Project Management for Relay for Life
46
Project Management: Plan for Success 1.Please leave your items at your group/ division table 2.Sit in a ‘T’ 3.Follow ALL instructions 4.No TALKING
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A Relay for Life look at the franklin covey project management process.
Transcript of Project Management for Relay for Life
Project Management:
Plan for Success
1. Please leave your items at your group/ division table
2. Sit in a ‘T’3. Follow ALL
instructions4. No TALKING
Ava Danner&
Mark Horoszowski
Volunteer Members, Nationwide Leadership
Training Team
Agenda
• Opening Exercise
• Project Management Process– Visualize– Plan– Implement– Close
• Questions
• Takeaways & CTAs
Objectives
NEED for a project
2% vs. 19%
???
What is Project Management?
PLAN FOR SUCCESS
VISUALIZE
VISUALIZE
vs.
Stakeholders:Those who have a stake in the
outcome of a project.
Key Stakeholders: Those who determine what
makes the project a success.
WORKSHEET
S – Specific
M – Measurable
A – Achievable
R – Relevant
T – Time-dimensioned
SMART Results
KEY-STAKEHOLDER INTERVIEW
Stakeholder Interview Questions ASK: As you think about success on this project, tell me, what kinds of things are important to you (desired results)? ADD: Anything else? PRIORITIZE: What is your priority for these things? Key Stakeholder Name:
Desired Results Priority
WORKSHEET
PROJECT INITIATION FORM
Project Title: Current Date: State Date: Target Finish Date
Vision Statement Purpose:
Description:
Desired Results: (from Key Stakeholders)
Priority - prioritize the desired results from highest to lowest
Compare the project vision statement with the SMART criteria.
Specific
Measurable
Achievable
Relevant
Time-Dimensioned
APPROVALS Preliminary Approval (executive sponsor, key stakeholders) to proceed to the Plan Stage. Signature: Date: Date:
WORKSHEET
PLANNING
The Planning 2-Step
RALLY
Recruiting Volunteers
Logistics
Entertainment
Location
Mind mapping
Time
Budget
Location
Band
Speakers
Planning Committee
WORKSHEET
PROJECT TIMETABLE
WORKSHEET
IMPLEMENT
Implementing
Implementing (cont).
“Volunteers need to be treated
like gold, but also treated as
part of the project team – an
interesting tight rope to walk,
weighing both the fact that this
is not a job yet we have a very
important job to do”.
Accountability
What are some strategies to help manage:
Time&
Accountability
Brainstorm
Time Management Best Practices
Accountability Best Practices
WORKSHEET
CLOSING
2 Closes
Partial & Project
Partial Close
• Are we on track?• What did we do right?• Are there any struggles?
“When one door closes, another door opens”
Project Close
Did we suck?
WORKSHEET
“A stupid man learns from his own
mistakes…
…A wise man learns from the mistakes of
others”.
VISUALIZE
PLANNING
IMPLEMENT
CLOSING
•Key stakeholder interview form•Project initiation form
Project planning toolProject timetable
Project timetable
Project evaluation tool
PROJECT MANAGEMENT PROCESS
WRAP UP
RALLY
Recruiting Volunteers
Logistics
Entertainment
Location
Mind mapping
Time
Budget
Location
Band
Speakers
Planning Committee
RELAY
Recruiting Volunteers
Logistics
Entertainment
Location
Time
Planning Committee
Budget
Location
Band
Speakers
Survivorship
T. Development
T. Recruitment
LogisticsT. Retention
Luminaria
Mission / education Advocacy
Mind mapping
Survivorship T. Development
T. Recruitment Logistics
T. Retention
LuminariaMission
Advocacy
NOW WHAT?!
WE NEED YOU TO LEAD US
