE LA DIRECCION R EGIONAL DE AGRICULTURA JUNIN
R egional Board Member Training. Has everyone signed the roster? Please use your legal name, home...
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Transcript of R egional Board Member Training. Has everyone signed the roster? Please use your legal name, home...
Regional Board Member Training
Has everyone signed the roster?
Please use your legal
name, home address and phone, and birth date
Course Credit
2014 2
AYSO Training
• Regional Commissioners
• Registrars• Treasurers• Division
Coordinators
• Child and Volunteer Protection Advocate
• Coaches• Referees• Auditors• Safety Directors
2014 3
This workshop is not for you if you are in one of these positions. AYSO offers specialized training (job specific) workshops for you.
2014 4
This Workshop is for you!
Do you coordinate any of these things?
Team parents
Uniforms and equipment
Snack barFundraisers/Sponsors
Newsletters
Field maintenance
Phones
Publicity
Parent handbooks
Meeting minutes/agendas
Picture day
Why do you volunteer your
time to AYSO?
• To have fun.• To learn a new skill.• To be part of a team.• To help kids grow and learn in a
safe environment.• To promote the game of soccer.2014 5
Certification and Training
2014 6
How many of you have taken AYSO’s Safe Haven®?
Did you know you can take AYSO’s Safe Haven® as a webinar or an online
course? Visit www.ayso.org for the webinar schedule.
What things must an AYSO volunteer do?
2014 7
Question
Answers• Complete a Volunteer Application
annually• Attend in person or complete online
AYSO’s Safe Haven® – certification• Complete job training – this workshop• Know and follow your Position Description• Follow the Standard Regional Guidelines
while performing your job• Be appointed by your RC and the Regional
Board• Support AYSO’s six philosophies2014 8
2014 9
Can you name the AYSO philosophies?
• Everyone Plays®
• Balanced Teams• Open Registration• Positive Coaching• Good Sportsmanship• Player Development
2014 10
Have you used the AYSO Reference Book?
What does it include?
• National Bylaws• Rules &
Regulations• Standard
Regional Guidelines• National Policies• Best Practices• Program
Information
2014 11
What are the Standard Regional Guidelines?
• Duties and responsibilities of the Region
• Management of the Region• AYSO program information• Best practices• Financial requirements• Dispute resolution guidelines• Custom guideline approval/changes
2014 12
Have you reviewed your Position Description?
Where can you find it?–www.ayso.org
2014 13
AYSO Incident Reporting
• AYSO Incident Reports are designed to capture all the pertinent facts and contact information whenever there is a serious incident.
• Regional board members should be prepared to assist Region volunteers with completion of the AYSO Incident Reports.
AYSO Incident Report
2014 14
An Incident Report is required whenever there is a serious incident involving AYSO participants, activities, facilities, or property including:• Injuries• Threats of bodily
harm• Fighting• Property
damage
• Hospitalizations
• Law enforcement
• Lawsuits
• A registered player is an official member of AYSO for a full year from August 1st through July 31st
• Volunteers must complete and sign an application EACH membership year
• Registration is a requirement for participation in AYSO and for Soccer Accident Insurance (SAI) coverage
Membership Year
2014 15
Important
Under NO circumstances should non-registered players or volunteers be allowed to participate in the program (either practice or play) because they are not covered by the SAI plan. Doing so would create an unacceptable exposure to liability lawsuits.2014 16
What Every AYSO Board Member Needs to
Consider:• Budgets– Everyone has a budget to work with.
• Communication– Who should you be talking to and how?
• Empowerment– Do you feel you are making a difference?
• Succession planning– How to prepare to move on.
2014 17
Budgets
Here are some simple questions about your “money spending” philosophy:
2014 18
Budgets
• Which Regional board members need to spend AYSO money to accomplish their job?
• What items do you purchase every year?
• Why is it better to be proactive versus reactive in this budget process?
2014 19
Team Parent Coordinator’s Budget
Item Cost
Purchase
Date
Vendor
Person Responsi
ble
Printing of fliers
Advertising
Building permit fee
Postage
Supplies
Refreshments
Volunteer recognition
Totals
2014 20
Budgeting Tips
One of the following tips is not good advice. Can you pick out the
“bad” tip?
2014 21
Budgeting Tips1. Budgets should be based on previous
years.2. Submit a budget to the Treasurer
each season.3. There must be receipts to account
for all purchases.4. The Treasurer should give you money
for unexpected purchases.5. Spend only within your budget. 6. Avoid over spending.2014 22
Answer
Tip # 4 is incorrect. The Treasurer reimburses expenses when you have a receipt and writes a check for the exact amount on the receipt.
2014 23
Communication
What kinds of things do you need to communicate with other Regional Board Members about?
2014 24
Team ParentCoordinator
Uniform
Coordinator
Secretary
Snack Bar Coordinator
Concessi
ons
Newsletters
Which is the best method to use for each topic you are communicating about?
2014 25
Communication
What methods of communication can a Region use?
2014 26
Communication
Empowerment• How do you make a difference to your
Region?• What one accomplishment will make
you feel a sense of pride for a job well done when you leave your AYSO position?
• What improvements have you made to the AYSO program since you took over this position?
• What emotions do you feel as the new season approaches?
2014 27
YES!
You make a difference!2014 28
Empowerment
• Be professional
• Create a budget, action list and calendar
• Be enthusiastic
• Be proactive
• Be a leader
2014 29
Succession Planning
Do you have any ideas?
2014 30
Succession Planning
• Finding another volunteer to successfully take over someone else's job is a very difficult task but a necessary one.
• Always keep an ‘eye open’ for a parent that stands out among the rest. (The one that is always eager to help and asks a lot of questions.)
• Recruit the best-qualified person and make them an assistant.
2014 31
Succession PlanningTips for a smooth transition:• Fully understand your job description. • Create an action list complete with a
calendar. List any contact names and phone numbers.
• Give them responsibilities, the authority to do it and then let them do it.
• Be clear with your directions. • Be available for problem solving and
questions. • Be their support system.
2014 32
Regional board members are part of the team and play an important part in the success
of the Region.2014 33
Available Resources
Job description
AYSO Reference
Bookwww.ayso.org
Don’t forget available resources for policies, best practices and guidelines.
Available Resources
2014 35
See Regional Commissioner Resources on:
www.ayso.orgFor self-paced training modules:• Registration Day – A Survival Guide• 30 Great Volunteer Recruiting Ideas• 30 Fantastic Volunteer Retention Ideas• Developing a Regional Calendar• Budgeting for the Regional Board
We’ve added self-paced PowerPoint presentations for all Regional board
members to further help them in their jobs.
And NOW…
A Customer Service
Announcement
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Customer Service Advice From an Expert
“Whatever you do, do it well.
Do it so well that when people see you do it they will want to bring others and show them how well
you do what you do.” Walt
Disney
Great AYSO Soccer Starts with Great Communication
Each player and parent should know how to reach their Region leadership from a tool provided for them to reference at home
Brochure
Flyer
Bookmark
Business Card
Magnet
Each year, the AYSO National Office receives
thousands of calls from concerned families who can not reach their local AYSO Region or do not get replies to questions about…
…player registration/VIP program …coach, team, practice time, location …volunteer points, referee points …playoff criteria and participation
…refunds, uniform returns, next registration
They would rather be communicating with you!
Reachable phone and email publicized
800-555-AYSO -
Web
site
up to
da
te
Make sure there is
room for messages
REPLYASAP
Thank you for attending!
We hope this training enables everyone to have more fun!
2014 41