Proforma Private Universities

7/29/2019 Proforma Private Universities

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UNIVERSITY GRANTS COMMISSION

BAHADUR SHAH ZAFAR MARG

NEW DELHI-110 002

Proforma for submission of information by State Private Universities for ascertaining

their norms and standards

A. Legal Status

1.1 Name and Address of the University

1.2 Headquarters of the University

1.3 Information about University

a. Website ________________b. E-mail ________________c. Phone Nos. ________________d. Fax Nos. ________________

Information about Authorities of the University

a. Ph. (including mobile), Fax Nos. and e-mail

of Chancellor _________________________b. Ph. (including mobile), Fax Nos. and e-mail of

Vice-Chancellor _______________________c. Ph. (including mobile), Fax Nos. and e-mail

of Registrar __________________________d. Ph. (including mobile), Fax Nos. and e-mail

of Finance Officer _____________________

1.4 Date of Establishment

1.5 Name of the Society/Trust promoting the University(Information may be provided in the following format)

(Copy of the registered MoA/Trust Deed to beenclosed)

1.6 Composition of the Society/Trust

Name Address Occupation Designationin theSociety/Trust

(Details to be provided in Appendix-I)


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1.7 Whether the members of the Society/Trust aremembers in other Societies/Trusts or in the Board ofGovernors in companies? If yes, please providedetails in the following format:-

Name ofthemember

Address Name ofthesociety/trust

Designationin theSociety/Trust

(Details to be provided in Appendix-II)

1.8 Whether the promoting Society/Trust is involved inpromoting/ running any other University/ EducationalInstitution? If yes, please give details in the followingformat:-

Name of the University /Educational Institution

Activities

(Details to be provided in Appendix-III)

1.9 Whether the promoting society/trust is involved inpromoting/running activities other than educational?If yes, please give details in the following format:-

Name of theOrganization

Activities

(Details to be provided in Appendix-IV)

1.10 Act and Notification under which established(copy of the Act & Notification to be enclosed)

Enclosed Not enclosed

1.11 Whether the University has been established by aseparate State Act?

B. Organization Description

2.1 Whether Unitary in nature (as per the UGCRegulation)

2.2 Territorial Jurisdiction of the University as per the Act


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2.3 Details of the constituent units of the University, ifany, as mentioned in the Act

2.4 Whether any off-campus centre(s) established? Ifyes, please give details of the approval granted by

the State Government and UGC in the followingformat:-

a. Place of the off-campus ________________b. Letter No. & date of the approval of State

Government __________________c. Letter No. & date of the approval of UGC ___

(Details to be provided in Appendix-V)

(Please attach attested copy of the approval)

2.5 Whether any off-shore campus established? If yes,please give details of the approval granted by theGovernment of India and the host country in thefollowing format:-

a. Place of the off-shore campus ___________b. Letter No. & date of the approval of Host

Country __________________c. Letter No. & date of the approval of

Government of India ___

(Details to be provided in Appendix-VI)

(Please attach attested copy of the approval)

2.6 Does the University offer a distance educationprogramme? If yes, whether the courses run underdistance mode are approved by the competentauthority? (Please enclose attested copy of thecourse-wise approval of competent authority)

2.7 Whether the University has established studycentre(s)? If yes, please provide details and whetherthese study centres are approved by the competentauthority of the University and UGC?

(Details to be provided in Appendix-VII)

(Please enclose attested copy of the approval fromthe competent authority)


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C. Academic Activities Description

3. Academic Programmes

3.1 Details of the programmes

permitted to be offered byGazette Notification of theState Government and itsreference

(Details to be provided inAppendix-VIII)

Programme SanctionedIntake Actualenrolment

UG

PG

DiplomaPG Diploma

Certificate course

M.Phil

Ph.D.

Any other (pl.Specify)

3.2 Current number of academicprogrammes/ courses offeredby the University

(Details to be provided inAppendix-IX)

Programme SanctionedIntake

Actualenrolment

UG

PGDiploma

PG Diploma

Certificate course

M.PhilPh.D.

Any other (pl.Specify)

3.3 Whether approvals of relevantstatutory council(s) such asAICTE, BCI, DEC, DCI, INC,MCI, NCTE, PCI, etc. havebeen taken to:

a. Start new coursesb. To increase intake

If yes please enclose copy ofapproval and give course-wise details in the followingformat:-

Name ofthecourse

Statutorycouncil

Whetherapprovaltaken

(Details to be provided in

Appendix-X)


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3.4 If the University is runningcourses under distance mode,please provide details aboutthe students enrolled in thefollowing format:-

Nameof theStudyCentre

Coursesoffered

No. ofstudentsenrolled

(Details to be provided inAppendix-VII)

(Please enclose copy of thecourse-wise approval of the

competent authority)

3.5 Temporal plan of academicwork in the University

Semester system/Annual system

3.6 Whether the University isrunning any course which isnot specified under Section 22of the UGC Act, 1956? If yes,

please give details in thefollowing format:-

a. Name of the course(s)b. Since when startedc. Whether the University

has applied forpermission from UGC?

(Details to be provided inAppendix-XI)


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4. Student Enrolment and Student Support

4.1 Number of students enrolled in the University for the current academic yearaccording to regions and countries (Please give separate information for maincampus and off-campus/off-shore campus)

Particulars No. ofstudentsfrom thesameStatewhere theUniversityis located

No. ofstudentsfromotherStates

No. of NRIstudents

No. ofoverseasstudentsexcludingNRIs

GrandTotal

ForeignStudents

PersonofIndian

Originstudents

UG MF

T

PG M

F

T

M.Phil M

F

T

Ph.D. M

FT

Diploma MF

T

PG Diploma M

F

T

Certificate M

F

T

Any Other(Pl. Specify)

M

F

T

M-Male, F-Female, T-Total


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4.2 Category-wise No. ofstudents Category Female Male Total

SC

ST

OBC

PH

General

Total

4.3 Details of the two batches of students admitted

Particulars Batch 1 Batch 2

Year of Entry Year of Entry -

UG PG Total UG PG Total

No. admitted to theprogramme

No. of Drop-outs

(a) Within four months ofJoining

(b) Afterwards

No. appeared for the finalyear examination

No. passed in the final exam

No. passed in first class

4.4 Does the University provide bridge/remedialcourses to the educationally disadvantagedstudents? If yes, please give details

4.5 Does the University provide any financial help to thestudents from socially disadvantageous group? Ifyes, please give details

4.6 In case the University is running M.Phil/Ph.D.programme, whether it is full time or part time andwhether these programmes are run as per UGC

Regulations,2009 on M.Phil/Ph.D.


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4.7 Whether the University have a website? If yesplease give website address and whether thewebsite is regularly updated?

4.8 How are the prospective students informed aboutthe criteria for admission, rules & regulations,

facilities available, etc?

4.17 Whether any grievance redressal mechanism isavailable in the University? If yes, please providedetails about the complaints received againstmalpractices, etc in the University in the followingformat:-

Name of thecomplainant

Complaintagainst

Date ofcomplaint

Action takenby theUniversity

(Details to be provided in Appendix-XII)

5. Curriculum, Teaching Learning Process/Method, Examination/EvaluationSystem

5.1 Which University body finalized the curriculum?The composition of the body may be given.(Board of Studies, Academic Council, Board ofManagement)

5.2 What are the Rules/regulations/procedure forrevision of the curriculum and when was thecurriculum last updated?

5.3 Whether approval of statutory bodies such asBoard of Studies, Academic Council and Boardof Management of the University has been takento start various courses? If yes, please encloseextracts of the minutes.

5.4 Furnish details of the following aspects ofcurriculum design:

Innovation such as modular curriculaInter/multidisciplinary approach

5.5 Has the University conducted an academicaudit? If yes, please give details regardingfrequency and its usage.

5.6 Apart from classroom instruction, what are theother avenues of learning provided for the

students? (Example: Projects, Internships, Fieldtrainings, Seminars, etc.)


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5.7 Please provide details of the examination system(Whether examination based or practical based)

5.8 What methods of evaluation of answer scriptsdoes the University follow? Whether external

experts are invited for evaluation?

5.9 Mention the number of malpractice casesreported during the last 3 years and how they aredealt with.

5.10 Does the University have a continuous internalevaluation system?

5.12 How are the question papers set to ensure theachievement of the course objectives?

5.13 State the policy of the University for theconstitution of board of question paper setters,board of examiners and invigilators.

5.14 How regular and time-bound are conduct ofexaminations and announcement of results?Substantiate with details of dates of examinationsand announcement of results for the last 3 years.Details to be provided in the following format:-

Year Date ofexams

Date ofannouncement

of results

D. Admission Process

6.1 How are students selected for admission tovarious courses? Please provide faculty-wise

information

a. Through special entrance testsb. Through interviewsc. Through their academic recordd. Through combination of the above

Please also provide details about the weightagegive to the above


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6.2 Whether the University is admitting students fromnational level entrance test or state levelentrance test? If yes, please provide followingdetails:-

Name of theNational/statelevelentranceexam

No. ofstudentsadmitted

% ofstudentsfrom thetotaladmitted

Remarks

6.3 Whether admission procedure is available on theUniversity website and in the prospectus

6.4 Please provide details of the eligibility criteria foradmission in all the courses

6.5 Whether University is providing any reservation/

relaxation in admission? If yes, please providedetails in the following format:-

Category No. ofstudentsadmitted

% of quotaprovided forreservationandpreparationin respect ofactualenrolment

Remarks

6.6 Whether any management quota is available foradmission in the University? If yes, pleaseprovide details in the following format:-

Total No.of Seats(Course-wise)

No. of totalstudentsadmitted

No. ofstudentsadmittedunderManagementquota

% ofstudentsadmittedundermanagementquota

6.7 What is the admission policy of the Universitywith regard to NRI and overseas students?

E. Fee Structure

7.1 Present Course-wise feestructure of the University(Please provide head-wisedetails of total fee charged)


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7.2 Any other fee charged bythe University other than thefee displayed in the UGCwebsite (e.g. Building Fee,Development Fee, Fee byany name, etc.)

7.3 Whether fee structure isavailable on the Universitywebsite and in theprospectus?

7.4 Whether fee is charged bythe University as per feestructure displayed in theUniversity website and inthe prospects or some

hidden charges are there?

7.5 Mode of Fee collection

7.8 Whether University isproviding any concession infee to students? If yes,please provide details.

7.9 Details of the Hostel Feeincluding mess charges

7.10 Any other fee

7.11 Basis of Fee Structure

7.12 Whether the University hasreceived any complaint withregard to fee charged or feestructure? If yes pleasegive details about the actiontaken.

7.13 Whether University isproviding any scholarship tostudents? If yes, pleaseprovide details.


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F. Faculty

8.1 Total no. ofSanctioned and filled

up posts (Institution-wise and Department-wise)

Dept. Professor AssociateProfessor

AssistantProfessor

Sanctioned Filled Sanctioned Filled Sanctioned Filled

8.2 Details of teaching staff in the following format (Please provided details Institution-wise and Department-wise)

(Details to be provided in Appendix-XIII)

Dep

t

Name

of theTeache

r

Designatio

n

Ag

e

Educational

Qualifications

(whether

qualified as

per UGC

Regulations)

Teaching

experience in years

Date of

appointment

Whethe

r fulltime or

part

time

Regula

r oradhoc

Scal

e ofPay

No. of

publications

8.3 Category-wise No. ofTeaching Staff Category Female Male Total

SC

ST

OBC

PH

General

Total

8.4 Details of the permanent and temporary faculty members in the following format

Particulars Female Male Total

Total no. of permanent teachers

No. of teachers with Ph.D. as the highest qualification

No. of teachers with M.Phil as the highest qualification

No. of teachers with PG as the highest qualification

Total no. of temporary teachers



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Total no. of part-time teachers




Total No. of visiting teachers

8.5 Ratio of full-time teachers topart-time/contract teachers

8.6 Process of recruitment offaculty

-Whether advertised? (pl.attach copy of the ad)

-Whether selectioncommittee was constitutedas per the UGCRegulation?

8.7 Does the University followself-appraisal method toevaluate teachers onteaching, research andwork satisfaction? If yes,how is the self-appraisal ofteachers analysed andused? Whether:-

Self Appraisal EvaluationPeer Review

Students evaluationOthers (specify)

8.8 Institution-wise andDepartment-wise teacherstudent ratio (only full timefaculty)

8.9 Whether the University isproviding UGC Pay Scalesto the Permanent Faculty?

If yes, please provide thefollowing details:-


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Scale of Pay with all theallowances

Professor Associate Prof.-Assistant Prof.

Mode of Payment (Cash/Cheque)

8.10 Pay /Remunerationprovided to:-

Part-Time Faculty Temporary Faculty-Guest Faculty

8.11 Facilities for teaching staff(Please provide detailsabout Residence, Rooms,Cubicals, Computers/Anyother)

G. Infrastructure

9.1 Does the University have sufficient space

for Land & Building?

9.2 Does the University have sufficient classrooms?

9.3 Laboratories & Equipment

(Details to be provided in Appendix-XIVand Appendix-XV)

a) Item Description (make and model)

b) Location (Department)

c) Value (Rs.)

d) Present Conditione) Date of Purchase

9.4 Library

a) Total Space (all Kinds)

b) Computer / Communication facilities

c) Total no. of Ref. Books (Each Department)

d) All Research Journals subscribed on aregular basis


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9.5 SportsFacilities

(Details to be provided inAppendix-XVI)

a) Open Play Ground(s) for outdoor sports

(Athletics, Football, Hockey, Cricket, etc.)b) Track for Athletics

c) Basketball courts

d) Squash / Tennis Courts

e) Swimming Pool (Size)

f) Indoor Sports Facilities including

Gymnasium

g) Any other

9.6 Does the University has provision forResidential Accommodation includinghostels (boys & girls separately)

H. Financial Viability

10.1 Details of the Corpus Fundcreated by the University

Amount

FDR No. Date Period -

(Documentary evidence tobe given)

10.2 Financial position of theUniversity (please provideaudited income andexpenditure statement forthe last 3 years)

S.No. Year Income Expenditure

10.3 Source of finance andquantum of funds availablefor running the University(for last audited year)

Fees Donations-Loan Interest-Any other (pl. Specify)-


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10.4 What is the Universitys unitcost of education? (Unitcost = total annualexpenditure (budgetaccruals) divided by thenumber of studentsenrolled) Unit costcalculated excluding thesalary component may alsobe given

I. Governance System

11. Organization, Governance and Management

11.1 Composition of the statutory bodies of the University

(please give names, profession & full postal addressof the members and date of constitution):-

Governing BoardExecutive CouncilBoard of ManagementAcademic CouncilFinance CommitteeBoard of StudiesOthers

(Details to be provided inAppendix-XVII)

11.2 Dates of the meetings of the above bodies heldduring the last 2 years

(Enclose attested copy of the minutes of themeetings)

11.3 What percentage of the members of the Boards ofStudies, or such other academic committees, areexternal? Enclose the guidelines for BOS or suchother Committees.

11.4 Are there other strategies to review academicprogrammes besides the academic council? If yes,give details about what, when and how often are suchreviews made?

J. Research Profile

12.1 Faculty-wise and Department-wise information to beprovided in respect of the following:-

Student Teacher Ratio Class Rooms


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Teaching labs Research labs (Major Equipments) Research Scholars (M.Tech, Ph.D., Post Doctoral

Scholars) Publications in last 3 years (Year-wise list) No. of Books Published Patents Transfer of Technology Inter-departmental Research (Inter-disciplinary) Consultancy Externally funded Research Projects Educational Programmes Arranged

K. Misc.

13. Details of Non-Teaching Staff

13.1 Details of Non-Teaching Staff

Name Designation Age Qualification Scale ofPay

Date ofAppointment

TrainedYes/NoIf yes,Details

(Details to be provided in Appendix-XVIII)

13.2 Summary of the Non-Teaching Staff Particulars Female Male Total

AdministrativeStaff

Group AGroup BGroup CGroup D

Sub totalTechnicalStaff

Group AGroup BGroup CGroup D

Sub total

Grand Total


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13.3 No. of Non-teaching staffcategory wise Category Female Male Total

Sc

ST

OBCPH

GeneralTotal

13.4 Ratio of Non-teaching staffto students

13.5 Ratio of Non-teaching staffto faculty

14. Academic Results

15.1 Faculty-wise and course-wise academic results of thepast 3 years

S.No. Course No. ofCandidatesappeared

Result

15. Accreditation

15.1 Whether Accredited by NAAC? If yes please providethe following details:

Date of AccreditationPeriodGradeCGPA

Grading System Followed

15.2 Whether courses are accredited by NBA? If yesplease provide course-wise details as under:-

S.No. Course WhetherAccredited

Period ofAccreditation

15.3 Other Accreditations, if any


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15.4 Any other information(including special achievements by the Universitywhich may be relevant for the University)

16. Strength and Weaknesses of the University

16.1 Strengths of the University

16.2 Weaknesses of the University

Certificate

This is to certify that all the information provided above is true to the best of my knowledge

and belief. The University will adhere to the rules, regulations and guidelines of the UGC,

Central Government and relevant Statutory Council(s) and abide by all the provisions under

the UGC Regulation.

The above information is also posted on the website of the University www. _______.

Signed and Sealed by the Head of the Institution


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University Grants Commission

Appendix-I

Composition of the Society/Trust

S.No.

Name Address Occupation Designation in theSociety/Trust


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Appendix-II

Information about Members of the Society/Trust

S.No. Name of the Member Address Name of theSociety/ Trust

Designation in theSociety/Trust


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Appendix-III

Information about promoting Society/Trust other educational institutions

S.No. Name of the University/Educational Institution

Activities


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Appendix-IV

Information about promoting Society/Trust Other activities

S.No. Name of the Organization Activities


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Appendix-V

Information about off-campus centre(s)

S.No. Address of the Off-campuscentre

Courses Run


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Appendix-VI

Information about off-Shore campus centre(s)

S.No. Address of the Off-Shorecampus centre

Courses Run


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Appendix-VII

Information about Courses run under distance mode and study centre(s)

S.No. Address of the Study centre Courses Run No. of studentsenrolled


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Appendix-VIII

Information about the programmes permitted to be offered by the Gazette Notification

of the State Government

S.No. Programme Sanctioned Intake Actual enrolment

UG

PG

Diploma

PG Diploma

Certificate course

M.Phil

Ph.D.

Any other (pl. Specify)


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Appendix-IX

Information about the programmes now offered

S.No. Programme Sanctioned Intake Actual enrolment

UG

PG

Diploma

PG Diploma

Certificate course

M.Phil

Ph.D.

Any other (pl. Specify)


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Appendix-X

Information about the approval of the courses by the concerned statutory council(s)

S.No. Course Name of the StatutoryCouncil

Whether approval hasbeen taken


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Appendix-XI

Information about the courses run which are not specified by the UGC

S.No. Course Date of starting Whether applied toUGC for specification


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Appendix-XII

Information about the complaints received under Grievance Redressal Mechanism

S.No. Name of thecomplainant

Complaintagainst

Date ofcomplaint

Action taken by theUniversity


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Appendix-XIII

Information about the teaching staff

Dep

t

Name

of the

Teache

r

Designatio

n

Ag

e

Educational

Qualificatio

ns

(whether

qualified as

per UGC

Regulations)

Teaching

experienc

e in years

Date of

appointme

nt

Whethe

r full

time or

part

time

Regula

r or

adhoc

Scal

e of

Pay

No. of

publicatio

ns


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Appendix-XIV

Information about the Library

S.No. Total Space(all kinds)

Computer/Communicationfacilities

Total No. ofRef. Books(EachDepartment)

All ResearchJournalssubscribed ona regular basis


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Appendix-XV

Information about the Equipment

S.No. Item description LocationDepartment

Value(in Rs.)

PresentCondition

Date ofPurchase


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Appendix-XVI

Sports Infrastructure

I. Facility

Open Play Ground(s) for outdoor sports

(a) (Athletics, Football, hockey, Cricket, etc.)

(b) Track for Athletics

(c) Basketball courts

(d) Squash/Tennis Courts

(e) Swimming Pool (Size)

(f) Indoor Sports Facilities including gymnasium

(g) Any other


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Appendix-XVII

Information about the composition of the statutory bodies of the University

Separately for Governing Board, Executive Council, Board of Management, Academic

Council, Finance Committee, Board of Studies, Others

S.No. Name Profession Full PostalAddress

Date ofConstitution


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Appendix-XVIII

Information about the Non-Teaching Staff of the University

Name Designation Age Qualification Scale ofPay

Date ofAppointment

TrainedYes/NoIf yes,Details

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