ACTION ITEM 16-16

PROPERTY FOR STATION 26

[No backup documentation for this item

at this time.]

MINUTES JUNE 20, 2017

WORKSHOP AND REGULAR MEETING

Held at the Indian Shores Municipal Center 19305 Gulf Blvd., Indian Shores, FL 33785

WORKSHOP MEETING CALLED TO ORDER AT 7:00 p.m. PLEDGE OF ALLEGIANCE ROLL CALL: Commissioners answering roll call were Chair Joe Bruni, Vice Chair Lou Snelling, Secretary/Treasurer Larry Schear, Commissioner David Gardella, and Commissioner Laura Martin. A quorum was present with Chair Joe Bruni presiding. Attorney Jeff Albinson, Fire Chief Sal D’Angelo, and Finance Director David Martin were also present. ADDITIONS OR DELETIONS: None. PRESENTATION OF PLAQUE – Robert Hill presented Matt Loder, Jr. of Crabby Bill’s restaurant a plaque of appreciation on behalf of the PSFRD Honor Guard. SERVICE PIN AWARD – Fire Chief Sal D’Angelo presented Lieutenant Chip Bodine with a pin for five years of dedicated service to the District. AUDITOR’S FORMAL PRESENTATION – Richard Cristini with Jamieson, Davidson, and Cristini presented the District’s 2016/2017 Comprehensive Annual Financial Report (CAFR). GENERAL REMARKS FROM THE AUDIENCE: Kelly Cisarik – [448 Harbor Drive South, Indian Rocks Beach] – Mrs. Cisarik discussed her concerns about station placement, as well as correspondence which took place between Chief D’Angelo and the Fire Chief of Madeira Beach in 2015. Tim Burnham – [Did not state address] – Mr. Burnham identified himself as a firefighter/paramedic with PSFRD. Firefighter Burnham gave the Commission an update on the disaffiliation process that the firefighters are currently going through with IAFF Local 4966. He informed the Commission that an evidentiary hearing will take place at Station 27 on July 7, 2017, via telephone at 0900 hours. He added that he has personally retained an attorney to assist in this matter. DISCUSSION ITEMS: 16-16 Property for Station 26 Discussion: Chief D’Angelo informed the Commissioners that the letter of intent which was sent to Duke Energy by PSFRD in 2016 is in their agenda packets. Chief D’Angelo also discussed correspondence that preceded the correspondence Mrs. Cisarik referred to in her comments regarding station placement. Chief D’Angelo stated that Duke Energy has contacted him again and requested that PSFRD make an offer on their property for Station 26. He added that, knowing that there will be a station in North Redington Beach, the Board will need to make a decision on how to proceed with the Duke Energy property. Commissioner David Gardella added that PSFRD first contacted Duke Energy about this property over two years ago, and have since been informed about Pinellas County’s plans in North Redington Beach.

June 20, 2017, Workshop and Regular Meeting Page 2 Commissioner Gardella stated that he spoke with the Duke representative and they are giving PSFRD first opportunity to pursue the property. He discussed that impact fee funds are able to be used toward the purchase, but those funds were also intended to be used to replace Truck 28. He added that there is only a short window available to pursue the Duke Energy property, and he feels it is a great opportunity, so he believes it should be pursued as a priority above Truck 28 for at least the next 30 days. He added that he does not believe there is any other available property in Indian Shores sufficient for PSFRD’s needs. Finance Director David Martin added that there is an excess of $800,000 in the impact fee account. Chief D’Angelo added that PSFRD is required to use $300,000 by the end of the fiscal years, or those monies will be returned. Chief D’Angelo stated that both projects (Station 26 and Truck 28) may be able to be pursued simultaneously. Secretary/Treasurer Larry Schear discussed that the Duke Energy property is the ideal location for a station between Station 27 (Indian Rocks Beach) and Station 25 (Madeira Beach), as it is almost exactly the mid-point. He continued to discuss the benefits of the property and agreed that he feels that it should be pursued. Chief D’Angelo added that he wants the Commissioners to understand that if they approve the property but not Truck 28, there will be an increase in pricing for the truck in the new fiscal year. He discussed that a resolution is required for the lease of Truck 28; if it is postponed for 30 days, the resolution readings will be done in August and September, which will still be sufficient, as it will still be completed before the new fiscal year. In reference to Truck 28, Finance Director David Martin mentioned that the interest rates went up last week, and if they keep going up, that will change those numbers. REMARKS FROM THE AUDIENCE: Carol Britz – 466 20th Avenue, Indian Rocks Beach – Ms. Britz stated that she does not understand why PSFRD would purchase property at the southernmost point of the District, especially because it will be a mile from the North Redington Beach station. Ms. Britz also inquired as to why property on the mainland is not being looked at to better serve the Oakhurst area. She added that she thinks that property on the other side of the Walsingham bridge should be considered. Nancy Obarski – 708 Beach Trail, Indian Rocks Beach – Mrs. Obarski stated that she is concerned whether or not there is a commitment from the County for EMS funding for the new station location. Mrs. Obarski discussed that the Redingtons denied Chief D’Angelo’s request to compensate PSFRD for the calls that are made into their district. She also stated that she believes that Chief D’Angelo has given conflicting information regarding PSFRD station location and the North Redington station. Chief D’Angelo welcomed both Ms. Britz and Mrs. Obarski, or any other citizen, to review all e-mail correspodence and geography issues discussed. 17-09 SOP 217 DRAFT – Compensation During Declared Emergencies Discussion: Chief D’Angelo stated that the purpose of this policy is to establish a uniform compensation policy for non-bargaining, exempt, and non-exempt District employees before, during, and after declared emergency situations. He added that this does not pertain to on-shift personnel. Chief D’Angelo explained that that, during a declared emergency, employees are subject to recall, and this provides an opportunity for employees to be compensated at a rate of time and a half. With a policy in place, the District is able to file through FEMA to be reimbursed for the additional compensation. REMARKS FROM THE AUDIENCE: None. ADJOURNMENT The meeting was adjourned at 7:54 p.m.

June 20, 2017, Workshop and Regular Meeting Page 3 REGULAR MEETING CALLED TO ORDER AT 7:54 p.m. ADDITIONS OR DELETIONS TO AGENDA: Chief D’Angelo asked the Board to make a motion to approve the Comprehensive Annual Financial Report, ending fiscal year September 30, 2016, as presented by Richard Cristini at the Workshop Meeting.

A motion to approve the 2016/2017 Comprehensive Annual Financial Report (CAFR).

MOTION: COMMISSIONER SCHEAR SECOND: COMMISSIONER MARTIN All in favor, motion passed unanimously.

17-07 Special Meeting – EMS Dispute Resolution Discussion: Chief D’Angelo stated that the attorneys are working on the final draft of the EMS settlement agreement. He asked the Board to agree on a date to hold a special meeting, with the addition of the cost to pay for the advertisement, regarding the EMS dispute resolution, with a location and time to be determined. He added that, if the Indian Shores board room is not available, the meeting can be held at a fire station, preferably around 10 a.m. The Commissioners discussed available dates and decided on Tuesday, July 11, 2017, tentatively at 10 a.m.

A motion to approve a special meeting on July 11, 2017 at 10:00 a.m., or as close thereto, subject to the availability of the location, regarding the EMS dispute resolution.

MOTION: COMMISSIONER GARDELLA SECOND: COMMISSIONER SCHEAR

All in favor, motion passed unanimously. 16-16 Property for Station 26 Discussion: Commissioner Gardella would like to add an action item for the District to enter into negotiations for the Duke Energy property. No motion needs to be made at this time. MONTHLY BUSINESS:

1. Approval of Minutes: May 16, 2017 Workshop and Regular Meetings

Discussion: None.

A motion to approve the minutes of the May 16, 2017 Workshop and Regular Meetings.

MOTION: COMMISSIONER GARDELLA SECOND: COMMISSIONER SCHEAR All in favor, motion passed unanimously.

2. Treasurer’s Report: May, 2017 Discussion: Secretary/Treasurer Larry Schear stated that there is almost $1,700,000 in the Money Market, about $500,000 in the Florida Investment Pool, and $1,500,000 in fixed income CDs, for total assets of $3,271,000. Current liabilities for this month are approximately $280,000. Fund balance reserves are slowly declining, as inflow from the non-ad valorem assessments do not meet the operational expenses. There is currently a small deficit, due to overtime, new air packs, and fleet maintenance costs. A budget amendment will be presented to the Board during the fourth quarter to include approximately $62,000 of additional income, expenditures of $15,000 for the recent Impact Fee Study, and $30,500 for radios. There is a projected budget surplus, impact fees over expenditures, of $36,400.

June 20, 2017, Workshop and Regular Meeting Page 4 EMS funding currently exceeds the budget, and inspection and special event fees are slightly higher than budgeted. Refunded expenses are ahead of budget due to unexpected training reimbursements and an insurance refund from a sold vehicle. Personnel expenses are higher than anticipated, and benefits expenses are in line due to anticipated contingencies. Operating expenses show a negative variance, including fleet repair costs. The projected Unassigned Fund Balance is $908,600, representing 17.7%, which demonstrates the District’s need for additional income.

A motion to approve the May, 2017 Treasurer’s Report.

MOTION: COMMISSIONER MARTIN SECOND: COMMISSIONER SNELLING All in favor, motion passed unanimously.

3. Correspondence: Secretary/Treasurer Larry Schear read a thank you card to Station 27 for their help with an event. GENERAL REMARKS FROM THE AUDIENCE: John Pfansteil – 448 Harbor Drive South, Indian Rocks Beach – Mr. Pfansteil stated that he feels that it is fiscally irresponsible to make a decision on a station location unless Pinellas County agrees to fund EMS. Mr. Pfansteil stated that he knows that the Chief wants the Duke Energy property because he wants a boat. Kelly Cisarik – 448 Harbor Drive South, Indian Rocks Beach – Mrs. Cisarik stated that she was disappointed that the CAFR was not included in the agenda packet, and suggested that the District was not in compliance with the Government in the Sunshine Law. Mrs. Cisarik also stated that the District’s use of prepaid treatment of referendum expenses wasn’t addressed by the auditor’s presentation and has not been addressed since she first brought it up. ACTION ITEMS: 17-03 Commission By-laws Revision (Resolution 2017-03) (First Reading) Discussion: Attorney Jeff Albinson read Resolution 2017-03 in its entirety. REMARKS FROM THE AUDIENCE: Nancy Obarski – 708 Beach Trail, Indian Rocks Beach – Mrs. Obarski stated that she is confused by the By-laws revision. She stated that the 2015 Commissioner By-laws was only put on the website after she brought it to the Commisison’s attention. She stated that the 2007 By-laws had signatures but the 2015 By-laws did not, so she feels that this is why the Commission is now reviewing the By-laws again. 17-06 Truck 28 Purchase Discussion: Chief D’Angelo stated that the Commissioners have the Truck 28 backup documentation with their agenda packet. He added that Ten-8, Pierce Manufacturing, is the sole source provider for Florida and Georgia. He stated that the total cost may change based on equipment needed or not needed, and the current total is $1,156, 806. Chief D’Angelo discussed that the lease purchase agreement is also included, and a resolution will need to be adopted by the Board to enter into a lease agreement. Discussion ensued regarding previous lease purchases. Discussion also ensued regarding trading the current Truck 28 versus utilizing it as a reserve apparatus. Commissioner Gardella stated that he feels that there are other issues that the District needs resolution on before making this purchase. The EMS dispute resolution may be to the District’s benefit and may aid in the purchase of Truck 28. He stated that he feels that the District could wait 30 days until the next meeting and there is more information about the other issues currently going on. Chief D’Angelo stated that he will speak with the Ten-8 representative to inquire as to the potential cost difference in submitting the purchase order in September versus October. Chief D’Angelo stated that he feels that the Board should move forward with this, but hold off on the resolution and vote.

June 20, 2017, Workshop and Regular Meeting Page 5 REMARKS FROM THE AUDIENCE: Kelly Cisarik – 448 Harbor Drive South, Indian Rocks Beach – Mrs. Cisarik stated that her neighbors who are retired firefighters expressed preference for a truck with a platform as opposed to a bucket, as it can rescue more victims at one time. Chief D’Angelo stated that the District received a proposal for a mid-mount platform but, as discussed at previous meetings, it is a great piece of equipment and he agrees, but the costs are more and that it will not traverse two bridges in the District. He stated that, with that type of truck, the District would need to hire six more firefighters and a rescue unit to put in place of Truck 28 to be first-due on medical calls. REPORTS: 1. COMMISSION: Secretary/Treasurer Larry Schear stated that he attended a FASD conference in Orlando last week and completed five more required courses toward his Certified District Officials (CDO) certification, and he only has two more courses left. He stated that he believes all Commissioners would benefit from this, and suggested adding a formal budget line item next year for FASD training. 2. ATTORNEY: Attorney Jeff Albinson discussed the lawsuit in which Mr. Hoofnagle is the plaintiff and that there has been a change in the District’s counsel [Hill, Ward, Henderson] in that case. Mr. Hoofnagle’s attorney requested a time extension to file his documents, which the District’s counsel agreed to. Attorney Albinson discussed the EMS lawsuit and explained that there is a potential set of parameters being worked on, and the District now has scheduled a meeting on July 11, 2017, and the terms will be available at that time. 3. CHIEF’S REPORT: Chief D’Angelo said that the District has had a very good month and gave kudos to the crews with the increasing calls. He stated that fire prevention activities are continuing, and the District has increased the Emergency Operations Center operations and classes. The Chief stated that a number of the issues discussed at this meeting are coming to closure, such as the EMS dispute and Truck 28; the outstanding issue being the referendum lawsuit. At this time, Chief D’Angelo announced his resignation from PSFRD, and stated that August 4, 2017 will be his last day. He gave kudos to personnel and Commissioners, and stated that it has been a pleasure serving the citizens of the District as Fire Chief. Chief D’Angelo asked the Board to move forward with having Assistant Chief John Mortellite act as interim fire chief, as well as to start the process of advertising the job vacancy. Attorney Albinson suggested placing the assignment of interim fire chief as an agenda item on the special July 11th meeting. Chair Joe Bruni stated that he will work with David Martin reviewing the applications for the fire chief vacancy.

A motion to add the assignment of an interim chief to the special meeting agenda on July 11, 2017, as well as to the advertisement for the special meeting.

MOTION: COMMISSIONER SCHEAR SECOND: COMMISSIONER MARTIN

All in favor, motion passed unanimously.

There being no further business to come before the Board, the meeting was adjourned in due form at 8:49 p.m.

APPROVED: ATTEST: ___________________________________________________ ____________________________________________________ Joseph V. Bruni, Chair Date Approved Kimberly G. Fugate, Executive Assistant

ACTION ITEM 17-11

IMPACT FEES –

JUDE HENDERSHOT

[No backup documentation for this item

at this time.]

ACTION ITEM 17-03

COMMISSIONER BY-LAWS

REVISION

(Resolution 2017-03)

RESOLUTION 2017-03 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE PINELLAS SUNCOAST

FIRE & RESCUE DISTRICT ADOPTING BY-LAWS AND PROVIDING AN EFFECTIVE

DATE.

WHEREAS, the Pinellas Suncoast Fire & Rescue District is authorized to adopt such By-Laws

or other Rules of Operation as might be necessary; and,

WHEREAS, the Board of Commissioners of the Pinellas Suncoast Fire & Rescue District desires

to adopt By-Laws as of the date of this Resolution; and,

WHEREAS, the Board of Commissioners of the Pinellas Suncoast Fire & Rescue District has

reviewed the proposed By-Laws attached hereto as Appendix A and finds said By-Laws to be satisfactory

to allow for the efficient operation of District business;

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE

PINELLAS SUNCOAST FIRE & RESCUE DISTRICT HEREBY RESOLVES THE

FOLLOWING:

SECTION 1. The Pinellas Suncoast Fire & Rescue District shall adopt the By-Laws attached

hereto as Appendix A and in accordance with the provisions of its Charter.

SECTION 2. The effective date of this Resolution shall be the date of its passage.

SECTION 3. If any part or sub-part of this resolution is declared void or unenforceable by any

court of competent jurisdiction, all remaining parts of this resolution not so affected shall remain in full

force and effect.

SECTION 4. This resolution shall remain in effect in perpetuity unless modified, altered, or

repealed by resolution of the Board of Commissioners of the Pinellas Suncoast Fire & Rescue District.

PASSED AND ADOPTED on the 18th day of July, 2017.

PINELLAS SUNCOAST FIRE & RESCUE DISTRICT

Board of Commissioners: ATTEST:

______________________________ _______________________________ Joseph V. Bruni, Chair Lawrence G. Schear, Secretary/Treasurer

PINELLAS SUNCOAST FIRE & RESCUE DISTRICT

BOARD OF COMMISSIONERS

BY-LAWS

PREAMBLE

These By-Laws are created in accordance with all applicable law. These By-Laws shall

be interpreted to be in accordance with all applicable law. In the event any part of these By-

Laws is determined to be not in accordance with applicable Florida or Federal Law, the

remaining parts of these By-Laws shall remain in full force and effect.

ARTICLE I - NAME

Consistent with applicable law, the name of this organization is and shall be: Pinellas

Suncoast Fire & Rescue District. Throughout this document the organization shall be referred

to by its full name or by use of the terms “the District”, the Fire Department”, or “PSFRD.”

ARTICLE II – ENABLING and CONSTITUTING AUTHORITY

Section 1. Constituting Authority: The Enabling and Constituting Authority for the

District is Chapter 2000-436, House Bill 1603, Laws of the State of Florida,

Chapters 189 and 191, Florida Statutes, as amended from time to time, and

hereinafter referred to as “The Act.” In the event The Act or any other enabling

authority is amended or changed, this document shall be considered amended as

necessary to remain consistent with the new enabling authority.

Section 2. Operating Authority:

A. This document should be interpreted at all times in a manner consistent with

all applicable law.

B. The Board of Commissioners is the head of the Fire Department. Pursuant to,

and consistent with, the Enabling and Constituting Authority and all other

applicable law, The Board has the power to supervise, control, regulate and

manage the Department and enforce all necessary and desirable rules and

regulations. The Board is authorized to make contracts, borrow money, levy

assessments and collect same, build necessary facilities, acquire firefighting

equipment, hire a Fire Chief, Fire Marshal and such other personnel as are

required to operate the firefighting equipment; to inspect property or provide

administrative support. The Board shall adopt a fire code for the District and

such rules and regulations as it deems necessary to transact its business and

carry out the provisions of The Act and to operate within the scope of all other

applicable law.

ARTICLE III - LOCATION

Section 1. Headquarters: Headquarters for the Commission shall be in the offices of the

Pinellas Suncoast Fire & Rescue District

Board of Commissioners By-Laws (As Adopted July 18, 2017)

Page 2 of 9

Pinellas Suncoast Fire & Rescue District, located at 304 First Street, in the city of

Indian Rocks Beach, Florida. The Board shall have the authority to authorize

relocation of the headquarters as The Board determines is necessary for the

operation of the affairs of the Pinellas Suncoast Fire & Rescue District.

Section 2. Additional Locations: The District shall be authorized to locate, operate and

maintain stations, offices, or other physical plants in any location allowed by law

and deemed necessary by The Board of Fire Commissioners.

ARTICLE IV – THE COMMISSIONERS

In accordance with all applicable law, the Board of Commissioners shall be comprised of

five registered voters. The District shall be divided into sub-districts in manner set forth below.

There shall be one Board member from each of the following locations:

SEAT NUMBER LOCATION OF SUB-DISTRICT

Seat 1. Indian Shores

Seat 2. Indian Rocks Beach

Seat 3. Belleair Beach/Belleair Shore

Seat 4. Mainland Area

Seat 5. Mainland Area

Note: The Seat Numbers have been assigned for ease of reference in these By-

Laws and reference to same shall have no legal effect beyond simple

nomenclature.

Section 1. Elections: All elections shall be held in accordance with The Act and all other

applicable law. Each Commissioner shall be elected to serve for a term of four

years by a majority vote of the electors voting to fill such office. Elections for

Commissioner shall be held at the same time as regular county elections. Any

Commissioner may succeed himself/herself. Terms shall commence in November

following the election or as otherwise directed by The Act or other applicable law.

One Commissioner, who must be a resident of a sub-district, shall be elected from

that sub-district by the electors who reside in that sub-district. If a Commissioner

ceases to reside in the sub-district from which elected, the office shall be declared

vacant; the Commissioner shall be disqualified from further service; and the

remaining Commissioners shall elect, to fill the unexpired term, a successor who

resides in that sub-district until the next general election at which time an election

shall be held to fill the vacancy for the remaining term, if any, provided, however,

no current Commissioner’s seat shall be declared vacant because of residency

until the current term of office has expired.

Term: Each Commissioner shall hold office until his or her successor is elected

and qualified, unless he or she ceases to be qualified, resigns, or is removed from

office.

Pinellas Suncoast Fire & Rescue District

Board of Commissioners By-Laws (As Adopted July 18, 2017)

Page 3 of 9

Compliance With Applicable Law: Each Commissioner shall comply with all

applicable law regarding eligibility for office.

Section 2. Filling of Vacancies: Vacancies on the Board shall be filled by appointment by

the remaining members of said Board. Candidate(s) to fill the unexpired term(s)

shall be selected from the same district represented by the vacating

Commissioner. All such vacancies shall be filled as expeditiously as possible,

preferably within sixty (60) days from the receipt of the vacating Commissioner’s

notice of resignation or other causes.

Section 3. Bonding: All Commissioners shall be required to post a surety bond in

accordance with the terms of Chapter 191, Florida Statutes, with all premiums to

be paid for by the District.

Section 4. Oath of Office: All Commissioners shall be required to take an Oath of Office

prior to assuming their duties on the Board.

Section 5. References to The Board of Fire Commissioners: As used herein, the terms

“The Board,” “the Board,” “The Board of Commissioners,” “Commissioner(s)”

shall mean “The Board of Fire Commissioners.”

ARTICLE V – PURPOSE OF THE FIRE DISTRICT

Consistent with all applicable law, the purpose of PSFRD is described in its Charter. In

sum, without contradiction to the applicable law, the purpose of PSFRD is to provide residents

of, and visitors to, the District with the best and most cost-effective emergency medical, public

education, prevention, code enforcement and fire suppression services possible commensurate

with all applicable law.

ARTICLE VI - DUTIES AND RESPONSIBILITIES OF BOARD AND CHIEF

The Board: The Board of Commissioners shall have the overall responsibility and

authority for overseeing the operation of the Fire Department and for insuring that its mission

and purpose as set forth in The Act are properly carried out. The Board of Commissioners shall

adopt rules for its own operation as well as record keeping, providing all required reports and

sufficient staff to carry out its duties and responsibilities. To the extent determined by the Board

to be necessary, the Board of Commissioners shall maintain a liaison with all municipal, county

and state offices. The Board may do this through its own members or, at its discretion, may

undertake this obligation by assigning or authorizing the Fire Chief or his assigns to the task.

The Fire Chief: The Fire Chief and his delegates shall endeavor to make The Board of

Commissioners aware of any and all needs of the Pinellas Suncoast Fire & Rescue District and

shall work closely with the Fire Chief in providing the support and resources to fulfill the needs

as required.

Pinellas Suncoast Fire & Rescue District

Board of Commissioners By-Laws (As Adopted July 18, 2017)

Page 4 of 9

ARTICLE VII – BOARD MEMBERS AND BOARD OFFICERS

Swearing-In. In order to promote effective operations of the business of the Board, in a

manner consistent with applicable law, at the first regular convened meeting of The Board in

November of each calendar year, or as soon thereafter as possible, and in a time and manner

consistent with the applicable law, the then-sitting Chair of the Board, or the designee of the

Chair, shall swear in each new member of The Board or, in the case of a member of The Board

being re-elected to a successive term, each re-elected member of The Board.

Election of Officers. After searing in those members referenced above, the Chair should

then call for open elections to the positions of Officers of the Board. Elections for these

positions will be conducted in a manner consistent with all applicable law and as the Chair

determines is reasonable. The electors for each Officer position shall be those Board members

present and eligible to vote. The Board shall then, immediately following the swearing in

ceremony, shall elect the following Officers:

1. Chair;

2. Vice-Chair;

3. Secretary/Treasurer.

Each Officer shall serve until the next election of Officers, or until replaced or resigned.

The duties of said Officers shall be as follows:

Chair - Shall preside at all meetings of The Board of Commissioners and shall serve as

coordinator of that body’s general activities. The Chair shall maintain liaison with the

Fire Department Administration, sign routine documents, and keep other members of the

Board advised of items of general concern. The Chair shall oversee the creation of

meeting agendas and shall oversee the notification and notice process to try to ensure that

all meetings are properly noticed in accordance with all applicable law. The Chair shall

have the authority to appoint committees and sub-committees (and to designate Chairs for

each) as the Chair deems necessary and the Chair shall perform such other duties usually

pertaining to, vested in, and incumbent upon like officers.

Vice-Chair - Shall preside at all meetings in place of the Chair and shall perform such

other of his/her duties that may arise in the Chair’s absence.

Secretary/Treasurer - Shall coordinate the Commission’s correspondence and ascertain

that it is processed to the proper party for action when required. The Secretary/Treasurer

shall also be current on the District’s financial status, work with the District

Administration on the annual budget, assist in obtaining financing of capital

expenditures, and work with the Commission’s financial advisor when required. He/she

shall make a report on revenues, expenses and the District’s financial status at each

regular monthly meeting.

Pinellas Suncoast Fire & Rescue District

Board of Commissioners By-Laws (As Adopted July 18, 2017)

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ARTICLE VIII - COMPENSATION

The Board of Commissioners will be paid a monthly stipend each month for their

services. The amount of the stipend shall be set forth by resolution. To the extent allowed by

law, reasonable expenses incurred by members of The Board of Commissioners in execution of

their official duties may be authorized for payment or reimbursement from funds of the Pinellas

Suncoast Fire & Rescue District.

ARTICLE IX - MEETINGS

Section 1. Work Sessions and Regular Monthly Voting Meetings:

Work Sessions: Work sessions for The Board of Commissioners will be held by

The Board of Commissioners on the third Tuesday of each month at 7:00 p.m.,

except that said date, time and/or place may be changed by agreement of a

majority of the commissioners, and duly noticed as required by applicable Florida

or Federal law by publication in a newspaper of general paid circulation in

Pinellas County seven (7) days prior to such meeting. These are informal

meetings held for the purpose of discussion and investigation of issues only and

no official action can be taken.

Regular Monthly Voting Meetings: Regular Monthly Voting Meetings will be

held by The Board of Commissioners on the third Tuesday of each month

beginning immediately after the Work Session scheduled for that month. In the

event that no Work Session is scheduled, the Regular Monthly Voting Meeting

will begin at 7:00 p.m. The District reserves the right to change the date of The

Regular Monthly Voting Meeting by agreement of a majority of the

commissioners, and the change shall be duly noticed as set forth in Section

189.417(1), Florida Statutes (and/or any then applicable Florida or Federal law)

by publication in a newspaper of general paid circulation in Pinellas County at

least seven (7) days prior to such meeting. All meetings of the Board shall be

open to the public consistent with all applicable law.

Section 2. Special Meetings:

Special meetings may be held by the Board of Commissioners at any lawful time

and place agreeable to the Board to resolve such issues as the Board determines

should be resolved prior to the next regular meeting, provided that the District

complies with all applicable law in giving notice of such special meetings. Unless

other circumstances dictate otherwise, the Chair shall call for or approve the date,

time and place of Special Meetings.

Section 3. Emergency Meetings:

Emergency meetings may be held by the Board of Commissioners to consider

matters of such urgency that they must be resolved before a regular meeting, or

Pinellas Suncoast Fire & Rescue District

Board of Commissioners By-Laws (As Adopted July 18, 2017)

Page 6 of 9

before any applicable waiting period required for special meetings. The agenda

for such meetings must be restricted solely to the item(s) considered to be of

emergency nature. The District shall comply with all applicable law regarding

notice for, and operation of, emergency meetings. Unless other circumstances

dictate otherwise, the Chair shall call for or approve the date, time and place of

Special Meetings.

Section 5. Open Meeting Policy:

All meetings of The Board of Commissioners shall be held in accordance with the

provisions of the Florida Open Government Laws (Section 283.011, Florida

Statutes and Chapter 119, Florida Statutes and all other applicable law) and are

open to the public. All reasonable efforts shall be made by the District to ensure

that all meeting places are accessible to all members of the public that wish to

attend and that all necessary notice requirements regarding change of location

(when applicable) are met. To the extent agreeable to the Board and as

determined by the Chair, or the acting Chair, it is the policy of PSFRD to invite

reasonable public input on matters being discussed or addressed by the Board or

such matters as the public determines are relevant. The Chair will determine the

method and operation of providing for public input at each meeting of the Board.

Section 6. Notification of Meetings:

The District shall comply with all applicable law regarding giving notice of

meetings to the general public. A schedule of the Board’s scheduled regular

monthly voting meetings and work sessions shall be filed annually with the Board

of County Commissioners. The schedule shall include the date, time and location

of each scheduled meeting. The special meetings will be advertised in a local

publication as required by applicable law. Emergency meetings and work

sessions must also be posted as required by Florida law. A schedule of the

Board’s workshop and regular meetings for the fiscal year will be advertised in a

newspaper of general circulation seven (7) days prior to the first scheduled

meeting in the new fiscal year. Any actions undertaken at any meeting shall not

be considered invalid in the event notice of the meeting was provided in lawful

manner under Florida law but the notice of the meeting failed to adhere to the

notice procedure set out in these By-Laws.

Section 7. Place of Meetings:

All meetings of The Board of Commissioners shall be held in a place that is

accessible to the public. Each meeting of the Board of Directors will normally be

held in a space provided for meetings in the District’s Administration building in

the Commission Meeting Room, located at Station 27 (304 First Street, Indian

Rocks Beach, Florida). However, at the discretion of the Board, any meeting of

the Board of Directors may be held in any other suitable and lawful location

provided that all members and the public are properly notified in accordance with

Pinellas Suncoast Fire & Rescue District

Board of Commissioners By-Laws (As Adopted July 18, 2017)

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all applicable law.

Section 8. Quorum:

A majority of the members of The Board of Commissioners shall constitute a

quorum for the purpose of transacting business at any duly called meeting.

Section 9. Procedures for Commission Meetings:

Rules of Order: Except where otherwise provided for in the laws of the State of

Florida, all commission meetings will be conducted in general and informal

accordance with Roberts Rules of Order as amended from time-to-time.

However, no action of the Board shall be invalid for failure to maintain strict

adherence to Roberts Rules of Order. In the event of any question as to the

application of said Rules of Order, the decision of the Chair shall be final.

Voting: All voting by the Commissioners shall be done by voice or ballot. The

ballot shall be signed by each Commissioner voting and open to the public for

inspection. All members of The Board of Commissioners that are present at a

voting meeting must vote on each issue or agenda item that is put to a vote unless

a conflict of interest exists under Florida state laws or unless a member of The

Board of Commissioners is otherwise prohibited from or unable to vote on an

issue due to a conflict of interest.

Public Input: Consistent with all applicable law, PSFRD should encourage and,

as circumstances dictate, should provide for public input at commission meetings.

The manner and procedure for taking public input shall be at the discretion of the

Board, with the presiding Chair at each meeting having the final say as to the

manner and procedure for taking public input. Consistent with applicable law, the

failure of the Board to allow for public input on any matter shall not be a basis for

invalidation of any action undertaken by PSFRD as a whole or the Board.

Record Keeping: The Board shall keep a permanent record book entitled

“Record of Proceedings of Pinellas Suncoast Fire & Rescue District)”, in which

the minutes of all meetings, resolutions, proceedings, certificates, bonds given by

commissioners, and corporate acts shall be recorded. It is the intent of the Board

that the administrative staff of PSFRD undertake the upkeep of the record book

and advise the Board as to any non-compliance of the record book with the

applicable law. It is the intent of the Board that the record book be open to

inspection in the same manner as state, county, and municipal records are open

under chapter 119 and s. 24, Art. I of the State Constitution. The record book

shall be kept at the PSFRD office.

ARTICLE X - COMMITTEES

In any manner that is otherwise lawful under the laws of Florida, committees may be

Pinellas Suncoast Fire & Rescue District

Board of Commissioners By-Laws (As Adopted July 18, 2017)

Page 8 of 9

formed and appointed by the Chair, in the sole discretion of the Chair, from time to time to do

research, analysis, and report on special projects or such issues as the Chair deems necessary.

Each such committee shall have a member of the Board of Commissioners and any other

members to be decided by the Chair or the acting Chair. Each committee shall determine, in its

sole discretion, the operation of the committee. When standing committees are created, all

members thereof shall be members of The Board of Commissioners.

ARTICLE XI – THE FIRE CHIEF

The Board of Commissioners shall hire a Fire Chief to serve as the administrative head of

the District. As such, the Fire Chief shall be responsible for all personnel. The Chief shall

conduct his/her administration in accordance with a specific set of RULES AND

REGULATIONS approved by the Commission and within the policy framework established by

the Board. The Chief shall keep the Board apprised of all non-routine matters that may arise and

maintain a close liaison with its members. The Chief shall also prepare the preliminary annual

budget for the approval of the Board, and provide such counsel and assistance as it may require

from time to time.

ARTICLE XII - THE STAFF

The Board of Commissioners shall provide financial support for the administrative head

to acquire and staff members to operate all facets of the District’s business.

A. Administrative Personnel: Will be hired to serve the administrative head of the

Department and perform all necessary activities for the management and operations of

the District’s business.

B. Legal counsel: One or more attorneys will be retained to insure the District’s compliance

with all applicable state laws, authenticate documents as required and attend regular

commission meetings and such other meetings as deemed by the Board.

C. Accounting personnel: Will be hired to serve the administrative head of the District and

perform all necessary activities pertaining to monetary transactions affecting the

management and operation of the District’s business.

D. Tax Assessor: Will be hired to serve the administrative head of the District in assessing

all properties within the District’s boundaries to assist the county in maintaining proper

and accurate records for billing and collection purpose in accordance with current agency

practices.

E. Financial advisor: At its sole discretion, The Board of Commissioners may hire or retain

a financial advisor at any time to assist in any accounting, investments, or expenditure

procedures necessary to manage or operate the District’s business. The Board of

Commissioners is not required to hire or retain a financial advisor.

ARTICLE XIII – STATE and FEDERAL MANDATED REPORTS

The Board of Commissioners shall have the authority to hire or retain such professionals

or other persons as are needed to assure that all lawfully required reports on the District’s

Pinellas Suncoast Fire & Rescue District

Board of Commissioners By-Laws (As Adopted July 18, 2017)

Page 9 of 9

finances and activities are filed with the Pinellas County Board of Commissioners and such other

governmental agencies and/or bodies as required by all applicable law.

ARTICLE XIV - FISCAL YEAR

The Pinellas Suncoast Fire & Rescue District’s fiscal year shall run from October 1 through

September 30.

ARTICLE XV - DURATION

The Pinellas Suncoast Fire & Rescue District and its Board of Commissioners shall

remain in operation until replaced by legislative process or other lawful command.

ARTICLE XVI - AMENDMENTS

These By-Laws may be amended by a simple majority vote of the Board at any regular or

special meeting thereof, provided that the statutory seven (7) day (or other applicable) notice

period has been complied with and proper notice posted and the meeting is advertised as

provided for herein, and provided there is no conflict with existing pertinent law. In the event of

such conflict, that portion of the amendment which does not conflict with existing law shall

remain in full force and effect and the conflicting passages shall revert to the most recently

adopted By Laws that are not in conflict.

Adopted by the Board of Commissioners July 18, 2017

ACTION ITEM 17-06

Truck 28 Purchase

(Resolution 2017-04)

RESOLUTION 2017-04 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE PINELLAS SUNCOAST

FIRE & RESCUE DISTRICT APPROVING THE PURCHASE AND FINANCING OF A NEW

AERIAL APPARATUS.

District/Lessee: Pinellas Suncoast Fire & Rescue District

Principal Amount Expected to be Financed: SIX HUNDRED TWENTY ONE THOUSAND EIGHT

HUNDRED SIX DOLLARS AND NO CENTS ($621,806.00).

WHEREAS, the Pinellas Suncoast Fire & Rescue District (“District”) is an independent fire

district under Chapter 191 of the Florida Statutes; and,

WHEREAS, pursuant to applicable law, the Board of Commissioners of the Pinellas Suncoast

Fire & Rescue District is authorized to acquire, dispose of, and encumber real and personal property,

including, without limitation, rights and interest in property, leases and easements necessary to the

functions or operations of the District; and,

WHEREAS, the Board of Commissioners of the Pinellas Suncoast Fire & Rescue District has

determined that it is necessary to acquire by lease and/or purchase such property (“Equipment”) as is

described in the Master Lease-Purchase Agreements (“Leases”) and is otherwise herein as an “Aerial

Apparatus” to replace an aging “Aerial Apparatus” for use by the District in its normal operations; and,

the execution of one or more Master Lease-Purchase Agreements (“Leases”) in the principal amount not

exceeding the amount stated above for the purpose of acquiring the property (“Equipment”) to be

described in the Leases is appropriate and necessary to the functions and operations of the District.

WHEREAS, PNC Equipment Finance, LLC (“Lessor”) shall act as Lessor under said Leases.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE

PINELLAS SUNCOAST FIRE & RESCUE DISTRICT;

SECTION 1. In order to facilitate the acquisition of such Equipment, either one of the Fire

Chief OR Finance Director (each an “Authorized Representative”) acting on behalf of the District, is

hereby authorized to negotiate, enter into, execute, and deliver one or more Leases in substantially the

form set forth in the document presently before the Board of Fire Commissioners, which document is

available for public inspection at the office of the District. Each Authorized Representative acting on

behalf of the District is hereby authorized to negotiate, enter into, execute, and deliver such other

documents relating to the Lease as the Authorized Representative deems necessary and appropriate. All

other related contracts and agreements necessary and incidental to the Leases are hereby authorized.

SECTION 2. By a written instrument signed by any Authorized Representative, said Authorized

Representative may designate specifically identified officers or employees of the District to execute and

deliver agreements and documents relating to the Leases on behalf of the District.

SECTION 3. The aggregate original principal amount of the Leases shall not exceed the amount

stated above and shall bear interest as set forth in the Leases and the Leases shall contain such options to

purchase by the District and set forth therein.

SECTION 4. The District’s obligations under the Leases shall be subject to annual appropriation

or renewal by the Board of Fire Commissioners as set forth in each Lease and the District’s obligations

under the Leases shall not constitute general obligations of the District or indebtedness under the laws of

the State.

SECTION 5. As to each Lease, the District reasonably anticipates to issue not more than

$10,000,000 of tax-exempt obligations (other than “private activity bonds” which are not “qualified

501(c)(3) bonds”) during the current calendar year in which each such Lease is issued and hereby

designates each Lease as a qualified tax-exempt obligation for purpose of Section 265(b) of the Internal

Revenue Code of 1986, as amended.

SECTION 6. This resolution shall take effect immediately upon its adoption and approval.

PASSED AND ADOPTED on the ___ day of _________, 2017.

PINELLAS SUNCOAST FIRE & RESCUE DISTRICT

Board of Commissioners: ATTEST:

______________________________ _______________________________ Joseph V. Bruni, Chair Lawrence G. Schear, Secretary/Treasurer

ACTION ITEM 17-09

SOP 217

Compensation During Declared

Emergencies

STANDARD OPERATING PROCEDURE

217 COMPENSATION DURING

DECLARED EMERGENCIES

PINELLAS SUNCOAST FIRE &

RESCUE DISTRICT

ADMINISTRATIVE PROCEDURES

Revised From:

Effective Date: 07/18/2017 Total Pages: 2

Authorization: Salvatore A. D’Angelo III, Fire Chief

I. PURPOSE

The purpose of this policy is to establish a uniform compensation policy for non-bargaining

exempt and non-exempt District employees, before, during, and after periods of declared

emergency conditions.

II. SCOPE

This policy applies to all non-bargaining exempt and non-exempt personnel.

III. DEFINITIONS

Declared State of Emergency – Executive Order as signed by the State of Florida Governor, the

Official Authority as designated within the Pinellas County Board of County Commissioners,

and/or the PSFRD Board of Fire Commissioners or designee.

District – Pinellas Suncoast Fire & Rescue District (PSFRD).

Employee – Non-bargaining exempt and non-exempt 40-hour employees of the District.

Essential Service Employee – All District employees as defined under “Employee” subject to

mandatory recall by the District during a declared state of emergency.

Work Period – The portion of a given work week greater than the regular 40 hours dedicated to

performing essential services during a declared State of Emergency.

Compensation Rate – All hours worked in excess of 40 hours during a declared state of

emergency to be paid at one and one-half times (1.5) his/her regular hourly wage.

IV. POLICY

When the State of Florida Governor, the Pinellas County Board of County Commissioners,

and/or the Pinellas Suncoast Fire & Rescue District declare a State of Emergency exists, there

shall be a standard compensation policy for all District non-bargaining exempt and non-exempt

essential service employees. The Fire Chief or his/her designee shall determine the work-related

periods during a declared emergency condition for which this policy applies.

V. PROCEDURE

1. When a declared state of emergency exists and PSFRD institutes said declaration through

activating their EOC and recalls said employees, those employees shall receive

compensation for the work period in excess of their regular 40-hour work week at a rate

of 1.5 times his/her regular hourly wage.

2. If another local jurisdiction requires the assistance of a District employee during a

declared state of emergency, said employee shall receive compensation for the work

period in excess of their regular 40 hour work week at a rate of 1.5 times his/her regular

hourly wage.

ACTION ITEM 17-12

LAURA DONALDSON

ENGAGEMENT LETTER –

CONSTITUTION REVISION

COMMISSION