PROFESSIONAL GOLF COURSE MAINTENANCE

Longshore Golf Club - Maintenance Contract Request for Proposal

1

REQUEST FOR PROPOSAL

PROFESSIONAL GOLF COURSE

MAINTENANCE

RFP Number (RFP 13-722T)

Longshore Golf Club, Westport, CT 260 Compo Road South

Westport, Connecticut 06880

REQUESTED BY:

THE TOWN OF WESTPORT, CT

PARKS and RECREATION DEPARTMENT

Stuart McCarthy, Director


2

SECTION 1 - PROFESSIONAL GOLF CLUBMAINTENANCE CONTRACT SPECIFICATIONS

OVERALL SCOPE OF SERVICES

The Town of Westport, Connecticut (the “TOWN”) is soliciting proposals for professional turf

and grounds maintenance of the TOWN’s municipal golf course and grounds within Longshore

Club Park and known as Longshore Golf Club (“LGC”). LGC is a public 18 hole championship

regulation length golf course. The CONTRACTOR will be assuming maintenance services

historically performed by TOWN personnel. The CONTRACTOR will report to the TOWN’s

Director of Parks and Recreation (the “DIRECTOR”), who will oversee the CONTRACTOR’s

work. The CONTRACTOR’s personnel will work cooperatively with the Head Golf Pro, as is

customary for a public golf course.

The CONTRACTOR will be responsible for all necessary licenses and permits required by any

agency in carrying out the CONTRACTOR’s services.

All financial records pertaining to the maintenance of the LGC by the CONTRACTOR are

subject to audit, upon the request of the DIRECTOR by the TOWN’s outside auditing firm, the

Town Auditor, his designee, or other authorized representative of the TOWN. Further the

TOWN reserves the right to obtain annual financial statements from the CONTRACTOR

throughout the term of the contract.

Prior to submitting proposals, the TOWN strongly urges all prospective bidders to carefully

inspect the LGC, the maintenance and storage facility and the TOWN’s existing golf course

maintenance equipment. All proposals shall be made on the basis of accepting LGC in “AS IS”

Condition. Proposals will be disregarded to the extent that they are contingent in whole or in

part upon modifications to LGC. Prospective Contractors will have an opportunity to view the

LGC during the scheduled site visit. Additional information about LGC is available at

www.longshoregolf.com.

Arrangements may be made for a site visit to the LGC and inspection of the facilities and

equipment. Please contact Stuart McCarthy, Director of Parks and Recreation 203-341-5088 or

[email protected] to arrange a visit.

Submission of a proposal signifies that the bidder is prepared to enter into a formal written

maintenance services contract with the TOWN. This RFP does not constitute a binding offer and

does not create binding legal rights or obligations. The bidder selected by the TOWN will be

expected to enter into a formal written maintenance services contract with the Town of Westport

Proposals should be based on a three (3) year term beginning January 1, 2014 and ending

December 31, 2016. The maintenance services contract will include an option, exercisable by

the TOWN, to extend the term for a period of three years. Proposals should include prices for a

three year extension period. Use Submittal Form D.

http://www.longshoregolf.com/

mailto:[email protected]


3

The TOWN’s award will be based on a determination by TOWN officials of the best

interests of the TOWN and the LGC. The TOWN reserves the right to reject any, or any

part of, or all proposals; to waive informalities, irregularities and technicalities; and to

accept that proposal which the Town deems to be in the best interest of the Town,

whether or not it is the lowest dollar bid.

SUBMISSION OF PROPOSALS

Proposals must be received by the TOWN at the office of the Finance Director, 110 Myrtle Ave,

Westport CT 06880 no later than Wednesday June 19, 2013 at 4:00 p.m. All proposals will be

opened and recorded as received.

Proposals must include a cover letter signed by the individual who has authority to represent the

CONTRACTOR and make legally binding commitments on behalf of the CONTRACTOR.

Proposals must be submitted in a sealed envelope which must be clearly marked RFP 13-722T

Golf Course Maintenance Services. Proposals must contain one original and four copies for a

total of five. Faxes or electronic submissions will not be accepted.

Proposals become the property of the TOWN and may be used as the TOWN deems appropriate.

Proposals that do not materially conform to the requirements of this RFP will not be considered.

The TOWN reserves the right to review the proposals and reject all proposals or take no action.

INQUIRIES

Questions and requests for clarification concerning this RFP should be made in writing or by e-

mail and addressed to Richard Kotchko, Purchasing Agent, 110 Myrtle Avenue, Westport CT

06880, 203-341-1047; [email protected]. Inquiries will be accepted until seven days

prior to the submission deadline. The TOWN will provide responses to inquiries and requests to

all interested parties. The TOWN’s responses will be provided by e-mail.

SECTION 2 - PROFESSIONAL GOLF COURSE MAINTENANCE MINIMUM CRITERIA

1. The CONTRACTOR must have the specified requisite background and experience in the

professional turf maintenance of golf courses as per these specifications. The

CONTRACTOR shall provide, as part of its proposal, a list of all contracts pursuant to

which it has provided professional golf course turf maintenance services within the

previous 5 years. Contracts/experience in the lease or contract management of golf

courses, where such contracts include the provision of professional golf course

maintenance services, will be considered as fulfilling the experience requirements.

Contracts for capital improvements or repairs on golf courses will not be considered as

fulfilling the experience requirements. The list shall include: golf course names, dates

for which the contracts were held, addresses and contact phone numbers of persons to

whom the CONTRACTOR reported. The TOWN may contact some or all of the persons

identified on the list to discuss the CONTRACTOR’s experience, qualifications and

performance record. Use Submittal Form A. Attach additional sheets as necessary.

2. The CONTRACTOR must have a minimum of ten years of experience in the successful

execution of maintenance contracts at regulation length 18-hole golf courses. The

mailto:[email protected]


4

CONTRACTOR must have a minimum of 10 current contracts with golf courses with a

minimum of three courses in the USGA Northeast region. List current contract

information on Submittal Form A.

3. List a minimum of three professional golf or turf industry references on Submittal Form

B (Golf and Turf Industry References), including company names, contact names,

addresses, and telephone numbers. Attach additional sheets as necessary.

SECTION 3 – PROPOSAL REVIEW AND EVALUATION

GENERAL INFORMATION

The TOWN will review each proposal to ensure that the submission requirements outlined above

have been met. Further, the TOWN will review proposals to ensure that the CONTRACTOR

meets the Threshold Criteria, outlined below. The TOWN will then utilize the Evaluation

Criteria, outlined below, to determine the most advantageous offer.

THRESHOLD CRITERIA

Proposals must meet the following threshold criteria for further consideration.

1. Meet the qualifications described in Section 2 (PROFESSIONAL GOLF COURSE

MAINTENANCE MINIMUM CRITERIA).

2. Submission of all submittal forms and information requested.

EVALUATION CRITERIA

Proposals will be evaluated according to:

1. References from current clients. Provide a completed Submittal Form B. The

TOWN reserves the right to contact references to further determine whether the

CONTRACTOR is a responsible bidder.

2. References from vendors and industry professionals. At least three (3) but no more

than five (5) positive references from vendors and other industry references that have

done business with the CONTRACTOR.

3. Experience in maintaining an 18-hole golf course of similar in size and complexity to

LGC. See Appendix B for a description of LGC. Additional characteristics of

LGC are that it includes a computerized irrigation system, bunker complexes that

include both fairway and green side bunkers, 18 putting greens and a practice green.

4. Off-site support staffing. Experience and qualifications of off-site staff personnel

presently employed by CONTRACTOR including: GCSAA Certified irrigation

specialist, Turf Agronomist with a P.H.D., GCSAA certified consulting

superintendent and any additional support staff that can give added value to the turf

quality, business operations, equipment upkeep or operations of LGC. Any


5

contractor listed on Submittal Form C must be presently under contract with the

CONTRACTOR and a resume should be attached.

5. Written Maintenance Plan (“Maintenance Plan”). The Maintenance Plan should

include the scope of all work duties and responsibilities, including, but not limited

to, descriptions of how site visits from additional personnel will be handled,

chemical application program, mowing schedules, a listing of equipment that will be

used at LGC (further judged by the quality of the equipment), a listing of minimum

staff on site and hours to be worked, any safety protocols and programs. See

SECTION 5 for additional information about the Maintenance Plan. Use Submittal

Form F for equipment list.

SECTION 4 - GOLF COURSE PERSONNEL

The following 3 key personnel positions will be required for full-time assignment to LGC: Golf

Course Superintendent, Golf Course Assistant Superintendent and Golf Course

Mechanic/Equipment Manager. Prior to assigning key personnel to LGC, the CONTRACTOR

shall give the DIRECTOR an opportunity to review each person’s resume and meet personally

with each person. The CONTRACTOR acknowledges that the key personnel will be the public

face of the CONTRACTOR’s organization at LGC. By submitting the names of key personnel,

the CONTRACTOR is signaling its intent that those persons will be assigned to LGC for the full

term of the contract. The CONTRACTOR will not change key personnel assigned to LGC

unless the replacement has equal qualifications and experience to the person named in the

CONTRACTOR’s proposal, the CONTRACTOR has first notified the DIRECTOR and the

CONTRACTOR has afforded the DIRECTOR an opportunity to personally interview the

proposed replacement(s). The DIRECTOR will have the right to reject any proposed

replacement for reasonable grounds. The CONTRACTOR will acknowledge in writing that each

of the persons assigned to LGC is an employee of the CONTRACTOR, not the TOWN and that,

for the duration of the contract term, neither the DIRECTOR nor the TOWN will exercise

control over hiring/firing decisions within the CONTRACTOR’s organization, the day to day

performance of services, job assignments or the working conditions of the CONTRACTOR’s

personnel. The CONTRACTOR shall submit a table of organization indicating the line of

authority within the CONTRACTOR’s personnel assigned to LGC and, in particular, who will be

in charge in the absence of the Golf Course Superintendent. That person shall be either the Golf

Course Assistant Superintendent or the Golf Course Mechanic/Equipment Manager.


6

GOLF COURSE SUPERINTENDENT

The CONTRACTOR must employ a qualified full time Golf Course Superintendent that is a

Class A Superintendent designated by the GCSA, to work on-site daily for a minimum of 40

hours per week. Written notice must be given to the DIRECTOR if the Golf Course

Superintendent will be absent from LGC for more than three (3) consecutive days during the golf

season.

(a) MINIMUM PROFESSIONAL QUALIFICATIONS

A two-year degree in turf grass management from a recognized college or university and a

minimum of three (3) years’ experience as a golf course superintendent at a regulation length 18

hole golf course; or

A short course certificate in turf grass management from an accredited college or university and

minimum of five (5) years experience as a golf course superintendent at a regulation length 18

hole golf course; or

A two-year degree in turf grass management from a recognized college or university and a

minimum of three (5) years experience as an assistant golf course superintendent at a regulation

length 18 hole golf course.

The Golf Course Superintendent shall possess (or obtain within 30 days of being assigned to

work at LGC) a valid Connecticut DEEP Commercial Supervisory Certificate. A photocopy of

the Certificate must be submitted to the DIRECTOR. Further the Golf Course Superintendent

must possess a valid state issued driver’s license, a copy of which must be submitted to the

DIRECTOR at the time of commencement of assignment to LGC.

The Golf Course Superintendent shall be responsible for knowing and fulfilling all applicable

local, state and federal laws and regulations concerning the use and storage of turf and

agricultural chemicals, including posting notification requirements. The Golf Course

Superintendent shall immediately advise the DIRECTOR of any changes in laws and or

regulations as they may affect the use of turf and agricultural chemicals at LGC. In addition, the

Golf Course Superintendent shall keep accurate and complete chemical usage records. Copies of

all chemical usage records shall be kept on site at LGC and readily available for inspection by

the DIRECTOR or anyone designated by the DIRECTOR.


7

GOLF COURSE ASSISTANT SUPERINTENDENT

The CONTRACTOR must employ a qualified full time Golf Course Assistant Superintendent to

work on-site daily for a minimum of 40 hours per week from March 1st to December 1st. In to

the absence of the Golf Course Superintendent, the Golf Course Assistant Superintendent must

be able to assume all daily responsibilities and operations at LGC.


1. A two-year degree in turf grass management from a recognized college or university;

or

2. A short course certificate in turf grass management from an accredited college or

university plus a minimum of two (2) years experience working at a regulation length

18 hole golf course.

3. The Golf Course Assistant Superintendent shall possess a valid Connecticut DEEP

Commercial Supervisory Pesticide Certificate by April 30th 2014. The Certificate

must be renewed annually and a photocopy of the Certificate must be submitted to

the DIRECTOR by April 30th of each year.

GOLF COURSE MECHANIC/EQUIPMENT MANAGER

The CONTRACTOR must employ a qualified full time Mechanic/Equipment Manager to work

on-site daily.


1. The Mechanic/Equipment Manager shall have no less than three (3) years’

experience as a mechanic/equipment manager at a regulation length 18-hole golf

course.

2. The Mechanic/Equipment Manager must be capable of maintaining the specified

mechanical equipment in a manner that will prevent the deterioration of golf course

conditions due to improperly maintained or inoperable machinery.

3. The Mechanic/Equipment Manager must be capable of overseeing a comprehensive

preventive maintenance program that includes the repair of failing equipment,

keeping records of parts and labor needed to maintain each piece of equipment, and

placing orders for parts and supplies needed for equipment or service. The

Mechanic/Equipment Manager must be able to properly communicate any needs or

problems relating to the maintenance and repair of equipment to the Superintendent

and/or the Assistant Superintendent. The Mechanic/Equipment Manager must place

safety as a top priority and will be responsible for maintaining the Golf Maintenance

Facility in an organized and neat condition.

EMPLOYMENT OF EXISTING GOLF COURSE STAFF


8

Many of the TOWN’s current employees assigned to LGC have extensive experience

maintaining LGC. The CONTRACTOR will be expected to offer an employment interview to

each of the TOWN’s current full time (4) and regular 9-month employees (1) assigned to LGC.

The CONTRACTOR will be encouraged to offer employment to those employees if they have a

satisfactory interview and otherwise meet the CONTRACTOR’s qualifications. The

CONTRCTOR will be under no obligation, however, to hire any TOWN employee and the

decision to hire a TOWN employee will be within the sole and absolute discretion of the

CONTRACTOR.

STAFFING EXPERTS IN SPECIFIC GOLF COURSE TURF MAINTENACE

The CONTRACTOR must employ experts in the areas of Irrigation, Agronomy, Chemical

Applications, and Golf Course set up. It is expected that these experts will be available resources

for the Golf Course Superintendent and visit LGC a minimum of two times per year to review

on-going turf practices and to make recommendations for improvements to the Golf Course

Superintendent and DIRECTOR. Complete Submittal Form C, Résumés of off site staff experts

for each individual and attach resume for each.

SECTION 5 - GENERAL GOLF COURSE MAINTENANCE PROVISIONS

The CONTRACTOR’s Maintenance Plan shall include a written narrative in sufficient detail to

demonstrate how LGC will be maintained in a first class, professional manner. LGC shall be

maintained to keep the appearance of a championship golf course and groomed for good playing

conditions required for the game of golf. The Maintenance Plan shall address such topics as

maintenance of greens, fringes, tees, fairways, roughs and sand bunkers, including, but not

limited to, mowing schedules, fertilization, top dressing, irrigation, disease, insect and weed

control, aerification and over seeding, repairs and any other topics which will contribute to the

professional maintenance of the golf course. The Maintenance Plan shall outline annual staffing

levels and list all of the maintenance equipment that will be used by the CONTRACTOR at

LGC. The Maintenance Plan will become the working document directing the

CONTRACTOR’s golf course maintenance practices and will be incorporated by reference into

the contract between the TOWN and the CONTRACTOR. The Maintenance Plan must meet the

minimum technical specifications for golf course maintenance and upkeep of LGC described in

Section 7. The Maintenance Plan may be modified from time-to-time with the written approval

of the DIRECTOR.


9

GOLF MAINTENACE FACILITY

The CONTRACTOR will have exclusive use and be responsible for all maintenance related to

the Golf Maintenance Facility. The Golf Maintenance Facility consists of:

o Heated offices, break room, work shop and storage area.

o Unheated equipment storage

o Pesticide storage area

o Fertilizer storage area

o Equipment wash down pad

o Pesticide containment pad

o Material storage bins

o Vehicle fueling facility

FUEL

CONTRACTOR shall have exclusive use of the fuel facility at LGC for fueling the maintenance

equipment at LGC. The fuel facility consists of the gasoline and diesel tanks, the fuel pumping

station and the fuel monitoring system. CONTRACTOR shall be responsible for all maintenance

and operation of the fuel facility in compliance with all applicable local, state and federal

regulations. The TOWN will be under no obligation to replace the fuel facility if it becomes

unusable at any time.

STOCKPILE AREA

The TOWN maintains a brush and materials stockpile area at LGC. The CONTRACTOR will

manage the stockpile area and have access to the area for organic debris, sand, soil and stone

ONLY. The TOWN Parks and Recreation Department will have access for depositing bulk

organic debris. The TOWN will periodically contract for removal or shredding of bulk waste

from the stockpile area. CONTRACTOR will have access to mulch material resulting from the

on site shredding at no cost.

MAINTENANCE EQUIPMENT

The CONTRACTOR will be responsible for providing all maintenance equipment including, but

not limited to, tractors, mowers, sprayers, utility vehicles and hand tools necessary for the

maintenance of LGC. Equipment shall be in good working condition and all repairs and

replacement will be the responsibility of the CONTRACTOR. A list of proposed equipment

should be included with the proposal. Any equipment which is not proposed to be stored at LGC

for the term of the contract as a result of equipment sharing or short term lease should be clearly

noted.

EQUIPMENT STORAGE

The CONTRACTOR shall keep all of the required maintenance equipment at the designated

maintenance building at LGC. At the termination of the contract, all equipment owned by the

CONTRACTOR shall be removed from LGC within ten (10) days after the termination date.

The CONTRACTOR shall be responsible for all utilities (excluding water) used in the Golf

Maintenance Facility provided by the TOWN.


10

MATERIALS

The CONTRACTOR will be responsible for providing all materials, including, but not limited to,

such items as sprays, forestry equipment, sod, grass seed, loam, sand, fertilizers, gravel,

herbicides, fungicides, signs, litter baskets, testing kits, etc., as needed for the maintenance of

LGC. The CONTRACTOR will be responsible for proper storage of all chemicals in accordance

with all applicable laws and regulations, including, without limitation, the Connecticut General

Statutes and OSHA regulations.

The CONTRACTOR will be responsible for securing the Golf Maintenance Facility against

trespassers and unauthorized entry but shall provide the DIRECTOR with a complete set of keys

at all times.

MARKERS AND GOLF EQUIPMENT

The CONTRACTOR will be responsible for furnishing litter baskets, rakes, hazard stakes and

painted lines, signage, tee markers, hole cups, flags and flag poles, hole indicators, out-of-bounds

markers and painted lines and the general equipment for golf needs, with the exception of the

benches. Litter baskets with covers and ball washers with attached spike cleaners and towels

shall be furnished and positioned at every tee by the CONTRACTOR and at the clubhouse and

snack facility. The CONTRACTOR will be responsible for replacement or repair, as needed, of

all of the above mentioned items. The flags and flagpoles shall be of a color and design

approved by the DIRECTOR and shall be replaced when stolen, faded, frayed or in otherwise

unacceptable condition as required by the DIRECTOR or Head Golf Pro. A three colored flag

system shall be used to indicated front (red) middle (white) and back (blue) pin locations. The

CONTRACTOR shall supply sufficient numbers of these flags to ensure a variety of pin

locations each day.

All litter baskets or barrels shall be painted and maintained in a single, uniform color, as

determined by the DIRECTOR and/or the Head Golf Pro and be free from indentations. Tee

markers shall all be of a similar, uniform shape and size and shall be replaced immediately

whenever broken or missing. Hole cups shall be white and repainted or replaced as is necessary.

OB stakes shall be white, hazard stakes red and yellow, all of uniform shape, size and length, be

replaced whenever displaced, bent or missing and conform to recommendations set forth by the

PGA’s publication, “Defining and Marking the Golf Course.”

CART DIRECTIONAL MARKINGS

The CONTRACTOR will be responsible, by the use of white marker lines, signage, arrows

and/or ropes, for indicating where powered carts are prohibited and where they are to be directed.

Ropes must be supplied by the CONTRACTOR. Lines shall be white-stripped a minimum of

once per week, additionally as is necessary, and shall be moved as necessary to prevent wear and

permanent damage to the golf course.

The CONTRACTOR shall supply approved ground marking paint and paint all necessary cart

path designations and tournament ground markings and/or designations.


11

TRASH/LEAF/DEBRIS REMOVAL

The CONTRACTOR will be responsible for discovering and removing all litter and rubbish daily

from the golf course and parking lot areas and disposal in an approved dumpster supplied by the

CONTRACTOR. The dumpster must be emptied regularly and secured within the designated

maintenance area. The CONTRACTOR will be responsible for removing all fallen leaves and

other debris in a timely manner, and as often as is necessary, to minimize the loss of golf balls

and to minimize time needed for play.

GRASS CLIPPINGS AND AERIFICATION PLUGS

The CONTRACTOR shall dispose of and/or completely scatter all grass clippings, aerification

plugs or the like in areas not affected by play or in areas not within general view. All aerification

plugs shall be used to regenerate bare areas on the golf course.

MAINTENANCE OF ENTIRE GOLF COURSE AND PARK PROPERTY

The CONTRACTOR will be responsible for maintaining the entire golf course and all

surrounding park grounds of LGC in a professional and satisfactory manner. That will include

turf maintenance, pruning, trimming and thinning of trees and bushes, general upkeep, removing

poison ivy and poison oak, planting of trees, shrubs and flowers as may be furnished by the

TOWN. The CONTRACTOR will be required to maintain the entrance and exit ways from and

to Compo Road South, including roadway edges and plantings associated with the entrance

signage.

The CONTRACTOR will be responsible for the grass and plantings throughout LGC except for

the area leased by the TOWN to the tenant operating The Inn at Longshore. The CONTRACTOR

shall prepare the areas for plantings, install plants, maintain the areas free of weeds and keep the

plants watered and in good health. Planting beds should be planted with ornamental plants

suitable for the environment and seasonally appropriate from May through September. The

CONTRACTOR will be responsible for turning beds annually, supplying all plants, mulch and

any weed control fabric. The CONTRACTOR will be responsible for any and all damage to the

buildings at LGC caused by the CONTRACTOR’s personnel. The CONTRACTOR shall have

no responsibility for snow removal in LGC other than in the immediate area of the Golf

Maintenance Building.

MAINTENANCE OF PONDS AND WATERWAYS

The CONTRACTOR will be responsible for maintaining water flow through connected ponds

and drainage swales free of debris.

BUILDING MAINTENANCE

The CONTRACTOR shall not be responsible for the maintenance of buildings except for the

Golf Maintenance Facility.

MAINTENANCE OF ROADWAYS AND PARKING LOTS


12

The CONTRACTOR will be responsible for the upkeep of the parking lots and the areas

surrounding the buildings, making sure the areas are free of debris and trash. The

CONTRACTOR will not be responsible for road and parking lot surfaces, including repair or

replacement of asphalt, curbing and signage.

EXECUTION AND SUPERVISION OF WORK OUTSIDE THE CONTRACT

The CONTRACTOR will be given the opportunity to submit proposals for performing work that

is outside the scope of the CONTRACTOR’s maintenance obligations, such as course

renovations, cart path installation, tree planting and tree removal. The TOWN reserves the right

to go out to bid for that work. If a third party is selected to perform that work, the

CONTRACTOR will assist the TOWN with the supervision of the work.

WEEKLY WORK SCHEDULES

The CONTRACTOR will be required to meet weekly, or as necessary, with the DIRECTOR or

his designee to discuss work scheduled showing how the CONTRACTOR proposes to maintain

and upkeep the golf course satisfactorily for play according to the CONTRACTOR’s

Maintenance Plan.

DAILY SUPERVISION

The Golf Course Superintendent shall diligently supervise work on a daily basis and must correct

all deficiencies as they occur, reporting them promptly to the DIRECTOR. The Golf Course

Superintendent or Golf Course Assistant Superintendent shall be on call every day, including

night and weekends, and required to attend meetings when called on important matters or

emergencies relating to the golf course.

.

EMPLOYEE BEHAVIOR AND DRESS

The CONTRACTOR shall submit with its proposal a dress code applicable to the

CONTRACTOR’s employees assigned to LGC. Under the dress code, all of the

CONTRACTOR’s employees must be uniformed in like clothing. New golf shirts/tee shirts shall

be provided by the CONTRACTOR and worn by all employees working on the golf course at all

times. The golf shirts/tee shirts must be printed with the company name and the course name

with color and design subject to the DIRECTOR’s approval. Sufficient quantities shall be

provided to all personnel to ensure proper rotation. Permanently stained clothing shall be

replaced. All personnel shall have a neat appearance at all times. All personnel must wear

clothing suitable for the season. All personnel shall wear shirts and shoes at all times.

Courteous behavior by all personnel to the public will be required at all times.

The CONTRACTOR will make available at all times proper safety equipment for all personnel.

The CONTRACTOR will be responsible for ensuring that all safety equipment is updated,

available, maintained and properly stored. The CONTRACTOR will be responsible for

complying with all OSHA safety requirements and properly training all personnel on equipment

safety and the proper use of all equipment.

DAILY MONITORING


13

The CONTRACTOR will be responsible for monitoring weather conditions at LGC especially

when either the golf course is closed or the opening is delayed due to frost, rain, other inclement

weather or due to other conditions. The CONTRACTOR shall make written notice of any

problems or damage and report them to the DIRECTOR. The CONTRACTOR will contact the

DIRECTOR and the police as is necessary to protect personnel and to protect the golf course.

CANCELLATION CLAUSE

The TOWN will reserve the right to cancel the contract upon the occurrence of an “Event of

Default”. The contract will define that phrase and provide for notice and an opportunity to cure

prior to cancellation.

VIOLATION REPORTING

The CONTRACTOR will be allowed to fill out violations on forms supplied by the TOWN for

abuse of the golf course, including golf cart damage, vandalism, theft, etc., that shall be turned

into the DIRECTOR and/or the Head Golf Pro. In the case of serious violations, the

CONTRACTOR will be required to submit violation forms as well as report the violation

directly to the DIRECTOR and the Head Golf Pro.

SECTION 6 - SPECIFIC GOLF COURSE MAINTENANCE PROVISIONS

GREENS / FRINGE AREAS

Greens shall be maintained according to the most current maintenance standards to furnish a true

and consistent putting condition of live, virile grass. Such shall be accomplished by the periodic

use of fertilizer to maintain continuous growth. Watering shall be carried out to keep a moist

condition for effective growing conditions. Top dressing shall be applied to effect smoothness of

surface and proper growth conditions at a minimum of 3 times annually or as often as needed not

including core aeration work. Preventative insect and fungus control shall be used to maintain

proper putting conditions. Change cup locations daily during May through October and at least

six (6) times weekly. Ball marks on all greens shall be repaired on a daily basis. The

CONTRACTOR should plan to spend no less than 5 hours per week repairing ball marks

dependent on the volume of play. Bare or damaged areas of the greens and fringes shall be

repaired or regenerated immediately. The species of grass used to repair areas of greens and

fringes shall be of similar species for each condition.


14

GREENS AND FRINGE MOWING

The greens and fringes shall be maintained at a reasonably consistent height conducive to good

playing conditions. Greens shall be mowed before play begins and kept at a height not to exceed

.150” with a minimum daily stimp meter reading of 7.0. Approach areas shall be maintained at a

maximum height of 1/2”. All greens shall be mown daily during May through October in a

different direction than the previous mowing.

Greens should be rolled on a regular basis. The greens mowing schedule may be modified to

accommodate rolling.

The greens should be verti-cut bi-annually or as needed to minimize thatching and grain within

the greens.

GREENS AND FRINGE AERIFICATION AND OVERSEEDING

Conventional hollow-core aerification shall be carried out semi-annually, once in spring and once

in late summer early fall, on the greens, including practice greens, fringe areas and approach

areas. The greens, fringes and approach areas shall be aerified with hollow tines and all plugs

must be removed. After aerification, the greens, fringes and approaches shall be cleaned top

dressed, and brushed immediately to completely fill the aerification holes. All aerification and

over seeding shall be scheduled with the Head Golf Pro to minimize impact on daily play.

Bentgrass seed shall be broadcast at the rate of 1 lb/1,000 S.F. at the time of aerification to all

greens including both practice greens.

Top Dressing for greens shall be USGA certified 100% sand unless substitution approved by the

Director. All top dressing and seed specifications must be approved by the DIRECTOR.

GREENS AND FRINGE CHEMICAL APPLICATIONS

The CONTRACTOR must include in its Maintenance Plan a program for fertilization, fungicide

and pesticide application. The program shall be designed so as to promote healthy, weed free and

insect controlled turf. Soil samples and lab analysis shall be conducted annually so that the

program may be amended as needed based on the results of the samples. A copy lab analysis

must be given to the Town. The program must include both reactive and preventative elements.

The program must include applications to control seed head growth.

GREENS AND FRINGE TOP DRESSING

At a minimum 3 top dressing applications shall be made to greens excluding core aeration top

dressing. Additionally greens shall be spiked annually above and beyond normal core

aerification.


15

GREENS AND FRINGE WATERING

Greens should receive only enough water to maintain a healthy root system. The watering

requirement should be re-evaluated daily based on soil conditions. Dry or wilted spots shall be

hand watered as necessary through the day. Caution shall be used that the watering takes place

during the early morning hours and that over-soaking of the greens, particularly just prior to play,

is avoided.

GREENS AND FRINGE WINTER PREPARATION AND WINTER RESPONSIBILITIES

Winter application(s) of snow mold control will be required. The CONTRACTOR will make at

least one application prior to the first snow fall and whenever there is enough of a snow melt

during January through March that another application can be made without damage to the

greens.

GREENS AND FRINGE WEED CONTROL

All greens and practice greens shall be maintained free of foreign grasses and weeds, even if it is

necessary to remove them by hand.

PRACTICE PUTTING GREENS

The CONTRACTOR will provide a minimum of five (5) hole locations on both putting greens.

The CONTRACTOR will change the hole locations on the putting greens a minimum of two (2)

time per week or more often as necessary to reduce wear around the hole. The CONTRACTOR

will not use either putting green as a sod nursery to repair other parts of the golf course. In case

of an emergency, it will be at the discretion of the DIRECTOR or the Head Pro to allow

temporary sod removal on a putting green. If allowed, the CONTRACTOR will return the

putting green to its original condition prior to the sod removal.

TEES

Tees shall be maintained according to the most current golf course maintenance standards to

furnish a condition of live, healthy grass. This shall be accomplished by the periodic use of

fertilizer to maintain continuous growth. Watering shall be carried out to keep a moist condition

conducive to effective growing conditions. Mowing shall be done to keep the grass at a

reasonable and consistent height conducive to good playing conditions, as per the DIRECTOR

and/or the Head Golf Pro. Preventative insect and fungus control shall take place. Tee markers

shall be moved daily to prevent wear to the tee surface and placed in an alternating position.

These practices shall be done to all present and any future tees at the course.

TEE MOWING

Tees should be mowed throughout the season at a frequency to maintain a consistent height not

to exceed ½ inch. Typically the tees will be mown a minimum of three (3) times per week.

Clippings shall be removed to prevent matting and clumping.

TEE AERIFICATION / OVERSEEDING / TOP DRESSING


16

Tees should be aerified with 5/8” hollow tines a minimum of two (2) times a year. The cores can

be dragged. Additional aerifications shall be done as necessary with special emphasis on par 3’s

and newly constructed tee boxes.

TEE FERTILIZATION FUNGICIDE AND INSECTICIDE APPLICATIONS

The application of fertilizer, fungicides and insecticides shall be done as is necessary and

according to the most current golf course maintenance standards in order to keep the turf in an

active growing state. CONTRACTOR shall submit a program for tee chemical applications as

part of its Maintenance Plan.

TEE WATERING

Watering shall be carried out in order to keep a moist condition conducive to effective growing

conditions, and according to the most current golf course maintenance standards.

TEES - WEED CONTROL

Tees shall be kept weed free by the proper application of approved herbicides.

TEE REPAIR

Divots shall be filled twice per week for all par 3 tees, and once per week for all other tees.

Buckets with a mixture of loam/seed shall be placed at all par 3 holes with a suitable scoop for

filling divots. Bare areas of tees shall be regenerated by removing top soil, adding loam and

seeding. Tee markers shall be moved on a daily basis to reduce wear, lengthen or shorten the

hole, or to compensate for unfavorable weather conditions.

FAIRWAYS

Fairways shall be fertilized, watered, aerated, treated with growth regulators, herbicides,

insecticides, fungicides, and limed as needed to keep continuous growth of turf in accordance

with the most current golf course maintenance standards.

FAIRWAY MOWING

Fairways shall be mowed throughout the season at a frequency that maintains a consistent height

not to exceed .625”, at a minimum of three (3) times per week.

FAIRWAY AERIFICATION / OVERSEEDING

The fairways must have one (1) aerification in late Summer/early Fall. Aerification followed by

overseeding with approved seed mix. The cores shall be dragged and blown off immediately after

aerification.

FAIRWAY FERTILIZATION

Fairways shall be fertilized as needed to ensure healthy vibrant turf.


17

FAIRWAY WATERING

Watering shall be carried out in order to keep a moist condition conducive to effective growing

conditions, and according to the most current golf course maintenance standards.

FAIRWAY FUNGICIDE AND INSECTICIDE APPLICATIONS

The application of fungicides and insecticides shall be done as is necessary and according to the

most current golf course maintenance standards in order to keep the turf in an active growing

state. Applications shall be made during early morning hours and on days with very little or no

wind and only after proper notification has been made. Such treatments shall be made in

accordance with the manufacturer's recommendations for the products used, and by properly

licensed personnel. Applications of approved insecticides and fungicides should be made at the

proper time for best control of the target pest, as recommended by the product used and by

properly licensed personnel.

FAIRWAY WEED CONTROL

Where there is substantial weed growth, the fairways shall be treated with an approved herbicide

at the manufacturer’s recommended rate for the control of broad leaf weeds, including, but not

limited to clover, plantain and chickweed. Fairways shall be kept weed free. Pre-emergent

crabgrass control shall be done as needed to prevent crabgrass.

ROUGHS

The rough shall be maintained to the most current golf course maintenance standards in order to

minimize the loss of golf balls and to provide acceptable and fair playing conditions. The rough

is defined as all remaining areas of the cleared golf course property not including the greens,

green surrounds, fringes, fairways, bunkers and tees. Attention shall be given to areas of play

where weeds proliferate. These areas shall be maintained with the use of herbicides. Areas of

rough not watered by the irrigation system shall be dependent upon natural rainfall except where

poor growth allows for erosion of the surface. In such cases, special watering and/or fertilization

shall be used to maintain the integrity of the rough.

ROUGH MOWING

Roughs shall be maintained at a height of 1 1/2” and a maximum height not to exceed 2 1/2” year

round. Care shall be taken so as not to damage trees, bushes or other plantings when using string

trimmers or push mowers. Some areas of the rough shall not be mown and turned into

“Naturalized areas”. Naturalized areas shall be free of unsightly weeds and mown to rough height

at the end of each season.

ROUGH HERBICIDE APPLICATIONS

Herbicides shall be used where weeds proliferate in areas that are in play or areas where the

natural beauty of the course be maintained. The application of herbicides shall be done as is

necessary and according to the most current golf course maintenance standards in order to keep

the rough in an active growing state. Applications shall be made during early morning hours and

on days with very little or no wind and only after proper notification has been made. Such


18

treatments shall be made in accordance with the manufacturer's recommendations for the

products used, and by properly licensed personnel.

SAND BUNKERS

Sand bunkers shall be maintained in accordance with the most current golf course maintenance

standards. The contractor will be financially responsible for all sand needed to maintain the sand

bunkers according to the conditions below. The type and supplier of the sand shall be approved

by the DIRECTOR prior to purchasing.

SAND QUALITY AND DEPTH

Sand bunkers shall have a minimum of 4” of sand and shall be kept weed free and free of stones

larger than 1/2” in diameter. The contractor shall, as necessary, blow or otherwise remove sand

that has accumulated outside of sand bunkers so as to not interfere with the quality of play. Sand

bunkers shall be trimmed and raked sufficiently to keep a playable and clean condition.

The CONTRACTOR shall completely machine rake the sand bunkers three (3) times per week or

as necessary to maintain them free of footprints or wash outs.

The CONTRACTOR shall excavate and replace four inches of sand at all greenside bunkers and

three inches at all fairway bunkers in the early Spring as necessary or at the DIRECTOR’s

direction. The DIRECTOR and/or his designee will approve a sample of the sand before

installation. Fairway bunkers shall have less sand than greenside bunkers to provide proper

playing conditions. The CONTRACTOR shall refill all bunkers as necessary to maintain optimal

appearance and playability.

SAND BUNKER FURNISHINGS

The CONTRACTOR shall provide a sufficient number of rakes at all sand bunkers with a

minimum of one (2) per bunker. Rakes damaged or missing tines must be replaced. Long

handled rakes should be provided where appropriate.


19

SAND BUNKERS - HERBICIDES / INSECTICIDES APPLICATIONS

The CONTRACTOR shall use a herbicide to prevent the growth of grass and weeds in and

around the bunkers. The application of herbicides shall be done as is necessary and according to

the most current golf course maintenance standards in order to keep the bunkers weed free.

Applications shall be made during early morning hours and on days with very little or no wind

and only after proper notification has been made. Such treatments shall be made in accordance

with the manufacturer's recommendations for the products used, and by properly licensed

personnel. The CONTRACTOR shall monitor the bunkers for colonies of yellow jackets or other

bees and control these populations to minimize dangers to patrons.

SECTION 7 - IRRIGATION SYSTEM MAINTENANCE

GENERAL

The CONTRACTOR will be responsible, each Fall, for draining and pneumatically blowing out

the irrigation system and to reactivating the irrigation system and booster pumps each Spring.

The CONTRACTOR shall report any repairs that are necessary to maintain the irrigation system

and booster pumps in an operative condition. The CONTRACTOR will not, however, be

responsible for the cost of water or the electric power in regards to the irrigation system. The

CONTRACTOR will be responsible for negligence in operation of the irrigation system by its

personnel and damage caused by the operation of maintenance equipment and must insure that

all control boxes and pump houses are locked and secure. The CONTRACTOR’s personnel must

have a strong working knowledge of the operation of the automatic pumps and associated

computer operating system.

SPRING START-UP

The CONTRACTOR will be responsible for all aspects of a safe and proper start-up of the

irrigation system by no later than April 15 of each year. All system drain valves shall be closed.

The pipelines shall be filled utilizing city water pressure over at least two days with the isolation

gate valve for that system opened less than 1/4 of the way to prevent damage to the piping

system.

Once the lines have pressurized using city water pressure, the CONTRACTOR shall open all

quick coupling valves individually starting with areas furthest from the pump house to bleed

excess air and debris.

Once all equipment is operating the pump systems shall be activated. The CONTRACTOR shall

once again check the system for leaks and provide repairs, as necessary.

The CONTRACTOR shall provide on-going maintenance to the system as required to keep the

system fully operational. The CONTRACTOR will be responsible for raising and leveling of all

sprinklers, valve boxes, and quick couplers in the Spring and on an ongoing basis to insure

proper operation, safety, and sprinkler distribution. The CONTRACTOR shall test the operation

of the irrigation system. Sprinklers and valves shall be reviewed with the DIRECTOR on a bi-

weekly basis to ensure proper operation. Repairs to the system shall be made promptly and

without delay. Major problems with the irrigation system shall be discussed with the

DIRECTOR before repairs are undertaken. The CONTRACTOR will supply and replace broken

valve boxes and sprinklers promptly.


20

It is the sole responsibility of the CONTRACTOR to maintain all backflow preventers including

passing all required tests prior to using the irrigation system.

PREVENTIVE MAINTENANCE

The CONTRACTOR shall provide ongoing preventive maintenance to the irrigation equipment

and pump systems as recommended by the manufacturers of the various equipment and as

described in these specifications. Preventive maintenance shall include, but not be limited to:

exercising of electric valves on a bi-weekly basis, rotation of controller wheels and the exercising

of gate valves at least twice per year.

WINTERIZATION

The CONTRACTOR shall winterize the system using a minimum 650 CFM compressed air. The

system shall be blown out in such a manner to ensure that all water is evacuated from the system.

Blow out should move from the pump house outward. Isolation valves as needed to prevent

water from re-entering pipes already winterized. All drains shall be opened for water to drain out

and re-closed for the winter.

Control valve and backflow preventers shall be also be drained. Gauges, pressure switches, flow

meters and associated tubing shall be removed and stored. All electrical switches shall be shut

off for the winter. Pump house shall be securely locked for the winter including shutting and

locking of security doors. Heater should be left on at a setting of 40 degrees f.

The CONTRACTOR will be responsible for all repairs and replacement to irrigation equipment

due to improper winterization.

Water Fountains (5) should be winterized/stored for the winter.

IRRIGATION PARTS

The cost of general repairs, including but not limited to, pipe breaks, broken or lost nozzles,

leaking diaphragm, bad sprinkler seal, malfunctioning controller, sprinklers, valves, lightning

damage, etc., to the irrigation system, not caused by CONTRACTOR negligence, shall be borne

solely by the CONTRACTOR to a maximum annual threshold of $2,000 for materials. Any

repairs needed caused by negligence on the part of the CONTRACTOR shall not count towards

the $2,000.00 cap. Repair parts cost to the irrigation system in excess of $2000 annually shall be

paid for by the TOWN. All anticipated costs shall be provided to the DIRECTOR for approval

before any repair may take place. Labor costs associated with all repairs shall be the

responsibility of the CONTRACTOR unless otherwise approved in advance by the DIRECTOR.

AT TERMINATION OF THE CONTRACT

A final inspection of all irrigation system components prior to the termination of the contract will

be made to ensure that all equipment is fully operational. Any equipment needing repair that is

determined to be the result of improper management will be charged back to the

CONTRACTOR.


21

SECTION 8. LEASE/PURCHASE OF TOWN’S EXISTING MAINTENANCE EQUIPMENT

The TOWN has an existing inventory of maintenance equipment that may be available to the

CONTRACTOR on a lease or purchase basis depending upon the CONTRACTOR’s proposal. A

description of the equipment is listed on Appendix C. CONTRACTOR may inspect the equipment as

well as available maintenance records.

Proposal(s) for CONTRACTOR to lease or purchase the TOWN’s equipment should be made on

Submittal Form E.


22

SECTION 9. INSURANCE REQUIREMENTS

The CONTRACTOR shall purchase from and maintain the insurance coverages described below, for the

life of the contract, in a company or companies with an A.M. Best rating of A- (VII) or better. Such

insurance will protect the TOWN from claims set forth below which may arise out of or result from the

CONTRACTOR’s obligations under the contract, whether such obligations are the CONTRACTOR’s or

by a subcontractor or any person or entity directly or indirectly employed by the CONTRACTOR or by

anyone for whose acts the CONTRACTOR may be responsible

A. Workers Compensation:

CONTRACTOR shall provide workers compensation insurance required by law with employers

liability limits for at least the amounts of liability for bodily injury by accident of $ 500,000 each

accident and bodily injury by disease of $500,000.including a waiver of subrogation.

B. Commercial General Liability Insurance:

CONTRACTOR shall provide commercial general liability insurance policy with an edition date

of 1986 or later including products and completed operations. Limits should be at least: Bodily

injury & property damage with an occurrence limit of $1,000,000: Personal & advertising injury

limit of $1,000,000 per occurrence: General aggregate limit of $2,000,000 (other than products

and completed operations): Products and completed operations aggregate limit of $2,000,000.

Coverage will continue three years after the completion of the work.

The policy shall name the TOWN as an additional insured and include ISO Form CG

2010 (07/04) and CG 2037 (07/04).

Such coverage will be provided on an occurrence basis and will be primary and shall not

contribute in any way to any insurance or self insured retention carried by the TOWN.

The policy shall contain a waiver of liability in favor of the TOWN.

Such coverage shall contain a broad form contractual liability endorsement or wording

within the policy form to comply with the hold harmless and indemnity provision of the

contract

Deductible and self-insured retentions shall be declared and are subject to the approval

of the TOWN.

C. Commercial Automobile Insurance:

CONTRACTOR shall provide commercial automobile insurance for any owned autos (symbol 1

or equivalent) in the amount of $1,000,000 each accident covering bodily injury and property

damage on a combined single limit basis. Such coverage shall also include hired and non-owned

automobile coverage. Policy shall name the TOWN as an additional insured.

D. Pesticide and herbicide applicator coverage for not less than $1,000,000 each occurrence and

$2,000,000 aggregate.

E. Umbrella or Excess Liability Insurance:

CONTRACTOR shall provide an umbrella or excess liability policy in excess (without

restriction or limitation) of those limits and coverages described in items (A) through (C). Such


23

policy shall contain limits of liability in the amount of $5,000,000 each occurrence and

$5,000,000 in the aggregate.

F. Contractors Pollution Liability:

If the agreement includes work involving abatement, removal, clean-up or handling of any

pollutant or hazardous material, the CONTRACTOR shall provide pollution liability insurance,

including products and completed operations and contractual liability coverage of not less than

$5,000,000 each occurrence and $5,000,000 in the aggregate for this project. The policy shall

name the TOWN as an additional insured and waive subrogation in favor of the TOWN.

As to the insurance required, the insurer(s) and/or their authorized agents shall provide the TOWN with

certificates of insurance prior to execution of the agreement by the TOWN, describing the coverage and

prior to 30 days of any renewal. The certificate will include a copy of the additional insured and

contractual liability endorsements.


24

APPENDIX A - Description of Existing Golf Course Equipment Inventory available for Lease or

Purchase

Manufacturer Model / Description

Massey Tractor Model MF20D

unknown Loader 2120 #AV413P

Vicon Spreader Mod.22119

Club Car Carry All 11

Brouwer Blower Vac BV

Greens Mower GM3000

Top Dresser Windepin 1530

Air Compressor-Air Model 2420N5

Yamaha Utility Veh. model JJ3

Foley Grinder Reel Model 610

Greens MowerGM3000

Yamaha Utility Veh. Model JJ3

John Deere Mower Model 220A

U-4 ClubCar

Hotsy Pressure Washer Model 550ss

John Deere Mower Model 220A

Club Car Carry All

Toro Workman #3200

Sidewinder Mower 3500D

Greens Mower GM3050

Club Car CarryAll 11

Jacobson Slicer/Seeder

Toro Sprayer Multipro 5500

Toro Mower 5400D

Club Car Carry All Turf II

Peerless Grinder Reel 300

Agrimetal Blower BW360

Procore Aerator 648

Club Car CarryAll 11

Aerator Hydro Jet 3000

Jacobsen Tractor HR5111 Model 69116

Greenmaster Mower Model GM3050

Sand pro model 0881

Toro Workman 3200

Lift Golf GL9

Toro Sand Rake Pro 5040 w/accessories

Club Car CarryAll II

Smithco RollerTournment Ultra 4

Club Car CarryAll II

Toro 3500D Mower

Toro Toro Mower Model 5410


25

APPENDIX B - Description of LGC

GENERAL INFORMATION

Lined with maple trees and overlooking the Long Island Sound, Longshore Club Park

Golf Course in Westport, CT is a short 18-hole course with beautiful, well-manicured

fairways. Golfers find a fair amount of challenge at Longshore on the small, well-

bunkered greens.

The course is operated by the Town of Westport and open to the public. The original

Longshore golf course was built in the 1920's and was designed by Orin Edward Smith, a

construction superintendent for famous golf course architect, Willie Park, Jr. In 2007, the

Town of Westport completed a $2.3 million remodeling of the golf course. The new

course improvements were designed by golf course architect, A. John Harvey, ASGCA.

Holes 18

Water Hazards Yes

Grass Type Bent Grass/ Poa

Year Established/Designer 1928/ Orrin Smith

Markers 200, 150, 100 yard markers & sprinkler heads marked

Yardage 5895

Rating 68.6

Slope 123

Par 69

Club Type Public

Guest Policy Open

Shop Opens 6:00 am. EST

Reservations Yes

Discount Packages Twilight, junior, senior

Cart Access Course or paths

Walk Course Yes

Metal Spikes Allowed No

Dress Code Proper golf attire


26

APPENDIX C - Description of Premises (see attached Map)

18 Hole Golf Course

Practice Putting Green

Driving Range

Practice Chipping Green

Landscape and Grounds around Pro Shop

Landscape and Grounds around Parks and Recreation Department Administration Building

Landscape and Grounds around Pool, Tennis and Sailing School

Landscape and Grounds around 3 Residential Properties

Landscape and Grounds Evan Harding Park

Landscape and Grounds around Parking Lots and Roadsides


27

SUBMITTAL FORM A - Golf Course Contracts

Golf Course Name

Address

Dates Contract Held

Phone Number

Contact Person

No. of Holes, Yardage, Par

Other Information

Golf Course Name

Address

Dates Contract Held

Phone Number

Contact Person


Other Information

Golf Course Name

Address

Dates Contract Held

Phone Number

Contact Person


Other Information

Reproduce this page as needed to list ALL contracts help in the past 5 years.If contract has been

terminated list reason fro termination under other iformation.


28

SUBMITTAL FORM B – GOLF INDUSTRY REFERENCES

Industry Reference No. 1

Name of Organization

Contact Person

Address

Telephone No.

Other Information



Contact Person

Address

Telephone No.

Other Information



Contact Person

Address

Telephone No.

Other Information


29

SUBMITTAL FORM C – résumé OFF SITE PERSONNEL

Attach complete résumé and complete this form for each person submitted.

Summary

Name

Address

Summary of Qualifications

Work Experience

Dates Name of Golf Course

Position Location

Description

of duties

Dates Name of Golf Course

Position Location

Description

of duties

Education

University Location Degree

University Location Degree

Other Location Degree

Accomplishments/Awards

Date Description

Date Description

Certificates/Licenses

Type Expiration

Date Description

Type Expiration

Date Description

Type Expiration

Date Description

Professional Affiliations

Description

Description

Description


30

SUBMITTAL FORM D - PRICE PROPOSAL

__________________________________ (Hereafter “CONTRACTOR”) hereby proposes to provide

professional golf course turf maintenance to Longshore Golf Course pursuant to the terms and conditions

outlined in this RFP.

1. Base Price

The CONTRACTOR proposes to provide professional golf course turf maintenance to Longshore Golf

Course for a rate of:

$ ___________________________ Year ONE

$ ___________________________ Year TWO

$ ___________________________ Year THREE

$ ___________________________ TOTAL

Optional additional years four through six priced annually as a percentage increase from the previous

year. Extension of the contract for years four, five and/or six will be at the option of the TOWN.

___________________________% Year FOUR

___________________________ % Year FIVE

___________________________ % Year SIX

DO NOT INCLUDE THIS SHEET IN YOUR NON-PRICE PORTION OF THE PROPOSAL.


31

SUBMITTAL FORM E – LEASE OR PURCHASE OF EXISTING EQUIPMENT INVENTORY

__________________________________ (CONTRACTOR”) hereby proposes to purchase/lease the

Longshore Golf Course inventory of golf course maintenance equipment (see attached inventory) from

the TOWN.

(Please submit for pricing for ALL options which you would consider)

OPTION 1. Purchase Lump Sum

The CONTRACTOR proposes to purchase golf course turf maintenance equipment for a sum of :

$ ___________________________ Payable upon signing of the agreement.

OPTION 2. Purchase Installment Payments

The CONTRACTOR proposes to purchase golf course turf maintenance equipment in three installments

as follows:

$ ___________________________ Payable March 1, 2014

$ ___________________________ Payable March 1, 2015

$ ___________________________ Payable March 1, 2016

OPTION 3. Lease of Equipment

Annual Lease Payment of _______________________ Due March 1 annually


32

SUBMITTAL FORM F – PROPOSED EQUIPMENT LIST

Attach list of proposed equipment to be used in the maintenance of the LGC. If existing equipment is

proposed please include manufacturer, make, model and year. Any equipment which is not proposed to

be stored at LGC for the duration of the contract as a result of equipment sharing or short term lease

should be clearly noted.

PROFESSIONAL GOLF COURSE MAINTENANCE

Documents

Transcript of PROFESSIONAL GOLF COURSE MAINTENANCE