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procuretopayflow-130416102059-phpapp01
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PROCURE TO PAY
Purchase Order (PO)
1. Create requisition
2. Approve Requisition
3. Auto communicated
4. Convert to PO using Auto create
5. Approve by its manager
6. Communicate PO to supplier ( fax, email, shipping)
7. Receive Goods
8. Create receipt for the good
Account Payable (AP)
9. Create AP invoice
10. Payment creation
11. Transfer to GL
12. Import Journals (Payables)
13. Review Journal
The Receipt is generated after the above said process. Its now time to create an invoice for the received goods
CREATE AP INVOICE:
Navigation: Payables>Invoice>Entry>Invoice
Click on the Type column of the invoice and enter the PO number, then the supplier, Supplier site, Supplier site automatically appears then click tab and the date appears.
Enter the receipt number and the amount as required.
Click on the match button (Here we match the PO) then click the find button after a new form is opened.
Click on the match check button, and then the fields are highlighted with yellow.
Then click on the Distribute button
A new form named match to purchase order is opened. Click on the match check button.
Fill the yellow buttons.
SAVE the form.
Close the match forms.
In the main invoice form, click the Actions button. A form opens click on validate and validate related invoice and click OK.
The invoice status changes form Never Validated to Validated.
Now again click the Action button.
A form opens; now check the Account Creating button and click OK button. After again click the Action button, a form opens Check the Pay in full button and Click OK.
The payments form opens. Enter the yellow fields and SAVE the form
POST TO GENERAL LEDGER
NAVIGATION: Payables manager>invoice
Click on the invoice> in the tool bar click view> request
Then click on Submit a new requestClick on Single RequestThen a Submit request form opens.
In the NAME field enter Payables Transfer to General Ledger,
Then a parameters form opens. Enter the required field like date, in the Transfer to GL interface to be In Detail.
Click on OK button after that
Click on Submit buttonClick on find button
View the phase and status to be completed and normal.
When you click the view button the output is seen in the new browser window.
IMPORTING TO GENERAL LEDGER
Navigation: GL super User>Journal>Import>Run
The import journal form opens,
In the source, enter payables because we are importing the payables modules record to journals and click Import.
When we import to journals, the request id appears on the screen.
In the tool bar
Click View>requestsA request form appears. Click find.
Click refresh till the phase and status converted to completed and normal.
MAIN TABLES IN PROCURE TO PAY
PO REQUISITION
MAIN INTERFACE
HEADERPo_requisition_headers_allPo_requisitions_interface_all
LINESPo_requisition_lines_allSame as header
DISTRIBUTIONPo_req_distributions_allPo_req_dist_interface_all
PURCHASE ORDER
MAIN INTERFACE
HEADERPo_headers_allPo_headers_interface
LINESPo_lines_allPo_lines_interface
SHIPMENTPo_line_locations_all
DISTRIBUTIONPo_distributions_allPo_distributions_interface
RECIEPT
Receipt no is present in column receipt_num of header table
MAIN INTERFACE
HEADERRCV_shipment_headersRCV_headers_interface
LINESRCV_shipment_linesRCV_lines_interface
For JournalsRCV_transactionsRCV_transactions_interface
INVOICE TABLES
MAIN INTERFACE
HEADER and LINESAP_invoices_allAP_invoices_interface
DISTRIBUTIONSAP_invoice_distributions_allAP_invoice_lines_interface
PAYMENTS
AP_checks_all
AP_invoice_payments_all
1. After Payment the information is stored in tables
AP_AE_headers
AP_AE_lines
2. Run the concurrent request PAYABALES TRANSFER TO GL
Then the information is transferred to
GL_interface
3. After the import journal concurrent program information is transferred to
GL_JE_Batches
GL_JE_headers
GL_JE_lines
GL_import_references
SUPPLIER
MAIN INTERFACE
SUPPLIERPO_vendorsAP_suppliers_int
SUPLIER SITEPO_vendor_sites_allAP_supplier_sites_int
SUP-CONTACTSPO_vendor_contactsAP_supplier_contacts_int