Project Tutorial 1

New Perspectives on Microsoft Project 2007: Planning a Project

Presentations Created by: C. Hester - Microsoft Project 2007 by Bunin

In this tutorial you will:Learn about project goals and managementLearn project management terminologyUnderstand the benefits of project managementUnderstand how Project 2007 supports project managementLearn the basic setup of Project 2007


Introduction to Project ManagementProject Management process of initiating, planning, executing, controlling, and closing a projectProject Goal is the desired outcomeScope refers to all the work involved with the project


Project Management Process Groups


InitiatingSetting the project goalIdentifying start or finish datesIdentifying the project managerIdentifying project budget and quality considerations


PlanningEntering project informationIdentifying project subdivisions and milestonesDocumenting resourcesEntering restrictionsAssigning Resources to tasks


Project Information Dialog Box


ExecutingProducing work resultsRequesting changesRecommending improvementsCreating project records, reports, and presentations


ControllingUpdating projectManaging resources and tasksMeet management timing, resource, and cost objectivesChanging project


Project Management TerminologyUnderstanding key project terminology is fundamental to your success as a project manager.


Project Management TerminologyTaskDurationResourcesProject ManagerScopeQualityRisk


Benefits of Project ManagementBetter understanding of overall project goalsBetter understanding of alignment with business objectivesMore organized and streamlined way to manage a projectMore accurate and reliable project status informationMore efficient use of project resources


Benefits of Project ManagementBetter communicationFaster response to conflicting project goalsGreater awareness of project progressFaster project completionLower project costsFewer project failures


Microsoft Project 2007 ToolsThe Gantt and Network Diagram are two important project management tools within Project 2007.A Project Guide is there to help you navigate through the project management process.


Microsoft Project ToolsBasic Gantt Chart


Microsoft Project ToolsBasic Network Diagram


Microsoft Project ToolsProject Guide


Getting Started with Project 2007Getting AroundDefault Settings Gantt Chart ViewMicrosoft Project 2007 ScreenProject GuideTitle BarMenu BarToolbarsView BarEntry Table and Entry Bar


Elements of the Project Window


Microsoft Project 2007 OverviewEntering TasksGantt ChartTimescaleA major scale (the upper scale)A minor scale (the lower scale)Closing a project fileOpening an existing projectExiting Microsoft Project 2007Saving a project with a new name


Task Information Dialog Box


Timescale


Understanding Project ViewsChart or Graphic: representation of data using bars, boxes, lines, and imagesSheet: A spreadsheet-like representation of data in rows and columnsForm: view of many pieces of information to focus on the details of one task


Microsoft Project ViewsGantt Chart Calendar ViewNetwork DiagramRelationship DiagramTask ScheduleSplit Window


Calendar View


Network Diagram View


Relationship Diagram View


Task Schedule View


Task Form View


Split Window View


Common Project Views (Task Views)


Microsoft Project 2007Zooming In and Zooming OutModifying the TimescalePrinting a ViewGetting Help


Successful PrintingThe key aspects of successful printing:Zooming to an acceptable magnification levelPrint previewing your workUsing the page setup dialog box to make changes


Gantt Chart in Print Preview


Page Setup


Project Management Website ResourcesMicrosoft Project Assistance www.microsoft.com/project An excellent reference for learning more about project management is the Project Management Institute www.pmi.orgThe PMFORUM provides instant access to world-wide project management information www.pmforum.orgThe Association for Project Management United Kingdom www.apm.org.ukProjectmanagement.com www.projectmanagement.com/homeThe Project Managers Homepage www.allpm.com


Project Tutorial 1

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