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Program Management –Thinking Beyond The Bridge
Ri k L d P ERick Land, P.E. Chief Engineer and Deputy Director, Project DeliveryCalifornia Department of Transportation (Caltrans)
1
Overview
• Background/Context• Background/Context• Project Delivery Program
P M Ch ll• Program Management Challenges
2
National Transportation SystemQ f f• Impacts Quality of Life
• Important for National Defense N f th N ti ’ E• Necessary for the Nation’s Economy
3
National Goods Movement Corridors
4
Existing Conditions & Challenges
• Aging InfrastructureI i P l i I i V hi l Mil• Increasing Population, Increasing Vehicle Miles Traveled, Increasing Congestion
• Inadequate/Unsustained Funding & Resources• Inadequate/Unsustained Funding & Resources• Continuously Emerging Issues• Challenging Natural Disasters• Challenging Natural Disasters
5
Decades of Under-Investmentl i l d C i i h C i l di i C lif i 1Population, Travel and Per Capita Highway Capital Expenditures in California1
Adjusted for Inflation (1955 - 2000)$300
35,000
40,000
Population
$200
$250
25,000
30,000
1,00
0s)
Milli
ons)
Population
Vehicle MilesT l da
(200
0 D
olla
rs)
$100
$150
10 000
15,000
20,000
Pop
ula
tion
(V
MT
(Ten
s of
Highway ExpendituresPer Capita
Traveled
ditu
res
Per
Capi
ta
$0
$50
1955 1960 1965 1970 1975 1980 1985 1990 1995 20000
5,000
10,000
Capi
tal E
xpen
1955 1960 1965 1970 1975 1980 1985 1990 1995 2000
Year1) Includes expenditures for local assistance and state highway capital outlay.
6
6
Slide TitleRegions with Highest Freeway Congestion
400,000
g g y g
Current43% Increase
250,000
300,000
350,000
ours
of D
elay 2025
77% Increase
100,000
150,000
200,000
Da
ily V
ehic
le H
o
106% Increase
84% Increase58% I
0
50,000D
So. Calif. Assoc. Bay Area Region San Diego Region Sacramento San Joaquin
58% Increase
of Govts. (SCAG) (MTC) (SANDAG) (SACOG) (SJCOG)
California Metropolitan Planning Organization (MPO) Areas 7
Existing Conditions & ChallengesExisting Conditions & Challenges
C ti l E i I• Continuously Emerging Issues– Transportation Security
S– Stormwater Mitigation– New Environmental Challenges
Climate Change Mitigation– Climate Change Mitigation– Climate Change Adaptation
8
Existing Conditions & ChallengesExisting Conditions & Challenges
N t l Di t• Natural Disasters– Hurricanes– Tornados
Floods– Floods – Earthquakes
9
AASHTO Top Ten Transportation Issues
1. Enacting a long-term transportation bill that will keep America moving. FUNDING
2. Paying for the transportation system we need. FUNDING
3. Ensuring Safer Roads. SAFETY
4. Moving on High-Speed Rail Grants. FUNDING
5. Bringing modernization and new technologies to our transportation network. INNOVATION
10
AASHTO Top Ten Transportation Issues
6. Moving freight to keep our communities more competitive in the global economy. ECONOMY
7. Increasingly assertive environmental regulations. ENVIRONMENT
8 Social Media Continues to Rock the Transportation World8. Social Media Continues to Rock the Transportation World. COMMUNICATION
9. New support systems to bolster renewable and reliable energy sources. INNOVATION
10.Wrapping up Recovery Act projects. FUNDING
11
Improving Transportation – Improving Mobility
Responsibility of the State and Local Governments
.Focus on their specific transportation systemSome financial support and guidance from theSome financial support and guidance from the Federal Government.
Plan, develop, construct, operate, and maintain the , p, , p ,State and Local transportation infrastructure.
12
Interested Parties - Stakeholders
• Governmental Leaders• Lawmakers• Regulators
S i l I t t G• Special Interest Groups• Transportation Partners• PublicPublic
13
Interested Parties - Stakeholders
“During the design phase, Mn/DOT must get project layout approval from cities; involve 19 f d l d t t i id 49 f d lfederal and state agencies; consider 49 federal and 25 state environmental laws; and look at 26 environmental subjects. “j
14
Delivering Transportation Projects• Planning/Assessing the Purpose & Need• Developing Alternatives• Environmental Analysis• Environmental Analysis• Selecting the Preferred Alternative• Detailed Design• Securing Needed Right-of-Way• Securing Permits• Contract Lettingg• Construction• Completion Activities – As-Builts, Claims
Resolution MonumentationResolution, Monumentation15
California FactsPopulation: ~ 38 millionState Highways: ~ 15,000 milesg y ,Local Roads: ~ 165,000 miles
State Bridges: ~ 12 600State Bridges: ~ 12,600Local Bridges: ~ 12,000
16
California Transportation IssuesTransportation Issues
Lack of Stable FundingAging InfrastructureAging InfrastructureEnhancing Goods MovementReducing CongestionImproving SafetyEnvironmental Stewardship FocusStreamlining Project DeliveryStreamlining Project Delivery
17
California Consensus Principles(California Alliance for Leadership in Mobility)
• Ensure the financial integrity of the Highway andTransit Trust Funds Funding
• Rebuild and maintain transportation infrastructure in• Rebuild and maintain transportation infrastructure ina good state of repair Funding
• Establish goods movement as a national economic priority Economypriority Economy
• Enhance mobility through congestion relief withinand between metropolitan areas Quality of Life, Economy
• Strengthen the federal commitment to safety andg ysecurity, particularly with respect to rural roads andaccess Safety
• Strengthen comprehensive environmental stewardship Environment
• Streamline project delivery Faster 18
California Major Seismic EventsCalifornia Major Seismic Events
1906 San Francisco EQ 1906 San Francisco EQ –– M 7.8M 7.8
19711971 San Fernando EQ San Fernando EQ –– M 6.6M 6.6
19871987 Whittier Narrows EQ Whittier Narrows EQ –– M 6.0M 6.0
19891989 Loma Loma PrietaPrieta EQ EQ –– M 6.9M 6.9QQ
1994 Northridge EQ 1994 Northridge EQ –– M 6.7M 6.7
19
1989 M6 9 Loma Prieta
1987 M6.0 Whittier Narrows
1989 M6.9 Loma Prieta
1971 M6 6 S F d1971 M6.6 San Fernando1994 M6.7 Northridge20
Environmental Diversity
Incredible diversity in geology, climate and biology
• Ten or more Distinct Bioregions• Over 300 listed species
(highest of the continental 49 states)• 800 species at risk• Over 1700 rare plants of concernp• Five new invasive species each year
21
Statewide Transportation Funding 2008-09
$27.3 Billion Total Funding
State Revenues16%
State Bonds14%
Local Revenues
Federal Revenues
11%
59%
11%
State Bonds are one-time funding.22
Interested Parties - Stakeholders
• Governmental Leaders• Lawmakers• Regulators
S i l I t t G• Special Interest Groups• Transportation Partners• PublicPublic
23
California Department of Transportation (Caltrans)( )
Vision & Mission:
“Caltrans Improves Mobility Across California”
Slogan:
“We’re here to get you there”
24
California Department of Transportation (Caltrans)( )
Strategic Goals:- SAFETY: Provide the safest transportation
s stem in the nation for sers and orkerssystem in the nation for users and workers.- MOBILITY: Maximize transportation system
performance and accessibility. - DELIVERY: Efficiently deliver quality y q y
transportation projects and services.- STEWARDSHIP: Preserve and enhance
California's resources and assets.SERVICE: Promote quality service through- SERVICE: Promote quality service throughan excellent workforce.
25
Governor
Agency SecretaryBusiness, Transportation
& Housing
Department ofTransportation
Dept of AlcoholicBeverage Control
Dept ofState Banking
Dept ofCorporations
& Housing
(CALTRANS)
California HighwayPatrol
Dept of Housing &Community Development
Dept of MotorVehicles
Dept ofReal Estate
Office of RealEstate Appraisers
Dept of Savings& Loan
Stephen P. TealeData Center
26California State Government
California Department of Transportation (Caltrans)( )
• 21,000 employees• 12 District offices12 District offices• $12 Billion annual budget• 15,000 miles of highways(50,000 lane-miles)
• 12,600 Bridges
27
Di t
Audits & Civil Rights Legal External
Director--
Chief Deputy Director
Investigations Affairs
Administration Project DeliveryChief Engineer
InformationTechnology
Maintenance &Operations
Planning & Modal Finance District Directors
California Department of
Planning & ModalPrograms
Finance District DirectorsDistricts 1 - 12
California Department of Transportation
28(Caltrans)
Resource Breakdown by Program
Project Delivery 10,150Maintenance & Operations 7,000Maintenance & Operations 7,000Local Assistance 300Legal Program 250Mass Transportation & Aeronautics 200pTransportation Planning 800Administration/Finance 1,400Equipment Program 700Program Development 200
Total: 21,000
29
Local AssistanceMaintenance &
OperationsProgram
Development
Legal Programg g
Mass Trans & Aeronautics
Trans PlanningTrans. Planning
Administration
Equipment
COS - Project D li
Program
30Department Program PersonnelDelivery
Project DeliveryProject DeliveryProject Delivery
Organization
Project Delivery
OrganizationOrganizationOrganization
31
PAED
PAED Support
Project DeliveryPreliminary EngineeringEnvironmental Clearance
Closeout
RTL Award
Construction Support
Design (PS&E) Support
CCA
Preparation of Contract Plans, Specifications and Estimate
ConstructionContract
Administration
ContractAdvertisement
And Bid
Claims
RW S
Acquisition of ProjectRights of Way
RW Cert
Post Cert RW Activities and Monumentation
RW Support
32
Project Delivery - Corporate
Project Delivery Program – Corporate (HQ)
Project DeliveryDeputy Director/Chief Engineer
Construction Design
g
EnvironmentalAnalysis
Project Management
Ri ht f W E i i S iRight of Wayand Land Surveys
Engineering Services
33Help the Project Delivery Line
Functions be successful
Project Delivery Program- Corporate (HQ)
Project Management 75Environmental Analysis 70
f SRight of Way and Land Surveys 70Design 120Construction 75Engineering Services 100*
PoliciesProceduresGuidanceEngineering Services 100
Total: 510employees
GuidanceAccountabilityAssistance
* Engineering Services also has another 1700 employees
34
g g p yare not “corporate” employees
Di i i f
Structure Design
Engineering ServicesDivision of
Engineering Services
Geotechnical Services &
Structure Policy& Innovation
(State Bridge Engineer)
Program/Project Program/Project & Resource
Management
METS
StructureManagement Structure Construction
Administration
Office Engineer
Structure Policy & Innovation
State Bridge Engineer
Design & TechnicalServices
Earthquake Engineering,Earthquake Engineering,Analysis, and Research Policies
ProceduresGuidance Materials
Quality ManagementState Bridge Engineer
Support (AASHTO)
StandardsSpecificationsResearchSpecial Analysis Quality ManagementSupport (AASHTO) Special AnalysisInnovation
Di t
Audits &I ti ti
Civil Rights Legal ExternalAff i
Director--
Chief Deputy Director
Investigations Affairs
Administration Project DeliveryChief Engineer
InformationTechnology
Maintenance &Operations
Planning & Modal Finance District DirectorsgPrograms
District DirectorsDistricts 1 - 12
California Department of Transportation
37
Transportation
Caltrans Districts
Local Planningoca a gProject DeliveryMaintenanceOperations
38
Project Delivery Program ManagementProject Delivery Program Management
InvolvementGain
ChiefEngineer
Consensus
Project Delivery Advisory Committee (PDAC)
District Directors
PD DivChiefsPDAC- District Directors
- PD Div Chiefs- Chief Engineer District Deputies
• Environmental• Right-of-Way
MgmtBoards
Right of Way• Surveys• Project Management• Engineering Srvcs• Design
Endorsement/Drivers
39
Design• Construction
Di t i t M
Project Delivery Program ManagementProject Delivery Program ManagementProgram Managers(Corporate)
HQ Deputy Director
District Managers(Line)
District DirectorHQ Deputy DirectorHQ Division Chiefs Deputy District Directors
Project ManagersPlanning TeamsPlanning TeamsProject Delivery TeamsMaintenance WorkersOperations Staff
Interested Parties
Governmental LeadersGovernmental LeadersLawmakersRegulatorsSpecial Interest GroupsT t ti P tTransportation PartnersPublic 40
Key Focus Areas
Project Delivery Program ManagementProject Delivery Program ManagementKey Focus Areas
Improve EfficiencyReduce Cost to DeliverImprove Communication
Managing Project Delivery Tasks- ScopeScope- Schedule- Capital & Support Costs- Quality
E i A ti Ri k A t & M tEngaging Active Risk Assessment & ManagementImproving Performance Measures
Environmental StewardshippExternal Partnerships
41
Breakdown of Project Costs
Support and Capitalexpressed in terms of a "Transportation Dollar"
Construction CapitalCapital
69 cents
Right of Way Capital5 cents
Capital Outlay Support26 t26 cents
42
Breakdown of Project Costs
Support Onlyexpressed in terms of a "Transportation Dollar"expressed in terms of a Transportation Dollar
Conceptual Construction Design and
Environmental2 centsDesign
9 cents
Support14 cents
Right of Way Support 9 centspp1 cent
43
Support to Capital - “Scatter Chart”
70%
80%
All programmed STIP & SHOPP
40%
50%
60%projects between $1-$100 Millionthat met a CCA milestone in FY's 2006-07, 2007-08, & 2008-09
20%
30%
40%
0%
10%
$-
000,0
00
000,0
00
000,0
00
000,0
00
000,0
00
000,0
00
000,0
00
000,0
00
000,0
00
000,0
00
$10,0
$20,0
$30,0
$40,0
$50,0
$60,0
$70,0
$80,0
$90,0
$100
,0
44
I iImproving Performance Measures
Interested Parties:Interested Parties:
• Administration• Legislature
Resource AllocationsDemonstrating Accountability
45
Demonstrating & Communicating AccountabilityAccountability
L Fi Fi l YLast Five Fiscal Years:
1391 out of 1394 projects delivered to construction ondelivered to construction on schedule
$14.6 billion
46
Statewide Transportation Funding 2008-09
$27.3 Billion Total Funding
State Revenues16%
State Bonds14%
Local Revenues
Federal Revenues
11%
59%
11%
State Bonds are one-time funding.47
Statewide Transportation Funding 2008-09
$27.3 Billion Total Funding
State Revenues16%
State Bonds14%
Local Revenues
Federal Revenues
11%
59%
11%
State Bonds are one-time funding.48
Historical Construction Work
49
Historical Construction Work
(Peak $ Last Five Fiscal Years)
2005/6 617 Projects $7 7 Bill2005/6 617 Projects $7.7 Bill
2006/7 576 Projects $9.9 Bill
2007/8 601 Projects $11.0 Bill
2008/9 652 Projects $9.6 Bill
2009/10 725 Projects $9.9 Bill
Today 625 Projects $10 0 BillToday 625 Projects $10.0 Bill50
Caltrans/Construction Industry Partnering Steering Committee
51
Strategic Partnering Focus
Statewide/ProgramStatewide/Program Region/DistrictRegion/DistrictL lL lLevelLevel LevelLevel
ExternalExternal(Outreach)(Outreach)
InternalInternal(Cross(Cross--Functional)Functional)(Outreach)(Outreach) (Cross(Cross--Functional)Functional)
NorthernNorthern
SouthernSouthern
Focus is successful Caltrans Focus is successful Caltrans construction projectsconstruction projects
52
Other Partners• US Fish and Wildlife Service• Fish and Game Regional Offices
Environmental Services Manager– Environmental Services Manager– Unit Biologists
• local knowledge & lives in the community
US Army Corp of Engineers• US Army Corp of Engineers• US EPA• CA Dept of Fish & Gamep• CA State Water Quality Control Board• State Historic Preservation Office
T ib• Tribes53
Program Management Challenges
• Seismic Safetyy
• Emergency Response
• Aging Infrastructure
54
1989 M6 9 Loma Prieta
1987 M6.0 Whittier Narrows
1989 M6.9 Loma Prieta
1971 M6 6 S F d1971 M6.6 San Fernando1994 M6.7 Northridge55
Caltrans Seismic Retrofit Program
Non-Toll: Phase 1, 100% Complete1039 bridges$$1.08 billion
Phase 2, 99.7% Complete1151 out of 1155 bridges1151 out of 1155 bridges$1.35 billion
Local: 67% complete798 t f 1193 ~ $13 billion798 out of 1193$1.96 billion
Toll: 6 out of 7 bridges complete
~ $13 billion
g p$8.69 billion
56
Seismic Research$80+ million since the mid-1980’s$4.2 million/year
57
58
East Spans, San Francisco-Oakland Bay Bridge
59
East Spans, San Francisco-Oakland Bay Bridge
60
MacArthur Maze Replacement- Truck Fire causes structure collapseTruck Fire causes structure collapse- Disruption to major artery- Concept to Completion (Bridge re-opened to traffic in 26 days)
61
Aging Infrastructure
62
63
64
65
Saddle
Tie Rods
Eye Bars 66
Upper Saddle
Tie Rods
Lower Saddle
67
68
69
70
Emerging ChallengesEmerging Challenges
• Innovative Procurement
• High Speed Rail
• Aging Infrastructure
71
Program Management FocusDi t i t MProgram Managers
(Corporate)
HQ Deputy Director
District Managers(Line)
District DirectorHQ Deputy DirectorHQ Division Chiefs Deputy District Directors
Project ManagersPlanning TeamsPlanning TeamsProject Delivery TeamsMaintenance WorkersOperations Staff
Interested Parties
Governmental LeadersGovernmental LeadersLawmakersRegulatorsSpecial Interest GroupsT t ti P tTransportation PartnersPublic 72
Discussion
73
Review Questions
1. What are two of the key benefits of an efficient, reliable transportation system?
• Impacts Quality of Life • Important for National Defense • Necessary for the Nation’s Economy
74
Review Questions
2. Name three of the top major transportation issues that are priorities for AASHTO d St t DOT’ ?AASHTO and many State DOT’s?
Lack of Stable FundingLack of Stable FundingAging InfrastructureEnhance Goods MovementR d C tiReduce CongestionImprove SafetyFocus on Environmental Stewardship
75
pStreamline Project Delivery
Review Questions
3. What is the basic role of program management in a transportation entity?
Provide policy procedures guidance and supportProvide policy, procedures, guidance, and supportto line functions such that the needs and interests ofstakeholders are met.
76
Review Questions
4. Name three "interested parties" that have a role in transportation improvement
j tprojects.
• Governmental LeadersGovernmental Leaders• Lawmakers• Regulators
S i l I t t G• Special Interest Groups• Transportation Partners• Public
77
Review Questions
5. Name three major challenges that program managers face in today's
liti l d l t i tpolitical and regulatory environment.
Unstable and unreliable fundingNew Mandates – Climate Change, Stormwater, etc.Aging InfrastructureAging InfrastructureCommunicating in “non-engineering” languageDemonstrating accountability
78
Review Questions
6. Give two reasons why it is beneficial for bridge engineer s to have some understanding of program management.g p g g
Better understanding for communicating with stakeholdersstakeholdersMore informed for managing project risksBetter understanding of how high-levelBetter understanding of how high level decisions are madeProvide the appropriate amount and detail of
79requested information
Program Management –Thinking Beyond The Bridge
Ri k L d P ERick Land, P.E. Chief Engineer and Deputy Director, Project DeliveryCalifornia Department of Transportation (Caltrans)
80