PROCES-VERBAUX DU CQNSEIL

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WESTMOUNT

N°16814

COUNCIL MINUTES

PROCES-VERBAL DE LA SEANCE

ORDINAIRE DU CQNSEIL MUNICIPAL DE

LA VILLE DE WESTMOUNT TENUE A LA

SALLE DU CQNSEIL DE L'HOTEL DE VILLE

LE 21 MAI 2019 A 17 H 34 A LAQUELLE

ASSISTAIENT :

La mairesse / The Mayor:Las conseiiiers / Councillors

MINUTES OF THE REGULAR MEETING OF

THE MUNICIPAL COUNCIL OF THE CITY

OF WESTMOUNT HELD IN THE COUNCIL

CHAMBER OF CITY HALL ON MAY 21, 2019AT 5:34 P.M., AT WHICH WERE PRESENT:

C.M. Smith, presidente / ChairmanA. Bostock

M. Brzeski

P.A. Cutler

M. GalleryK. Kez

C. Peart

J.J. Shamie

Formant quorum / Forming a quorum

Egaiement presents /:Also in attendance;

Benoit Hurtubise, directeur general / Director GeneralNicole Dobbie, greffiere adjointe de la ville / Assistant City ClerkCathlynn Marsan, pr6pos6e ̂ la redaction / Recording Secretary

1. OUVERTURE DE LA SEANCE 1. OPENING OF THE MEETING

La mairesse declare la stance ouverte.

A moins d'indication ^ I'effet contraire dans lepresent proces-verbal, la mairesse se prevautde son privilege pr6vu a Tarticle 328 de laLoi surles cites et villes (RLRQ, chapitre C-19)en s'abstenant de voter.

The Mayor called the sitting to order.

Unless otherwise indicated in these minutes,

the Mayor avails herself of her privilegeprovided for in section 328 of the Cities andTowns Act (CQLR, chapter C-19) by abstainingfrom voting.

2. PREMIERE PERIODE DE QUESTIONS 2. FIRST QUESTION PERIOD

Aucune question n'est posee. No questions were asked.

3. ADOPTION DE L'ORDRE DU JOUR 3. ADOPTION OF THE AGENDA

2019-05-113 2019-05-113

II est propose par la conselllere Gallery, It was moved by Councillor Gallery,appuye par la conselllere Brzeski seconded by Councillor Brzeski

CUE I'ordre du jour de la seance ordinaire du THAT the agenda of the regular Council sittingconseildu21 mai 2019 soit adopte. of May 21, 2019 be adopted.

Adoptee a l'unanimite Carried unanimously

PROC^S-VERBAUX DU CONSEIL

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WESTMDUNT

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COUNCIL MINUTES

2019-05-21

4. APPROBATION

VERBAL

DU PROCES- 4. CONFIRMATION OF MINUTES

2019-05-114 2019-05-114

II est propose par la conseillere Gallery, It was moved by Councillor Gallery,appuye par la conseillere Kez seconded by Councillor Kez

QUE le proces-verbal de la seance ordinaire du THAT the minutes of the regular Councilconseil tenue le 6 mai 2019 soit approuve. meeting held on May 6, 2019 be approved.

Adoptee a l'unanimite Carried unanimously

5. RAPPORTS AU CONSEIL 5. REPORTS TO COUNCIL

5.1. PROCES-VERBAL

PLENIER

DU COMITE 5.1. MINUTES OF THE GENERAL

COMMITTEE OF COUNCIL

Conseillere Gallery

Le procds-verbal de la rencontre du comiteplenier du 15 avril 2019 est depose et estdisponible sur le site Web de ia Viile.

Councillor Gallery

The minutes of the General Committee meetingof Council held on April 15, 2019 are tabled andare available on the City's website.

6. DEPOT DU RAPPORT FINANCIER

POUR L'EXERCICE FINANCIER 2018

6. FILING OF THE FINANCIAL REPORT

FOR THE 2018 FISCAL YEAR

Conseillere Kez Councillor Kez

Conformement a I'alinea 105.1 de la Loi surles

cites et villes (RLRQ, chapitre C-19), laconseillere Kez confirme que la tr6sori6re adepose le rapport financier et le rapport desverificateurs pour I'exercice financier 2018 etque lesdits documents seront transmis auministre des Affaires municipales et deI'Habitation.

In accordance with section 105.1 of the

Cities and Towns Act (CQLR, chapter C-19),Councillor Kez confirmed that the Treasurer has

tabled the Financial Report and the Auditor'sReport for the fiscal year 2018, and that saiddocuments will be forwarded to the ministre des

Affaires municipales et de I'Habitation.

7. ASSURANCES COLLECTIVES

(2019-2024)7. GROUP INSURANCE

(2019-2024)

ATTENDU QUE, conformement au deuxieme WHEREAS, pursuant to the second paragraphparagraphe de I'article 29.5 de la Loi sur lescites et viiles (RLRQ, c. C-19), la Ville deWestmount et d'autres villes reconstituees sont

parties ^ une entente d'achat collectif decouverture d'assurance coliective ;

of section 29.5 of the Cities and Towns Act

(CQLR, c. C-19), the City of Westmount, withother reconstituted cities, is party to the grouppurchase of group insurance coverage:

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WESTMOUNT 2019-05-21

ATTENDU QUE la couverture d'assurances

collectives pour les employes actifs et retraitesde la Ville de Westmount venait ̂ 6cheance le

31 mars 2019;

ATTENDU QUE conformement ̂ la loi, I'UMQ aIanc6 un appel d'offres public afin d'obtenir dessoumissions, avec tarification specifique pourchaque municipality, pour les regimesd'assurances collectives du regroupementAgglomyration de Montr6al, pour une dur6emaximaie de 5 ans, soit du 1®' avril 2019 au

31 mars 2024 ;

ATTENDU QU'un comite de selection a analyseles deux soumissions conformes regues et arecommande i'adjudication du contrat a LaCapitaie assureur de I'administration publiqueinc.:

ATTENDU QUE le 26 octobre 2018, I'UMQ aoctroye le contrat numero UMQ002 - 2019-2024- regroupement Agglomyration de Montreal yLa Capitaie assureur de I'administrationpublique inc., selon les conditions prevues auxdocuments d'appei d'offres et y la soumission(resolution no CE-2018-10-10).

2019-05-115

II est propose par le conseiller Shamie,appuye par la conseillere Gallery

QUE le paiement des primes au montant totalde 648 803,40 $, toutes taxes comprises, pourle contrat des assurances collectives des

employes octroyd par I'Union des municipaiit6sdu Quebec y La Capitaie assureur deI'administration publique inc. le 26 octobre2018, soit autorise pour la periode s'etalant du1®' avril 2019 au 31 mars 2020 ;

QUE la depense de 486 603,18 $ soit imputeepour I'annee financiyre 2019, conformementaux informations financiyres inscrites au

sommaire decisionnel no 2019-0758 ;

WHEREAS group insurance coverage for activeand retired employees of tfie City of Westmountexpired on March 31, 2019;

WHEREAS in accordance with the law, theUMQ launched a call for public tenders to obtainbids, with specific rates for each municipality, forthe group insurance plans of the RegroupementAgglomeration de Montreal, for a maximumperiod of 5 years, from April 1®', 2019 toMarch 31, 2024;

WHEREAS a Selection Committee analyzed thetwo conforming tenders that were received andrecommended that the contract be awarded to

La Capitaie assureur de I'administrationpublique inc. \

WHEREAS on October 26, 2018, the UMQawarded contract number UMQ002 - 2019-2024

- regroupement Agglomeration de Montreal toLa Capitaie assureur de I'administrationpublique inc. as per the conditions stipulated inthe tender documents and the bid (resolutionNo. CE-2018-10-10).

2019-05-115

It was moved by Councillorseconded by Councillor Gallery

Shamie,

THAT payment of the premiums in the totalamount of $648,803.40, all applicable taxesincluded, for the group insurance contract foremployees awarded by the Union desmunicipaiites du Quebec to La Capitaieassureur de i'administration publique inc. onOctober 26, 2018, be authorized for the periodof April 1®', 2019 to March 31, 2020;

THAT the expenditure in the amount of$486,603.18 be allocated for fiscal year 2019, inaccordance with the financial information

included in the decision-making file No. 2019-0758;

PRDCES-VERBAUX DU CONSEIL

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WESTMOUNT

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COUNCIL MINUTES

2019-05-21

QUE le directeur general soit autorise ̂ signertout document necessaire ou exige pourdonnersuite a la pr^sente resolution, pour et au nomde ia Ville.

Adoptee a l'unanimite

THAT the Director General be authorized to signany documents necessary and/or required togive effect to the foregoing resolution, for and onbehalf of the City.

Carried unanimously

8. APPEL D'OFFRES SUR INVITATION

FOURNITURE D'ENROBES

BITUMINEUX (Q-2019-043)

ATTENDU QUE des soumissions ont 6t6

ouvertes publiquement le 1®^ mai 2019, pour lafourniture d'enrob^s bitumineux (appel d'offressur invitation n° Q-2019-043) et qu'unproces-verbal prepare par le bureau du greffede la ville est depos6 lors de cette seance ;

ATTENDU QU'apr6s analyses des soumissionsouvertes. Construction DJL inc. est le plus bassoumissionnaire conforme tel qu'il appert durapport prepare par la chef de division -approvisionnement, lequei est depose lors decette seance.

8. CALL FOR TENDERS BY INVITATION

- SUPPLY OF BITUMINOUS ASPHALT

MIXES (Q-2019-043)

WHEREAS tenders were publicly opened onMay 1®', 2019, for the supply of bituminousasphait mixes (Tender by invitation No. Q-2019-043), and minutes prepared by the City Clerk'sOffice are submitted to this meeting;

WHEREAS, following the analysis of theopened tenders, Construction DJL Inc. is thelowest conforming bidder as it appears from thereport prepared by the Purchasing Manager,which is submitted at this meeting.

2019-05-116

II est propose par le conseiller Cutler,appuye par le conseiller Shamie

2019-05-116

It was moved by Councillor Cutler, secondedby Councillor Shamie

D'autoriser une depense de 48 989,79 $,incluant le credit de taxe, pour la fournitured'enrobes bitumineux (appel d'offres surinvitation n° Q-2019-043);

D'accorder S Construction DJL inc. le contrat ̂

cette fin, au prix de sa soumission, soit pourune somme maximale de 53 650,21 $, taxesincluses, le tout conformement aux documentscontractuels de I'appel d'offres sur invitationQ-2019-043 ;

D'imputer cette depense conformement auxinformations financi^res inscrites au sommaire

d6cisionnel no 2019-0780.

To authorize an expenditure in the amount of$48,989.79, including tax credits, for the supplyof bituminous asphalt mixes (Tender byinvitation No. Q-2019-043);

To award to Construction DJL Inc. the contract

for this purpose at its bid price, for a maximumamount of $53,650.21, including taxes, thewhole in conformity with the contractualdocuments of the call for tenders by invitationQ-2019-043;

To allocate this expenditure in accordance withthe financial information included in the

decision-making file No. 2019-0780.

Adoptee a l'unanimite Carried unanimously

PRDCES-VERBAUX DU CONSEIL

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WESTMOUNT

N°16818

COUNCIL MINUTES

2019-05-21

9. AVIS DE MOTION-REGLEMENT1542

RELATIF AUX SERVICES DE

VEHICULES NON IMMATRICULES EN

LIBRE-SERVICE SANS ANCRAGE

9. NOTICE OF MOTION - BY-LAW 1542

CONCERNING NON-REGISTERED

DOCKLESS SELF-SERVE VEHICLE

SERVICES

Conseillere Bostock Councillor Bostock

AVIS DE MOTION NOTICE OF MOTION

La conseillere Bostock donne avis de motion de

I'intention de soumettre ̂ une seance ulterieure

du conseil municipal, le reglement no 1542intitule Reglement relatif aux services devehicules non immatriculds en llbre-service

sans ancrage.

OBJET

Councillor Bostock gave notice of the intentionto submit for adoption at a subsequent meetingof Council, By-law No. 1542 entitled By-lawconcerning non-registered dockiess self-servevehicle services.

OBJECT

L'objet de ce reglement est de permettreI'exploitatlon de services de vehicuies nonimmatricuies en libre-service sans ancrage surle territoire de la Ville de Westmount.

The object of this by-law is to allow the operationof a non-registered dockiess self-serve vehicleservice on the territory of the City of Westmount.

Une copie de ce projet de reglementdeposee et disponible pour consultation.

est A copy of the draft by-law was tabledavailable for public consultation.

and

10. AMENAGEMENT URBAIN

APPROBATION DES PERMIS

- 10. URBAN PLANNING - APPROVAL OF

BUILDING PERMITS

ATTENDU QU'en vertu du Reglement 1305 suries plans d'Implantation et d'int6gratlonarchitecturale, la dellvrance de certains permisde construction est assujettie a larecommandatlon prealable des plans par lecomite consultatif d'urbanisme ;

ATTENDU QU'en vertu du paragraphe 3.2.2 dece reglement, le conseil dolt se prononcer parresolution sur ces recommandations du comite.

2019-05-117

II est propose par le conseiller Peart, appuyepar le conseiller Shamie

QUE, selon Ies recommandations du comiteconsultatif d'urbanisme formuiees lors de ses

reunions tenues Ies 6 et 7 mal 2019, Ies

WHEREAS, according to By-law 1305 on SitePlanning and Architectural IntegrationProgrammes, the issuance of some buildingpermits are subordinate to the priorrecommendation of pians by the PlanningAdvisory Committee;

WHEREAS according to section 3.2.2 of thisby-law, Council must decide on therecommendations of the Committee by way ofresolution.

2019-05-117

It was moved by Councillor Peart, secondedby Councillor Shamie

THAT, according to the recommendations madeby the Planning Advisory Committee at itsmeetings held on May 6 and 7, 2019, the

PROCES-VERBAUX DU CONSEIL

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COUNCIL MINUTES

WESTMOUNT 2019-05-21

demandes de permis de construction se building permit applications appearing on thetrouvant a la liste ci-jointe, telles que r6visees attached list, reviewed under By-law 1305 onconfomemeniauReglementlSOdsurlesplans Site Planning and Architectural integrationd'impiantation et d'int6gration architecturaie, Programmes, be approved,soient approuvees.

Adoptee a l'unanimite Carried unanimously

11. DEUXIEMEPERIODEDE QUESTIONS 11. SECOND QUESTION PERIOD

Aucune question n'est pos6e. No questions were asked.

12. LEVEE DE LA SEANCE

La mairesse leve la seance d 17 h 40.

12. CLOSING OF THE SITTING

The Mayor declared the sitting closed at5:40 p.m.

Christina M. Smith

Mairesse / MayorNicole Dobbie

Greffiere adjointe de la ville /Assistant City Clerk