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PM Training OverviewPM Training Overviewfor Pakistan for Pakistan

Flood DisasterFlood Disaster

Pakistan Flood 2010 BriefPakistan Flood 2010 BriefWhere has the idea come from?

Where has the idea come from? Project Aid received a communication to assist PMI Karachi Chapter via PMIEF.The Karachi PMI chapter intends on holding Trainer the Trainers session for PM for disaster relief (PMDR), and is looking for volunteer trainers who have experience in this area and can conduct training session(s).

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What is the problem statement that needs to be resolved? The 2010 Pakistan floods began in July 2010 following heavy monsoon rains in the Khyber Pakhtunkhwa, Sindh, Punjab and Balochistan regions of Pakistan. Present estimates indicate that over two thousand people have died and over a million homes have been destroyed since the flooding began.[3] The United Nations estimates that more than twenty million people are injured or homeless as a result of the flooding,[ exceeding the combined total of individuals affected by the 2004 Indian Ocean tsunami, the 2005 Kashmir earthquake and the 2010 Haiti earthquake. However, the death count in each of those three disasters was significantly higher than the number of people killed so far in the floods.[5] At one point, approximately one-fifth of Pakistan's total land area was underwater due to the flooding.

UN Secretary-general Ban Ki-Moon has asked for an initial $460 million for emergency relief, noting that the flood was the worst disaster he had ever seen. 50% of the relief funds requested has been received as of 15 August 2010.The U.N. is concerned that aid is not arriving fast enough, while the World Health Organization reported that ten million people were forced to drink unsafe water.[10] The Pakistani economy has been harmed by extensive damage to infrastructure and crops.[11] Structural damages are estimated to exceed 4 billion USD, and wheat crop damages are estimated to be over 500 million USD.[12] Officials estimate the total economic impact to be as much as 43 billion USD

Introduction to Project AidIntroduction to Project Aid

2010 marks the 5 year anniversary since Project Aids formation following the 2004 Asian Tsunami which provided the catalyst for our creation. It also 12 months since the Victorian Black Saturday bushfire disaster. These major events have marked challenges and lessons in the delivery of project capability by not for profits (NFP), non government (NGO) and community organisations.

These events also serve as powerful reminders of the need for effective project management responses to these events over the short and long term. The demand for effective project management within the humanitarian, development and community sectors remains present and challenging. The Project Management communities role “giving back” to the wider community represents a valuable social contribution.

Project Aid continues its vision and mission to expand project management capability through training, mentoring and project partnership. We have come a long way and still face many new challenges to reach our objectives. It will be only achieved through the continuing generous contribution of project managers and our supporters who believe in the cause.

2010 represents an exciting new chapter for Project Aid and the PM community to participate in these initiatives. We continue to build strategic relationships, expand our delivery capability, mature our organisation, launch innovative programs and continually expand opportunities for PM volunteer participation.

We will leverage new and innovative ways to engage Project Managers and this year will expand our onsite PM training interstate, launch online PM training specifically for international development projects, increase fund raising to increase our organisation capability and promote project partnerships.

Project Aid provides practical opportunities for PMs to participate in this sector, provide leadership in championing NGO, NFP Project Management and building the bridge between the PM community, business and the Not for Profit, NGO and community organisations.

We remain positive and committed to achieving the vision of “bringing effective project management" to our partners.

Thanks for your consideration of our mission. Your Faithfully, Project Aid

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Key Messages PMIEFKey Messages PMIEF

• Project management is a life, career, and survival skill as well as being a professional and organizational competency. Children, youth, adults and professionals benefit from understanding and utilizing project management because they are more effective and efficient in accomplishing things and delivering valued results.

• The Project Management Institute is a global professional nonprofit association of over 500,000 members and certificants in over 180 countries including Pakistan. These individuals either view project management as their primary profession or a critical set of skills they use in their primary profession. For businesses, governments, and nonprofit organizations, project management, accompanied by program and project portfolio management, enables the more effective and efficient achievement of plans.

• Project Management Institute Educational Foundation is a public charity bringing the power of project management to people and

communities throughout the world by offering academic and training scholarships, awards, and grants to nonprofit organizations, along with a variety of materials useful in primary and secondary schools, local community organizations, and nonprofits for no cost for non-commercial use.

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Project AidProject AidVision and MissionVision and Mission

• Vision:

To be a leading organisation providing project management enablement for not for profits, ngo, agencies and community organisations

• Mission

Bringing Effective Project Management to Humanitarian and Community Projects

- Deliver better outcomes to the people on the ground

- To realise an idea to successful conclusion

- Harnessing humanitarian values

- Utilising Project Management principles.

• Programs

- Training, Mentoring and Project Partnership

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Pakistan Flood Post DisasterPakistan Flood Post DisasterProject Management TrainingProject Management Training

Summary:• Project Aid target sending 3 Trainers to Pakistan on a paid professional basis for 1-2 weeks in Late September 2010

• Project Aid seek sponsor to support our overseas training courses.

• Training will be provided

•Training Material supplied by PA.

TrainingScope Mgmt.

Schedule

TrainingCosts

TrainingProgramOverview

• PMI's Post Disaster Rebuild Methodology

•Project Aid customized day training.

•Customize Training Material to Development and Community Projects

• 2010 – TBA Sept/Oct 2010

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Project Partnership OverviewProject Partnership Overview

• PM awareness campaign

• Promote NGO PM via Social Networking on linked in

• Engage PM Community via Volunteer Manager and formalize processes

• Following mobilization of online payments systems, expand fundraising through training, and direct fund-raising.

• Donations enable program expansion

Special Projects/ Partnership

PM CommunityParticipation

FundRaising

• Partner with PMI Karachi / NGO for specific project Management training.

Summary:• Project Aid will expand project partnership with PMI Karachi Pakistan Community, business and NGO, NFP community through targeted special project management training.

PM Training for Pakistan Flood PM Training for Pakistan Flood DisasterDisaster 20102010

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Training OverviewTraining Overview

The proposed training overview includes:-

ProgramProgram– Post Disaster Context– PMI Post Disaster Project Management MethodPMI Post Disaster Project Management Method

Project Management ContextProject Management Context– Post Disaster Train the TrainerPost Disaster Train the Trainer– Post Disaster Project Management 101Post Disaster Project Management 101

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Milestone PlanMilestone Plan

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Milestone PlanMilestone Plan

Proposed actionProposed action

Name: PM Training for Pakistan Flood Disaster 2010

Proposed Action: The proposed action for this business case is to provide

Australian based trainers in September / October 2010 in conjunction with

PMI Karachi Pakistan following the recent flood disaster.

The objective is to send 3 Trainers from Australia to Pakistan to train the

Trainer based on Post Disaster Methodologies based on PMI and previous

Disaster experience.

Key ObjectivesKey Objectives

Objective

Provision of Post Disaster Training Material, Lessons Learned and Immediate relevant experience.Provision of 2-3 Trainer from Australia to travel to Karachi, Pakistan to work with PMI Pakistan

Train the Trainer in Post Disaster Project Methodology for up 25 PM Trainer

Extended to training session up to 1200 End Recipients.

Situation – Pakistan Flood DisasterSituation – Pakistan Flood Disaster

The recent floods in Pakistan have affected over 17 million people to date. It is one of the largest natural disasters of our time.

A key element in coordinating relief activities is to reach as many people as quickly as possible , using all available resources. Current relief agencies in Pakistan include, the Government, the Military, International agencies, as well as local NGO’s and Civil Service Organziations. There is little interaction between the players, and efforts do not maximize the impact.

Coordination amongst these groups requires concrete project/program management skills combined with real disaster management experience, which is not readily available.

Identify the important strategic issues influenced by the case

Situation – Call for ActionSituation – Call for Action

The Karachi Chapter of the Project Management Institute (PMI) has approached Project Aid for assistance in developing a Train the Trainer (TOT) program at a national level.

The intent of this training is to build the knowledge base and capacity of local leaders , who could then conduct ongoing trainings, interact with key decision makers, and impact the long term planning for rehabilitation and reconstruction.

Identify the important strategic issues influenced by the case

Situation – Program ManagementSituation – Program Management

Program ManagementOverall Program Design and structure will be developed jointly by PMI Pakistan and Project AID. The program in Pakistan will be managed by a core group of 6 PMI members ( 2 each from the respective chapters of Karachi, Lahore and Islamabad)

In addition to creating a core group of human resources with required skill sets, it will be critical to quickly disseminate information on PM for Disaster Management, availability of the resources and the benefits to key stakeholders in the relief effort.

Identify the important strategic issues influenced by the case

Situation – Trainee SelectionSituation – Trainee Selection

Trainee Selection:

The initial training program is envisioned to consist of 20-25 participants who will be selected based on:

Geographic location•Access to and influence on key decision makers for relief programs•Background in Development/Relief Work/Emergency Care•Professional Expertise and Affiliation ( PMP’s, Medicine etc)

Trainee Commitments:•Trainee will use the knowledge within his/or her organization and act as a champion for Disaster PM•Each Trainee will be requested to make a commitment to train at least 50 new trainees ( 2 training sessions each) over the course of the next 6 months, which will be organized by the PMI core group. This approach will disseminate the knowledge to 1250 to begin with.

Identify the important strategic issues influenced by the case

Situation – Skills TransferSituation – Skills Transfer

In addition to creating a core group of human resources with required skill sets, it will be critical to quickly disseminate information on PM for Disaster Management, availability of the resources and the benefits to key stakeholders in the relief effort. For that purpose, PMI Pakistan will coordinate a series of roundtable discussions to be held pre and post trainings. Ideally the session would benefit greatly from participation of members from Project AID, who could share their first hand experiences as well.Pre/Post Training Activities:Roundtable of Key Disaster Relief Agencies for coordination efforts:

National Disaster Management AuthorityUNICEFOCHARED CROSSUSAIDMinistry of HealtheHealth Association Pakistan

Local Organizations Roundtable(s) – Conducted by geographic locationSindh, Punjab, NWFP

Scope and BoundariesScope and Boundaries

Analysis Period Planning: 4-15 September 2010

Review: 10-17 September 2010

Funding: 6-26 September 2010

Endorsement: 18 September 2010

Execution: 27 Sept 2010 – 9 October 2011

Whose Costs? 1. Project Aid via Donors

2 PMIEF (TBA)

Whose Benefits? 1. Pakistan Community Flood Victims

2. PMI Pakistan

3 Project Aid

4. PMIEF

5. NGO’s and Agencies

Define the scope and boundaries of the case in terms of time and the parts of the organisation impacted