PUA – Computer Engineering Department – UEC01 – Dr. Mona Abou - Of

UEC01: Computer Skills & Programming Concepts I

Lecture 7: Word Processing and

Desktop Publishing

1

PUA – Computer Engineering Department – UEC01 – Dr. Mona Abou - Of

This Lecture Covers:

Word Processing as a Tool.

How Word Processing Works.

Formatting Features

Other Important Features.

The Publishing Process.

Using Desktop Publishing Software.2

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ObjectivesObjectivesExplain the need for word processingExplain the need for word processingList and describe the basic features of word List and describe the basic features of word

processing programsprocessing programsDescribe how spelling checks and thesaurus Describe how spelling checks and thesaurus

programs workprograms workDefine the advantages of desktop publishingDefine the advantages of desktop publishingDefine desktop publishing terminologyDefine desktop publishing terminology

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Word Processing as a ToolWord Processing as a ToolAllows you to work with text documentsAllows you to work with text documents

Creation – the original keying in of the Creation – the original keying in of the documentdocument

Editing – making changes to the documentEditing – making changes to the documentFormatting – adjusting the appearance of the Formatting – adjusting the appearance of the

document to make it more attractivedocument to make it more attractiveStoring – saving the document on diskStoring – saving the document on diskRetrieving – bringing the stored document into Retrieving – bringing the stored document into

memory so it can be used againmemory so it can be used againPrinting – producing the document on paperPrinting – producing the document on paper

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How Word Processing WorksHow Word Processing Works As you type, the screen displays As you type, the screen displays

your workyour work The program displays the The program displays the

insertion pointinsertion point (cursor) to show (cursor) to show where the next character will where the next character will appearappear

You can use the You can use the scroll barscroll bar to to move throughout the documentmove throughout the document

Word wrapWord wrap automatically automatically moves a word to the beginning moves a word to the beginning of the line below if there is not of the line below if there is not enough room at the end of the enough room at the end of the line to complete the wordline to complete the word

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Menus and ButtonsMenus and Buttons Commands are given via menus Commands are given via menus

– a set of choices laid out across – a set of choices laid out across the top of the screenthe top of the screen Called Called pull-down menuspull-down menus

because each initial choice because each initial choice reveals several lower-level reveals several lower-level choiceschoices

CommandsCommands can be executed can be executed by by clicking on clicking on buttonsbuttons ToolbarToolbar – a collection of – a collection of

buttons, usually shown just buttons, usually shown just below the menu barbelow the menu bar

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Easy CorrectionsEasy CorrectionsUse the Use the Backspace keyBackspace key to delete the to delete the

character to the left of the cursorcharacter to the left of the cursorUse the Use the Delete keyDelete key to delete the character to delete the character

under or just to the right of the cursorunder or just to the right of the cursorThe The Undo commandUndo command reverses the effect of the reverses the effect of the

last actionlast actionMost word processing programs allow you to Most word processing programs allow you to

undo several actionsundo several actions

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Formatting FeaturesFormatting Features

Character Character

formattingformatting

Line formattingLine formatting

Page formattingPage formatting

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Character FormattingCharacter Formatting Boldface, italic, and Boldface, italic, and

underliningunderlining Used to emphasize words or Used to emphasize words or

phrasesphrases

FontsFonts – typefaces – typefaces Ex: Ex:

Algerian, monotype corsiva, Times New Roman, Arial

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Line Formatting FeaturesLine Formatting FeaturesAlignmentAlignment – text can line up along right or left – text can line up along right or left

margin or centered on the pagemargin or centered on the pageTabs and indentationTabs and indentation

Tab once to begin a paragraphTab once to begin a paragraphIndent entire paragraph from one or both sidesIndent entire paragraph from one or both sides

JustificationJustification – the evenness of text at the side – the evenness of text at the side marginsmarginsFully justifiedFully justified – text is even at both right and – text is even at both right and

left marginsleft marginsLeft justifiedLeft justified – text is even at left margin, but – text is even at left margin, but

ragged at rightragged at right margin margin

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Page Formatting FeaturesPage Formatting FeaturesMarginsMargins define the amount of white space on define the amount of white space on

both sides and along the top and bottomboth sides and along the top and bottomVertical centeringVertical centering adjusts top and bottom adjusts top and bottom

margins so that the text is centered margins so that the text is centered Adjust margins, line spacing, and fonts to Adjust margins, line spacing, and fonts to

squeeze or stretch a documentsqueeze or stretch a document