Quality and efficiency improvements in Cadastre and Land Registry CVO SPANISH CADASTRAL INTERNET...

Quality and efficiency improvementsQuality and efficiency improvementsin Cadastre and Land Registryin Cadastre and Land Registry

CVOCVO

SPANISH CADASTRAL INTERNET OFFICESPANISH CADASTRAL INTERNET OFFICEAn example of quality and efficiency improvement

http://ovc.catastro.meh.es


The Spanish Cadastre is an administrative The Spanish Cadastre is an administrative registerregister with a fiscal with a fiscal origin, created as a database to be origin, created as a database to be accessed accessed both by Public both by Public Administrations (national, regional and local) and citizens.Administrations (national, regional and local) and citizens.

As an inventory of real estate it contains:As an inventory of real estate it contains:

• Physical information (position, surface, use, crops, boundaries, Physical information (position, surface, use, crops, boundaries, cartographic representation, type and quality of buildings….)cartographic representation, type and quality of buildings….)

• Legal information (owner’s identification: national identification Legal information (owner’s identification: national identification number, name, address).number, name, address).

• Economic information (cadastral values of lands and buildings, Economic information (cadastral values of lands and buildings, as an administrative reference value)as an administrative reference value)


• 7.575 municipalities7.575 municipalities

• Urban CadastreUrban Cadastre• 32 millions urban properties32 millions urban properties

• Rural CadastreRural Cadastre• 42 millions rural parcels42 millions rural parcels

• 23,5 millons Cadastral Owners23,5 millons Cadastral Owners

CADASTRAL DATA BASECADASTRAL DATA BASE 500.000 sq Km500.000 sq Km95 % administrated by the 95 % administrated by the

G.D. of CadastreG.D. of Cadastre5% remaining5% remaining

Administrated by Navarre Administrated by Navarre and Basque governmentsand Basque governments

52 provincial 52 provincial officesoffices

Central offices


COMPETENCES

TO CONFORM CADASTRAL DATA BASE

UPDATE CADASTRAL INFORMATION

REAL ESTATE TAXATION

CADASTRAL CARTOGRAPHY MANAGEMENT

AVAILABILITY OF CADASTRAL DATA BASE AS A PUBLIC SERVICE

STATISTICAL STUDIESOF REAL STATES

State and regional

governments.

owners

Local goverments

Notaries andLand

registers

INFORMATIONPROVIDERS

Local goverments

State government

Regional governments

Citizens

CLIENTSUSERS

Notaries andLand registers

EE

5


Quality :Quality :

A Cadastral data base, that isA Cadastral data base, that is• Complete for all of the Spanish territory.Complete for all of the Spanish territory.• Available to all the Administrations and citizens.Available to all the Administrations and citizens.• Up to date, in cooperation with Land Registers, and local and Up to date, in cooperation with Land Registers, and local and

regional Administrations.regional Administrations.

But now But now Quality is too,Quality is too, to have:to have:

• Databases accessible on line Databases accessible on line • Cadastral Information and services in Internet, 24* 7 and cost-Cadastral Information and services in Internet, 24* 7 and cost-

free, for citizens and Administrations.free, for citizens and Administrations.• Daily updated information in InternetDaily updated information in Internet• Interoperable with external systems using Web services. Interoperable with external systems using Web services. • All the Cadastral procedures necessary for updating All the Cadastral procedures necessary for updating the the

cadastral data base via internetcadastral data base via internet by local administrations, that ocal administrations, that collaborate in the cadastral maintenance.collaborate in the cadastral maintenance.


Cadastral Cadastral Information Information is high quality information that must be brought is high quality information that must be brought closer to citizenscloser to citizens and public administrations. and public administrations.

Society demands complete Society demands complete information, up to date, and easy to information, up to date, and easy to obtainobtain. More than 2.3 million persons visited the Cadastre’s territorial . More than 2.3 million persons visited the Cadastre’s territorial offices in 2003 (the last year without CVO), a figure now decreasing. offices in 2003 (the last year without CVO), a figure now decreasing. Citizens were required by other administrations to obtain over 1 million Citizens were required by other administrations to obtain over 1 million Cadastral certifications Cadastral certifications

The Cadastral organization exchanges a large amount of information. The Cadastral organization exchanges a large amount of information. Before the existence of the CVO this exchange was done using magnetic Before the existence of the CVO this exchange was done using magnetic formats. Now the formats. Now the CVO is the gatewayCVO is the gateway to upload the informationto upload the information directly into the territorial databases.directly into the territorial databases.

CVO offers an CVO offers an opportunity to boostopportunity to boost the economy in the the economy in the territorial territorial information sectorinformation sector. Free access has represented a new opportunity, not . Free access has represented a new opportunity, not only for alphanumerical information but also for Cadastral mapsonly for alphanumerical information but also for Cadastral maps

Reasons for a Cadastral Virtual OfficeReasons for a Cadastral Virtual Office


CVO’s main goalsCVO’s main goals First goal: First goal: To To provide provide other administrations with other administrations with information information which which

until then, citizens were required to present to these administrations until then, citizens were required to present to these administrations after collecting it themselves from the Cadastral offices. Today all this after collecting it themselves from the Cadastral offices. Today all this information is directly accessible for both in Internetinformation is directly accessible for both in Internet..

Second goal: Second goal: to implement a gateway for information exchange to implement a gateway for information exchange between Administrations, that regularly send and receive files from the between Administrations, that regularly send and receive files from the Cadastral organization. Cadastral organization.

Through the CVO the local administrations that collaborate in the Through the CVO the local administrations that collaborate in the cadastral maintenance not only can update the cadastral data base, cadastral maintenance not only can update the cadastral data base, but can obtain the products and services necessary for the but can obtain the products and services necessary for the management of their public policies. management of their public policies.

In this way the use of the CVO represents In this way the use of the CVO represents a a re-organisation in re-organisation in

services and processes, which makes the cadastral administrationservices and processes, which makes the cadastral administration

more efficient and effective and reduce administrative burdenmore efficient and effective and reduce administrative burden ..


MAIN CONTENTS & SERVICESMAIN CONTENTS & SERVICES Cadastral information query and Cadastral data certification.Cadastral information query and Cadastral data certification. Exchange of information.Exchange of information. Cadastral maps and web services.Cadastral maps and web services.


Cadastral information query and Cadastral data Cadastral information query and Cadastral data certification.certification.

Request of Cadastral Information - both alphanumeric and graphic (maps). Request of Cadastral Information - both alphanumeric and graphic (maps).

This service allows the user to access the physical and economic data of properties as This service allows the user to access the physical and economic data of properties as well as their owner (if permitted). well as their owner (if permitted). The data can be obtained The data can be obtained

- using the location of the real estate or its Cadastral reference or code, - using the location of the real estate or its Cadastral reference or code,

Multiple Query Service. Multiple Query Service.

Certificate of Cadastral Data Certificate of Cadastral Data


Typing province, town, street name and number in case of urban buildings

province, municipality, polygon and parcel in the case of rural properties




This service allows the user to access the physical and economic data of properties as This service allows the user to access the physical and economic data of properties as well as their owner (when it is permitted). well as their owner (when it is permitted). The data can be obtained The data can be obtained

- using the location of the real estate or its Cadastral reference or code, - using the location of the real estate or its Cadastral reference or code, - using cadastral maps- using cadastral maps




Picking a position in the rural cadastral cartographyYou can get the information associated to a rural property


Picking a position in the urban cadastral cartographyYou can get the information associated to a urban property





- using the location of the real estate or its Cadastral reference or code, - using the location of the real estate or its Cadastral reference or code, - using cadastral maps- using cadastral maps- or using a list of the properties owned by an individual. - or using a list of the properties owned by an individual.




Properties Properties associated to an ownerassociated to an ownerTyping the holder's Fiscal Identity Number (NIF), and selecting a property from the list of properties owned by that person. .





- using the location of the real estate or its Cadastral reference or code, - using the location of the real estate or its Cadastral reference or code, - using cadastral maps- using cadastral maps- or using a list of the properties owned by an individual. - or using a list of the properties owned by an individual.


Instead of making individual queries, it is possible to send a file in a pre-defined format Instead of making individual queries, it is possible to send a file in a pre-defined format with necessary data, and this service returns all the requested information in a file. with necessary data, and this service returns all the requested information in a file.

Certificate of Cadastral Data (official document with the data obtained from a Certificate of Cadastral Data (official document with the data obtained from a previous query). previous query).

This document is obtained immediately and at no cost. The Certificate bears a 16-digit This document is obtained immediately and at no cost. The Certificate bears a 16-digit code which allows the document to be acknowledged as originally issuedcode which allows the document to be acknowledged as originally issued..


FIGURE 2

Cadastral map

Cadastral code

Physical real estate data, cadastral value

Legal ownership data

16-character certification

code

Any particular citizen identified by an x509 certificate, can view all the accesses made on their properties by all administrations and institutions.


Massive exchange of information servicesMassive exchange of information services

NOW: Webservices are used for Exchange information

The new implanted services already allow on line the update of the cadastral data by collaborating administrations.

The development of these services has been based on exchange of information using XML.

It has been defined an interface that facilitates integration with the applications of the collaborating administrations

CVO is the main example in interoperability between all the Spanish land management organizations, mainly Land Registers, and municipalities.

They both use Cadastral data in their daily work, and work with the GD in data updating and assuring data quality in a sustainable quality model.

The Cadastre exchanges a huge amount of information with external agents The CVO allows the exchange of files, in a pre-defined format, between the Cadastre and

the different Administrations as well as with collaborating organizations, for different purposes: coordination of the contents of data bases, updating of Cadastral

information, legal effects, taxation, etc.


CADASTRAL MAPS AND WEB MAP SERVICESCADASTRAL MAPS AND WEB MAP SERVICES Cadastral maps are served using standard WMS (Web Map Cadastral maps are served using standard WMS (Web Map

Services) that allow external geographical systems to overlay Services) that allow external geographical systems to overlay Cadastral information onto their own cartographies.Cadastral information onto their own cartographies.

External access to maps by:

www.esri.com/software/arcexplorer/about/arcexplorer-web.html

http://ovc.catastro.meh.es/Cartografia/WMS/ServidorWMS.aspx

- Standard light explorer

You need to install the program.It allows WMS servers as one more work layer

-Heavy explorer: GIS softwareOr the IDEE (Spanish spatial data infraestructure) www.idee.es


- The WMS Permits the TIME parameter to have historic information since 2002.

- The WMS offers the Getfeatureinfo service

http://ovc.catastro.meh.es/Cartografia/WMS/ServidorWMS.aspx?Time=2003-10-13&

It is a utility that informs about the Cadastral Reference of the plot that is identified. This service returns a file html with the cadastral reference, which is a hyperlink to the page of the CVO and from there you can obtain the impression of sketch and information or the navigation on the official cartography of the selected municipality.

-- IT is possible overlay cadastral information even with IT is possible overlay cadastral information even with Google Earth.Google Earth.

Quality and efficiency improvementsQuality and efficiency improvementsin Cadastre and Land Registryin Cadastre and Land Registry3D CADASTRE OVER GOOGLE3D CADASTRE OVER GOOGLE


DEVELOPMENT PHASESDEVELOPMENT PHASES.. Phase 1: Data ConsolidationPhase 1: Data Consolidation

We had 52 master Data Bases in territorial offices We had 52 master Data Bases in territorial offices

We joined all of them in a single National Cadastral Data Base, with We joined all of them in a single National Cadastral Data Base, with alphanumerical information and cadastral vectorial maps for all of the alphanumerical information and cadastral vectorial maps for all of the Spanish Territory. Spanish Territory.

The National Database is updated daily, and provincial staff is responsible The National Database is updated daily, and provincial staff is responsible for the data quality in their own regions.for the data quality in their own regions.

Phase 2: Analysis and implementation of CVOPhase 2: Analysis and implementation of CVO.. – Technical ImplementationTechnical Implementation

– Legislative reforms.Legislative reforms.

– Spread the new strategy.Spread the new strategy.

» Procedures simplification.Procedures simplification.

» Diffusion campaignsDiffusion campaigns

Services :

-Literal Cadastral data query and certification for citizens Administrations and public bodies

-Exchange system for Cadastral files

-Browser and display of cadastral maps, and certifications with both graphic and alphanu.


Phase 3: Establish direct interoperability with external systems.Phase 3: Establish direct interoperability with external systems. With the Services:With the Services:

– Massive data exchange using XML formats.Massive data exchange using XML formats.

– Public Web services to obtain cadastral codes, owners or cadastral certifications.Public Web services to obtain cadastral codes, owners or cadastral certifications.

– Web Map Services to use cadastral data maps directly from other GIS systems.Web Map Services to use cadastral data maps directly from other GIS systems.

The OVC has made a significant progress as a result of the demands of the citizens, of The OVC has made a significant progress as a result of the demands of the citizens, of the public administrations and of the collaborating institutions that has made it more the public administrations and of the collaborating institutions that has made it more user-oriented, inclusive and interoperable.user-oriented, inclusive and interoperable.

What Next:What Next: The aim is provide added value services using PKY systems.The aim is provide added value services using PKY systems.

– Appointment request.Appointment request.

– Services for personal data correction or to access to procedures.Services for personal data correction or to access to procedures.

– Filing Cadastral declarations in Internet.Filing Cadastral declarations in Internet.

– Electronic payment systemsElectronic payment systems

– 3D Cadastre in internet (sketches per floor)3D Cadastre in internet (sketches per floor)


PROJECT CHALLENGE: To be used by a large number of users (citizens, administrations) independently of their technical background

OBSTACLES:

OBSTACLE 1: Penetration in small administrations and resistance to change

SOLUTION: Excellent work of the personnel of the regional offices.

OBSTACLE 2:Legal restrictions to data accessibility in accordance with Spanish data protection law

SOLUTION: register user, owner access and free access

OBSTACLE 3: Digital gap. How to be use by citizens without electronic certification or without Internet access (rural areas)

SOLUTION:Spain has now progressed to the e-DNI (electronic National Identity Card), so in a few years all citizens will have an X509 digital certificate

SOLUTION: Cadastral information points using CVO


A net of collaborating agents has been established and has been consolidated,

This collaborators' net is based on agreements with the local administrations that are nearer to the citizen, thereby achieving an example of institutional collaboration.

In these local administrations Cadastral Information Points has been installed.They are a normal PC with access to the CVO, managed by a civil servant belonging to the local administration,

which allow the citizens, in case they have no telematic means, to have access to different cadastral services without the need to go to the cadastral provincial offices. The simplicity and comfort of the new procedure of access to the cadastral information through the PIC brings the CVO close to all the citizens without exclusion.

This initiative has been a great success and already around 2.400 PIC exist all over the country

Cadastral Information PointsCadastral Information Points (“Puntos de Información catastral” PIC)(“Puntos de Información catastral” PIC)


CVO RESULTS. Some figuresCVO RESULTS. Some figures

GLOBAL RESULTS (since May 2003)

39.000 registered users

More than 26 M visits

More than 5.3 M cadastral certificates issued

12.5 M queries to protected cadastral data

86.8 M queries to non-protected cadastral data

186 M maps served

DAILY FIGURES:

More than 17.000 cadastral certificates issued

43.000 information requests for protected cadastral data

260.000 information requests for non-protected cadastral data

1.1 M maps served


RESULTS. Yearly evolutionRESULTS. Yearly evolution

May 2007: more than 26M


RESULTS. Social impact of the CVORESULTS. Social impact of the CVO

May 2007 , more than 5.3 M by CVO


Direct cost reduction: requests and certificates free of charge.

e-Administration is anywhere: no need for moving to cadastral offices.

Information completely guaranteed.

Privacy.

CITIZENS

ADMINISTRATIONS

Improvement of information quality.

Encourages cooperation with other administrations. New collaboration scenarios between administrations.

Promotes transparency in public services.

RESULTS. AchievementsRESULTS. Achievements

Reduction citizen visits to cadastral offices for information requests

Reduction of queues in cadastral office Saving time of citizens Speed up administrative procedures

Time and resources to be dedicated to data base maintenance


The Cadastral Virtual Office The Cadastral Virtual Office prepares the Spanish Cadastre to achieve the prepares the Spanish Cadastre to achieve the principles of INSPIRE (principles of INSPIRE (Spatial Data Infrastructure .)Spatial Data Infrastructure .)

Spatial data needed for good governance should be available on conditions that are Spatial data needed for good governance should be available on conditions that are not restricting its extensive use.not restricting its extensive use.

It should be easy to discover which spatial data is available, to evaluate its fitness for It should be easy to discover which spatial data is available, to evaluate its fitness for purpose and to know which conditions apply for its usepurpose and to know which conditions apply for its use

Data should be collected once and maintained at the level where this can be done most Data should be collected once and maintained at the level where this can be done most effectively.effectively.

It should be possible to combine spatial data from different sources and share it It should be possible to combine spatial data from different sources and share it between many users and applicationsbetween many users and applications

Spatial data should be collected at one level of Spatial data should be collected at one level of government government and shared between all and shared between all levels.levels.


LESSONS LEARNEDLESSONS LEARNED Society (citizens and administrations) is strongly interested in electronic

services easy to use and with important added value. This has permitted that the use of the CVO represents a re-organisation in services and processes, which has maded the cadastral administration more efficient and effective

Collaboration between administrations as a basis to approach the COV services to all the citizens.

Mechanisms that allow continuous communication with users (polls, suggestion and problem report mechanisms) provide a feedback useful to manage the project.

The CVO has made a significant progress as a result of the demands of the citizens, of the public administrations and of the collaborating institutions that has made it more user-oriented, inclusive and interoperable.

And we must be ready for the challenges of the new European Enviromental Policy (INSPIRE) based on interoperability.


THANK YOU VERY MUCH.THANK YOU VERY MUCH.

Quality and efficiency improvements in Cadastre and Land Registry CVO SPANISH CADASTRAL INTERNET...

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