Watershed Monitoring and Evaluation (WME) component of the Tana Beles Integrated Water Resources Development Project (TBIWRMP) in

Ethiopia

7th April 2009

Prof. Veli Pohjonen, Team LeaderDr. Mikaela Kruskopf, WRM Advisor

Mr. Lakew Desta, CBNA

Mr. Tor Lundström, Company Representative

Outline

• Background and context

• Approach and methodology

• Vision

Baseline: Watershed situation

Example: Land use/private plots (32 plots belonging to 21 HHs) – cultivated area approx 15 ha in the sub-watershed – communal area above 50% slope and overgrazed

1

2

3

45

67

8

9

10

11

1213

14

15

16

181920

21

24

23

2928

27

26

25

31

30

32

Land

22

Indicators?

A2A1B1

B2 C1 C2 D

Tana Beles Integrated Water Resource Development Project

• TBIWRDP launched October 2008

• Four sub-components, some already active

• Sub-component B1: Watershed Management Monitoring & Evaluation WME Project

There was a need for Tana-Beles project

WME

IDEN Sub-

project 2

2. ENSAP1. NELSAP

Subsidiary Action Programmes

Project 1.IDEN

IDEN Subproject 1

Watershed Management

A2A1 B1 B2 C1 C2 D

Tana Beles Integrated Water Resource Development Project

IDEN WM Atbara

SudanIDEN WM Ethiopia

IDEN WMMain Nile

Egypt

IDEN WMWhite Nile

Sudan

IDEN Sub-

project 3

IDEN Sub-

project 4

IDEN Sub-

project 5

IDEN Sub-

project 6

IDEN Sub-

project 7

“Fast Track” Projects

Shared Vision Programme

Nile Basin Initiative (established in 1999)

ENTRO established in Addis Abeba June 2002

M&E at Woreda Level

• Interface: regional & local levels

• Data management

• Ensure compatibility of database with regional database

M&E at Regional and National Levels

• Linking to overall MIS

• Using tools such as GIS, map services

• Web based information sharing

• Processing of information

M&E at Kebele, Village and Community Levels

• Utilisation of participatory M&E

• Participatory GIS

• Manual data collection – focus on quality, timeliness

Why enhanced Monitoring & Evaluation?

Tier 1

Interface

Tier 2

From Problem Analysis through Logical Framework into Results

Inexistence of institutionalised M&E system

Limited backstopping fromregion to woredas

Limited capacity of human and budgetary

resourcesin bureaux, woredas and

kebeles

Existing monitoringmainly project

based

Logistical constraints (transport,

Telecom, lack of survey and office equipment)

Limited participationof women

Scarce and scattered data

Limited access to and knowledge on

appropriate technologies

related to data collection and management

Limited skill base

and knowledge

Lack of promotional

materials

Inconsistent type and quality of data

Weak databases and

GIS not effectively used

for M&E and planning

Incomplete data/knowledge on geo-physical

conditions (constraints)

Unstructured and incomplete data

collection, storage and analysis

Limited horizontal and vertical information sharing and

coordination of M&E

Varying data archiving practices,

operational arrangements, and slow flow of data to

central level

Limited datademand from stakeholders

Weak M&E collectionat community level

Limited use of information in planning community

development programmes.

Problem analysis

Inexistence of institutionalised M&E system

Limited backstopping fromregion to woredas

Limited capacity of human and budgetary

resourcesin bureaux, woredas and

kebeles

Existing monitoringmainly project

based

Logistical constraints (transport,

Telecom, lack of survey and office equipment)

Limited participationof women

Scarce and scattered data

Limited access to and knowledge on

appropriate technologies

related to data collection and management

Limited skill base

and knowledge

Lack of promotional

materials

Inconsistent type and quality of data

Weak databases and

GIS not effectively used

for M&E and planning

Incomplete data/knowledge on geo-physical

conditions (constraints)

Unstructured and incomplete data

collection, storage and analysis

Limited horizontal and vertical information sharing and

coordination of M&E

Varying data archiving practices,

operational arrangements, and slow flow of data to

central level

Limited datademand from stakeholders

Weak M&E collectionat community level

Limited use of information in planning community

development programmes.

Improving collection and analysis of information (M&E) and its use in managing the TBIWRDP and reaching the set objectives

Availability of relevant, accurate

and reliable baseline

information

Existence of functional M&E system and MIS

Usability of M&E for planning and

implementation at national, regional, woreda and

kebele levels

Building the human and organisational capacity at

regional, woreda and kebele levels to implement M&E

Effective horizontal and

vertical information

sharing

Institutionalising the M&E system across all

levels

Based on the needs analysis, six result areas have been defined

Improving collection and analysis of information (M&E) and its use in managing the TBIWRDP and reaching the set objectives

Availability of relevant, accurate

and reliable baseline

information

Existence of functional M&E system and MIS

Usability of M&E for planning and

implementation at national, regional, woreda and

kebele levels

Building the human and organisational capacity at

regional, woreda and kebele levels to implement M&E

Effective horizontal and

vertical information

sharing

Institutionalising the M&E system across all

levels

Result 1: Relevant, accurate and reliable baseline information is available.

Result 2: Fully functional M&E system and MIS established.

Result 3: M&E system effectively used for planning and implementation by managers at national, regional, Woreda and Kebele levels.

Result 4: Human and organisational capacity at regional, Woreda and Kebele levels enhanced to effectively implement M&E.

Result 5: M&E system is operating as a platform for effective (horizontal and vertical) information sharing among project stakeholders.

Result 6: Component B1 M&E system and MIS institutionalised across levels among stakeholders

Feasibility

• Timing

• Resources in the beginning

• Innovative tools and methods

• Linkages and institutional networking

TA inputs – parallel processes at start-up

Awareness creation – acceptance – ownership

Baseline studies – three separate

Assessments (system, data, needs, capacity, training, cross cutting – needs based M&E)

Design of M&E system

Feasibility (continued)

Feasibility (continued)

Participatory methods such as:Village based monitoringClient Interactive MonitoringParticipatory GISProcess monitoringSelf evaluations

”Gender disaggregated information - the needs of women and vulnerable groups to be assessed separately”

Relevance

• Problems of beneficiaries addressed at all levels

• Result-based Monitoring & Evaluation harmonized with other projects (eg. SLM, MERET)

• Information shared

Results

Activities

Early phases of intervention Later phases of intervention

Res

ults

Lev

elA

ctiv

ity L

evel

Inputs

ImpactResults level data may not be available for reporting

in early phases

Activity level data will become routine

monitoring, while Impact levels are distinguishable

forreporting in later phases

Relevance continued

Sustainability

• Emphasis on capacity building and insitutionalization (2 results out of 6)

• Three steps: 1) Baseline 2) Build system 3) Use system

Emphasis onTA team composition

The M&E TA Team Composition

Team Leader

Capacity Building & Networking Advisor

M&E Advisor

Water Resource Monitoring Advisor

GIS Advisor

Short Term Experts

Towards efficient management

• Our Monitoring & Evaluation proposal builds on existing Management Information Systems (MIS)

• It provides management tools for well informed decision making at all levels

”Efficient management is needed to achieve the project development objective of Tana-Beles”

Vision for WME – Tana-Beles

• With our proposed approach (PD, TA team) sustainable results will be achieved

• Benefits of watershed management are demonsrated in Tana-Beles for wider use at national and regional level.

Amesegnalehu