PROFICIO LEARNING CONTENT MANAGEMENT SYSTEM (LCMS) FOR DOCUMENTUM

S O L U T I O N O V E R V I E W

E N T E R P R I S E I N F O R M A T I O N M A N A G E M E N T

SOLUTION SUMMARY

• Built on reliable OpenText™ Documentum™ D2 and OpenText™ Documentum™ xCP

• Highly configurable and flexible, leveraging capability of D2

• Rapid deployment (six to eight weeks) including validation (if necessary)

• Pre-configured, template based, reducing implementation costs

• Bi-directional informational exchange between LMS and Documentum repository

• Supports most leading Learning Management Systems

LEARN MORE

• To learn more about Impact Systems and Proficio, visit www.impactsystems.com.

• To learn more about how OpenText products, services, and solutions help solve your business and IT challenges, contact your local representative or authorized reseller—or visit us at www.opentext.com.

Proficio™ Learning Content Management System (LCMS) for OpenText™ Documentum™

Proficio creates a seamless process for managing (reviewing, approving, archiving) and delivering enterprise training material to individuals

The ChallengeOften, required training materials and critical company documents are in multiple formats, stored in multiple systems, and in multiple locations. Regular review and approval, includ-ing audit histories, are hard to maintain. Regulatory bodies require that records retention standards and industry compliance best practices be met.

Properly connecting approved company materials to a Learning Management System (LMS) can be a difficult and expensive effort, highly subject to error and noncompliance.

SolutionImpact Systems’ Proficio LCMS for Documentum effectively manages enterprise learning and training content in a single OpenText™ Documentum™ D2-based system. It allows administrators to seamlessly and bi-directionally connect the Documentum repository with any major LMS.

Compliance is a snap. Proficio automatically pushes all the training material to the LMS upon approval and pulls necessary training completion information from the LMS for post approval processing, such as approved to effective. Managers can control everything from an easy-to-use dashboard. Versions, updates, approvals, and post-processing on training and learning materials are also clear and easy to manage.

To maintain compliance with regulations and internal operating procedures, many companies mandate specific training for employees, contractors, and affiliates. Training categories include Standard Operating Procedures, codes of conduct, and other information critical to safety, security, and regulatory governance adherence. No company can afford the risk of being out of compliance—with the resulting risk of fines, failed audits, production hiccups, and product recalls.

PROFICIO LEARNING CONTENT MANAGEMENT SYSTEM (LCMS) FOR DOCUMENTUM

S O L U T I O N O V E R V I E W

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The solution follows the compliance lifecycle for all training materials, from policies to training tests, and easily connects compliance-relat-ed training to the LMS for training delivery and associated records. Proficio supports any record type, from Microsoft® Word documents, Microsoft® PowerPoint® decks, Computer Based Training (CBT) files and more.

Proficio simplicity means the solution is on-site and running in record time, with deployment typically completed within six to eight weeks.

Easy ConnectionsThe Proficio LMS connector widget simplifies the complicated task of bi-directional connection between a Learning Manage-ment System and Documentum. Administrators can easily assign compliance content links, training assignments, training records, and associated metadata. Other great features include:

• All compliance-related training material, such as policies and procedures, is managed in a single ECM with 21CFR part 11 e-signature and audit histories

• Compliance-related training delivery and associated records are managed in a single LMS

• Easy to implement pre and post approval business rules via the power of D2 configurations

• Synchronizes training material versions (new, revised, retired) between D2 and LMS

• Connects ECM and LMS for end-to-end capability with minimum manual hand-offs

• Pre-configured, template-based solution

• Reduced Implementation costs

• Supports most major Learning Management Systems

Manages Approvals and VersioningA major challenge of providing compliant training is managing the ongoing updating and approval of existing materials. Proficio creates a complete workflow for versioning, approvals and periodic review requirements via configurations using appropriate compliance best practices. And because it supports virtually any document format, no materials are left out of the process.

The solution is ideal for most industry verticals including Financial Services, Healthcare, Life Sciences, Manufacturing, Energy, and the Public Sector.

About OpenTextOpenText enables the digital world, creating a better way for orga-nizations to work with information, on premises or in the cloud. For more information about OpenText (NASDAQ: OTEX, TSX: OTC) visit www.opentext.com.

The Proficio LMS connector widget simplifies the complicated task of bi-directional connection between a Learning Management System and Documentum. Administrators can easily assign compliance content links, training assignments, training records, and associated metadata.

Impact Systems provides software tools, and services for implementing, deploying and migrating Enterprise Content Management systems, including specialization within the Documentum platform. The company has developed a proprietary suite of configuration management, content and metadata transfer, and bulk load software tools that provide significant time and cost savings for deployments, migrations, and ongoing electronic content needs. Impact Systems specializes in deploying regulatory business solutions, such as Compliance-in-a-Box for clients in the life sciences markets. Additionally, the company has delivered solutions and services to satisfied clients in the manufacturing, technology, and financial services markets.

About Impact Systems