Program Review met on the following dates during the 2019 ...€¦ · Todd Heibel X Girija Raghavan...

Program Review 2019-2020: Minutes Program Review met on the following dates during the 2019-2020 academic year:

September 20 October 4 October 18 November 1 November 15 December 6 January 17 January 31 February 21 March 6 April 3 April 17 May 8

see below for minutes

SBVC Program Review

9/20/2019 MINUTES 9:00 a.m. – 11:00 a.m. B-204

Members:

Daniel Algattas A Sandra Moore X

Keynasia Buffong X Krista Ornelas-Mora A

X = Present

A = Absent Paula Ferri-Milligan X Miguel Ortiz X

Angela Grotke X Joanna Oxendine X

Todd Heibel X Girija Raghavan X

Tim Hosford X Jose Recinos A

Robert Jenkins X Johnny Roberts X

Wallace Johnson X David Smith X

Carol Jones X Shalita Tillman X

Edward Jones A Anna Tolstova X

Judy Joshua X Abena Wahab X

Melissa King X Kay Dee Yarbrough A

Joel Lamore X Jennifer Albizures, Student X

Michael Mayne A

Gabriela Ramirez Lara,

Student

X

Kenny Melancon X Albert Ramirez, Student X

Botra Moeung A

TOPIC DISCUSSION FURTHER

ACTION

Approval of August 30, 2019

Minutes

Motion to approve minutes-Anna Tolstova. Seconded-David

Smith. Minutes approved.

Review and Revision of

Efficacy Forms

J. Lamore worked on the Needs Assessment Resource site on

the website. Forms and support are available on the website.

We want this to be a one-stop shop.

EMPs don’t include summer school, but success and FTEs are

high in the summer. This is an important issue.

For unranked programs, the division will put them at the

bottom.

P. Ferri-Milligan sent emails to the probationary programs.

Someone from Program Review will be assigned to work with

them. Two programs responded who will submit revised

reports by October 4.

Continuation of Four-Year

Efficacy Rotation

Discussion

The Four-Year Efficacy Rotation is up to date.

We are considering having the deans meet with the Program

Review Committee when they put a program on the rotation

and developing a process for programs to be put into the

rotation.

We would like to develop some guidelines to determine if a

program is large enough to be in the rotation. Funding is also

an important consideration.

At College Council

P. Ferri-Milligan will

present having a

process for programs

to be put into the

rotation.


write a paragraph for

the efficacy form

We reviewed forms and took suggestions to make changes:

Student Services- Internal data collection needs to be

representative to the specific population.

Change “weakness” to “challenge”

Bold ‘Planning”

Make two sentences for challenges/trends and planning

Make “evidence” part of the introductory philosophy

paragraph

Break up “technology”

Instruction-Clarify “Includes examples of culture and

climate”

For facilities, describe the current facilities situation.

Administrative Services-

Change “for your students” to “educational environment”.

Put in reference numbers that they can call.

Change “and other supporting information” to “and other

information that supports your assessment.”

regarding addressing

issues.


make revisions and

bring revised forms

back to the

committee for

review.

Adjournment The meeting was adjourned at 10:49 a.m.

Next Meeting Friday, October 4, 2019, 9:00-11:00, in B-204

SBVC Program Review

10/04/2019 MINUTES 9:00 a.m. – 11:00 a.m. B-204

Members:

Daniel Algattas X Krista Ornelas-Mora A

Keynasia Buffong X Miguel Ortiz A

Paula Ferri-Milligan X Joanna Oxendine X

X = Present

A = Absent Angela Grotke X Girija Raghavan A

Todd Heibel X Jose Recinos A

Tim Hosford X Johnny Roberts X

Robert Jenkins A David Smith X

Wallace Johnson X Shalita Tilman

Carol Jones X Anna Tolstova X

Edward Jones X Abena Wahab X

Judy Joshua X Kay Dee Yarbrough X

Melissa King X Jennifer Albizures, Student A

Joel Lamore X Gabriela Ramirez Lara, Stu A

Michael Mayne A Albert Ramirez, Student A

Botra Moeung A

Kenny Melancon X Kevin Grisham X

Sandra Moore X Dina Humble X


ACTION

Approval of September 20,

2019 Minutes

Motion made by J. Lamore to approve September 20 minutes;

seconded by A. Tolstova; minutes approved

Addition To Forms MOTION: J. Lamore motioned to reject the proposal to

include the dissagregation of SLO data in Program Review in

the Spring to satisfy Standard 1.B.6. for Accreditation. W.

Johnson seconded. All in favor 15; oppositions 0; abstentions

2. Motion Passed. We do need to get this promulgated, but this

is too much to do for the spring.

We will take Generation Go off of the list for Program Review

per P. Quash’s request.

P. Ferri-Milligan has made the request to increase the

reassigned time for the co-chair of the Program Review

Committee to begin in fall 2020 from .38 to .58. The request

was supported by the Academic Senate. The change is being

considered by Administration but no decision has been made.

Revised Efficacy Forms Instruction: On the coversheet we will put an explanation of

what counts as evidence.

Workshop Worked with programs on their needs assessment documents.

Adjournment The meeting was adjourned at 10:50 a.m.

Next Meeting Friday, October 18, 2019, 9:00-11:00, in B-204

SBVC Program Review

10/18/2019 MINUTES 9:00 a.m. – 11:00 a.m. B-204

Members:

Daniel Algattas X Botra Moeung X

Keynasia Buffong X Sandra Moore X

Paula Ferri-Milligan X Miguel Ortiz A

Angela Grotke X Joanna Oxendine A

X = Present

A = Absent Todd Heibel X Girija Raghavan A

Tim Hosford A Jose Recinos X

Robert Jenkins A Johnny Roberts A

Wallace Johnson X David Smith X

Carol Jones X Shalita Tilman X

Edward Jones A Anna Tolstova A

Judy Joshua X Abena Wahab X

Melissa King X Kay Dee Yarbrough X

Joel Lamore X Jennifer Albizures, Student A

Michael Mayne A Gabriela Ramirez Lara, Stu A

Kenny Melancon X Albert Ramirez, Student A

Celia Huston--Guest


ACTION

Approval of October 14, 2019

Minutes

Motion to approve minutes- Joel Lamore. Seconded- Kenny

Melancon. Minutes approved.

Accreditation Celia Huston spoke to the committee to explain how the

dissagregation of SLO data works. She said that there are 2

ways to dissagregate: by mode of instruction and by special

population. The Accreditation Committee will pull the

information from the Cloud and put it into the SLO report

formats that are needed. J. Lamore stated that we need a

definition of what disaggregation is, and we need more

explanation and training about the process, and what

information is available to us. C. Huston stated that they can

provide full campus training if requested, as this information

is needed for accreditation.

MOTION: J. Lamore motioned to put a hold on the no vote,

and to form a work group on how to readjust the rubric. W.

Johnson seconded. All in favor 17; oppositions 0; abstentions

0. Motion Passed.

Members of the work group will be: J. Lamore, W. Johnson,

K. Melancon, D. Smith, C. Huston, C. Jones.

HVAC-Probationary Report Curriculum has been addressed.

MOTION: J. Lamore motioned for Continuation; P. Ferri-

Milligan seconded. All in favor 20; no oppositions;

abstentions 1. Motion Passed.

Workshop Worked with programs on their needs assessment documents

from 9:30-11:00.

Adjournament The meeting was adjourned at

Next Meeting Friday, November 1, 2019, 9:00-11:00, in B-204

SBVC Program Review

11/1/2019 MINUTES 9:00 a.m. – 11:00 a.m. B-204

Members:

Daniel Algattas X Sandra Moore X

Keynasia Buffong X Miguel Ortiz A


X = Present

A = Absent Angela Grotke X Girija Raghavan A

Todd Heibel X Jose Recinos A

Tim Hosford X Johnny Roberts X

Robert Jenkins A David Smith X

Wallace Johnson X Shalita Tilman A


Edward Jones A Abena Wahab A

Judy Joshua A Kay Dee Yarbrough X

Melissa King X Jennifer Albizures, Student A

Joel Lamore X Gabriela Ramirez Lara, Stu A

Michael Mayne A Albert Ramirez, Student A

Kenny Melancon A

Botra Moeung A


ACTION

Faculty Issues MOTION: J. Lamore motioned to remove Political Science

from the list because it was late, and the document was weak;

P. Ferri-Milligan seconded. All in favor 12; no oppositions;


Removed History from the list per request of Colleen

Calderon.

Faculty Rankings 1 Physics 9 votes

2 Child Development 11 votes

3 Middle College

Counselor

8 votes

4 Biology 6 votes

5 Psychology 9 votes

6 DE Coordinator 9 votes

7 Chemistry 9 votes

8 Behavoiral Counselor 9 votes

9 Art 5 votes

10 CIT 8 votes

11 Culinary Arts 9 votes

12 Aeronautics 10 votes

13 English 11 votes

14 Geography 8 votes

15 Human Services 11 votes

16 Communication 10 votes

17 Welding 11 votes

18 Geology/Oceanography 11 votes

19 Psychology Second 9 votes

20 Electrical Accelerated 7 votes

21 HVAC 9 votes

22 Biology 7 votes

23 English 9 votes

24 ASL 7 votes

25 Diesel 8 votes

26 Radio/TV 8 votes

27 Baking 9 votes

28 Chemistry2 10 votes

29 Electricity Regular

Program

Classified Rankings 1 Research Analyst 9 votes

2 Early College Program

Coordinator

5 votes

3 Applied Technology Division

Secretary

2 votes

4 Secretary 2 Science Division 12 votes

5 Physics Assistant Lab

Technician

9 votes

6 Administrative Services

Technical Support

10 votes

7 Secretary 2 Humanities 10 votes

8 Athletic Trainer 10 votes

9 Welding Lab Technician 12 votes

10 Health Science Simulation

Technician

10 votes

11 Grounds 11 votes

12 Custodial 12 votes

13 Health Services Clerical

Assistant

9 votes

14 Administrative Services

Computer Technician

10 votes

15 Theatre Technician 9 votes

16 Culinary Arts Lab Technician 7 votes

17 Early College Technician 2 8 votes

18 Humanities Music

Accompianist

7 votes

19 Aeronautics Lab Technician 8 votes

20 Physical Science Lab

Technician

9 votes

21 Chemistry Lab Technician 8 votes

22 Art Lab Technician 7 votes

23 Academic Division Secretary 8 votes

24 Biology Lab Technician 10 votes

25 Electrical Lab Technician 10 votes

26 HVAC Lab Technician 9 votes

27 Grounds 10 votes

28 Auto Collision Lab Technician 6 votes

29 Early College Technician 2 6 votes

30 Chemistry Lab Technician 9 votes

31 Cuinary Arts Lab Technician 9 votes

32 Biology Lab Technician 6 votes

Requests Diesel asked for laptops. This should go to the Technology

Committee.

Adjournment The meeting was adjourned at

Next Meeting Friday, November 15, 2019, 9:00-11:00, in B-204

SBVC Program Review

11/15/2019 MINUTES 9:00 a.m. – 11:00 a.m. B-204

Members:

Daniel Algattas A Botra Moeung A

Danny Babin X Sandra Moore X

Keynasia Buffong A Miguel Ortiz A


X = Present

A = Absent Angela Grotke X Girija Raghavan X

Todd Heibel X Jose Recinos X

Tim Hosford A Johnny Roberts X

Robert Jenkins X David Smith X

Wallace Johnson A Shalita Tilman A


Edward Jones A Abena Wahab X

Judy Joshua A Kay Dee Yarbrough X

Melissa King X Jennifer Albizures, Student

Joel Lamore X Gabriela Ramirez Lara, Stu

Michael Mayne A Albert Ramirez, Student

Kenny Melancon X


ACTION

Business Joel Lamore and Carol Jones will be co-chairs.

.58 reassigned time has been approved for the spring.

MOTION: J. Lamore motioned to move the request for the

repair of the laminating machine from Child Development to

the bottom of the list. There was no second, so the request will

remain as is.

Equipment Rankings 1 Spectrophotometer-Chemistry 10 votes

2 Smart Board-Student Success Center 9 votes

3 HVAC Heat Pump Trainer 10 votes

4 Vernier Lab Quests 9 votes

5 Aeronautics-Hydraulic Landing Gear

System

12 votes

6 Laminating Machine Repair-CD 10 votes

7 Large Periodic Tables 9 votes

8 Auto Collision Spray Booth &

Installation

10 votes

9 PH Electrodes 10 votes

10 Auto Collision Measuring System for

Structural Diagnostics

10 votes

11 Pottery Wheels-Art 10 votes

12 Spectrophotometer-Biology 10 votes

13 EKG Machines 10 votes

14 HVAC Commercial Refrigeration

Trainers

10 votes

15 Machinist-Technology-CNC Lathe &

Mill Machine

10 votes

16 Art Easels & Drawing Tables 9 votes

17 Exercise Mats-Kinesiology 7 votes

18 Spirometers 13 votes

19 Multipurpose RMD Welding Machines 13 votes

20 Fusing Kiln-Art 12 votes

21 Fitness Sliders 10 votes

22 Theatre Dream Box 12 votes

23 Theatre Hobby Box 9 votes

24 Curved Punch Mitts-Kinesiology 9 votes

25 Table Tennis Tables-Kinesiology 9 votes

26 Theatre Lockers 11 votes

27 Kiln-Art 9 votes

Business-Budget Rankings MOTION: J. Lamore motioned to remove Political Science

from the list because their request was turned in late; P. Ferri-

Milligan seconded. All in favor 14; no oppositions;


Budget Rankings

1 Student Success Center Textbooks 10 votes

2 Writing Center Tutoring 11 votes

3 Student Success Center Resources 9 votes

4 Distance Education 10 votes

5 Maintenance Fees Science Division 11 votes

6 Aeronautics 10 votes

7 Anthropology 10 votes

8 Field Trip Money-Science Division 12 votes

9 Welding 11 votes

10 Student Conference Travel Expenses-

Psychology

12 votes

11 Art Gallery Honorarium Marketing

Insurance

8 votes

12 Journal Subscription-Biology 8 votes

13 Applied Technology Division 9 votes

14 Biology Specimen Collection Permits 9 votes

15 Music Accompianist 9 votes

16 Auto Collision & Repair 7 votes

17 Machinist Technology 9 votes

18 Theatre Festival Production 12 votes

19 History 6 votes

20 Program Budget-Architecture 10 votes

21 RTVF-Marketing 9 votes

22 Program Budget Environmental Science 15 votes

23 Supply Budget-GIS/Geography 15 votes

24 Supply Budget-Geology/Oceanography 15 votes

Adjournment The meeting was adjourned at 11:00.

Next Meeting Friday, December 6, 2019, 9:00-11:00, in PS-131

SBVC Program Review

12/06/2019 MINUTES 9:00 a.m. – 11:00 a.m. PS-131

Members:

Daniel Algattas X Michael Mayne Keynasia Buffong X Kenny Melancon X

X = Present A = Absent

Raymond Carlos Botra Moeung Angela Grotke X Sandra Moore X Paula Ferri-Milligan X Krista Ornelas-Mora Christie Gabriel-Millette Girija Raghavan X Todd Heibel X Jose Recinos X Tim Hosford Johnny Roberts Robert Jenkins David Smith Wallace Johnson X Anna Tolstova X Carol Jones X Abena Wahab X Edward Jones Kevin Williams Melissa King X Kay Dee Yarbrough Joel Lamore X

TOPIC DISCUSSION FURTHER ACTION

Approval of November 15, 2019 Minutes

Motion to approve minutes- Carol Jones. Seconded- Paula Ferri-Milligan. Minutes approved.

Approval of November 1,

2019 Minutes

Motion to approve minutes- Paula Ferri-Milligan. Seconded-

Todd Heibel. Minutes approved

Approval of October 18,

2019 Minutes

Motion to approve minutes- Joel Lamore. Seconded- Paula Ferri-Milligan. 1 abstention. Minutes approved.

Business Technology Needs Prioritized. P. Ferri-Milligan will send to campus with efficacy chart.

Generation Go has been taken off of the 4 Year Program Efficacy Rotation.

We would like to discuss further who should put programs on or off of the program review cycle.

We would like to take steps to get the data early this year.

We have a lot of efficacy reviews for the spring.

Training for Disaggregated

Data Analysis

J. Lamore, C. Jones, and C. Huston worked on how to include the disaggregation of SLO data.

We will have 2 trainings. The trainings will teach faculty how to pull the data, and show them what information is available to them.

Part 2 will include Service Area Outcomes and/or Student Learning Outcomes. J. Lamore will put a model on the website.

The SLO Cloud allows departments to access and use any type of data. C. Huston will provide a webcast that shows how to access and use the SLO Cloud.

MOTION: P. Ferri-Milligan motioned for the trainings for Disaggregated Data Analysis; K. Melancon seconded. Abstentions 1. Motion Passed.

Adjournment The meeting was adjourned at 10:00.

Next Meeting Friday, January 17, 2019, 9:00-11:00, in B-204

SBVC Program Review

1/17/2020 MINUTES 9:00 a.m. – 11:00 a.m. B-204

Daniel Algattas Michael Mayne X Students: Danny Babin X Kenny Melancon Gabriela Ramirez Lara

Albert Ramirez Jennifer Albizures X Guests: Celia Huston

Keynasia Buffong X Botra Moeung X Paula Ferri-Milligan X Sandra Moore X Angela Grotke X Miguel Ortiz Todd Heibel X Joanna Oxendine Tim Hosford X Girija Raghavan X Robert Jenkins Jose Recinos X Wallace Johnson X Johnny Roberts X Carol Jones X David Smith X Edward Jones Shalita Tilman Judy Joshua X Anna Tolstova X Melissa King Abena Wahab Joel Lamore X Kay Dee Yarbrough X


1. Approval of December 6, 2019 Minutes

Motion to approve minutes- P. Ferri-Milligan.

Seconded- A. Tolstova. Minutes approved.

2. Meeting Schedule-

Spring 2020 Calendar

Our committee charge is to develop a collaborative effort for recommendations for growth of campus programs.

Reviewed meeting schedule for the semester, and reviewed timeline agenda deadlines.

3. Review Efficacy Process

• 4 Year Efficacy Rotation Cycle

• Timeline • Teams

Members were asked to verify that they were assigned to 3 teams that did not have a conflict of interest with their program.

Student Jennifer Albizures was assigned to the aeronautics team.

The name that is first is the lead for the team.

Teams need to determine who will submit the report.

Discussed how to deal with reports on probational programs.

Discussed what to do with no shows.

4. Final Review of Efficacy Forms

• Disaggregation of SLO Data

• Administrative, CTE, Instruction, Student Services

We reviewed forms to make sure that they are clear and understandable. We want to honestly look at the programs- the areas of strength and the areas to improve. We want to see that the programs are self-aware, and that planning and processes are in place. We do not want to seem punitive.

Will add in Disaggregation Workshops. Will put in a link to the disaggregation of SLO data example of architecture, where efficacy resources page is.

It will be critical to attend the Disaggregation of Data Analysis workshop. C. Huston will also be available if they cannot attend the workshop.

Motion: T. Heibel motioned for an explanation and justification for classes that are in the catalog that have not been offered in 2 years to be included in the currency section; K. Yarbrough seconded. Motion Passed.

K. Yarbrough will send the wording to J. Lamore.

J. Lamore will change the wording for traditional classes to “on ground classes” so that it matches the accreditation language.

5. Questions not previously answered?

None.

6. Announcements/Comments None.

7. Next Meeting Friday, January 31, 2020, 9:00-11:00 a.m., in B-204.

Committee Update/Info/Discussion

Norming Session

8. Adjournment The meeting was adjourned at 10:12 a.m.

SBVC Program Review

1/31/2020 MINUTES 9:00 a.m. – 11:00 a.m. B-204

Daniel Algattas Michael Mayne Students: Danny Babin X Kenny Melancon X Gabriela Ramirez Lara

Albert Ramirez Jennifer Albizures Guests: Celia Huston Bethany Tasaka

Keynasia Buffong X Botra Moeung Paula Ferri-Milligan X Sandra Moore X Angela Grotke X Miguel Ortiz X Todd Heibel X Joanna Oxendine X Tim Hosford X Girija Raghavan X Robert Jenkins Jose Recinos X Wallace Johnson X Johnny Roberts X Carol Jones X David Smith X Edward Jones Shalita Tilman Judy Joshua X Anna Tolstova X Melissa King X Abena Wahab X Joel Lamore X Kay Dee Yarbrough X


1. Approval of January 17, 2020 Minutes

Motion to approve minutes with the correction that student Jennifer Albizures is assigned to the DSPS & Library team, not the Aeronautics team- D. Smith.

Seconded- A. Tolstova. Minutes approved.

2. Update on Efficacy

Form Schedule

Performing Arts includes Dance, Theatre Arts, and Music. We received a request to move Theatre Arts to the next cycle. This would help the faculty to better focus on each area.

MOTION: P. Ferri-Milligan motioned to move Theatre Arts to the next cycle; C. Oxendine seconded. No abstentions. Motion Passed.

3. Disaggregation Workshops Crash Course

B. Tasaka explained to the committee how the disaggregation of data process will work. B. Tasaka is now the SLO Faculty Lead.

The 2 steps of the process are:

1. Disaggregate data and analyze learning outcomes

2. Develop strategies to address gaps

2 data attributes for sub-populations of students will be reviewed. The sub populations of students are based on aspects of the class, and is not at the student level.

B. Tasaka also demonstrated the process of how to access the SLO Cloud.

4. Norming Architecture sample is on the Efficacy Resources page.

J. Lamore will put in link to SLO Cloud on Efficacy Resources page.

P. Ferri-Milligan will finish archive on Program Review page and Canvas.

We want to make sure that when data and charts, etc. are included, that they are directly relevant.

When we make recommendations we want to make sure that they are reasonable and doable.

We do not want to seem punitive. We want to see that programs are self-aware, and that discrepancies are being addressed.

Student Success

Culture and Climate-“ climate” was a vague word before, and there is more clarity now.

We believe that the new Disaggregation of Data area is clear.

Communication- we would like to review the websites as they are often outdated and left out.

Professional Development and Leadership

This area has been generally misunderstood. We want to see that currency is maintained, and that instructors are professionally engaged.

Productivity- this area needs to be discussed by programs, including key markers like WSCH.

Curriculum

We want to see that curriculum is up to date.

We discussed how to address the situation when curriculum is not up to date. There can be a fine line between conditional and probation. If they are on probation then it is more urgent to get it done by the fall. As long as they have addressed the situation and explained it then it is ok.

Facilities

We have given a lot more direction and clarity in this area, and there is prompting to discuss this in more detail.


None.


7. Next Meeting Friday, February 21, 2020, 9:00-11:00 a.m., in B-204.


SBVC Program Review

2/21/2020 MINUTES 9:00 a.m. – 11:00 a.m. B-204

Daniel Algattas X Michael Mayne Students: Danny Babin X Kenny Melancon Gabriela Ramirez Lara

Albert Ramirez Jennifer Albizures Guests: Christie Gabriel-Millette Reginald Metu Workshop Attendees: Jeremy Croy Sana Massad Andrea Hecht Nori Sogomonian

Keynasia Buffong Botra Moeung Paula Ferri-Milligan X Sandra Moore Angela Grotke X Miguel Ortiz X Todd Heibel X Joanna Oxendine Tim Hosford X Girija Raghavan Robert Jenkins Jose Recinos X Wallace Johnson X Johnny Roberts Carol Jones X David Smith X Edward Jones Shalita Tillman Judy Joshua Anna Tolstova Melissa King X Abena Wahab Joel Lamore X Kay Dee Yarbrough

Adam Pave Sheri Lillard Jessy Lemieux Robyn Seraj Dave Rubio


1. Approval of January 31, 2020 Minutes

Motion to approve minutes- P. Ferri-Milligan.

Seconded- W. Johnson.

1 abstention. Minutes approved.

2. Norming (Understanding WSCH, FTES, etc.)

-Christie Gabriel

C. Gabriel-Millette spoke to the committee. She explained Instructional Productivity Measures. She provided and discussed examples of what significant data looks like, and how to link data to departmental issues that should be addressed.

3. Guided pathways Update

-Reginald Metu R. Metu explained the timeline and the 4 pillars of

Guided Pathways:

1. Clarify the Path

2. Get On the Path

3. Stay On the Path

4. Ensuring Learning

4. Reminder-where to find information, who to ask, etc.

Groups were established with one program review committee member in each group.

5. Disaggregation Questions? None.


None.


8. Next Meeting Friday, March 6, 2020, 9:00-11:00 a.m., in B-204.

Committee Update/Info/Discussion

Efficacy workshop-9:30-11:00

9. Efficacy Workshop-

9:30-11:00

Worked with faculty on what is expected during the efficacy process.


SBVC Program Review

3/06/2020 MINUTES 9:00 a.m. – 11:00 a.m. B-204

Daniel Algattas X Michael Mayne Workshop Attendees: Danny Babin Kenny Melancon X Lashan Belton

Davena Burns-Peters Colleen Calderon David Casillas Tarif Halabi Ron Hastings Rick Hrdlicka Riase Jakpor Steven Lee Stephanie Lewis Kimberly Miller Brenda Morales Adam Pave Nori Sogomonian

Keynasia Buffong Botra Moeung Paula Ferri-Milligan X Sandra Moore X Angela Grotke X Miguel Ortiz X Todd Heibel X Joanna Oxendine X Tim Hosford Girija Raghavan Robert Jenkins X Jose Recinos Wallace Johnson X Johnny Roberts Carol Jones X David Smith X Edward Jones Shalita Tillman Judy Joshua X Anna Tolstova X Melissa King X Abena Wahab X

Joel Lamore X Kay Dee Yarbrough X

Maria Lopez

X Bethany Tasaka


1. Approval of February 21, 2020 Minutes

Motion to approve minutes- K. Melancon

Seconded- P. Ferri-Milligan

Minutes approved.

2. Reminders: Review

efficacy timeline, norming &

where to find information

Reviewed timeline and calendar.

Clarified the lead. The lead is the first person on the list. The lead starts the discussion and turns in the report to one of the 3 chairs.

The archives are a good source of information, which can be helpful during the process of writing the reports.


We would like a specific protocol and uniform format for efficacy team recommendations for remediation.

MOTION: D. Smith motioned for J. Lamore to develop a template for a specific protocol for efficacy team recommendations for remediation; A. Tolstova seconded. Motion Passed.

4. Reminder to Start Reviewing Efficacy documents March 20th -Team Reports for 1st cycle Due March 27th

Efficacy Documents Available on Canvas for Committee Members to Review-Submit Team Report before March 27th for Aeronautics through Early College Programs.

Reports are at the top of Canvas in Modules.


6. Efficacy Workshop-

9:30-11:00

Worked with faculty on what is expected during the efficacy process.

7. Next Meeting Friday, April 3rd , 2020, 9:00-11:00 a.m., in B-204.

Review and Rate Aeronautics through Early College Programs

8. Adjournament The meeting was adjourned at 11:00 a.m.

SBVC Program Review

4/03/2020 MINUTES 9:00 a.m. – 11:00 a.m. Zoom Meeting

Daniel Algattas Maria Lopez X Students: Danny Babin X Michael Mayne X Jennifer Albizures

Albert Ramirez Gabriela Ramirez Lara Guests: Dina Humble Celia Huston

Keynasia Buffong X Kenny Melancon X Paula Ferri-Milligan X Sandra Moore X Angela Grotke X Miguel Ortiz Todd Heibel X Joanna Oxendine X Tim Hosford X Girija Raghavan X Robert Jenkins Jose Recinos X Wallace Johnson X Johnny Roberts Carol Jones X David Smith X Edward Jones Shalita Tillman X Judy Joshua X Anna Tolstova X Melissa King X Abena Wahab X Joel Lamore X Kay Dee Yarbrough X


1. Approval of March 6,

2020 Minutes

Motion to approve minutes- P. Ferri-Milligan

Seconded- A. Tolstova

Minutes approved.

2. Review and Rate Team Reports (Aeronautics-Early College Programs)

Aeronautics

Team Recommendation: Continuation

They did a good job, and they exceeded in some areas. They have a good global perspective. They are connected to the FAA standards, advisory committees, and the campus.

MOTION: A. Tolstova motioned for Continuation. J. Lamore seconded. All in favor 16; no oppositions or abstentions. Motion Passed.

Athletics

Team Recommendation: Conditional

They did well in some areas, but also had some does not meets. Some curriculum is out of date, which is the same as last time. Did not submit EMP. Do not have SAOs. They need more data so that they can include dissagregation of data. The productivity section was not complete.

MOTION: P. Ferri-Milligan motioned for Conditional. T. Heibel seconded. All in favor 14. 4 opposed.1 abstention. Motion Passed.

Campus Technology Services


The report is relatively weak but it does meet the criteria. There is a lot of repetition and they need to update the report. The demographics are weak. Communication, culture and climate does not meet due to needing more specificity and detail.

MOTION: J. Lamore motioned for Continuation. A. Tolstova seconded. All in favor 17. No oppositions. 1 abstention. Motion Passed.

CBO, Switchboard, Mailroom

Team Recommendation: Probational

There is almost no analysis in the report. There is no EMP. They used the wrong demographics. Demographics need to be for students, not staff. There are also problems with the SAOs. The totality of their services for staff and students needs to be explained. The description of their success rate and data needs to be more clear and accurate. They also need to improve their communication.

MOTION: A. Tolstova motioned for Probational. P. Ferri-Milligan seconded. All in favor 17. 2 opposed . 2 abstenti ons. Motion Passed.

Chemistry


They had “does meet” in all areas. For communication, they will change to exceeds, as the team members thought this was already agreed upon. They have addressed the issue of hiring adjunct faculty. J. Joshua offered some questions to help them address adjunct hiring issues in the future, such as how to offer more professional development opportunities for them. J. Joshua will rephrase the question and resubmit.

MOTION: P. Ferri-Milligan motioned for Continuation. A. Tolstova seconded. All in favor 20. No oppositions or abstentions. Motion Passed.

Counseling


Student Development classes are out of date. There is no EMP document. SLOs and SAOs need to be enhanced. In productivity they had some good ideas.

MOTION: P. Ferri-Milligan motioned for Conditional. A. Tolstova seconded. All in favor 18. No oppositions. 2 abstentions. Motion passed.

Culinary Arts


This is a much better report than last time, but we would like a shorter report. They addressed their equipment and space issues, and issues with the intensity of a 1 year program. They do not meet in the area of promoting student success. Need to improve SLOs, and reduce the use of acronyms.

MOTION: K. Mealcon motioned for Continuation. T. Heibel seconded. All in favor 18. No oppositions. 2 abstentions. Motion Passed.

Dance- No efficacy report submitted.

Development and Community Relations- No efficacy report submitted

DSPS

Team recommendation: Probation

The form was not filled out. It was completely blank. They have a new director, and they informed us previously that they would not be able to do their program review.

MOTION: D. Smith motioned for Probation. K. Buffong seconded. All in favor 21. No oppositions or abstentions. Motion Passed.

Early College Program


They have rich data analysis and they are continually improving. They have very clear plans and they are very aware.

MOTION: K. Buffong motioned for Continuation. M. Lopez seconded. All in favor 20. No oppositions or abstentions. Motion Passed.

3. Reminder to Start Reviewing Efficacy Documents for the 2nd wave Now – April 10th Team Reports for 2nd cycle Due April 10th (Financial Aid – Nursing)

Efficacy Documents Available on Canvas for Committee Members to Review - Submit Team report before April 10th for Financial Aid through Nursing

Reports are due at noon.

5. Announcements/Comments The programs will be notified of their outcomes.

7. Next Meeting Friday, April 17th , 2020, 9:00-11:00 a.m., via Zoom

Review and Rate Financial Aid through Nursing.


SBVC Program Review


Daniel Algattas Maria Lopez X Students: Danny Babin X Michael Mayne X Jennifer Albizures

Albert Ramirez Gabriela Ramirez Lara Guests: Dina Humble Celia Huston X

Keynasia Buffong X Kenny Melancon Paula Ferri-Milligan X Sandra Moore X Angela Grotke X Miguel Ortiz X Todd Heibel X Joanna Oxendine X Tim Hosford X Girija Raghavan X Robert Jenkins Jose Recinos X Wallace Johnson X Johnny Roberts X Carol Jones X David Smith X Edward Jones X Shalita Tillman Judy Joshua X Anna Tolstova X Melissa King X Abena Wahab X Joel Lamore X Kay Dee Yarbrough X


1. Approval of March 3,

2020 Minutes

MOTION: A. Tolstova motioned to approve the minutes for the March 3, 2020 meeting. J. Lamore seconded. All in favor 17; no oppositions. 1 abstention. Motion Passed.

2. Review and Rate Team Reports (Cal Works through Music)

Cal Works


The data is confusing and unclear. There are gaps in the data collection. The data is not meaningful. The data needs to be related to student success, and they need a comparison to the whole campus. They need more data analysis, and they need to explain why their numbers went down by one-third. They need to improve their SAOs, and they need a plan for demographic issues.

MOTION: J. Lamore motioned for Conditional. P. Ferri-Milligan seconded. All in favor 18; no oppositions. 1 abstention. Motion Passed.

Financial Aid


There are serious problems with the report. They said that there was no data provided by the previous director, but they should still have data. They did not note their SAOs, and an EMP was not provided. They have Does Not Meets in the areas of student success, SAOs, trends, and patterns of service, which was the same as the last cycle. They have not worked to

improve on their Does Not Meets from the last cycle. They need to develop plans for improvement.

MOTION: P. Ferri-Milligan motioned for Conditional. J. Lamore seconded. All in favor 4. 16 opposed. 1 abstention. Motion Failed.

MOTION: C. Jones motioned for Probation. P. Ferri-Milligan seconded. All in favor 16. 4 opposed. 1 abstention. Motion Passed.

Geology/Oceanography/Environmental Science


They have Does Meets in all areas. The EMP results were well analyzed. The dissagregated data showed that online classes have lower success rates, and this issue was addressed. “Feedback” label confusing. We would like to have a future discussion about Environmental Science being interdisciplinary.

MOTION: M. Lopez motioned for Continuation. A. Tolstova seconded. All in favor 20. No oppositions. 1 abstention. Motion Passed.

History


Well written, exemplary report. They are genuinely thinking about and applying the program review process. Very research driven report. They use the data to continually improve, and the data is used to drive what they do in the future. They didn’t just “data dump”. They are involved with other groups on campus.

MOTION: A. Wahab motioned for Continuation. K. Buffong seconded. All in favor 20. Oppositions 0. Abstentions 0. Motion Passed.

Library and Library Computer Lab


They need more data in their report. They left out the demographics for the DSPS students. They need to address the areas of communication, 19 and younger students, and their computer lab.

MOTION: A. Tolstova motioned for Conditional. D. Smith seconded. All in favor 19. No oppositions. 1 abstention. Motion Passed.

Marketing/PR


They provided a general description of demographics, but we need more specific information about their demographic audience. They don’t have any SAOs. They have their goals and data written down, so they need to write out their SAOs. They had a Does Not Meets for this in the last cycle. In communication they need to discuss how they present themselves. We would like more specific information about Professional Development. We would like to know who attended trainings, and what trainings they attended.

MOTION: P. Ferri-Milligan motioned for Conditional. A. Tolstova seconded. All in favor 19. No oppositions. 2 abstentions. Motion passed.

Matriculation


There were a lot of problems with the data. There was not enough data, it was not dissagregated, and it was hard to follow. Data was referenced that was not provided. Data needs to be clear, and it should be clear how the data supports the report. The “Ask a Counselor” questionnaire had a small sample and it was overused. Starfish data needs to be dissagregated. The demographics area was clear, and there is a 5% higher success rate for counselled students. Need to address AB705 challenges. They list their challenges, but they did not say how they would address their challenges. They did not address previous Does Not Meets. They have goals, but need more information how these goals will be met.

MOTION: A. Tolstova motioned for Conditional. T. Hosford seconded. All in favor 20. No oppositions. No abstentions. Motion Passed.

Modern Languages

Team recommendation: Continuation

Good report. Data was well analyzed and dissagregated. Well presented. Addressed the issue of under represented cohorts in demographics. They had a wide variety of patterns of service, and they are accessible in every single way. They are very involved in different campus committees. They have an honors program and they offer scholarships. Professional development was well explained, and staff has been trained on Starfish. For student success they looked at their past data. They have partnerships with Cal State, UCR, and the high schools. They showed growth from their last program review.Would recommend they analyze the dissagregated data for SLOs further.

MOTION: M. Mayne motioned for Continuation. C. Jones seconded. All in favor 20. No oppositions or abstentions. Motion Passed.

Music


The program is built around student success and this really shows in all areas. Student success and retention are above average. They have long term and short term goals. They met one of their goals by hiring an accompianist. They are very involved in outreach to the community. They are very collaborative with other groups on campus.They are addressing and working on their SLO and curriculum deficiencies.

MOTION: A. Tolstova motioned for Continuation. J. Lamore seconded. All in favor 19. No oppositions or abstentions. Motion Passed.

3. Reminder to Start Reviewing Efficacy Documents for the 3rd wave Now – April 24th Team Reports for 3rd cycle Due April 24th

(Philosophy- Water Supply Tech + CTE machinist Tech)

Efficacy Documents Available on Canvas for Committee Members to Review - Submit Team report before April 24th for Philosophy- Water Supply Tech + CTE machinist Tech

4. Announcements/Comments Rating for Computer Science has been added to the 3rd Wave The programs will be notified of their outcome.

5. Next Meeting Friday, May 8th, 2020, 9-11 a.m. online via Zoom to Review and Rate Computer Science, Philosophy/Religious Studies through Water Supply Tech + CTE Two-Year for Machinist Technology & Conditional/Probation Reports from Spring 2019

6. Adjournament The meeting was adjourned at 11:01.

(Note Minutes for May 8 meeting will not be approved until the first meeting of the committee in Fall 2020).

SBVC Program Review


Daniel Algattas X Maria Lopez X Students: Danny Babin X Michael Mayne X Jennifer Albizures

Albert Ramirez Gabriela Ramirez Lara Guests: Dina Humble Celia Huston X

Keynasia Buffong X Kenny Melancon X Paula Ferri-Milligan X Sandra Moore X Angela Grotke X Miguel Ortiz X Todd Heibel X Joanna Oxendine X Tim Hosford X Girija Raghavan X Robert Jenkins Jose Recinos X Wallace Johnson X Johnny Roberts Carol Jones X David Smith X Edward Jones Shalita Tillman X Judy Joshua X Anna Tolstova X Melissa King X Abena Wahab Joel Lamore X Kay Dee Yarbrough


1. Approval of April 17,

2020 Minutes

MOTION: D. Smith motioned for approval of the minutes with the correction that A. Tolstova motioned for Conditional for the library. M. Mayne seconded. All in favor 19; no oppositions or abstentions.

2. Review and Rate Team Reports (Computer Science, Philosophy/Religious Studies, Physics, Political Science, Reading & Machinist Technology

Computer Science


They need to address the demographic imbalance of fewer female students. The pattern of service for the lab needs to be described. They need to show how the online classes meet the students’ needs, as it seems like they may need some face-to-face classes. They need to address the underenrolled courses. Curriculum needs to be up to date. They need to describe their outreach. They need more data.

MOTION: C. Jones motioned for Conditional. S. Tillman seconded. All in favor 19; no oppositions or abstentions. Motion Passed.

Philosophy and Religious Studies


They have one Does Not Meet. They state that their enrollment is going down, but they need more data to determine why so that they can develop a plan to address it. Need to address productivity.

J. Lamore will update “I” to “We” on page 2 for Pattern Of Service.

MOTION: T. Heibel motioned for Continuation. K. Melancon seconded. All in favor 19; no oppositions or abstentions. Motion Passed.

Physics


This is a very strong report. Needs more analysis of productivity measures. Need to clarify what partnerships involve. We would like more details about communication and partnerships. Need to explain why the number of degrees has increased so dramatically.

MOTION: J. Lamore motioned to change Does Not Meets to Meets for Communication, Culture, and Climate. M. Mayne seconded. All in favor 19; no oppositions or abstentions. Motion Passed.

MOTION: M. Mayne motioned for Continuation. C. Jones seconded. All in favor 19; no oppositions or abstentions. Motion Passed.

Political Science


They put the SLOs in the wrong part of the report. They need to explain communication. Need details about campus events. Need strategy for regular contribution to culture.

MOTION: M. Mayne motioned for Continuation. K. Melancon seconded. All in favor 20; no oppositions or abstentions. Motion Passed.

Reading


This is a good report. They are very good in detailing what they are doing. AB705 is their biggest challenge, and they have been successful in addressing this. They have a high number of DSPS students. They need to address how they use their data to improve their program.

MOTION: C. Jones motioned for Continuation. A. Tolstova seconded. All in favor 20. No oppositions or abstentions. Motion Passed.

Machinist Technology


They are in tune with industry needs and trends. Their efforts to work with autistic students are innovative and proactive. The types of jobs available is unclear. Make sure that when it is submitted that the tracked changes are deleted.

J. Lamore will check the box for Part Seven for Meets.

MOTION: D. Smith motioned for Continuation. W. Johnson seconded. All in favor 19; no oppositions or abstentions. Motion passed.

3. Review and Re-rate Conditional/Probation Reports from Spring 2019

Accounting


They have addressed the FTES. For quality of program they need to address success and retention data. Productivity was not addressed. They addressed curriculum currency.

MOTION: J. Lamore motioned for Conditional. M. Mayne seconded. All in favor 18; no oppositions or abstentions. Motion passed.

Admissions and Records


They have made some progress, and they need to keep working on the report. They need more information on demographics as it is still incomplete. They need to work more on assessing their SAO.

MOTION: J. Lamore motioned for Conditional. P. Ferri-Milligan seconded. All in favor 18; no oppositions or abstentions. Motion passed.

Business Administration


They need to address the imbalance with African American students more adequately. They need to provide a better analysis and strategy for student success. Productivity issues are addressed. Curriculum is up to date.

MOTION: J. Lamore motioned for Conditional. A. Tolstova seconded. All in favor 18; no oppositions or abstentions. Motion passed

CIT


They discussed the FTES and data for the demand for the program. They have addressed the process for getting classes approved. They didn’t discuss their wish data for the cost of the program. They didn’t address their previous Does Not Meet, which appears to be an oversight.

MOTION: J. Lamore motioned for Continuation. M. Mayne seconded. All in favor 10; no oppositions or abstentions. Motion passed

Corrections


They did a good job in addressing their Does Not Meets. They have a 2 year plan. They talked about the labor market. The SLOs have some analysis.

MOTION: J. Lamore motioned for Continuation. P. Ferri-Milligan seconded. All in favor 19; no oppositions or abstentions. Motion passed.

First Year Experience

Team Recommendation: Probation

Most of their Does Not Meets are still Does Not Meet. They need to distinguish between the EMP and the efficacy report. It is not clear if they have SAOs. The SAOs need to be assessed. Communication, Productivity, and Culture and Climate are not addressed. They have resolved the demographics.

MOTION: M. Mayne motioned for Probation. P. Ferri-Milligan seconded. All in favor 18; no oppositions or abstentions. Motion passed.

Grants Development and Management


The report is better, and they have some good data, but it still needs more analysis. They need more data analysis that fully addresses the issues. They can use college demographics. Demographics and Challenges are still Does Not Meet. There is no plan to address the challenges. They could make more use of mass communication.

MOTION: P. Ferri-Milligan motioned to move to Conditional. K. Melancon seconded. All in favor 14. No oppositions. 4 abstentions. Motion passed.

Math


They addressed all of their Does Not Meets. Curriculum is up to date. The SLO discussion is thorough. They have a plan for the direction of their program.

MOTION: J. Lamore motioned for Continuation. C. Jones seconded. All in favor 18. No oppositions. 1 abstention. Motion passed.

Outreach

Team Recommendation: Probation

They did not clear any of their Does Not Meets. No SAOs are provided. SAOs need to be assessed. Data is not provided for Climate and Culture, or Professional Organization. There is no information on Productivity or Challenges. They need to distinguish between the EMP and the efficacy report.

MOTION: J. Lamore motioned for Probation. M. Mayne seconded. All in favor 19; no oppositions or abstentions. Motion Passed.

Pharmacy Technician


For productivity they explained their wish number and outreach. Their outreach is good. They have partnerships with 3 local high schools. They do not have a plan to hire a director. The bridge program was not discussed. The challenges section was cursory. Need details and evidence for SAOs.

MOTION: T. Hosford motioned for Conditional. A. Tolstova seconded. All in favor 18; no oppositions or abstentions. Motion passed.

Professional Development


There is a lot of improvement in the report. We would like some examples and documentation in Patterns of Service. Need more information on SAOs. They did an internal survey to see how they could improve their services. Need to provide more information on demographics and productivity.

MOTION: K. Melancon motioned for Continuation. D. Smith seconded. All in favor 14. 1 opposition. 2 abstentions. Motion passed.

Real Estate


They demonstrated that the job market shows demand for their program. Their FTES are stable. All of their classes are online. They should validate that this best meets the needs of the students, as there is a question that some students may need face to face classes.

MOTION: M. Mayne motioned for Continuation. A. Tolstova seconded. All in favor 17. No oppositions. 1 abstention. Motion passed.

Student Success Center-Tutoring


They addressed most of their issues. They discussed their SAOs and SLOs. It would be good to do more planning.

MOTION: J. Lamore motioned for Continuation. P. Ferri-Milligan seconded. All in favor 17; no oppositions or abstentions. Motion passed.

Veteran’s Resource Center


For Facilities they state that they need to be more ADA compliant. They need to evaluate their space. Their catalog currency is not clear. Need to address demographics better. They have addressed the male/female participation rate, but they need to discuss the 15% lower participation rate for the Hispanic population. They need to develop SAOs that can be measured. There is a small increase in success, but they need to discuss how they can increase their success rate. The productivity survey needs more details and it needs to be analyzed.

MOTION: J. Lamore motioned for Conditional. P. Ferri-Milligan seconded. All in favor 16; no oppositions or abstentions. Motion passed.

J. Lamore will change Facilities to Meets.

4. Announcements/Comments The program members will be notified of their outcome.


Program Review met on the following dates during the 2019 ...€¦ · Todd Heibel X Girija Raghavan...

Documents

Transcript of Program Review met on the following dates during the 2019 ...€¦ · Todd Heibel X Girija Raghavan...