Purpose of Volunteer Selection

The primary purpose of volunteer screening is the protection of the youth enrolled in our programs, our volunteers and our organization through risk identification, policies, procedures, training, volunteer selection processes, screening and position descriptions.

10 Steps to ScreeningOntario Hockey Federation

1. Job Design2. Job Descriptions3. Application Forms and Process4. Recruitment5. Interviews6. Reference Checks7. Police Record Checks8. Orientation and Training9. Supervision and Evaluation10. Participant Follow-up

Timeline for Implementation

First meeting September 2004 Draft initial policy by February 2005 Communicate with Committees and

Club February and March 2005 Communicate to Club and Volunteers

April 2005 Club Approval April 2005

Timeline for Implementation

Design of Confidential Database and Filing System June 2005

Police Checks for Hockey House League Volunteers for 2005 Season

Police Checks for Soccer and Baseball for 2006 Season

Police Checks for Optimist Club members by June 2006

Monitor and Continue Program and Policy Development

Roles of the Optimist Club and Committees

Club Cooperate with committees Guide and assist as required Resolution Committee as needed Establish central policies Maintain confidential data base Risk assessment Funding for volunteer process

Committees Policy Compliance Procedure Development Organize and provide activity or service Volunteer Selection Operational control of the activity or service

Policy #1 - Roles

Role of the Club Role of the Committee Role of the Resolution Committee

Policy #2 – Code of Conduct

General Principals Harassment and Abuse Reporting Receipt of Complaints Action by the Committee

Policy #3 – Impact of Criminal Convictions

Purpose Recognition of Duty of Care

Police Records Check and Vulnerable Position Screening Check

Past behaviour that is not of material relevance to the volunteer position

Past behaviour that is of material relevance to the volunteer position

Rights of the Committee to Select

Policy #4 – Volunteer Verification Team Process

Purpose Composition of the Volunteer

Verification Team Role of the Volunteer Verification

Team Appeal Process

What is a Police Check?Fact and Fiction

Fact - Vulnerable Persons Volunteer Police Check is the correct name

Fiction – It is the most important part of volunteer selection

Fact – Use of this tool is an important part of an organizations risk management

Fiction – Use of this tool will guarantee that ‘no bad eggs’ enter our system

Fact – Our club will be stronger through more involvement with the committees

Fiction – This is not a club issue, leave it to each committee

Why Should the Club Become Involved?

Protection of the Club Protection for Board Members Enhanced Confidentiality for Volunteers Cooperation with Committees Potential New Members Purpose for the Club It’s the Right Thing to Do

Questions?