ApplicationPostmark Deadline:

June 20, 2014

Publication 4/14

PROJECT STREAM2014-2015

Project Guidelines&

Sample Application

1

The following information is no longer printed in this book. Please go to the PCA’s website to view.

• PCAMissionandGoals• GeneralProvisions• AdditionalTermsandConditionsGoverningGrants-in-Aid• AdditionalinformationaboutthePCA’sprogramsand services

ThisGuidelineisavailableforindividualswithsightimpairmentsinthefollowingalternativeformats.Pleaseallowtwo(2)weeksfordelivery.

Grade2BrailleLargePrint•A PDF version is available on the PCA’swebsite. If youwouldlikeacopyemailedtoyoupleasecontactthePCA.

TTYUsers1-800-654-5984

PennsylvaniaCouncilontheArtsRoom216FinanceBuildingHarrisburg,PA17120

Phone717-787-6883Fax:717-783-2538

WebSite:www.pacouncilonthearts.org

OfficeHours:8:30–5:00MondaythruFriday

2

TABLE OF CONTENTSCouncilMembersandPCAOverview................................................................................ 3

PennsylvaniaPartnersintheArts(PPA)............................................................................... 4

GuidetoProjectStreamApplication...............................................................................4-6

ApplicationReviewProcess................................................................................................ 6

FundingProcess................................................................................................................. 7

AppealsProcess................................................................................................................. 7

ApplicationInstructions.................................................................................................8-13

PPAContactInformation....................................................................................AppendixA

PartnerCrossReferenceGuidebyCounty.......................................................... AppendixB

ApplicationForms..............................................................................................AppendixC

ReviewCriteria................................................................................................. AppendixD

ProjectTimelineandOnlinePresentations......................................................... AppendixE

3

COMMONWEALTH OF PENNSYLVANIA TOM CORBETT, GOVERNOR

PENNSYLVANIA COUNCIL ON THE ARTSSusanCorbett,Chair,Pittsburgh

E.JeanneGleason,ViceChair,Johnstown

ThemissionofthePennsylvaniaCouncilontheArts(PCA)istofostertheexcellence,diversity,andvitalityof thearts inPennsylvaniaand tobroaden theavailabilityandappreciationof thoseartsthroughoutthestate.The PCA, founded in 1966, is a state agency in theOffice of theGovernor. It is governed bya Council of 19members, 15 ofwhich are at-largemembers appointed by theGovernor andconfirmedbytheSenate.FourmemberscomefromtheGeneralAssembly:twofromeachhouse;onefromeachmajorpoliticalparty.TheCouncilsetsthemissionandgoalsfortheagency,evaluatesthePCA’sprogresstowardthesegoals,formulatespolicy,andmakesthefinaldecisionsontheuseoffunds.TheCouncilhasfinalauthorityingrantingfunds.ThePCA’sstaffadministerstheCouncil’sinitiatives,partnershipsandfundingprograms,andprovidesassistancetotheCommonwealth’sartsorganizations,artsprogramsandindividualartists.FundingfortheCouncilontheArtscomesfromthecitizensofPennsylvaniathroughanannualstateappropriationbytheGeneralAssembly.ThePennsylvaniaCouncilontheArtsalsoreceivesfundingfromtheNationalEndowmentfortheArts,afederalagency.

HOW TO CONTACT THE COUNCIL:(CouncilmembersmaybereachedthroughthePCAoffice)

Address:Attn:TinaMozingoRoom216,FinanceBuildingHarrisburg,PA17120717-787-6883(Phone)717-783-2538(Fax)Website:http://www.pacouncilonthearts.orgOfficeHours:8:30a.m.–5:00p.m.MondaythruFridayPCAStaffandE-MailAddressesarelistedontheinsidebackcover

LauraE.EllsworthEsq.,PittsburghJefferyW.Gabel,GettysburgSusanH.Goldberg,PhiladelphiaStephenJ.Harmelin,Esq,PhiladelphiaGayleIsa,PhiladelphiaJustinLaing,PittsburghWilliamLehr.Jr.,PalmyraSenatorCharlesT.Mcllhinney,Jr.,DoylestownRepresentativeTinaPickett,Towanda

RobertW.Pullo,YorkMarilynJ.Santarelli,DallasRepresentativeBrianSims,PhiladelphiaLeeSteadman,McKeanPaulaVitz,RedLionJamesA.West,Jr.,PittsburghSenatorAnthonyH.Williams,PhiladelphiaJenHolmanZaborney,NewCumberland

4

ABOUT PENNSYLVANIA PARTNERS IN THE ARTSPennsylvaniaPartners in theArts is a regionalized fundingprogramof thePCA.A total ofthirteenlocalorganizationsadministerPPAandserveall67countiesinPennsylvaniabyre-granting funds to support awide variety of local and community arts activities. Since theimplementationofPPAin1997,thePennsylvaniaCouncilontheArtshasbeenabletosteadilyexpandtheavailabilityofgovernmentsupportforartsprojectstomanynewcommunities.Byprovidinglocaladministration,technicalsupportandastreamlinedapplicationprocess,PPAhascreatedunprecedentedaccesstostateartsfunding.

ThePPAgoalsinclude:

• Expanding constituent access to the arts by (a) making arts programs available tocommunitiesthatmayhavebeenunderservedinthepastbystateartsfundingand(b)supportingawidevarietyoflocalandcommunityartsactivities;

• Encouragingandsupportinglocaldecision-makinginthere-grantingofstateartsdollars;• Increasingawarenessofandadvocacyforgovernmentsupportandfundingofthearts

atthelocalandstatelevels;and• EnablingthePCAtoprovideincreasedassistancetoitsbroadconstituencythroughout

thestate.PPAProjectStreamgranteesmayqualifytotransitiontothePPAProgramStream.TheProgramStreamoffers ongoing support to arts organizations and arts programswith an establishedhistoryofPPAsupport.ToqualifyforProgramStream,applicantsmusthavemultipleyearsofProjectStreamfunding,beanon-profitorganization,haveconsistentartsprogramming,andgoodassessmentsfromtheProjectStreamreviewpanels.OrganizationsarenotifiedbythePCAoraPPAPartnerthattheyhavemettheeligibilityrequirementsandareinvitedtoapplytothePPAProgramStream.

GUIDE TO PROJECT STREAM APPLICATIONPleasereadtheentireguidelinesbeforeyoubeginyourapplication.Makesureyoumeettheeligibilityrequirementsbeforeyouapply.Ifyouhaveanyquestionsaboutyoureligibility,theguidelinesortheapplicationforms,pleasecontactyourPPAPartner.RefertoAppendixAforPPAcontactinformation.

APPLICATION DEADLINEApplications are due postmarked on or before June 20, 2014. Late applications may not be accepted

ACTIVITY PERIODAll fundedproject activitiesmust takeplace between September 1, 2014 andAugust 31,

2015.

5

ELIGIBILITY Pleasereviewtheeligibilityguidelinescarefully.Ifyouhaveanyquestions,contactyourPPAPartnerpriortobeginningyourapplication.RefertothePPAPartnercontactinformationinAppendixA(pages14-16).

• Projectmust: be an arts activity conducted for the benefit of the public (for profitorganizationsareineligible);takeplaceinthePPAPartner’sserviceregionandhaveapubliccomponent.

• Theapplicant,ifanindividual,mustbeatleasteighteenyearsold.• PPAProjectStreamapplicantsmaynotapplytothefollowinggrantprogramsforthe

samegrantperiod:PPAProgramStream,PCAAOAPTrack;orPCAEntryTrack.• PPAProjectStreamapplicantsmayapplytothefollowingPCAgrantprogramsduring

thesamegrantperiod:ArtsinEducationResidencies;PreservingDiverseCultures;andProfessionalDevelopmentandConsulting.

PPA Project Stream applicants are eligible to receive support for activities in these twocategories:

Arts projects not conductedwithorinvenuesownedand/oroperatedbyorganizationsorprogramsthePCAalreadysupportsthroughPPAProgramStream,ArtsOrganizations&ArtsProgram(AOAP)Track,ortheEntryTrack.

Arts projects conducted with or in venues owned and/or operated by organizations orprogramsthePCAalreadysupportsthroughthePPAProgramStream,AOAPTrackortheEntryTrackareeligibleforsupport.

Therearealimitedamountoffundsavailableforthesetypeofprojects.

Statewide,atleast75%ofthePPAProjectStreamfundswillsupportprojectsnotconductedwithorinPCAsupportedorganizationsorprograms.25%ofthefundswillsupportprojectsthatareconductedwithorinPCAsupportedorganizationsorprograms.ThelevelofcompetitionforfundinginthetwoprojectcategorieswillvaryamongPPAserviceregions.

Note: Your PPA Partner, with PCA staff, will determine whether your project is conducted with or in a PCA-supported arts organization or program. If you would like a list of the arts organizations and programs currently supported by the PCA, please contact your PPA Partner. Refer to the PPA contact information in Appendix A.

REQUEST AMOUNTGrantrequestsmaynotexceed$2,500.Lastyear,theaveragegrantwas$1,400.

6

MATCHING REQUIREMENTS• First and second timePPAProject Stream recipients are not required tomatch the

requestedamount.• Thirdtime(andthereafter)recipientsmustshowa1:1cashmatchoffundsrequested.• PCAfundsmaynotbeusedasmatchforotherPCAfunds.

PPA PROJECT FUNDS MAY NOT BE USED FOR THE FOLLOWING• Capitalexpenditures,includingequipmentcosting$500ormoreperitem;• Activitiesforwhichacademiccreditisgiven;• Activitiesthathavealreadybeencompleted;• Activitiesthathaveareligiouspurpose;• Performancesandexhibitionsnotavailabletothegeneralpublic;• PerformancesandexhibitionsoutsidePennsylvania;• Cashprizesandawards;• Benefitsactivities;• Hospitalityexpenses,i.e.,receptions,parties,galleryopenings;• Lobbyists’payments;• Competitions.

NUMBER OF APPLICATIONSApplicantsmaysubmitone(1)ProjectStreamapplicationperPPAserviceregion,pergrantperiod.

ADDITIONAL TERMS AND CONDITIONSVarious terms and conditions apply to grantees of the PCA, including PPA Project Streamgrantees.ThecompletetermsandconditionsareavailableatanytimeuponrequestandfordownloadatthePCAwebsite:www.pacouncilonthearts.org

APPLICATION REVIEW PROCESSPPAPartnersuseanadvisoryreviewprocesstoassessapplicationsbasedonthereviewcriteria.Membershiponadvisorypanels rotates, soapplicants shouldnotassumethat thepanelistshaveanypriorknowledgeofthem.

• Theinformationprovidedintheapplicationistheprincipalsourceofinformationfortheadvisorypanelreview.

• Applicationsshouldbeclear,completeandcompellinginpresentingallinformation.TheresponsibilityformakingacaseforPPAsupportrestsentirelywiththeapplicants.

• Applicantsmayreceivelittleornosupportifinformationismissing,incorrectorunclear.

7

FUNDING PROCESSThePPAPartners’Boardsreviewtheadvisorypanels’recommendationspriortomakingtheirfundingdecisions.ThePPAPartners’Boardsarenotobligatedtomakeformalexplanationoftheirawards.

PPAwillnotifytheappropriatelegislatorsofthefundingdecisionspriortonotifyingapplicants.PPAwillnotifyapplicantsbyemailorpostalserviceofthefundingdecisions.

Thoseapplicantsreceivinganawardwillbesentanawardagreement(contract)settingforthanyconditions,restrictions,andchangesimposedbyPPA.Applicantsmustreturntheawardagreementinorderfortheawardprocesstobegin.

Upon signing the award agreement, recipients certify that theywill accept the terms andconditionsreferredtointheawardagreement.CopiesofthetermsandconditionsareavailablefordownloadatthePCAwebsite:www.pacouncilonthearts.org.

APPEALS PROCESSPCArecognizesthaterrorsmayoccurinthePPAapplicationprocess.PCAiscommittedtoacknowledginganyerrorsandrespondingtorectifytheeffectsofanerror.Theappealsprocessenablesapplicantstoidentifytheseerrorsandomissions,andbringthemtotheattentionofadesignatedpartner.Appealstotheboardofadesignatedpartnermayresultinanincreasein thePPAawardamount if the applicant can satisfactorilydocument that the applicationwasmisrepresentedor improperly reviewed throughno faultof theapplicant.AppealsareawardedonlyifthedesignatedpartnerandthePCAbelievesthattheerrororomissionhadasubstantialeffectontherecommendationoftheadvisorypanel.

Appeals are not intended to provide the applicant with an opportunity to challenge therecommendationsof theadvisorypanel.Disagreementswith the judgmentof theadvisorypanelortheamountoftheawardarenotgroundsforanappeal.

Applicantsconsideringanappealshouldcontacttheirpartnerforadviceandguidance.Theappealofanawarddecisionmustbemadeinwritingten(10)businessdaysfromthedateofthenotificationoftheawardfrompartner.LettersofappealshouldbeaddressedtoyourPPAPartner.SendacopytoMatthewSerioProgramDirector,PennsylvaniaCouncilontheArts.The letter should identify theerrororomissionand theeffect sucherrorhadon therecommendationoftheadvisorypanel.Iftheappealissuccessful,fundswillbeawardedonlyiftheyareavailable.

8

PROJECT STREAM APPLICATION INSTRUCTIONS

Postmark Deadline: June 20, 2014

Submit application form via eGRANT. Go to http://ppa.egrant.net

SubmityourapplicationandsupplementarymaterialstoyourPPAPartner.(RefertoAppendixAforcontactinfomation.)

PROJECT STREAM

9

APPLICATION INSTRUCTIONS PROJECT STREAMPostmark due date by June 20, 2014.

PennsylvaniaPartnersintheArtsProjectStreamapplicationsmustbesubmittedelectronicallyviaeGRANTsm

Project Stream Application Form

1. GotothePennsylvaniaPartnersintheArtseGrantathttp://ppa.egrant.net.

2. FOR NEW eGrant USERS:YoumustcreateanaccountineGrant.Youwillprovidegeneralcontactinformationandchoosealoginnameandpassword.Pleasekeeparecordofyourloginandpassword.

FOR RETURNING eGrant USERS: Loginusingyourpreviousloginandpassword.Ifyoudonotrememberyourpasswordyoucanfollowthelinkanditwillbesenttoyou.Ifyoudonotrememberyourloginorthee-mailthatwasusedpreviouslyyoucancontactyourPPApartnerorthePCAforassistance.

DO NOT CREATE A NEW LOGIN IF YOUR ORGANIZATION HAS CREATED ONE PREVIOUSLY.

3. Inthedropdownboxlabeled“SelectaGrantType,”select2014-2015PPAProjectStreamfromthedrop-downboxandclick“CreateNewForm.”

4. Thenewapplicationwillappearinyouraccountmenu.Clickthecorrespondinggreen“Edit”buttontobeginworkingontheforms.

5. WhenyouhavecompletedtheeGRANTsmforms,submityourapplicationelectronically.

6. OnceyouhavesubmittedyourcompletedProjectStreamapplication,printtheapplicationbyclickingtheyellow“View”buttonfromyouraccountmenu.

7. Inadditiontotheelectronicsubmission,youmustalsomailtherequisitenumberofsignedhardcopy forms and the required supplemental materials to your PPA Partner. Pleaserefertocontactinformation.Theapplicationisnotcompleteuntilauthorizedandsignedhardcopieshavebeenreceived.

Remember, if you have questions about the application process, please contact your PPAPartner. Beforeyoubegin, read theentireguidelinesandapplication.Remember that theresponsibilityformakingacompellingcaseforPPAsupportrestsentirelywiththeapplicant.Applicationsshouldbeunbound(nostaplesplease–paperclipsarefine).Donotexceedthepaperlimitations.

10

APPLICANT INFORMATIONPPA Partner: SelectthePPAPartnerthatservesthecountyinwhichyourprojectwilloccur.RefertoPPAcontactinformationinAppendixA.

Federal ID: PleaseenteryourfederalIDorsocialsecuritynumberinthefollowingformat:xx-xxxxxxx.

Applicant Type: Select your applicant type as Individual, Organization - Non-Profit,GovernmentorFiscalSponsor.

Parent Organization or Fiscal Agent/Sponsor (if any):Listthenameofparentorganizationiftheapplicantisadepartment,programorsubsidiaryofalarger“umbrella”organizationsuchasauniversity,YMCA,orcommunitycenter.

Orlisttheorganization’sfiscalagent/sponsorwhichtraditionallyreferstoanestablishednon-profit servingasanumbrellaandcontractingentity forcharitable fundsreceivedbyanewproject/organizationlackinga501(c) taxstatus.This fiscalsponsorreceivesandadministersthegrant fundsandcanchargeanadministrative feecommensuratewith thescopeof theadministrativeservices.Artisticcontrolandproprietaryrightsrestexclusivelywiththeapplicantinitiatingandcompletingtheproject,notthefiscalsponsor.Aprojectcannotbeadvertisedorlistedasaprojectofthefiscalagent/sponsor.

Pleasenote,ifagrouporindividualsubmitsanapplicationtothePCAthroughafiscalagent/sponsorandthegrantisawarded,thecheckwillbewrittentothefiscalagent/sponsor

Zip + 4:Zip+4canbeobtainedathttp://www.usps.com/zip4/

Phone & Fax Numbers: Please enter phone and fax numbers in the following format:(xxx)xxx-xxxx.

NOTE:Theapplicant’ssocialsecuritynumberorfederalIDnumberwillnolongerappearontheprintedapplication.

APPLICANT INFORMATION IIAuthorizing Signature:Theapplicationmustbesignedbyapersonwhoislegallyauthorizedtoobligatetheapplicant, forexample,theboardchair,executivedirectorortheindividualwhoassumesresponsibility for thefundsandprojectactivities. (Photocopiedsignaturesarenotaccepted.)

Legislative District Numbers:Todetermineyourlegislativedistrictsusethefollowingpage:www.legis.state.pa.usorcalltheLeagueofWomenVotersat(800)692-7281.PhiladelphiaandAlleghenyCountyconstituentsshouldcontacttheirBoardofElectionstodeterminelegislativedistricts.

11

PROJECT INFORMATION Project Location(s)/Venue(s) and County(ies):Listupto5ProjectVenues.Includethephysicaladdressofthevenue.DonotusePOBoxaddresses.Ifnovenuehasyettobedetermined,entertheapplicant’sphysicaladdress.

Project Artist Discipline:Selecttheartisticdisciplinethatbestdescribesyourproject.Ifyourprojecthasmulti-disciplines,youshouldselectMultidisciplinary.

NOTE: The regional project question is required for projects only in Bucks, Chester, Delaware, Montgomery, and Philadelphia Counties.

Regional Project: Ifmore than50%ofyourprojectactivitieswilloccur inmore thanonecounty,checkthe“yes”box.Ifnot,checkthe“no”box.

Project Title:Pleasetitleyourproject.Thisisveryimportantifyourprojectisonlypartofyourorganization’soverallprogramming.

PROJECT BUDGETProject Dates:List thebeginningandenddates foryourprojectactivities.FundedprojectactivitiesmusttakeplacebetweenSeptember1,2014andAugust31,2015.

Project Income:Listallsourcesofincomeforthisprojectonly.Potentialincomecategoriesmightincludesomeofthefollowing:admissionsorticketsales,concessionsormerchandisesales, workshop or tuition fees, memberships, fundraising, host organization, individual,foundation,corporate,andfederal,stateormunicipalgovernment.Iftheprojecthasmultiplegrantsfromfoundationsorcorporations,pleaselisteachoneseparately.Do not include in-kind (non-cash) contributions.

Iftheincomesourceissecured,e.g.,donationsorgrantsthatyouhavereceived,checktheboxprovidednexttothelineitem.

Yourtotalincome,includingyourPPArequestamount,mustequalyourtotalprojectexpenses.

PROJECT EXPENSESListallexpensesforthisprojectonly.Potentialexpensecategoriesmightincludesomeofthefollowing:artisticfees,marketing/promotions,space/facilityrental,equipmentrental,supplies,postage,printing,travel,insuranceorotherexpenses.Donotlistin-kind.

Yourtotalprojectexpensesmustequalyourtotalprojectincome.

Foralistofexpensesthatdonotqualifyforfunding,pleaserefertothe“PPAProjectFundsMayNotBeUsedFor”sectiononpage6.

12

NARRATIVE INFORMATION IPleasesubmitanarrativenottoexceedthreepagesoratotalof1500wordsthatrespondstothenarrativequestionslistedbelow.PleaserefertoAppendixDforthereviewcriteriautilizedbytheadvisoryreviewpanels.Quality of Artistic Product/Process/Service ........................................................ (35 points)

PROJECT DESCRIPTION:Describeyourprojectindetail,includingwhenandwhereitwilltakeplace,whoisinvolved,andthesequenceofactivities.

GOALS AND OBJECTIVES:Listthegoalsandobjectivesfortheproject.Describehowyouwillmeasureorknowthatthegoalsandobjectiveshavebeenmet.

ARTISTIC QUALIFICATIONS:Listthequalificationsorpreviousexperienceoftheartist(s)andothersinvolvedinyourproject.Enclosewiththeapplication:résumé(s)andaworksample(s).Ifartistselectionhasnotoccurredforyourproject,pleaseincludealistofartistsinvolvedinsimilarprojectsinthepast,ifapplicable.

NARRATIVE INFORMATION IIAccess to the Arts .............................................................................................. (35 points)

INTENDED AUDIENCE:Describeintendedparticipants/audiencefortheproposedproject.Includeinthedescriptionthecompositionoftheaudiencemembers.Howdidyoudecidetofocusonthisaudience?

REACHING INTENDED AUDIENCE:Describehowtheproposedprojectwillbepublicizedandpromotedtoreachyourintendedaudience.

REACHING GENERAL PUBLIC:Describeyoureffortstoincludeothersbeyondyourintendedaudiencetobeinvolvedinyourproject(e.g.parents,neighborhoodgroups,associations,localgovernmentofficials,localbusinessesandvendors,etc.)

ATTENDANCE: Provide an estimate of howmanyparticipants this projectwill serve. Thisnumberincludes,butisnotlimitedto,individualswhoattend,perform,and/orteach.Ifyouhavepastattendancefiguresforactivitiessimilartoyourproposedproject,pleaseincludeabriefsentencesupportingtheestimatednumber.

NARRATIVE INFORMATION IIIManagement ..................................................................................................... (30 points)

BUDGET:Provideadetailedexplanationforkeyitemsinyourbudget,includinglargerexpenseitems,feestoartists,orotheritemsthatyouwouldliketoclarify.Detailanyin-kindsupportand/orothersharedservicesthatwillbeprovidedforyourproject.

KEY STAFF QUALIFICATIONS: Identify and list the qualifications or previous experienceforthekeyperson(s)(e.g.staff,volunteer,boards,etc.)inchargeofmakingsuretheprojectproceedsasplanned.Includeotherswhoareinvolvedandinwhatcapacity.Enclosewiththeapplication:résumé(s)ofkeypeopleinvolvedinthemanagementoftheproject.

13

WORK SAMPLES.REQUIRED support materials

• Résuméorbiography(nomorethanonepageeach)ofkeyartisticandadministrativepersonnelinvolvedintheproject.

• If the project will be presented in a venue that is not controlled by you or yourorganization,submitaone-pageletter,signedbythedirectorofthevenuewheretheprojectwillbepresented,indicatingthevenue’swillingnesstohostyourevent.

• For organizations, a copy of IRSDetermination letter certifying 501 (c)(3) status (ifapplicable).

• Forindividualapplicants,aletter(s)ofintent,signedbyallparticipatingartists,indicatingtheircommitmenttoparticipateintheprojectdescribedinapplication.

OPTIONAL support materials

• Pressclippingsand/orothermaterialsthatsupportyourapplication.• Two (2) copies of the same work sample and description of work sample(s).

Youmaysubmit:o Upto10PowerPointslidesorpictures;and/oro VideoDVDindicatingarepresentative4-minuteselection;oro AudioCDindicating4-minuteselection;oro Publication;oro PleasecontactyourPPAPartnerifyouwishtosubmitothermedia.

Sendaself-addressed,stampedenvelopeifyouwishtohaveworksamplesreturned.

Please note:Donotsendoriginalsoryouronlycopyofyoursample.Everyattemptwillbemadetoreturnyourworksamples;however,PPAPartnerscannotacceptresponsibilityforlostordamagedworkssamples.

14

APPENDIX A

PPA Contact Information

Berks Arts CouncilServes: Berks,Lancaster,Schuylkill

Address: P.O.Box854 Reading,PA19603-0854

Contact: KarenHaver, ExecutiveDirector

Phone: 610-898-1930Fax: 610-898-1932Email: karen@berksarts.orgWeb: www.berksarts.org

Bradford County Regional Arts CouncilServes: Bradford,Columbia,Lycoming, Sullivan,Susquehanna,Tioga, Wyoming

Address: 601MainStreet Towanda,PA18848-1613

Contact: CatBadger, PPAProgramand NTPAIECoordinator

Phone: 570-268-2787Fax: 570-265-4558Email: ntpaie@bcrac.orgWeb: www.bcrac.org

15

Community Partnerships RC&DServes: Juniata,Mifflin,Montour, Northumberland,Perry,Snyder, Union

Address: 23N.MainStreet Lewistown,PA17044

Contact: MollyBolick, CulturalCoordinator

Phone: 570-490-6393-Fax: 717-248-4902Email: mbolick@cpartnerships.comWeb: www.cpartnerships.com

Cultural Alliance of York County Serves: Adams,Franklin,Fulton,York

Address: 14WestMarketStreet York,PA17401

Contact: MaryAnneWinkelman, President

Phone: 717-812-9255Fax: 717-812-0614Email: maryanne@culturalalliance-york.orgWeb: www.culturalalliance-york.org

Elk County Council of the ArtsServes: Cameron,Clarion,Elk,Forest, Jefferson,McKean,Potter

Address: 237MainStreet Ridgeway,PA15853

Contact: AbbiPeters, ExecutiveDirector

Phone: 814-772-7051Fax: 814-772-7049Email: ppa@eccota.comWeb: www.eccota.com

Erie Arts & CultureServes: Crawford,Erie,Mercer,Venango, Warren

Address: 3East4thStreet,Suite10 Erie,PA16507

Contact: MelindaMeyer, GrantsManager

Phone: 814-452-3427Fax: 814-452-3128Email: melinda@erieartsandculture.orgWeb: www.erieartsandculture.org

Galaxy, the Arts in Education Program of CIU 10 Serves: Centre,Clearfield,Clinton, Huntingdon

Address: 345LinkRoad Decatur,PA16878

Contact: KristenBaughman-Gray, ProgramCoordinator

Phone: 814-342-0884x3569Fax: 814-342-5137Email: kgray@ciu10.org@ciu10.org

Greater Philadelphia Cultural AllianceServes: Bucks,Chester,Delaware, Montgomery,Philadelphia

Address: 1315WalnutStreet,Suite732 Philadelphia,PA19107

Contact: TracyBuchanan, Grants&ProgramCoordinator

Phone: 866-526-8689 or215-399-3525Fax: 215-557-7823Email: tracyb@philaculture.orgWeb: www.philaculture.org

16

Greater Pittsburgh Arts Council Serves: Allegheny,Beaver,Butler,Fayette, Greene,Lawrence,Washington

Address: 810PennAvenue,Suite200 Pittsburgh,PA15222

Contact: AnneMulgrave, ManagerofGrants& Accessibility

Phone: 412-391-2060x238Fax: 412-394-4280Email: amulgrave@pittsburghartscouncil.orgWeb: www.pittsburghartscouncil.org

Jump StreetServes: Cumberland,Dauphin,Lebanon

Address: 100NorthCameronSt.,Suite108 Harrisburg,PA17101

Contact: MelissaSnyder, ChiefOperatingOfficer

Phone: 717-238-1887Fax: 717-238-8276Email: msnyder@jumpstreet.orgWeb: www.jumpstreet.org

Lehigh Valley Arts CouncilServes: Carbon,Lehigh,Northampton

Address: 840HamiltonStreet,Suite201 Allentown,PA18101

Contact: MarilynRoberts, PPACoordinator

Phone: 610-437-5915Fax: 610-437-5259Email: info@lvartscouncil.orgWeb: lvartscouncil.org

Pennsylvania Rural Arts AllianceServes: Armstrong,Bedford,Blair, Cambria,Indiana,Somerset, Westmoreland

Address: POBox9 Loretto,PA15940-0009

Contact: RebeccaCatelinet, ExecutiveDirector

Phone: 814-472-3927Fax: 814-472-4131Email: praa@francis.eduWeb: www.praa.net

Pocono Arts CouncilServes: Lackawanna,Luzerne,Monroe, Pike,Wayne

Address: 18NorthSeventhSt. Stroudsburg,PA18360

Contact: TassyGilbert,PPACoordinator

Phone: 570-476-4460Fax: 570-426-7293Email: tassy@poconoarts.orgWeb: www.poconoarts.org

17

County PartnerAdams Cultural Alliance of York CountyAllegheny Greater Pittsburgh Arts CouncilArmstrong Pennsylvania Rural Arts AllianceBeaver Greater Pittsburgh Arts CouncilBedford Pennsylvania Rural Arts AllianceBerks Berks Arts CouncilBlair Pennsylvania Rural Arts AllianceBradford Bradford County Regional Arts CouncilBucks Greater Philadelphia Cultural AllianceButler Greater Pittsburgh Arts CouncilCambria Pennsylvania Rural Arts AllianceCameron Elk County Council for the ArtsCarbon Lehigh Valley Arts CouncilCentre Galaxy, the Arts in Education Program of Central

Intermediate Unit 10Chester Greater Philadelphia Cultural AllianceClarion Elk County Council on the ArtsClearfield Galaxy, the Arts in Education Program of Central

Intermediate Unit 10Clinton Galaxy, the Arts in Education Program of Central

Intermediate Unit 10Columbia Bradford County Regional Arts CouncilCrawford Erie Arts & CultureCumberland Jump StreetDauphin Jump StreetDelaware Greater Philadelphia Cultural AllianceElk Elk County Council on the ArtsErie Erie Arts & CultureFayette Greater Pittsburgh Arts CouncilForest Elk County Council on the ArtsFranklin Cultural Alliance of York CountyFulton Cultural Alliance of York CountyGreene Greater Pittsburgh Arts CouncilHuntingdon Galaxy, the Arts in Education Program of Central

Intermediate Unit 10Indiana Pennsylvania Rural Arts AllianceJefferson Elk County Council for the ArtsJuniata Community Partnerships Resource Conservation &

Development

APPENDIX BPENNSYLVANIA PARTNERS IN THE ARTS

Partner Cross Reference Guide by County

18

PENNSYLVANIA PARTNERS IN THE ARTSPartner Cross Reference Guide by County

County PartnerLackawanna Pocono Arts CouncilLancaster Berks Arts CouncilLawrence Greater Pittsburgh Arts CouncilLebanon Jump StreetLehigh Lehigh Valley Arts CouncilLuzerne Pocono Arts CouncilLycoming Bradford County Regional Arts CouncilMcKean Elk County Council on the ArtsMercer Erie Arts & CultureMifflin Community Partnerships Resource Conservation &

DevelopmentMonroe Pocono Arts CouncilMontgomery Greater Philadelphia Cultural AllianceMontour Community Partnerships Resource Conservation &

DevelopmentNorthampton Lehigh Valley Arts CouncilNorthumberland Community Partnerships Resource Conservation &

DevelopmentPerry Community Partnerships Resource Conservation &

DevelopmentPhiladelphia Greater Philadelphia Cultural AlliancePike Pocono Arts CouncilPotter Elk County Council for the ArtsSchuylkill Berks Arts CouncilSnyder Community Partnerships Resource Conservation &

DevelopmentSomerset Pennsylvania Rural Arts AllianceSullivan Bradford County Regional Arts CouncilSusquehanna Bradford County Regional Arts CouncilTioga Bradford County Regional Arts CouncilUnion Community Partnerships Resource Conservation &

DevelopmentVenango Erie Arts & CultureWarren Erie Arts & CultureWashington Greater Pittsburgh Arts CouncilWayne Pocono Arts CouncilWestmoreland Pennsylvania Rural Arts AllianceWyoming Bradford County Regional Arts CouncilYork Cultural Alliance of York County

19

APPENDIX C

FY 2014-2015Application Deadline: Postmarked by June 20,2014Do Not Staple

A. Applicant Information

A1 PPA Partner:

A2 Applicant Type:

A3 Name of Applicant:

A4 Name of Parent Organization (if any):

A5 Address Line 1:

A6 Address Line 2:

A7 City:

A8 State:

A9 Zip + 4:

A10 County:

A11 Contact Name:

A12 Contact Title:

A13 Phone Number:

A14 Fax Number:

A15 E-mail Address:

A16 Web Address:

A17 Federal ID:

Certification and Statement of Assurances

Authorizing Signature

Typed Name & Title Typed Date

Date

PCA USE ONLYApply application label here

The applicant certifies, represents and warrants that it meets all eligibility requirements set forth by the PPA and that:

1. The information contained herein and in all attachments and supporting material is true and correct, the filing of the application has been duly authorized by the governing body of the applicant, and the undersigned have authority to execute this application on behalf of the applicant.

2. The applicant accepts in advance any grant awarded by PPA, agreeing: a.) That any funds received as a result of the application will be expended solely for the described projects and programs, in accordance with the provisions of the "Additional Terms and Conditions" b.) To such other restrictions, conditions, and changes as PPA may impose, unless the applicant objects within 30 days of mailing of the award letter setting forth the terms of the grant in writing.

3. Any organization that the applicant assists will also comply with the provisions of the "Additional Terms and Conditions" when conducting any activity for which the applicant receives financial assistance from PPA.

20

A. Applicant Information (continued)

A16

A17

A18

A19

A20

B. Project Information

B1

B2

B3

B4

B5

B6

B7

B8

Name of Venue Location County

1

2

3

4

5

B9

B10

B11 Project Title: Give a short title for your Project.

If so, list during which years:

Applicant Name:

Application Deadline: Postmarked by June 20,2014

Project Director Name:

Project Director Phone Number:

Project Director Email:

Project Artistic Discipline:

Project Activity Race:

Will this project be conducted with or in an organization

funded through PPA Program Stream, AOAP Track or

Entry Track?

State House District #:

State Senate District #:

Federal Congressional District #:

Have you received PPA funding previously?

If more than 50% of your project activities will occur in

more than one county, check the "yes" box. If not,

check the "no" box.

Project Location(s)/Venue(s) where project activities will take place:

Project Director Title:

List the Project Start and End Dates:

21

Page 3Application Deadline: Postmarked by June 20, 2014 Do Not Staple

C. Project Income (Cash)

List all income for this project. Do not include in-kind.

C1 $

C2 $

C3 $

C4 $

C5 $

C6 $

C7 $

C8 $

C9 $

C10 $

C11 Subtotal matching income (add lines C2 thru C10): $

C12 Total project income (C1 + C11): $

D. In-Kind (Non-Cash) ContributionsProject Expenses (Cash)

List expenses for this project. Do not include in-kind.

D1 $

D2 $

D3 $

D4 $

D5 $

D6 $

D7 $

D8 $

D9 $

D10 $

D11 $

D12 $

D13 Total Project Expenses (add lines D1 thru D12): $

Must equal

total Income

Applicant Name:

Check box

if secured.

PPA request amount (may not exceed $2,500)

22

Pennsylvania Partners in the ArtsProject Stream ApplicationNarratives: Quality of Artistic Product/Process/ServiceProject Description

Goals and Objectives

Artistic Qualifications

Narratives: Access to the Arts Intended Audience

Reaching Intended Audience

Reaching General Public

Attendance

Narratives: Management Budget

Key Staff Qualifications

23

Application Deadline: Postmarked by June 20,2014

F. Application Checklist

Yes N/A

1. Two (2) copies of the Project Stream Application Form (pages 1-7)

2. Two (2) copies of required support materials (résumés, venue and intent letters)

3. IRS Determination Letter, if applicable

4. Two (2) copies of optional support materials (clippings, brochures, etc.)

5. Self addressed, stamped envelope for the return of your work sample

6. Two (2) copies of work sample (PowerPoint, pictures, DVD, CD, publication)

Describe your work sample, if applicable.

Assemble the application package as illustrated below:

Page 7

Do Not Staple

Applicant Name:

2 copies of the

application form

2 copies of the support materials,

as applicable

Self addressed stamped

envelope for return of work

sample

2 copies of Artistic Work

Sample

Provide two (2) single-sided and collated copies of the application forms and two (2) copies of your application support materials. Submit your application and support materials to your PPA Partner.

Note: Please do not staple sets of application pages. Use paperclips to bind the forms.

Submit package to your PPA Partner

24

APPENDIX D

REVIEW CRITERIAPPAPartnersassembleadvisoryreviewpanelstoassessapplicationsbasedonthefollowingcriteria.

Quality of Artistic Product/Process/Service ........................................................ 35 points

• Qualityoftheprojectgoalsandmeasurableobjectivesthataddresstheprojectgoals.Project goalsmay include an artistic product (such as a performance, exhibition orotherpublicevent)orartisticprocessorservice(suchasclasses,workshops,etc.)

• Qualityoftheartist(s)andothersprincipallyresponsiblefortheproject• Qualityoftheworkrepresentedbytheworksample,supportmaterials,and/orvenue

ofactivities(ifapplicable)

Access to the Arts ............................................................................................... 35 points

• Demonstratedknowledgeoftargetaudience• Effectiveplanstoreachgeneralpublic,includingtargetaudience

Management ...................................................................................................... 30 points

• Appropriatebudget• Evidenceofdevelopingothersupport,suchasbusinesssupport,in-kindsupport, andsharedservices(ifapplicable)• Abilityofstaff,volunteersand/orboardtoeffectivelymanageandimplement programming

25

APPENDIX E

PROJECT STREAM APPLICATION TIMELINEJune 20, 2014 Postmarked application due date. (forfundingperiod9/1/14to8/31/15)

July-Aug., 2014 Partner Advisory panels meet to assess the applications.

Sept.-Oct., 2014 Applicants are notified and grantees are invited to attend awards ceremonies.

Grant award agreements are due to PPA Partners.

Sept. 1, 2014 Grant activity period begins.

Aug. 31, 2015 Grant activity period ends.

Sept. 30, 2015 Postmarked final report due date.

NOTE: This time table is subject to change based on Commonwealth of Pennsylvania budgeting procedures and processes. Please note that grant funds may not be distributed by the start of the project or funding year. Applicants should be aware of this and plan their cash flow accordingly.

26

Glossary of Terms• In-kind (non cash) contributions – non cash contributions of goods, services, and/ortransactions,(suchasuseofvenue)notinvolvingmoneyormeasuredinmonetaryterms.

• Secured income source –projectrevenuethatisconfirmedtheapplicanthasreceivedorwillbereceivingonadatecertain.

• Shared services – a way of organizing administrative functions among two or moreorganizationstooptimizethedeliveryofcost-effective,reliableservicestoallparticipatingorganizations.

• Advisory review process –panelsof4to8regionalrepresentatives[withknowledgeoftheartsandthecommunity]reviewapplicationsandreachaconsensusonhowwelleachmakesthecaseforPPAsupportusingpublishedcriteria.

• Match and cash match – foreverygrantdollarawardedby thePCA through thePPApartner,athird-timeapplicantmustsecureanequalamountin“matching”revenuethroughfundraising,earnedincome,ortheiroperationalbudget.In-kind(noncash)contributionsandPCA fundsmaynotbeused toward thematch.Firstand second-timePPAProjectStreamrecipientsarenotrequiredtomatchtherequestedamount.

• Capital expenditures – fundsspentbyanapplicanttoacquire(orupgrade)fixed,physical,non-consumableassets,suchasbuildingsandequipment.Projectsfundsmaynotbeusedforcapitalexpenditures(includingequipmentcosting$500ormoreperitem).

• Academic credit – postsecondary-schoolcoursecreditsawardedaspartof theprojectoraparticipantintheprojectisrequiredtocompleteacollegeorpost-secondarycourse.

• Hospitality expenses –fundsusedforreceptions,parties,galleryopenings,etc.Fundscanbeusedfortheexpensesoftheproject,suchasrentalspaceorinstallationcostsforanexhibition.

• Competitions – any event forwhich prizes or awards are given. Juried exhibitions areacceptable.

Project Stream Online Grant Writing PresentationsFor more information on how to complete the 2014-15 application and best practices on writing grant narratives for the PCA, join us online for a presentation that covers the basics. It is a step by step Prezi which you view at your own pace. Look for the link on your regional PPA partner’s website or on the PCA site at www.pacouncilonthearts.org.