Provide cash management to pay all claims against the county...– $23,719,497.46 in direct payments...
Transcript of Provide cash management to pay all claims against the county...– $23,719,497.46 in direct payments...
•Provide cash management to pay all claims against the county and it’s subsidiary agency’s to include accounts payable, payroll, juror’s payable, election judge and polling place fees •Invest the funds of the county and it’s subsidiary agency’s to ensure security, liquidity and to optimize investment return •Prepare monthly, quarterly, semi-annual and annual reports to meet the needs of the county board, external auditors and various regulatory agencies.
•Preparation, mailing and collection of approximately 192,000 tax bills annually. The dollar amount collected for 2010 shall exceed 1.1 billion dollars. •Collector is also responsible for disbursing real estate tax collections in a timely manner to the numerous taxing districts located in Kane County
•Collector is also responsible for the collection of mobile home taxes
•Collector administers the Senior Tax Deferral program in Kane County for the State of Illinois
132,096
192,204
130,000
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150,000
160,000
170,000
180,000
190,000
200,000
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
Year
Number of Tax Bills
6,467
6,170
10,329
6,000
6,500
7,000
7,500
8,000
8,500
9,000
9,500
10,000
10,500
1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010
Number of Delinquent Bills
438
1,144
$400
$500
$600
$700
$800
$900
$1,000
$1,100
$1,200
Property Taxes Collected in Millions
2012 Funding Request
Meet prior year funding request with the following adjustments: 1. Transfer $10,000 from general printing to part-time salaries (this would be revenue neutral)
2. Allow for a 3% increase to staff wages $13,927 (staff has not had a salary increase since 2008) 3. Make up $10,000 salary shortfall from automation fund
4. Allow a $2,500 expense line for staff travel for bank deposits
TOTAL REQUEST = $26,427
2011 Office Highlights: •Spearheaded successful in legislative effort to prevent increase tax sale costs
•Tax Process on time thanks to efforts of Kane County Tax Group and the County Clerk
•Proactive tax seminars by Supervisor of Assessments and Treasurer have positive impact on taxpayer feedback
•Treasurer web site had 112,568 customer visits within the last 12 months (Special thanks to the I.T. Department for their service and support)
• Treasurer Staff continue to provide a high level of customer service and professionalism
July 26, 2011 Circuit Clerk’s Office
Budget FY2012 Presentation
Office Responsibilities
• Establish, maintain, and preserve the public’s record of what happens in the life of a court case
• Accounting for Judicial System FY2010 $65,977,122.07 – $23,719,497.46 in direct payments
– $42,257,624.61 in Child Support allocations
Operations • Mandates come from Federal Statute, State
Statutes, Supreme Court Rule, Local Court Rule, General Orders, and Administrative Orders
• The vast majority of Circuit Clerk functions are not stand alone services
• Circuit Clerk’s Office fits in a cycle of procedures with other players involved in the court process: Judges, Prosecutors, Private Attorneys, Civil Litigants, Defendants, Law Enforcement, Appellate Court, County Agencies, State Agencies, Federal Agencies, Public
• 540 S Randall • Court House
– Court Rooms – Public Counter (Room 160)
• Judicial Center – Court Rooms – Public Counter (Room 007)
• Aurora – Court Room – Public Counter
• Elgin – Court – MH Court
• Carpentersville – Court
• KBC - Court
Locations
Public Access Public Counters
– North Campus, Main Office – Courthouse – Judicial Center – Aurora Branch Court Windows, while staff
available
Telephones to specialized queues Online – information, look up records eMail – direct access from web
Service Demands
Copy Fees Annual Monthly Average
FY2007 - $ 171,554 $ 14,296
FY2008 - $ 188,891 $ 15,741
FY2009 - $ 194,281 $ 16,190
FY2010 - $ 199,125 $ 16,593
FY2011– YTD $ 114,348 $ 16,335
Scheduled Cases To Court Year Civil / Family – Yearly Monthly
2008 88,915 7,493 2009 88,480 7,373 2010 94,784 7,899 2011 through 6/30 59,606 9,934
Traffic/Criminal Monthly
2008 236,854 19,738 2009 224,960 18,747 2010 206,778 17,232 2011 through 6/30 117,112 19,519
All Case Types Monthly
2008 326,769 27,231 2009 313,440 26,120 2010 301,562 25,130 2011 through 6/30 176,718 29,453
Documents
Annual Monthly
2009 1,211,220 100,935
2010 1,438,751 119,896
2011/July 666,609 99,494
Transactions Annual Month 2009 3,437,663 286,472 2010 3,426,652 285,554 2011/June 1,487,337 247,890
Court Automation Fund “establishing and maintaining
automated record keeping systems in the offices of the clerks of the circuit court”
“any cost related to the automation of court records, including hardware, software, research and development costs and personnel”
Court Automation
• Personnel • Licensing • Equipment and Hardware • Equipment and Hardware Repairs • Annual Maintenance
– Equipment, Hardware, Software • Automated Mailer Stock (court
notices) • Productivity Applications
Document Storage Fund “to establish a document storage
system and convert the records of the circuit court clerk to electronic or micrographic storage”
“any costs relative to the storage of court records, including hardware, software, research and development costs, and related personnel”
Document Storage Fund
• Personnel • Licensing • Equipment • Equipment Repairs • Annual Maintenance – Equipment,
Hardware, Software • Scanning/Imaging – Daily • Conversion to Microfilm • Electronic Forms • Online Access to eForms / Form to Image
Child Support Fund
“to maintain child support orders and record all payments issued by the State Disbursement Unit for the official record of the Court”
Child Support Fund
• Personnel • Licensing • Equipment • Equipment Repairs • Annual Maintenance
– Equipment, Hardware, Software • Productivity Applications
Admin Services Fund
“expenses related to the cost of collection for and disbursement to entities of State and local government”
• Personnel • Equipment • Equipment Repairs • Annual Maintenance
– Equipment, Hardware, Software • Costs of changing CMS with new fees
Admin Services Fund
eCitation Fund
Effective January 2011 “to defray the expense of
establishing and maintaining electronic citations”
eCitation Fund
• Personnel • Equipment • Annual Maintenance
– Equipment, Hardware, Software
Customer Counter
Wiki
Scanning
Kiosk Services
ICCIC
Technology Snap Shot
Web Service Interface
Attorney Images
Public Web
Existing Case Management System (CMS) iSeries
ECO Suite
Intelligent Forms
Data Warehouse / Conversion
iScheduling
Court Call Display
Invoicing
eCitations
Citation Manager
Web Access to CMS
IVR
OP Wizard
ePay / ePlea
xFile / eFile
Intelligent Scanning
Reporting
Business Intelligence
Future Case Management Systems Web Based
Technology
ECO (Electronic Courtroom Operations)
Portal – Secure, Role-based Access
xFile, iSchedule, eForms (eSummons)
General Fund
• Personnel • Equipment • Court Location Mileage • Supplies • Printing
General Fund Capital • Replace interior security video hardware
and cameras – Purchased May 2003 – DVR parts becoming hard to find
• Chairs – Chairs – Re-upholster court room chairs
• Replacement Van – Completed Review by Transportation – Purchased 1997
FY 2012 Budget
Union Contract expired 11/30/2010
Staffing Per Published Budgets
ALL FUNDS 2010 122 2011 122 2012 Add 1Chief Judge Staff
FY 2011 Budget
FY 2012 Budget
At 122 Clerk Staff and 1 Chief Judge Staff
FY 2012 Cross Fund
At 122 Clerk Staff and 1 Chief Judge Staff
FY 2012 Cross Fund
At 122 Clerk Staff and 1 Chief Judge Staff with Special Fund OTC Increase
FY 2012 Comparison
• Funding for the full year – 122 employees & 1 Judicial employee – $456,650 personnel – $422,655 benefits with increased costs – $879,305 total personnel & benefits
• Contractual/Commodities $128,320 • Capital -$226,098 • Bottom line all 6 Budgets $781,527
End
Kane County State’s Attorney’s Office
2012 Proposed Budget
Joseph H. McMahon State’s Attorney
Salary Study McHenry DuPage Kane Lake Will
Number of ASA's 31 87 57 73 63 Number of Misdemeanors 2,985 8,477 8,700 4,121 Number of Felonies 1,310 3,158 5,000 2,699
First Assistant 88,730 - 139,298 118,000 - 197,000 97,000 Division Chiefs 79,206 - 123,864 106,000 - 168,000 86,937 87,000 - 129,000 Deputy Chief 71,157 - 110,136 86,000 - 144,000 89,000 - 144,000* 89, 325 - 125,000
First Chair 110,136 75,000 - 87,800 60,000 - 75,398 77,682 - 115,279 79,999 - 94,830 Second Chair 62,000 - 68,820 48,000 - 67,652 64,633 - 94,853 73,500 - 89,001 Third Chair 57,450 58,000 - 61,015 44,000 53,778 - 78,041 64,890 - 76,654
Starting salary: 51,626 54,150 40,000 53,778 51,665
* this is an average * senior asst. w/office 27 yrs.
US Attys. Ofc. AG Proposed:
< 1 yr. 50,287 - 65,371 Yr of Admission Salary Range First Assistant 120,000 - 135,000
> 1 yr. 60,274 - 78,355 2006 - 2010 Div. Chief 115,000 - 120,000 > 1.5 yrs. 71,674 - 93,175 2005 52,500 Dep. Chief 80,000 - 95,000 > 2.5 yrs. 84,697 - 110,104 2004 53,508 - 54,504 > 4 yrs. 99,628 - 129,517 2003 54,504 First Chair 75,000 - 88,900
2002 55,500 Second Chair 65,000 - 80,000 2001 56,508 Third Chair 60,000 - 69,000 2000 58,500
• # of ASA’s Kendall – 10 • # of ASA’s DeKalb - 11 Starting Salary 53,000
Proposed Salary Structure
Attorneys Pay Grade
Proposed # in category
Proposed Additional Staff
Starting Salary
53,000 1
1 – 3 years 54,000 – 58,000 2 11 1 3rd Chair 60,000 – 69,000 3 27 1 2nd Chair 65,000 – 80,000 4 11 1st Chair 75,000 – 88,900 5 5 Deputy Chief 80,000 – 95,000 6 1 Division Chief 115,000 – 120,000 7 1 1 First Assistant 120,000 – 135,000 8 1 Non – Attorney Professional 35,000 – 55,000 A 6 50,000 – 80,000 B 4 80,000 – 95,000 C 1 Non – Attorney Administrative 23,000 – 40,000 D 58
Statistics
2009 2010 Felonies 3588 3158 Misdemeanors 7704 6591 DUI’s 2069 1888 Traffic 59,999 86,864 Juv. Del. Petitions 701 863 Juv. Abuse/Neglect Petitions 298 303
Grants Grant Pays For Period Providing Grant Renewal
Agency Budget Status Child Advocacy Child Advocacy Center Services
Counseling 10/01/10 - 9/30/11 ICJIA $22,254.00 Confirmed
Victim Assistance Victim's advocate 7/1/10-6/30/11 IL Attorney General $18,550.00 ? CAC Investigator Investigator 1/1/10-12/31/10 City of Elgin $35,000.00 ? DCFS - FY11 On-call Investigator,
Forensic Specialist, LexisNexis use
7/1/10-6/3011 DCFS $48,875.00 ?
Title IV-D 2 Child Support 7/1/10-6/30/11 Dept. of Healthcare and Family Services
$769,378.00 Confirmed
Violent Crime Victim Assistance
1- Victim Advocate 7/1/10-6/30/11 IL Attorney General $23,000.00 ?
Victim Assistance Program 3- Victim Advocates 10/01/10 - 9/30/11 Illinois Criminal Justice Information Authority
$81,121.00 Confirmed
Drug Prosecution Program Portion of Salaries & Benefits 4 ASAs & 1 support staff
10/1/10 - 9/30/11 Illinois Criminal Justice Information Authority
$143,967.00 Confirmed
Auto Theft Task Force Grant % of salary for 2 ASAs & 1 Support
01/01/10-12/31/10 Kane County Auto Theft Task force
$68,073.00 ?/Not in budget
Weed and Seed Grant 1- Director salary & benefits, Police OT 2 ASAs for attending community meetings w/citizens and social service groups
10/1/10-9/30/11 US Dept of Justice $157,000.00 No
$1,367,218.0
Courtrooms The State’s Attorney’s Office currently staffs
15 courtrooms in 6 different locations. Locations Aurora Misdemeanor/Traffic Elgin Misdemeanor/Traffic Judicial Center Felony Child Support Misdemeanor/DUI/
Domestic Violence Juvenile Justice Center Juvenile Delinquency Kane County Branch Court Misdemeanor/Traffic 3rd Street Civil Abuse/Neglect
Summary 2010 2011 2012 % Change Actual Amended Requested 2011 - 2012 State's Attorney Revenue 5,231,283 4,920,859 4,729,349 -3.9% Grants 1,321,897 1,330,784 1,105,711 -16.9% Charges for Services 462,363 451,064 406,500 -9.9% Fines 1,454,395 1,309,601 1,282,000 -2.1% Reimbursements 313,219 165,471 106,000 -35.9% Interest Revenue 7,522 3,900 3,900 0.0% Other 1,871 500 500 0.0% Transfers In 1,670,016 1,657,039 1,824,738 10.1% Cash on Hand 0 2,500 0 -100.0% Expenses 8,305,293 8,593,050 9,512,873 10.7% Personnel Services- Salaries & Wages 5,720,642 5,698,098 6,615,559 16.1% Personnel Services- Employee Benefits1,628,198 1,816,094 1,806,072 -0.6% Contractual Services 750,936 921,983 896,251 -2.8% Commodities 78,859 88,606 88,892 0.3% Capital 63,578 0 37,830 N/A Transfers Out 63,079 68,269 68,269 0.0%
Questions & Answers
Joseph H. McMahon State’s Attorney
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The current administration has reduced fuel consumption by over 40,000 gallons in the last four years. This was accomplished by office policy changes and the replacement of non emergency vehicles with more fuel efficient vehicles. (Ford Focuses) The 2011 budget request was for 117,000 gallons at $2.65 a gallon. The 2012 budget request is for 115,000 gallons at $4.20 per gallon totaling $483,000 which is $173,000 more than FY2011.
Red is previous administration / Blue current administration
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2006 2007 2008 2009 2010 2011
The radar unit is the most used tool in traffic enforcement. Radar units have an average shelf life of 5 to 7 years. With budget cuts, ours have not been replaced when needed. The impact of this can be shown with the loss of $132,488 in revenue over the last six years. On the average, a new radar unit pays for itself in the first 3 to 6 months. We are currently asking for $17,950 to replace ten radar units.
Salaries: $35,182 is for pay raises for Exempt Employees which equals 3.5% over three years and $25,354 for Union members still in the step plan according to the contract.
Health Care: Increased by $88,528 using the calculation of 6% as supplied by the Finance Department. It was then reduced by $73,989 through plan selection by employees and re-evaluation of total use, leaving an increase of $14,539.
Dental: Increased by $2,275 using the calculation of 5% as supplied by the Finance Department.
Volunteer Auxiliary Police Program: Requesting $5,000 for uniforms and supplies for volunteers to help assist the Sheriff’s Office in restricted job assignments.
In 2010, the County Board, with the approval of the Sheriff, hired an outside consultant to evaluate the Sheriff’s budgets over the past five years and determine its weaknesses as well as its strengths. Numbers were used from five surrounding counties as a comparison to help evaluate the proficiency of the Sheriff’s Office. A majority of the stats used for this report were taken from that study.
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Lake Will Kane McHenry Kendall DeKalb
106,160 114,736
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515,269
677,560 703,462
In the surrounding county comparison, Kane County ranks third in population and fourth in square miles.
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Lake Co. Will Co. Kane Co. McHenryCo.
Kendall Co. DeKalb Co.
Compared to surrounding counties, the Kane County Sheriff’s Office currently has the lowest officer to citizen ratio.
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43.16 42.44 53.25
Kane County has the lowest Cost Per County Citizen of any of the surrounding counties. The latest survey comparing Cost Per County Citizen, shows Kane County was 73% less than Lake Co., 153% less than Will Co., 116% less than McHenry Co., 112% less than Kendall and 166% less than DeKalb Co.
Salaries 60,536 Health Care 14,539 Dental 2,275 Auxiliary Police 5,000 Community Policing 4,000 Fuel 173,000 Radar Units 17,950 Subtotal 277,300
Minus Budget Reduction -23,565 Total Budget Increase Requested 253,735
10,000,00010,100,00010,200,00010,300,00010,400,00010,500,00010,600,00010,700,00010,800,00010,900,000
2008 2009 2010 2011 2012
10,855,139
10,670,850
10,513,384
10,319,133
10,572,868
FUEL
Over the last three years, the Sheriff’s Public Safety Budget has been reduced $536,006.00. At the same time, the Sheriff’s Office paid contractual salary increases signed by the County Board. Although the County Board has authorized ninety (90) deputies, the Board currently authorizes funding for only eight-five. This 2012 budget does not include funding for those five deputies.
Providing a Safe and Secure Environment for our Community and for those in our Custody!
During my time as Sheriff, I have eliminated the position of Chief of Corrections, Commander of Corrections by (1), and Captain of Corrections. I also eliminated the take home vehicles associated with Corrections. In 2006, Corrections Administrative staff made up 8.5% of total personnel. Current Corrections Administrative staff is 5.5% of total personnel. Reduction in FTO program from 17 Officers to 8 Officers = $10,800 savings annually.
2006 Currently
Chief of Corrections (1)
Commander (2)
Captain (1)
Lieutenants (5)
Commander (1)
Lieutenants (7)
We restructured our out of county housing guidelines and this has greatly reduced the number of inmates housed out of county. A lower average daily inmate population, along with cooperative efforts from the Kane County State’s Attorney, Judiciary, Public Defender, and Adult Probation have all contributed to the reduction of housing inmates out of county by approximately 92%.
This equals a cost savings of $427,346 from FY10 to FY11.
$3,436,628
$322,296 $466,020 $22,560
FY08 FY09 FY10 thru 6/30/11
In 2010, the County Board, with the approval of the Sheriff, hired an outside consultant to evaluate the Sheriff’s budgets over the past five years and determine its weaknesses as well as its strengths. Numbers were used from five surrounding counties as a comparison to help evaluate the proficiency of the Sheriff’s Office. A majority of the stats used for this report were taken from that study.
We have continued to strive to be financially responsible and will continue to do so. In a comparison with our surrounding counties, it was determined we are responsible for a higher average number of detainees, while operating with a much lower budget and number of personnel.
LAKE WILL KANE McHENRY KENDALL DEKALB
Average # Inmates in Custody
620 630 649 501 133 130
# of Employees/Sworn 222 228 122 191 42 24
# of Employees/Civilian 11 60 17 3 1 0
Corrections Budget $ (millions)
$23.7 $27.24 $13.64 $16.42 $3.86 $3.72
County’s Cost to House an Inmate per Day
$105 $118 $58 $90 $80 $78
2011 Allocated
2012 Projected
Difference
Salary and Wages $8,617,814 $8,911,409 $293,595
Contractual Step Increases = $131,978 New Hire – Grant Administrator = $56,534 Contractual Comp time, Holiday & Vacation buy back = $74,245 Administrative Increases = $30,838 (Increase is to keep salaries in-line with Union employees increase – have not received a raise in three (3) years)
2011 Allocated 2012 Projected Difference Overtime Wages $194,565 $298,674 $104,109 Health/Dental $1,679,168 $1,779,362 $100,194
The reason we are requesting additional funding for Overtime Wages is due to the Arbitrator’s ruling reinstating Roll Call for Corrections Officers. The additional cost is $104,109.
2011 Allocated 2012 Projected Difference
Contractual •Medical/Dental/Hospital – Wexford
$2,024,400 $2,146,850 $122,450
2011 Allocated
2012 Projected
Difference
Commodities •Food - Aramark
$785,944 $817,382 $31,438
• Due to a 5% capped contractual increase •Medical contract negotiated for FY11 resulted in a savings of $190,165 •No Aggregate Cap for medical services resulted in a savings of $66,095 for FY09 and FY10
•Due to a 4% capped contractual increase •Cold breakfast menu was maintained which continues to be a savings of $35,440 annually
2011 Allocated 2012 Requested Difference Capital •Live scan Machine = $37,408
$0 $37,408 $37,408
The current live scan fingerprint machine is seven (7) years old and the manufacturer will no longer provide a service agreement and/or service to
repair the machine.
FY07 FY08 FY09 FY10 FY11 FY12 Requested
Difference
Personnel $9,041,221 $9,510,630 $10,247,443 $10,574,424 $10,760,027 $11,276,085 $516,058
Contractual $2,197,953 $2,223,512 $2,263,989 $42,272,106 $2,024,400 $2,146,850 $122,450
Commodities $787,908 $880,122 $975,664 $938,250 $954,342 $986,832 $32,490
Capital $0 $0 $0 $0 $0 $37,408 $37,408
Total $15,677,425 $16,050,893 $13,809,392 $14,250,800 $13,777,443 $14,447,175 $708,406
Even though we are requesting additional funding for FY12, we are requesting $1.6 million less than FY08.
78%
14%
5%
3% Personnel
Inmate Medical
Inmate Meals
Out of County &Operational
Providing a Safe and Orderly Environment to the facilities and grounds of the 16th Judicial Circuit in Kane County